Meetings & Minutes
Meetings & Minutes
NEXT COUNCIL BUSINESS MEETING…
AGENDA
Aberdyfi Community Council
Council Offices
Literary Institute
Aberdyfi, Gwynedd
LL35 0LN
Notice is hereby given that a meeting of the Community Council of Aberdyfi will take place on Monday 18th September at 7.00pm in the Literary Institute when all the several members of the said Council are hereby summoned to attend. Please contact clerk for log-in details if you wish to attend remotely.
Dated: 13th September 2023
Ordinary Meeting Agenda
1. Apologies
2. Chair announcements
3. To receive and confirm minutes of the Ordinary Meeting of the Council held on 17th July 2023
4. Matters arising
5. Treasurer’s report
6. Gwynedd Council report
7. Planning
And any planning applications received after this agenda was published.
8. To discuss placing double yellow lines at the entrance to Parc yr Ysgol
9. To discuss removing grass cuttings from Maes Newydd playground.
10. To discuss making a payment for storage of the mobile kitchen
11. To decide whether to make an insurance claim for locum clerk costs.
12. To discuss RoSPA report and decide any actions
13. To review Food Festival
14. Correspondence:
* Coach signs at Neuadd Dyfi car park
15. Items for consideration at future meetings
16. Items for release / Rushlight / website / Facebook
17. Date of next meeting
Sandy Andrews
Clerk to the Council
LATEST PUBLISHED MINUTES…
19th June 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 19th June 2023
Present: Cllr. Brian Kelly – Chair
Councillors:
Cllr. Mark Dunton
Cllr. Ian Hewins
Cllr. Dewi Owen
Cllr. Sadie Porter
Cllr. Megan Reynolds
Cllr. Bob Tyrrell
Cllr. Dave Williams
Two members of the Public
AGENDA ITEM 1 – Apologies
CL/13/19.06.23
Apologies accepted from Councillors Bradbury-Willis and O’Neill.
AGENDA ITEM 2 – Public participation
CL/14/19.06.23
There were no questions or requests from any members of the Public.
AGENDA ITEM 3 – Chair announcements
CL/15/19.06.23
The Chair introduced Roman Hackelsberger who had expressed an interest in being co-opted to Aberdyfi Community Council. Roman addressed the Meeting to introduce himself but due to the request for co-option being received after the publication of the Agenda, no decision was able to be taken and the co-option will take place during the July Ordinary Meeting.
The invoice for work undertaken to redevelop the Fisherman’s Compound has been received.
Clarification on the membership of the Finance Committee will be deferred until the July Meeting due to the absence of Cllr. O’Neill.
Liz Saville-Roberts MP spoke recently on Radio 4’s Any Questions programme in support of Tywyn Hospital. The Chair will write a letter thanking Liz for raising the issues at the hospital to a national audience.
AGENDA ITEM 4 – To receive and confirm the minutes of the ordinary council meeting on 15thMay 2023.
CL/16/19.06.23
Proposed: Cllr. Reynolds Seconded: Cllr. Tyrrell
Unanimously agreed
6
AGENDA ITEM 5 – Matters arising
CL/17/19.06.23
CL/1/AM/15.05.23
To clarify the membership of the Finance Committee. Cllr. O’Neill questioned whether she was a member of the Finance Committee but the Minutes of the 2022 Annual Meeting have her recorded as a member. The recent Annual Meeting was not clear in who are members apart from Cllrs. Porter and Dunton. The FinanceCommittee should comprise of four members of the Council.
CL/3/15.05.23
Time and Tide Bell – Enquire of Will Stockford the location of the information board and for it to be reinstated. Write to Peter Gingold for examples of other information boards at Time and Tide Bells across the UK. It was suggested a new board could incorporate a QR code to provide more information regarding the history of the bell than could fit on a board.
CL/12/15.05.23
The Tourist Information Office are now saying that planning permission is required for the water fountain despite the Clerk having confirmed that no planning permission is required.
AGENDA ITEM 6 – Treasurer’s report
CL/18/19.06.23
Proposed: Cllr. Owen Seconded: Cllr. Hewins
Unanimously agreed
AGENDA ITEM 7 – To approve the Annual Return for 2022-23
CL/19/19.06.23
Proposed: Cllr. Owen Seconded: Cllr. Tyrrell
Unanimously agreed
AGENDA ITEM 8– To review and approve the new Model Standing Orders
CL/20/19.06.23
Proposed: Cllr. Williams Seconded: Cllr. Reynolds
Unanimously agreed
7
AGENDA ITEM 9 – Gwynedd Council report
CL/21/19.06.23
Cllr Owen reported on Gwynedd Council matters as the Gwynedd Councillor for Aberdyfi. The report included:
Updates to Gwynedd Councillors on data protection matters and the need to be careful when making public statements on social media.
Gwynedd Council have discussed local economy matters and the effect on shops and businesses of the current cost of living crisis.
There has been no discussion yet about changes to planning rules regarding second homes and holiday lets but one is expected in the near future.
AGENDA ITEM 10 – Planning
CL/22/19.06.23
Planning Application NP5/50/748 Land at Brig-y-Don, Aberdyfi, LL35 0NH Construction of a two-storey detached dwelling.
Councillors discussed the planning application at length and no objections were raised by those present.
AGENDA ITEM 11 – Correspondence
CL/23/19.06.23
Councillors discussed the correspondence items which had been circulated ahead of the Meeting.
An additional item, received after the Agenda had been published, was an invitation to advertise in the Cambrian News. It was felt there was no benefit for the Council in advertising in this manner.
The semi circular benches that the Council supplied for the wharf need replacing and it was requested that the order be placed as soon as possible in order for them to be in place for the summer season.
The Gwynedd Council Tidy Team have made good progress on the list of works supplied by Cllr. Tyrrell.
A broken branch on the large tree close to the Neuadd was promptly attended to by Gwynedd Council.
AGENDA ITEM 12 – Items for consideration at future meetings
CL/24/19.06.23
Aberdyfi Golf Club – the effect of coastal erosion on the sand dunes and the golf club.
Playground redevelopment.
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AGENDA ITEM 13 – Items for release / Rushlight / Website / Facebook
CL/25/19.06.23
Aberdyfi Food Festival
Wolverhampton to Aberdyfi bike ride
New benches
Rowing regatta
Dyfi Fest
AGENDA ITEM 14 – Date of next Meeting
CL/26/19.06.23
Monday 17th July 2023 7.00pm
There being no further business, the Chair closed the meeting at 9.07pm
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PREVIOUS MEETINGS & MINUTES…
15th May 2023
Minutes of the thirty-eighth Annual Meeting of the Aberdyfi Community Council and thereafter the minutes of the ordinary meeting of said Council held at Aberdyfi Literary Institute at 7.00pm on Monday, 15th May 2023. Present: Cllr. Brian...
17th April 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 17th April 2023 Present: Cllr Brian Kelly – Chair Councillors: Cllr Sara Bradbury-Willis Cllr Catrin O’Neill Cllr Dewi Owen Cllr Megan Reynolds Cllr...
20th March 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th March 2023 Present: Cllr Brian Kelly – Chair Councillors: Cllr Sara Bradbury-Willis Cllr Mark Dunton Cllr Ian Hewins Cllr Catrin O’Neill Cllr...
20th February 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th February 2023 Present: Cllr Brian Kelly – Chair Councillors: Cllr Mark Dunton Cllr Ian Hewins Cllr Catrin O’Neill Cllr Dewi Owen Cllr Sadie Porter Cllr...
16th January 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 16th January 2023 Present: Cllr Brian Kelly – Chair Councillors: Cllr Sara Bradbury-Willis Cllr Mark Dunton Cllr Ian Hewins Cllr Catrin O’Neill Cllr Dewi Owen...
12th December 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 12th December 2022 Present: Cllr Brian Kelly – Chair Councillors: Cllr Ian Hewins Cllr Gareth Jones Cllr Sadie Porter Cllr Megan Reynolds Cllr Dave...
21st November 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Instituteon Monday 21st November 2022 Present: Cllr Brian Kelly - Chair Councillors: Cllr Sara Bradbury-Willis Cllr Mark Dunton Cllr Ian Hewins Cllr Gareth...
17th October 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 17th October 2022 Present: Cllr Brian Kelly – Chair Councillors: Cllr Sara Bradbury-Willis Cllr Ian Hewins Cllr Catrin O’Neill Cllr Dewi Owen...
26th September 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Instituteon Monday 26th September 2022 Present: Cllr Brian Kelly - Chair Councillors: Cllr Sara Bradbury-Willis Cllr Mark Dunton Cllr Gareth Jones Cllr Dewi...
18th July 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 18th July 2022 Present: Cllr Brian Kelly – Chair Councillors: Cllr Sara Bradbury-Willis Cllr Ian Hewins Cllr Catrin O’Neill Cllr Sadie Porter Cllr...
20th June 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th June 2022 Present: Cllr Brian Kelly - Chair Councillors: Cllr Sara Bradbury-Willis Cllr Mark Dunton Cllr Ian Hewins Cllr Catrin...
16th May 2022
Minutes of the thirty-seventh Annual Meeting of the Aberdyfi Community Council and thereafter the minutes of the ordinary meeting of said Council held at Aberdyfi Literary Institute on Monday, 16th May 2022 Present were :- Cllr Dewi Owen - Chair Councillors...
21st March 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Neuadd Dyfi on Monday 21st March 2022 Present: Cllr Dewi Owen - Chair Councillors: Cllr Sara Bradbury-Willis Cllr Gareth Jones Cllr Brian Kelly Cllr Megan Reynolds Cllr...
21st February 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Neuadd Dyfi on Monday 21st February 2022 Present: Cllr Dewi Owen - Chair Councillors: Cllr Sara Bradbury-Willis Cllr Gareth Jones Cllr Brian Kelly Cllr Catrin O’Neill...
17th January 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 17th January 2022 Present: Cllr Dewi Owen - Chair Councillors: Cllr Sara Bradbury-Willis Cllr Brian Kelly Cllr Catrin O’Neill Cllr Dai Owens Cllr Megan...
20th December 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 20th December 2021 Present: Cllr Dewi Owen - Chair Councillors: Cllr...
15th November 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 15th November 2021 Present: Cllr Dewi Owen - Chair...
18th October 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 18th October 2021 Present: Cllr Dewi Owen - Chair Councillors: Cllr...
20 September 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 20th September 2021 Present: Cllr Dewi Owen - Chair Councillors: Cllr Sara Bradbury-Willis Cllr Brian Kelly Cllr Catrin O’Neill Cllr Dai Owens Cllr Megan...
19th July 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 19th July 2021 Present were: Cllr Dewi Owen - Chair...
21st June 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 21st June 2021 Present were: Cllr Dewi Owen - Chair Councillors: Cllr Brian Kelly Cllr Catrin O’Neill Cllr Dai Owens...
17th May 2021
Minutes of the thirty-sixth Annual Meeting of the Aberdyfi Community Council and thereafter the minutes of the ordinary meeting of said Council held virtually via teleconferencing on Monday, 17th May 2021 Present were...
19th April 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 19th April 2021 Present were: Cllr Dewi Owen - Chair...
15th March 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 15th March 2021 Present were: Cllr Dewi Owen - Chair Councillors: Cllr James Bradbury-Willis Cllr Brian Kelly Cllr...
15th February 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 15th February 2021 Present were: Cllr Dewi Owen - Chair...
18th January 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 18th January 2021 Present were: Cllr Dewi Owen - Chair Councillors: Cllr James Bradbury-Willis Cllr Sara Bradbury-Willis Cllr Gareth...
21st December 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 21st December 2020 Present were: Cllr Dewi Owen - Chair...
16th November 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 16th November 2020 Present were: Cllr Dewi Owen - Chair...
19th October 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 19th October 2020 Present were Councillors: Cllr Dewi Owen - Chair Cllr Dai Owens Cllr Brian Kelly Cllr Bob Tyrrell Cllr Megan Reynolds Cllr...
21 September 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 21st September 2020 Present were Councillors: Cllr Dewi Owen - Chair Cllr Dai Owens Cllr Brian Kelly Cllr Bob Tyrrell Cllr Megan Reynolds Cllr Catrin...
20 July 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 20th July 2020 Present were: Councillors: Cllr Dewi Owen - Chair Cllr Dai Owens Cllr Brian Kelly Cllr Bob Tyrrell ...
15 June 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 15th June 2020 Present were: Cllr Dai Owens Cllr Brian Kelly Cllr Bob Tyrrell Cllr Gareth Jones Cllr Nigel Pearson Cllr Megan Reynolds Cllr Catrin O’Neill Cllr...
18 May 2020
MINUTES OF THE THIRTY-FIFTH ANNUAL GENERAL MEETING OF THE ABERDYFI COMMUNITY COUNCIL AND THEREAFTER THE MINUTES OF THE ORDINARY MEETING OF THE SAID COUNCIL HELD VIRTUALLY VIA TELECONFERENCING ON MONDAY, 18TH MAY 2020 Councillors Present :-Cllr Dave Williams (Chairman)...
20-21 April 2020
MINUTES OF THE ALTERNATIVE ARRANGEMENTS, AS AN ALTERNATIVE TO THE MONTHLY MEETING IN THE LITERARY INSTITUTE, MADE TO CONDUCT COUNCIL MATTERS VIA EMAIL AND TELEPHONE ON MONDAY AND TUESDAY 20TH AND 21ST APRIL, FOLLOWING THE AGENDA AS PUBLISHED Councillors Present :-Cllr...
16 March 2020
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 16TH MARCH 2020 Councillors Present :-Cllr D Williams - ChairmanCllr Brian KellyCllr Dewi OwenCllr Megan ReynoldsCllr Sara...
17 February 2020
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 17TH FEBRUARY 2020 Councillors Present :-Cllr D Williams - ChairmanCllr Brian KellyCllr Dewi OwenCllr Megan ReynoldsCllr...
20 January 2020
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 20TH JANUARY 2020 Councillors Present :-Cllr D Williams - ChairmanCllr Brian Kelly Cllr Dewi Owen Cllr Megan Reynolds Cllr...
20 December 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 16TH DECEMBER 2019 Councillors Present :-Cllr D Williams - ChairmanCllr Bob TyrrellCllr Brian KellyCllr Megan ReynoldsCllr...
19 November 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 19TH NOVEMBER 2019 Councillors Present :-Cllr D Williams - ChairmanCllr Bob TyrrellCllr Brian KellyCllr Megan ReynoldsCllr...
21 October 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 21ST OCTOBER 2019 Councillors Present :-Cllr D Williams - ChairmanCllr Dewi OwenCllr Brian KellyCllr Megan ReynoldsCllr G...
23 September 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 23RD SEPTEMBER 2019 Councillors Present :- Cllr D Williams - Chairman Cllr Dewi Owen Cllr Bryn Lloyd Cllr Brian Kelly Cllr...
15 July 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 15TH JULY 2019Councillors Present :-Cllr D Williams - ChairmanCllr Dewi OwenCllr Bryn LloydCllr Brian KellyCllr David...
17 June 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 17TH JUNE 2019Councillors Present :-Cllr D Owen - Vice ChairmanCllr Mike RichardsCllr Bryn LloydCllr B KellyCllr David...
28 May 2019
MINUTES OF THE THIRTY FOURTH ANNUAL GENERAL MEETING OF THE ABERDYFI COMMUNITY COUNCIL AND THEREAFTER THE MINUTES OF THE ORDINARY MEETING OF THE SAID COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 28TH MAY 2019Councillors...
15 April 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 15TH APRIL 2019Councillors Present :-Cllr D Williams - ChairmanCllr Dewi OwenCllr B KellyCllr David OwensCllr B TyrrellCllr...
18 March 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 18th MARCH 2019 Present were :- Cllr D Williams Chairman Cllr S Bradbury Willis Cllr...
18 February 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 18th FEBRUARY 2019 Present were Councillors :- Cllr D Williams Chairman Cllr S...
21 January 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 21st JANUARY 2019 Present were Councillors: :- Cllr D Williams Chairman ...
17 December 2018
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 17th DECEMBER 2018 Present were Councillors:- Cllr D Williams Chairman Cllr Bradbury Willis...
19 November 2018
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 19th NOVEMBER 2018 Present were Councillors :- Cllr D Williams Chairman Cllr Bradbury Willis...
15 October 2018
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 15th OCTOBER 2018 Present were Councillors:- Cllr D Williams Chairman J Bradbury Willis Dewi...
16 September 2018
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 16th...
15th May 2023
Minutes of the thirty-eighth Annual Meeting of the Aberdyfi Community Council and thereafter the minutes of the ordinary meeting of said Council held at Aberdyfi Literary Institute at 7.00pm on Monday, 15th May 2023.
Present: Cllr. Brian Kelly – Chair
Councillors:
Cllr. Sara Bradbury-Willis
Cllr. Mark Dunton
Cllr. Ian Hewins
Cllr. Catrin O’Neill
Cllr. Dewi Owen
Cllr. Megan Reynolds
Cllr. Bob Tyrrell
Public: Pat Hellen
AGENDA ITEM 1- Apologies
CL/1/AM/15.05.23
Cllrs. Porter and Williams
AGENDA ITEM 2 – Election of Officers 2023/2024
CL/2/AM/15.05.23
Chairman
Cllr. Kelly was nominated to continue as Chair.
Agreed unanimously.
Vice Chairman
Cllr. O’Neill was nominated to continue as Vice Chair.
Agreed unanimously.
Planning Committee
The whole Council.
Agreed unanimously.
Aberdyfi Advertising and Improvements Committee
The whole Council, except for Cllr. Tyrrell.
Agreed unanimously.
1
Aberdyfi Literary Institute Management Committee
Cllr. Porter was nominated to represent the Council.
Agreed unanimously.
Harbour Advisory Committee
Cllr. Tyrrell was nominated to represent the Council.
Agreed unanimously.
One Voice Wales
Cllrs. Owen and O’Neill, with Cllr. Williams as deputy were nominated to represent the Council.
Agreed unanimously.
Neuadd Dyfi Management Committee – Councillors with a vote
Cllrs. Owen, Reynolds, Williams, Kelly and Hewins were nominated to represent the Council.
Agreed unanimously.
Richard Williams and Richard Roberts Trust Fund
Cllrs. Reynolds (Chair), Owen, Porter and Bradbury-Willis were nominated to represent the Council, with Cllr. Williams as Trustee.
Agreed unanimously.
Lewis Lloyd Trust
Cllr. Reynolds was nominated to represent the Council.
Agreed unanimously.
Meirionnydd Access Group
Cllr. O’Neill was nominated to represent the Council.
Agreed unanimously.
Tywyn and District Memorial Hospital Appeal Fund
Cllr. Reynolds with Cllr. Tyrrell as deputy were nominated to represent the Council.
Agreed unanimously.
Allotment sub-committee
Cllrs. Porter, O’Neill and Dunton were nominated as members of this committee.
Agreed unanimously.
Finance Committee
Cllrs Owen, O’Neill and Bradbury-Willis with Cllr Tyrrell as deputy.
Agreed unanimously.
2
Caravan Site Committee
Cllrs Reynolds, Owen, Williams, Kelly and Bradbury-Willis.
Agreed unanimously.
Re-appointment of Internal Auditor
The Council re-appointed Mr Steve Lister for the year 2023/24
Agreed unanimously.
Standing Orders and Financial Regulations
The Council agreed its willingness to adopt these documents.
Agreed unanimously.
THE BUSINESS OF THE ORDINARY MEETING IS NOW RECORDED
AGENDA ITEM 3 – Time & Tide Bell presentation by Peter Gingold
CL/3/15.05.23
Peter Gingold from the Time & Tide Bell Organisation gave a presentation to the Meeting covering the history of the organisation, the Bells that have been installed across the UK, future installations and public events that have been developed around the installations.
Peter described the Shore Things, Coastal Connections and On the Strandline public events that the organisation supports and would be keen to work with the community to put on events in Aberdyfi.
Councillors thanked Peter for taking the time to come and address the meeting and will be investigating options to support public events centered around the Time & Tide Bell.
AGENDA ITEM 4 – Chair announcements
CL/4/15.05.23
The Chair had no announcements for the meeting. Cllr. Owen suggested that some flowers and a card be sent to the Clerk, this was agreed unanimously.
AGENDA ITEM 5 – To receive and confirm the minutes of Ordinary Meeting 17th April 2023
CL/5/15.05.23
Proposed Cllr. O’Neil Seconded Cllr. Reynolds
Agreed unanimously
3
AGENDA ITEM 6 – Matters Arising
CL/6/15.05.23
There were no matters arising.
AGENDA ITEM 7 – Treasurer’s Report
CL/7/15.05.23
It was agreed to accept the report as a true and accurate report.
Proposed: Cllr. Bradbury-Willis Seconded: Cllr. O’Neil
Agreed unanimously
AGENDA ITEM 8 – Gwynedd Council Report
CL/8/15.05.23
Cllr Owen reported that Gwynedd Council has elected R Medwyn Hughes as Chair for the next twelve months. Recent Gwynedd Council meetings have been mainly procedural although discussions have been held on Welsh language provision in schools.
AGENDA ITEM 9 – To discuss removing Councillors personal details from the website
CL/9/15.05.23
Councillors discussed the issues around personal details on the website and the use of personal email addresses. It was agreed that Council email addresses should be used for all communications.
AGENDA ITEM 10 – Planning
CL/10/15.05.23
Planning application NP5/50/748 Land at Brîg-y-Don, Aberdyfi. LL35 0NH was received after the Agenda had been published. As the planning application was not on the Snowdonia Planning portal, no discussion was possible. Documents will be sent to Councillors when available.
AGENDA ITEM 11 – Correspondence
CL/11/15.05.23
Councillors discussed the correspondence items which had been circulated ahead of the Meeting.
4
AGENDA ITEM 12 – Items for consideration at future meetings
CL/13/15.05.23
- Update on the Community Shop plan.
- Electric car charging points to be better signed and spaced marked out.
- Co-option of new Councillor.
- Community Meeting in October.
- Update on the Aberdyfi to Tywyn multi use path.
- Water fountain to be installed on the Wharf.
AGENDA ITEM 13 – Items for release / Rushlight / Website / Facebook
CL/13/15.05.23
- Vacancy for a Councillor
- Welsh Club
- Community Shop
- Multi use path update
AGENDA ITEM 24 – Date of Next meeting
CL/14/15.05.23
Monday 19th June 2023 7.00pm
There being no further business, the meeting closed at 9.15pm.
5
17th April 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 17th April 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Megan Reynolds
Cllr Dave Williams
Public: Pat Hellen
AGENDA ITEM 1 – Apologies
CL/163/17.40.23
Apologies accepted from Councillors Dunton, Hewins, Porter, Tyrrell
AGENDA ITEM 2 – Public participation
CL/164/17.04.23
No public participation
AGENDA ITEM 3 – Chair announcements
CL/165/17.04.23
Councillor Gareth Jones has resigned from the Community Council due to ongoing work commitments. The Chair thanked Gareth for his work on the Council and wished him well for the future.
AGENDA ITEM 4 – To receive and confirm minutes of the ordinary council meeting on 20thMarch 2023.
CL/166/17.04.23
Proposed: Cllr Owen Seconded: Cllr Reynolds
Unanimously agreed
AGENDA ITEM 5 – Matters arising
CL/167/17.04.23
CL/159/(20.03.23)
The Exchange – The Chair has written to the planning authority as work has proceeded despite planning permission being refused and dismissed at appeal. Some work has been carried out under permitted development regulations and there will be a site visit taking place shortly.
CL/159/(20.03.23)
Time and Tide Bell – Peter Gringold will be providing an update on the Time and Tide Bell at the May Meeting.
48
CL/160/(20.03.23)
The Asset Register was circulated to the Meeting and will be updated for the new financial year.
CL/160/(20.03.23)
Updates to the website to consider the removal of personal details will be discussed at the May Meeting.
CL/146/(20.02.23)
Councillor O’Neill provided an update to the Meeting having received a new quote from Kaloo. A working group should be created to discuss the new design proposals and fund raising.
AGENDA ITEM 6 – Treasurer’s report
CL/168/17.04.23
Proposed: Cllr Owen Seconded: Cllr Reynolds
Unanimously agreed
AGENDA ITEM 7 – Gwynedd Council report
CL/169/17.04.23
Cllr Owen reported on Gwynedd Council matters as the Gwynedd Councillor for Aberdyfi. The report included:
The closure of Dyfi Ward at Tywyn Hospital has received considerable publicity and meetings with the Health Board have been arranged. Regular updates will be provided to the Council.
The future of the Post Office and shop has been concerning residents of the village with interest in running the business as a community shop being investigated.
The introduction of a Tourism Tax in Wales ,coupled with changes to the regulations on holiday accommodation, will have an impact in Aberdyfi.
The wharf development os looking very good now it has been completed and there are plans for an official opening to be held in the future.
The new 20mph speed limit in built up areas is due to come into force in September.
The Cambrian Coast Liaison Meeting advised that the remaining work on Barmouth Bridge will be undertaken between September and November. There have been no updates on proposed improvements to services and rolling stock.
AGENDA ITEM 8 – To note the new salary scale for the Clerk
CL/170/17.04.23
Noted
49
AGENDA ITEM 9 – Planning
CL/171/17.04.23
Planning Application
NP5/50/742A Dolphins, Rhoslan, Aberdyfi, LL35 0NS
No objections were raised to the planning application.
NP5/50/597B Rhowniar Cottages, Aberdyfi, LL36 9HS
The planning application was discussed and it was felt that the amendment to the original application from 2008 could be an attempt to resurrect an old application and should be treated as a new application.
AGENDA ITEM 10 – Correspondence
CL/172/17.04.23
Councillors discussed the correspondence items which had been circulated ahead of the Meeting.
AGENDA ITEM 11 – Items for consideration at future meetings
CL/173/17.04.23
Tywyn Hospital ward closure
Standards Framework
Website update
AGENDA ITEM 12 – Items for release / Rushlight / Website / Facebook
CL/174/17.04.23
Wharf Development
Tywyn Hospital update
Time & Tide Bell
Coronation
AGENDA ITEM 13 – Date of next Meeting
CL/175/17.04.23
Monday 15th May 2023 7.00pm
There being no further business, the Chair closed the meeting at 8.34pm
50
20th March 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th March 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Public: Pat Hellen
AGENDA ITEM 1 – Apologies
CL/152/20.03.23
Apologies accepted from Cllr Jones.
AGENDA ITEM 2 – Public participation
CL/153/20.03.23
No public participation
AGENDA ITEM 3 – Chair announcements
CL/154/20.03.23
The Chair invited member to join a sub-committee with Aberdovey Golf Club to work together to address the issues posed by coastal erosion. Cllrs Hewin, Owen and Reynolds agreed to join the sub-committee.
AGENDA ITEM 4 – To receive and confirm minutes of the ordinary council meeting on 20thFebruary 2023.
CL/155/20.03.23
Proposed: Cllr Porter Seconded: Cllr Owen
Unanimously agreed
AGENDA ITEM 5 – Matters arising
CL/156/20.03.23
CL/140/(20.02.23)
All defibrillators in the village are registered on The Circuit.
CL/141/(20.02.23)
Voting on planning matters is decided by a majority vote.
45
CL/144/(20.02.23)
The painting of the playground equipment will require the rust coating paint first, then an undercoat, then the top coat.
The green benches should be fixed to the floor.
CL/146/(20.02.23)
The design for the renovations will need to be agreed and signed off before the grant application process can begin.
AGENDA ITEM 6 – Treasurer’s report
CL/157/20.03.23
Proposed: Cllr Williams Seconded: Cllr O’Neill
Unanimously agreed
AGENDA ITEM 7 – Gwynedd Council report
CL/158/20.03.23
Cllr Owen reported on Gwynedd Council matters at the Gwynedd Councillor for Aberdyfi. The report included:
Gwynedd Council met to approve an increase in the Council Tax for 2023-24 of 4.9%
Gwynedd Council are likely to be cutting back on staff.
The safety of Councillors at at Unitary and Community Councils is being looked into following recent disruption at Council meetings and online threats being made to Councillors.
There is to be no increase in rail services at present due to staff and rolling s tock shortages.
AGENDA ITEM 8 – Correspondence
CL/159/20.03.23
Planning Application
NP5/50/743 Braich Gwyn, Aberdyfi, LL35 0RD
Councillors discussed the application following amendments to the design at length with a number of different views put forward both in support and against the application. Clarification around the current policy on change of use of buildings outside the development boundary was requested and the Clerk will write to the Planning Officer.
Britannia Inn – external works update.
The arbour that has been built on the terrace was discussed as it changes the appearance of the building and has been reported to the planning officer.
46
Reinstatement of Wharf columns
The lighting has been completed with upgrades to the car park and sea front lighting planned. The damage to the grass area will be repaired.
Time and Tide Bell
Peter Gringold is hoping to be able to address the Council at the May meeting.
AGENDA ITEM 9 – Items for consideration at future meetings
CL/160/20.03.23
Following a One Voice Wales training course, Cllr Bradbury-Willis asked whether the Community Council had an asset register. The Clerk will investigate and report back.
Cllr Hewins asked when the website will be updated as Councillors details are out of date.
Cllr Williams congratulated the contractors for the work done on the wharf and that the Council write to offer formal thanks when the work is completed.
AGENDA ITEM 10 – Items for release / Rushlight / Website/ Facebook
CL/161/20.03.23
Thanks to the contractors for the work on the wharf.
Vacancies on the Aberdyfi Improvements Committee.
Decorate the front of the institute for the Coronation and ideas to commemorate the occasion.
AGENDA ITEM 18 – Date of next Meeting
CL/162/20.03.23
Monday 17th April 2023
There being no further business, the Chair closed the meeting at 8.59pm
47
20th February 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th February 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Mark Dunton
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Sadie Porter
Cllr Dave Williams
Public: Pat Hellen, David Tomkinson, Susie Waldock
AGENDA ITEM 1 – Apologies
CL/134/20.02.23
Apologies accepted from Cllrs Reynolds, Bradbury-Willis, Jones and Tyrrell.
AGENDA ITEM 2 – Public participation
CL/135/20.02.23
No public participation
AGENDA ITEM 3 – Chair announcements
CL/136/20.02.23
The Chair welcomed everyone and introduced Chris Wood who will be acting as Locum Clerk whilst the Clerk is away.
AGENDA ITEM 4 – To receive and confirm minutes of the ordinary council meeting on 16stJanuary 2022.
CL/137/20.02.23
Proposed: Cllr Williams Seconded: Cllr Owen
Unanimously agreed
AGENDA ITEM 5 – Matters arising
CL/138/20.02.23
Page 40
CL/130/(20.02.22) Wharf Development
The Clerk has written to the contractors and thanked them for employing local workers and has circulated drawings for railings and bollards to Councillors. It is still anticipated that the works will be finished early, in the first week of April just before Easter, though they are contracted to finish at the end of May. This does not mean though that the site will be clear before Easter.
AGENDA ITEM 6 – Treasurer’s report
CL/139/20.02.23
Proposed: Cllr Williams Seconded: Cllr Owen
Unanimously agreed
41
AGENDA ITEM 7 – Gwynedd Council report
CL/140/20.02.23
Cllr Owen reported on his work that the Wharf development looks very impressive and gave thanks to all involved in the project. There will be shortly a change in the access arrangements as the work nears completion which is hoped to be ahead of schedule.
Gwynedd Council will be meeting next week to set the Precept for 2023-24 and it is expected that there will be an increase of around 5%.
Network Rail will be attending to cut back overgrowth which has been extending onto the road at the beginning of March. It was commented that when night works were being undertaken, quantities of litter were being left, Cllr Owens will investigate.
Gully clearing will be undertaken by Gwynedd Highways in the next few weeks.
Work on the A493 to repair a dip in the road surface near a badger set will require temporary traffic lights to be installed.
Attended a One Voice Wales meeting where Liz Saville-Roberts spoke about the fuel payments schemes and how is hoped that payments will start to be made from next month. One Voice Wales reported on how there is a lack of Community Councillors and Clerks across Wales.
It was asked that the defibrillators be checked as to whether they are registered on the Circuit to ensure all consumables are up to date and the units are in working order.
Complaints have been received about the number of lorries driving along Maesnewydd and damage to gullies. Highways have been asked to attend and examine the damage. Gully clearing has not been attended to recently due in part to the new machine being too large to fit under the railway bridge.
AGENDA ITEM 8 – Planning
CL/141/20.02.23
Applications received:
NP5/50/L68B Nandoras, Aberdyfi, LL35 0LE
Councillors discussed the application at length with a number of different views put forward both in favour and against the application. A vote was taken with five Councillors raising no objection to the application and two Councillors opposing the application.
42
AGENDA ITEM 9 – To discuss possible village celebrations for the King’s Coronation
CL/142/20.02.23
A resident has shown an interest in organising an event for the Coronation. Councillors discussed the idea and it was suggested that the Council offer support to any proposal to run an event but not to be the host.
Action: The Clerk to contact the resident and report back with what ideas were being considered.
AGENDA ITEM 10 – To receive and approve quote for maintenance of trees in allotments
CL/143/20.02.23
Snowdonia National Park has granted permission to fell the sycamore tree. Additional works will be undertaken to trim the holly bushes and cut back plants which have overgrown the path. A quote of £800.00 has been received to undertake the required work, it was agreed to accept the quote and proceed with the work.
Action: Cllr Owen to liaise with the neighbour.
Proposed: Cllr O’Neill Seconded: Cllr Porter
Unanimously agreed
AGENDA ITEM 11 – To discuss and agree quotes for playground repairs
CL/144/20.02.23
Councillors discussed the repair work required to satisfy both safety and cosmetic concerns. It was agreed to proceed with the Wet Pour repairs but defer the decision on repainting.
Action: Cerk to take pictures of the areas requiring painting
Proposed: Cllr Hewins Seconded: Cllr O’Neill
Unanimously agreed
AGENDA ITEM 12 – To approve rate of pay for locum clerk
CL/145/20.02.23
The locum clerk left the room.
Following discussions between Councillors, it was agreed that the locum clerk be paid the same rate as the clerk.
Proposed: Cllr O’Neill Seconded: Cllr Williams
AGENDA ITEM 13 – To receive and approve quote and design for playground renovations
CL/146/20.02.23
Cllr O’Neill provided the Meeting with an update on the proposed redevelopment with a plan and visuals showing how the design would work on the site. Councillors discussed the proposal at length with many views expressed and questions asked. Funding, insurance, the design and a need for further community engagement were all discussed in detail. It was agreed to defer the item to enable possible funding sources to be investigated.
43
AGENDA ITEM 14 – To discuss coastal erosion and its effect on the Golf Club
CL/147/20.02.23
AGENDA ITEM 15 – Correspondence
CL/148/20.02.23
Time and Tide Bell – the Clerk will write and invite the Time and Tide to give a presentation to the Council.
Caravans in the car park – it was suggested that the Council investigate gaining the power to issue penalty charges.
AGENDA ITEM 16 – Items for consideration at future meetings
CL/149/20.02.23
Should Rushlight be bilingual? Councillors agreed that Rushlight should be bilingual and asked that costs be looked into whilst investigating whether there was anyone willing to volunteer translation services.
AGENDA ITEM 17 – Items for release / Rushlight / Website/ Facebook
CL/150/20.02.23
Des George has an update on the post office development.
Cllr Owen gave thanks on behalf of the Council for the pantomine and congratulated everyone involved for their success.
The wharf development update.
Local events being held in the pubs.
AGENDA ITEM 18 – Date of next Meeting
CL/151/20.02.23
Monday 20th March 2023
There being no further business, the Chair closed the meeting at 9.12pm
44
16th January 2023
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 16th January 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Dave Williams
Public: Pat Hellen
AGENDA ITEM 1 – Apologies
CL/119/16.01.23
Apologies accepted from Cllrs Jones and Tyrrell.
AGENDA ITEM 2 – Public participation
CL/120/16.01.23
No public participation
AGENDA ITEM 3 – Chair announcements
CL/121/16.01.23
The Chair welcomed everyone and informed the council that the clerk will be starting medical treatment very soon so has not attended this meeting. Instead, Cllr O’Neill will be taking the minutes.
The council have received very positive feedback from a number of sources saying how good the New Year fireworks were, though the evening was marred by a group of individuals being disruptive, which is currently being investigated by the police.
AGENDA ITEM 4 – To receive and confirm minutes of the ordinary council meeting on 21stNovember 2022.
CL/122/16.01.23
Proposed: Cllr Bradbury-Willis Seconded: Cllr Reynolds
Unanimously agreed
AGENDA ITEM 5 – Matters arising
CL/123/16.01.23
Page 35
M/46/(18.06.22) Tywyn Health Centre
No-one has come forward to volunteer to represent Aberdyfi Community Council on the Tywyn Health Centre Public Participation Group.
M/84/(17.10.22) Cycle Path
Iwan ap Trefor has confirmed he is still responsible for the cycle path project.
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Page 37
M/115/(12.12.22) Correspondence
New Year’s day 5k fun run / walk / crawl
A very successful event was held with 75 people taking part and the yacht club providing refreshments afterwards (for donations). Over £750 was raised for the Playground project and the organisers hope to run it as an annual event.
Action: Clerk to write to organisers to thank them.
AGENDA ITEM 6 – Treasurer’s report
CL/124/16.01.23
Proposed: Cllr Williams Seconded: Cllr Owen
Unanimously agreed
AGENDA ITEM 7 – Gwynedd Council report
CL/125/16.01.23
Cllr Owen reported that Gwynedd Council anticipates a deficit of £20million so community and town councils may well be expected to contribute more to services.
He also reported that Network Rail will be cutting back the vegetation between Nant y Glo and the village sometime in the next month.
AGENDA ITEM 8 – Planning
CL/126/16.01.23
Applications received:
NP5/50/439A Ty Carreg, Aberdyfi, LL35 0LE
Official amended plans to previous application
No objections were raised.
NP5/50/744 Compound near the boat yard, Penrhos, Aberdyfi
Formation of 12m x 12m hardstanding with power and water supply.
Aberdyfi Community Council unable to comment on application as the council is the applicant. No outside objections have been received.
AGENDA ITEM 9 – To approve precept for 2023-24
CL/127/16.01.23
It was agreed to increase the precept by 10% to £42,315.24, giving a Band D tax rate of £35.38, an increase of £0.27 from £35.11 last year.
Proposed: Cllr Owen Seconded: Cllr Hewins
Agreed unanimously
AGENDA ITEM 10 – To discuss proposals for 20mph limit in Aberdyfi
CL/128/16.01.23
No objections were raised to the proposals.
Action: Clerk to respond to the consultation
AGENDA ITEM 11 – To agree amounts to be donated to other organisations
CL/129/16.01.23
39
It was agreed to donate £100 each to the National Eisteddfod, Wales Air Ambulance and Dail Dysynni.
Action: clerk to arrange payments
AGENDA ITEM 12 – Correspondence
CL/130/16.01.23
- Email from Andrew Gregson regarding residents parking.
The email confirmed that any application for residents parking must come from the Community Council or Local County Councillor with the support of the Community Council.
- Email regarding sponsored walk event planned for 29th April
This is being organised by one of the local pubs
- Email regarding a public meeting about local health provision on 16th February with Mabon ap Gwynfor.
Action: Clerk to advertise meeting
- Wharf development
It was asked if the wooden mooring bollards are being replaced on the wharf.
The contractors have employed local tradesmen and it was felt this needed to be acknowledged
Action: Clerk to write to contractors to thank them for employing residents and to ask them about the mooring bollards.
AGENDA ITEM 13 – Items for consideration at future meetings
CL/131/16.01.23
- Consider adding a card payment option to Pay & Display machine
- Training dates
- Review last 12 months of Council actions
- Consider if Rushlight should be bilingual
AGENDA ITEM 14 – Items for release / Rushlight / Website / Facebook
CL/132/16.01.23
- 5k fun run
- Blood donor service 20th Feb and 20th March have been cancelled.
- Aberdyfi Bike Ride will be on 16th June – 30th anniversary
- Sgwrs a panad
- Tree planting on 14th January
- Panto
AGENDA ITEM 15 – Date of next meeting
CL/133/16.01.23
Monday 20th February 2023
There being no further business, the Chair closed the meeting at 8.40pm
40
12th December 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 12th December 2022
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Ian Hewins
Cllr Gareth Jones
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Dave Williams
Public: Pat Hellen
AGENDA ITEM 1 – Apologies
CL/103/12.12.22
Apologies accepted from Cllrs Bradbury-Willis, Dunton, O’Neill, Owen and Tyrrell.
AGENDA ITEM 2 – Public participation
CL/104/12.12.22
No public participation
AGENDA ITEM 3 – Chair announcements
CL/105/12.12.22
The Chair welcomed everyone and thanked them for coming out in such cold weather.
AGENDA ITEM 4 – To receive and confirm minutes of the ordinary council meeting on 21stNovember 2022.
CL/106/12.12.22
Proposed: Cllr Jones Seconded: Cllr Reynolds
AGENDA ITEM 5 – Matters arising
CL/107/12.12.22
Page 29
M/46/(18.06.22) Tywyn Health Centre
It was noted that there is still no representation from Aberdyfi Community Council on the Tywyn Health Centre Public Participation Group.
Action: Clerk to request a volunteer representative from councillors again
Page 30
M/84/(17.10.22) Cycle Path
The clerk is still trying to find out who has taken over this project from Iwan ap Trefor
Action: Clerk to contact Gwynedd Council again
35
AGENDA ITEM 6 – Treasurer’s report
CL/108/12.12.22
The clerk informed the council that one Direct Debit payment had been taken twice by mistake and one payment will be refunded.
Proposed: Cllr Reynolds Seconded: Cllr Hewins
Unanimously agreed
AGENDA ITEM 7 – Gwynedd Council report
CL/109/12.12.22
No report as Cllr Owen was unable to attend the meeting
AGENDA ITEM 8 – Planning
CL/110/12.12.22
Applications received:
NP5/50/747 2 Tyddyn Isaf, Aberdyfi, LL35 0ER
Installation of external flue
No objections were raised.
NP5/50/439A Ty Carreg, Aberdyfi, LL35 0LE
Amended plans to previous application
Action: Clerk to contact SNPA to inform them that the council feels the plans are an improvement and will await the formal plans.
Information received from SNPA:
NP5/50/153B Land adjacent to Greenhill bungalow, Copperhill Street, Aberdyfi LL35 0HF
This application is being considered by SNPA as their legal department have decreed that the current applicant is the legal owner of the land. The clerk has sent the council’s objections to the development.
Tides Inn, Seaview Terrace, Aberdyfi, LL35 0EF
Premises licence variation application
This application has now been withdrawn
Balkan Hill House
SNPA have investigated and the swimming pool is under permitted development
AGENDA ITEM 9 – To approve budget for 2023-24
CL/111/12.12.22
Proposed: Cllr Porter Seconded: Cllr Jones
Agreed unanimously
AGENDA ITEM 10 – To approve donation to the Neuadd Dyfi
CL/112/12.12.22
Proposed: Cllr Jones Seconded: Cllr Porter
Agreed unanimously
36
AGENDA ITEM 11 – To consider and approve training plan
CL/113/12.12.22
Proposed: Cllr Williams Seconded: Cllr Hewins
Agreed unanimously
AGENDA ITEM 12 – To approve purchase of replacement hedge trimmer for wharf garden volunteers
CL/114/12.12.22
It was agreed that the Council would not approve the purchase and suggest the applicant apply to the AA&I for funding.
Action: Clerk to inform applicant
AGENDA ITEM 13 – Correspondence
CL/115/12.12.22
- The water drinking fountain has been delivered and the Clerk will seek quotes closer to when the wharf development ends
- WeSwimRun is organising a 5k fun run / walk / crawl on New Year’s Day at 10am to raise money for the playground. It was agreed to write to thank them for their generosity.
Action: Clerk to write to thank them.
- Food Festival. The clerk had a meeting with the organisers and they are planning to go ahead with the festival in the same format as pervious years.
- The clerk had a response from SNPA to her email thanking them for their help and support with the recent issue with Hillside Park.
- An idea was muted to have a Christmas Tree made from lobster pots as it is impossible to have a normal tree this year due to the wharf development. It was felt this was too dangerous as it would be open to people using it as a climbing frame, so the idea was rejected.
AGENDA ITEM 14 – Items for consideration at future meetings
CL/116/12.12.22
- Residents parking when it is able to be revisited
- Possibility of making the Roman Road to Picnic Island usable at all states of tide.
AGENDA ITEM 15 – Items for release / Rushlight / Website / Facebook
CL/117/12.12.22
- 5k fun run
- Reason for lack of Christmas lights and decorations in the village this year
- Wharf development progress
- Picnic Island bridge photos
AGENDA ITEM 16 – Date of next meeting
CL/118/12.12.22
Monday 16th January 2023
There being no further business, the Chair closed the meeting at 8.05pm
37
21st November 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Instituteon Monday 21st November 2022
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Ian Hewins
Cllr Gareth Jones
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Bob Tyrrell
AGENDA ITEM 1 – Apologies
CL/88/21.11.22
Apologies were accepted from Cllr Williams
AGENDA ITEM 2 – Public participation
CL/89/21.11.22
No public participation
AGENDA ITEM 3 – Chairman’s Announcements
CL/90/21.11.22
The Chair welcomed everyone and reported that it was good to see the work on the wharf going so well. He informed the council that Picnic Island Bridge has now been installed and is open to the public. The island side had become very overgrown and he wished to thank the harbourmaster for his work in clearing the area so it could be used by the public as soon as possible.
The Chair reported that he attended the Annual meeting between SNPA and local councils and also the Society of Local Council Clerks / One Voice Wales joint conference, together with the clerk.
AGENDA ITEM 4 – To receive and confirm minutes of the ordinary council meeting on 17thOctober 2022
CL/91/21.11.22
Proposed: Cllr Bradbury-Willis Seconded: Cllr Hewins
AGENDA ITEM 5 – Matters arising
CL/92/21.11.22
Page 23
M/46/(18.06.22) Update on Tywyn Health centre
The clerk wrote to BCUHB requesting a representative attend this council meeting and received a reply that it had been passed to the Primary Care Team, but she has had no response from that department.
29
Cllr Owens reported that he understands that 2 locums will be in post from next week, so hopefully things will improve. It was agreed to review the situation early next year.
Page 24
M/48/(18.06.22) To receive RoSPA report
GL Jones have said they cannot do the painting work, but can supply the paint, though will repair the wet-pour. It was agreed to request the specification and process for painting from GL Jones and ask them to repair the wet-pour.
Action: Clerk to contact GL Jones
M/67/926.09.22) Place Plan
The Clerk reported that Planning Aid Wales confirmed that a community action plan is not an official process or document like a Place Plan, so the community of Aberdyfi can create an action plan from the results of the community needs survey in their own way and time. Cllr O’Neill pointed out that Resources4Change, who wrote the community needs survey and report, offered to facilitate creating an action plan. It was agreed to find out how this might work and how much it would cost.
Action: Clerk to contact Resources4Change
Page 26
M/81/(17.10.22) Ardal Ni areas needing attention
Cllr Tyrrell and the Clerk had a productive meeting with David Williams from the Ardal Ni team and reported that Mr Williams now has along list of tasks for Aberdyfi, which will be undertaken over time. Initially they will focus on small, achievable tasks, as the team will only be in Aberdyfi for a week every 2 months or so, progressing onto the larger projects as time goes on. Mr Williams is happy to receive any suggestions for improvements, even though it may not be within his sphere of responsibility, and he will pass them onto the relevant departments on our behalf. He has promised to send a schedule of works once it has been completed.
M/82/(17.10.22) Food Festival 2023
Cllr Owens reported that he had been informed that a different group are now planning a festival of some kind, but he had no details and no-one has approached him or the clerk to seek support. It was not known if this is intended to replace the Food Festival or will be in addition to it.
M/83/(17.10.22) Creation of a warm space
The clerk has had no response to her request in Rushlight to establish if there is a need, but it may be that the need doesn’t become obvious until the weather gets colder. The clerk informed the council that there is currently funding available for community groups to provide warms spaces from Mantell Gwynedd.
Page 27
M/84/(17.10.22) Correspondence
Cycle Path
Cllr Tyrrell informed the council that he has been unsuccessful in contacting Iwan ap
30
Trefor to find out what stage the project is at, as Mr. ap Trefor has moved departments and it is unclear who has taken over his job and the project.
Action: Clerk and Cllr Owen to contact Gwynedd Council to find out details.
Compound project
A planning application has been submitted for the project on the advice of the planning officer at SNPA. This will have to be paid for by the Community Council initially, but will be reimbursed by FLAG.
AGENDA ITEM 6 – Treasurer’s Report
CL/93/21.11.22
Proposed: Cllr Reynolds Seconded: Cllr Tyrrell
Unanimously agreed
AGENDA ITEM 7 – Gwynedd Council report
CL/94/21.11.22
Cllr Owen reported that there is a full meeting of Gwynedd Council on 1st December to discuss the proposed council tax increase on second homes, which is proposed to be 300%. He pointed out that there are currently 26 properties for sale in Aberdyfi and has been told by some residents that if the increase is implemented, they will have no option but to sell their property, as they will not be able to afford the price rise. Gwynedd Council have informed him that they will not be putting the income raised from this extra tax into building affordable houses as promised, but it will be used to offset some of the £18 million deficit predicted for next year.
He reported that there was a harbour-users meeting recently and this was the last one to be attended by Barry Davies, who is retiring in March. It is now known who will be taking over his post.
There is a new owner of the Penhelig slipway and it has been confirmed that there is no public right of way down the slipway, though there may well be a statutory right of way. Cllr Dunton pointed out that people moor boats in the harbour there and use the slipway to access the land, though Barry Davies has confirmed that this area is not classed as a harbour, though it is used by the public, as evidenced by the life-ring attached to the wall at the bottom of the slipway. It is not clear what the new owners plan to do with the slipway, but the gate at the top is currently locked.
Cllr Owen attended a meeting of the Cambrian railway and reported that the works at Barmouth bridge were ahead of schedule and the bridge may open earlier than expected, with work continuing at night and weekends, depending on the weather. New rail lines are being installed in Tywyn and work is also being done at Dovey viaduct while the rail line is closed.
Cllr Owen has been told that the dip in the road at Dyffryn Hill will be filled when the workers are next in the area.
31
AGENDA ITEM 8 – Planning
CL/95/21.11.22
NP5/50/400D Land next to Greenhill Bungalow, Copperhill Street, Aberdyfi, LL35 0HF
Change of use of land and construction of garage, workshop and parking area.
The Council has evidence that the ownership of this land is in dispute so cannot comment on the application.
Action: Clerk to write to SNPA with this information
Tides Inn, Seaview Terrace, Aberdyfi, LL35 0EF
Premises licence variation application
The council has received complaints from residents of excessive noise since this premises has been open and object to extending the hours on all counts.
Action: Clerk to write to the licencing officer objecting to the application
NP5/50/153B The Exchange, 4 Terrace Road, Aberdyfi, LL35 0LP
Notice of appeal following refusal of planning permission.
It was agreed to write to SNPA thanking them for their work and support in the recent appeal case of Aberdyfi Hillside Park.
Action: Clerk to write to SNPA
AGENDA ITEM 9 – To note new pay-scales from NALC
CL/96/21.11.22
The new pay-scales were noted and the clerk reminded the council that they apply from April 2022-2023.
AGENDA ITEM 10 – To approve yearly payment to the Information Commissioner’s office for data protection.
CL/97/21.11.22
It was noted that this is a statutory fee and it was agreed to pay by direct debit.
Proposed: Cllr O’Neill Seconded: Cllr Bradbury-Willis
Action: Clerk to set up direct debit payments
AGENDA ITEM 11 – To consider and approve costings of information boards
CL/98/21.11.22
It was agreed to seek clarification on the amount sought and ask if the AA&I would fund this project.
Action: Clerk to seek clarification and write to AA&I to ask if it will fund the project.
AGENDA ITEM 12 – Correspondence
CL/99/21.11.22
Tree planting
Approximately 30% of the tree planted in the village last year have not taken, so a
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resident has sourced replacements for delivery and planting in January.
CCTV system
The Chair reported that now the contract has ended, the CCTV cameras now belong to us. The clerk is researching a scheme used in North Wales whereby a council pays for the CCTV system, but it is administered by North Wales Police, to see if this is worth pursuing for Aberdyfi.
Rubbish bins
Local businesses are in discussion with the harbourmaster to enclose some of the covered area by the toilets to contain the commercial bins. It would be completely enclosed with a locked door. The businesses will pay for the work to be done, pay for ongoing vermin control and pay to keep the area clean. Local residents have complained about the bins that are currently there and have been moving them behind the building, but this blocks access to the disabled toilet. The clerk pointed out that this area is under control of the harbour, the community council does not have any jurisdiction in this area and there are shelters at the other end of the wharf gardens. The Council decided that this system would not work and that Gwynedd Council should put pressure on businesses to use their bins in the area by the fire station.
Allotments
SP Energy Networks have told the clerk that they will be cutting down some trees in the allotments, as they are in danger of interfering with overhead power lines. Once they have done this, the clerk intends to get quotes to cut back other trees in the allotments, as they are stopping light getting to some of the plots.
Residents parking
It was agreed again that this is not an issue for the Community Council to pursue and they do not support the application, but reiterated that individual residents have every right to apply for residents parking should they wish. It was noted that even if the application for residents parking on Seaview Terrace is successful at this stage, there are 2 more consultations as well as legal processes to go through before residents parking can be instated.
Wharf railings
The council discussed various designs of railings and concluded that the primary concern needs to be that they are easy to maintain and repair.
Fireworks on New Year’s Eve
The Chair confirmed that there will be fireworks on New year’s eve.
Air Ambulance meeting
The Clerk drew the attention of the Council to a meeting being held on Thursday evening in Tywyn about the proposed closure of the Air Ambulance bases in Welshpool and Caernarfon.
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AGENDA ITEM 13 – Items for consideration at future meetings
CL/100/21.11.22
- Training Plan
AGENDA ITEM 15 – Items for release / Rushlight / website / Facebook
CL/101/21.11.22
- Advent windows list
- Carols by Candlelight service
- Picnic Island bridge
- Remembrance Sunday
- Wharf update
- Neuadd Dyfi roof
- Fireworks display at New Year
AGENDA ITEM 16 – Date of next meeting
CL/102/21.11.22
Monday 12th December 2022 at 7pm
There being no further business the meeting was closed by the Chair at 9.35pm
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17th October 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 17th October 2022
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Sadie Porter
Cllr Bob Tyrrell
Cllr Dave Williams
Public: Pat Hellen
Phil Morgan
AGENDA ITEM 1 – Apologies
CL/70/17.10.22
Apologies accepted from Cllrs Dunton, Jones and Reynolds.
AGENDA ITEM 2 – Public participation
CL/71/17.10.22
No public participation
AGENDA ITEM 3 – Chair announcements
CL/72/17.10.22
The Chair welcomed everyone and informed that Council that he noticed some new electric car chargers are being installed in the main car park. He also reminded everyone that there is a meeting at the Neuadd Dyfi on Thursday 20th October to discuss the ‘Our Area 2035’ consultation with Gwynedd Council.
AGENDA ITEM 4 – To receive and confirm minutes of the ordinary council meeting on 26thSeptember 2022.
CL/73/17.10.22
Proposed: Cllr Bradbury-Willis Seconded: Cllr Owen
AGENDA ITEM 5 – Matters arising
CL/74/17.10.22
Page 18
M/31/(20.06.22) To discuss use of village noticeboard
Clerk hasn’t had time to further research electronic noticeboards.
Action: Clerk to research electronic notice-boards.
M/46/(18.06.22) Tywyn Health Centre
It was noted that residents are still experiencing great difficulty in contacting Tywyn Health Centre and getting a GP appointment. It was agreed to encourage residents to complain to BCUHB if they have problems. It was agreed to ask a representative
23
from the Health Board to attend out next meeting.
Action: Clerk to put BCUHB contact details in Rushlight and to request a representative to attend the next council meeting.
Page 20
M65/(26.09.22) To discuss ROSPA report
Clerk has asked GL Jones to repaint the swings and roundabout and repair the wet-pour at the base of the helter-skelter. It was agreed to get the benches bolted to the ground
Action: Clerk to arrange for benches to be bolted down.
Page 21
M/67/(26.09.22) Place Plan
Cllr O’Neill reported that the clerk and herself had a meeting with Planning Aid Wales, who explained that a Place Plan only covers planning and land use issues. They suggested that a Community Action Plan might be of more use to Aberdyfi, as it is much more holistic and would link well with the Community Needs Survey carried out last year. They offered to do some bespoke training for the council with a session entitled ‘Is a Place Plan Right for You?’ for £600 but it was felt that this wasn’t required and the Council should pursue a Community Action Plan instead. It was agreed to delegate this to Cllr O’Neill and the Clerk to take forward.
Action: Clerk and Cllr O’Neill to research a Community Action Plan and report back.
AGENDA ITEM 6 – Treasurer’s report
CL/75/17.10.22
Proposed: Cllr O’Neill Seconded: Cllr Williams
Unanimously agreed
AGENDA ITEM 7 – Gwynedd Council report
CL/76/17.10.22
Cllr Owen informed the Council that there was an emergency meeting of the full Gwynedd Council last week to discuss the current financial crisis. He reported that Gwynedd Council are facing a deficit of £7.1 million this year but as they have reserves of just over £8 million, the shortfall will be covered in the short term. However, there is a projected deficit of £18 million next year in Gwynedd (£260 million for the whole of Wales) and Cllr Owen expects local councils to be asked to take on more of the burden of providing services.
Cllr Owen also informed the Council that Gwynedd Council are hoping to provide free parking between 10thand 27th December in their car parks.
AGENDA ITEM 8 – Planning
CL/77/17.10.22
NP5/50/439A Ty Carreg, Aberdyfi Ll35 0LE
It was felt that this development was an overdevelopment and not in keeping with surrounding buildings, would impact the amenities of neighbouring
24
properties. The development will also substantially alter the look of the building and as it is in the Conservation Area, the council agreed to object to the application.
Action: Clerk to write to Snowdonia National Park Authority raising objections
The Clerk informed the Council that the application for The Exchange (NP5/50/153B The Exchange, LL35 0LP) has been turned down and they are planning on appealing. Cllr Hewins informed the Council that he thought it was possible for a local Council to list a building and suggested the Council investigate this further as a future option.
Action: Clerk to research the possibility of Council’s listing buildings.
The Clerk asked the councillors attending the Annual meeting with SNPA to request SNPA to start reporting back on the issues raised by the Community Council as the Clerk is never clear if issues have been dealt with or what the outcomes were.
Action: Councillors to request feedback on issues raised by the Community Council
The issue of the swimming pool at Balkan House was raised and the clerk informed the Council that she had emailed SNPA about the issue but hasn’t heard anything back.
It was noted that there seems to be a fourth unit being built at Crychnant (application NP5/50/144C) when planning was only given for 3 units.
Action: Clerk to inform SNPA
AGENDA ITEM 9 – To receive presentation on information boards
CL/78/17.10.22
Mr. Phil Morgan gave a presentation on the type and scope of information boards that the Aberdyfi Biodiversity Group would like to install in the village. Three locations have been identified – at the gas works, the Golf Club car park and at the top of the pedestrian slipway onto the beach by the RNLI station. All signs will be bilingual and give information on the various protected areas, wildlife and the Biosphere Reserve. Each sign will also signpost to the other information boards. It was agreed to ask Mr. Morgan to obtain a design and full quote for the information boards and forward them to the council for a final decision.
Action: Clerk to liaise with Mr. Morgan to obtain design and quote. Clerk to add to agenda for next meeting
AGENDA ITEM 10 – To discuss SNPA Consultation on Aberdyfi Conservation Area
CL/79/17.10.22
It was agreed that the consultation document was very detailed and a good starting point, but there was concern that many buildings in the conservation area have already had work done which goes against the aims of a conservation area, which seems incongruous. It was agreed to request clarification on the criteria for being included in a conservation area. It was also agreed that buildings like Craig y Don,
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Brynderfel, Monkshill, Talarfor etc. also need to be included.
Action: Clerk to respond to the consultation requesting clarification and suggesting which other buildings be included.
AGENDA ITEM 11 – To adopt One Voice Wales model financial regulations
CL/80/17.10.22
Proposed: Cllr Owen Seconded: Cllr Tyrrell
Agreed unanimously
AGENDA ITEM 12 – To discuss list of areas needing attention to send to Ardal Ni Team
CL/81/17.10.22
It was noted that the Buddleia in Nantiesin car park / street needs cut back and should be added to the list. It was also noted that the vegetation between the fire station and the subway also needs cut back, but this is the responsibility of Network Rail. Cllr Owen informed the council he has a meeting with Network rail in the next couple of weeks so would bring it to their attention then. It was agreed to delegate the Ardal Niproject to Cllr Tyrrell and the Clerk and they should arrange to meet with the Ardal Ni team to discuss it further.
Action: Cllr Tyrrell and Clerk to arrange meeting with Ardal Ni team.
Action: Cllr Owen to tell Network Rail about overgrown vegetation by the fire station.
AGENDA ITEM 13 – To discuss funding for the Food Festival 2023
CL/82/17.10.22
Cllr Owen informed the Council that he had met with the organisers recently and they estimated that costs for next year would be approximately £4,600. It will be held on Sunday 20th August, the day after Race The train. It was agreed that the Food Festival is a great event for the village and the Council will support the organisers in their efforts next year.
AGENDA ITEM 14 – To discuss creation of a warm space in Aberdyfi
CL/83/17.10.22
Cllr Hewins informed the council that he has spoken to both the English Church and St. Peter’s and they have decided not to offer anything at this time as they do not see an immediate need, as the drop-in centre provides a warm space. It was noted that the drop-in centre only runs one day a week, so there may be a need on other days. The churches have agreed to let Cllr Hewins know if they identify there is a need on other days, at which point the council would discuss if it is able to contribute any funding. Cllr O’Neill suggested that the Neuadd Dyfi would be a good place to use as it has the ground-source heating which is always on and the clerk suggested that the Reading Room would also be worth considering, as it is open 6 days a week and is heated during the day.
It was agreed to assess if there is a need before committing funding.
The clerk informed the council that she is working with Tywyn Town Council, Tywyn Library and the Cinema to create a list of welcome warm spaces in the local area.
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Action: Councillors and Clerk to speak to residents to assess if there is a need for a welcoming warm space.
Action: Clerk to add to Rushlight
AGENDA ITEM 15 – Correspondence
CL/84/17.10.22
* Transport problems in the village
Residents have reported that they have problems accessing the village as they do not drive and are unable to walk down the hill and have asked if there is something the council can do about it. It was agreed to speak to more residents to assess the need before committing funding and to suggest car- sharing.
Action: Clerk to put in Rushlight
* Picnic Island Bridge
Cllr Owen informed the council that the bridge is due to be installed overnight on 14th November. Cllr Tyrrell informed the council that he had been keeping the path along the estuary clear but that the steps from the estuary to the bridge are now very overgrown and need to be cleared. It was agreed that Cllr Tyrrell would check the path and steps, find out who is responsible and arrange for the steps to be cleared.
Action: Cllr Tyrrell to check and arrange for the steps to be cleared
* Cycle Path
Cllr Tyrrell informed the council that there has been no significant progress on the cycle path.
* Compound Project
The Clerk reported that she submitted a pre-planning application for the project and received a response that planning permission is needed before the project can proceed. Neil Storkey has spoken to the planning department and was told that another pre-planning application needs to be submitted rather than a full planning application. This is currently being done but it has delayed the project significantly and there is a danger that the EU funding stream will end before the project is finished.
AGENDA ITEM 16 – Items for consideration at future meetings
CL/85/17.10.22
- Training Plan
- Electronic noticeboard
AGENDA ITEM 17 – Items for release / Rushlight / Website / Facebook
CL/86/17.10.22
- Wharf update
- Bins need to be kept on own property, not on the street
- Conservation Area consultation
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- Car sharing suggestion
- Car charging points
- Neuadd Dyfi roof
- Picnic Island bridge
- Contact details of BCUHB for complaints
AGENDA ITEM 18 – Date of next meeting
CL/87/17.10.22
Monday 21st November 2022
It was agreed to bring forward the date of the December meeting to 12th December, as the clerk is unable to attend on the 19th.
There being no further business, the Chair closed the meeting at 9.35pm
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26th September 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Instituteon Monday 26th September 2022
Present: Cllr Brian Kelly – Chair
Councillors: Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Gareth Jones
Cllr Dewi Owen
Cllr Bob Tyrrell
Cllr Dave Williams
AGENDA ITEM 1 – One minute silence
CL/54/26.09.22
A one minute silence was observed in remembrance of Queen Elizabeth II.
AGENDA ITEM 2 – Apologies
CL/55/26.09.22
Apologies were accepted from Cllrs Hewins, O’Neill, Porter and Reynolds.
AGENDA ITEM 3 – Public participation
CL/56/26.09.22
No public participation
AGENDA ITEM 4 – Chairman’s Announcements
CL/57/26.09.22
The Chair welcomed everyone and reported that it was good to see the work on the wharf development start.
AGENDA ITEM 5 – To receive and confirm minutes of the ordinary council meeting on 18th July2022
CL/58/26.09.22
Proposed: Cllr Williams Seconded: Cllr Bradbury-Willis
AGENDA ITEM 6 – Matters arising
CL/59/26.09.22
Page 14
M/31/(20.06.20) To discuss use of village noticeboard
The Clerk presented some information on electronic noticeboards and it was agreed that an electronic noticeboard would be a useful addition to the village. The clerk was asked to obtain more detailed information and costs and report back.
The Clerk reported that the Aberdyfi Tourism group have requested that their money be spent on an electronic noticeboard and the clerk has asked for this in writing.
Action: Clerk to obtain more detailed information on electronic noticeboards.
Page 15
M/46/(18.06.22) Update on Tywyn Health centre
18
The clerk received a reply from Betsi Cadwalladr University Health Board which the Council felt did not address the issues of concern. It was agreed that there are still significant concerns with various aspects of the Health Centre and to encourage everyone with issues with the Health Centre to complain to the Health Board.
M/47/(18.06.22) To consider purchase of drinking water fountain.
The fountain has been purchased with delivery expected towards the end of October. Cllr Owen has offered to keep the fountain at his property until it is possible to install it, after the wharf development work has finished. The clerk will obtain installation quotes closer to the time.
Page 16
M/48/(18.06.22) To receive RoSPA report
The benches have been dismantled and the clerk has purchased new ‘No Dogs’ signs, but has not had time to install them yet.
Action: Clerk to install signs
M/50/(18.06.22) To discuss use of weedkiller and creation of wildflower verges
The clerk reported that she met with representatives from Gwynedd Council and identified areas which could be turned over to wild flowers. Gwynedd seemed very keen to work on this and the clerk is waiting for confirmation of which areas they will be planting with wildflowers.
She was also told that they are looking at using the most environmentally safe weedkillers for those areas that need to be kept clear.
M/51/(18.06.22) Request for name to be added to the War Memorial
The clerk reported that she had received a quote from the stonemasons and had agreed, together with the Chair, to go ahead with the work. It has now been paid for and the work will be done before November Remembrance Day. The family have indicated that they would like to make a donation towards the work.
The clerk also reported that the Literary Institute have agreed for the name to be added to the Roll of Honour though the family are currently undecided if they wish to go ahead with this.
AGENDA ITEM 7 – Treasurer’s Report
CL/60/26.09.22
Proposed: Cllr Bradbury-Willis Seconded: Cllr Tyrrell
Unanimously agreed
AGENDA ITEM 8 – Gwynedd Council report
CL/61/26.09.22
Cllr Owen reported that he had received an email from Shem Llewelyn to Gwynedd Council, complaining about the lack of support for the Cambrian Coast Sportive this year by Gwynedd Council. The clerk reported that Shem had asked her if the Council could give permission to use Penhelig Gardens for the Sportive so she had told him he needed to contact the Maritime Dept of Gwynedd Council, as they were the ones responsible for that area. It was agreed to write to Shem expressing sorrow that he received such a negative response from Gwynedd Council.
Action: Clerk to write to Shem 19
Cllr Jones reported that the path by the old school from the Institute to Hillside Village is overgrown and needs to be cut back.
Action: Clerk to ask Aled to cut it back.
Cllr Owen reported that he has been told that Picnic Island Bridge will be installed on 18th November overnight.
AGENDA ITEM 9 – Planning
CL/62/26.09.22
NP5/50/153B The Exchange, Aberdyfi LL35 0LP
Alterations to front patio area including installation of bi-fold doors and construction of new balconies.
Action: Clerk to object as this is in the conservation area and this will change the look of the property
NP5/50/140D Llwyn, Aberdyfi LL35 0HR
Construction of pergola to side of house
No objections were raised
NP5/50/T452C Haulfryn, Hopeland Road, Aberdyfi LL35 0NH
Replace existing single storey rear extension and adjacent garage with a two storey garage and first floor work space and changes to roof structure.
It was noted that the new roof structure changed the look of the property but as the next door property had installed a very similar structure, it was decided not to object to the application.
NP5/50/705A 35 Terrace Road, Aberdyfi LL35 0LU
Construction of decking in rear garden
No objections were raised
AGENDA ITEM 10 – To consider purchase of second brown bin
CL/63/26.09.22
It was agreed to purchase another brown bin for the wharf garden community group.
Action: Clerk to purchase bin and lock
AGENDA ITEM 11 – To consider funding for information boards
CL/64/26.09.22
2 quotes were presented by the clerk from the Aberdyfi Biodiversity group. It was unclear exactly why 2 information boards were needed at each location and what they would display so the council agreed to invite Phil Morgan to the next council meeting to discuss the project.
Action: Clerk to invite Phil Morgan to the next Council meeting.
AGENDA ITEM 12 – To discuss ROSPA report
CL/65/26.09.22
It was agreed to ask GL Jones to repaint the swings and roundabout, and repair the
20
wet-pour at the base of the helter-skelter, as highlighted in the report.
Action: Clerk to contact GL Jones
AGENDA ITEM 13 – Correspondence
CL/66/26.09.22
Email from Ardal Ni
Email received from a new project being run by Gwynedd Council with the aim of creating clean and tidy communities. The clerk has already had a rubbish bin installed through this project at the playing field. Cllr Tyrrell suggested that all councillors and clerk identify areas in the village that would be suitable for this project and send them to the clerk in order to create a comprehensive list. It was agreed to do this.
Action: Councillors to identify areas of concern and inform the clerk to enable a list to be created before the next meeting.
Section 6 Biodiversity report
All councils are now required to publish a biodiversity report every 3 years. The clerk has completed one and welcomed any comments from councillors before publishing it on our website. The report will need to be reviewed annually.
Action: Clerk to publish report
One way section of Copperhill Street
The Clerk reported that there had been quite a few near-misses with people driving the wrong way past the butchers so she informed Gwynedd Council, who have agreed to repaint the signs on the roadway and replace / reposition the ‘no-entry’ signs on the posts.
Gwelfor Road
The clerk reported that a Gwynedd Council senior traffic engineer is looking into the situation and informed the clerk that SNPA are able to impose restrictions on planning applications if deemed necessary. A Senior Warden at SNPA is also going to talk to the Planning department.
Resident’s Parking
Cllr Reynolds shared an email she had received from Gwynedd Council, informing her that they will start the consultation process before the end of October.
Annual meeting of Community Councils with SNPA
The clerk reminded the Council that this year’s meeting will be held on 25th and 27th October and that they need to register if they wish to attend.
AGENDA ITEM 14 – Items for consideration at future meetings
CL/67/26.09.22
- Place Plan – it was agreed to ask someone to come to a future meeting to explain more about Place Plans and the process Action: Clerk to request someone to attend a future meeting 21
- Training PlanAction: Clerk to circulate guidance for producing a training plan to councillors and draw up a draft training plan for discussion at October meeting.
- Swift nesting boxes (Autumn meeting)
- Paint flaking at Penhelig Rail station
AGENDA ITEM 15 – Items for release / Rushlight / website / Facebook
CL/68/26.09.22
- Community lunches start on 14th October
- Wharf update
- Neuadd Dyfi roof
- Wildflower verges
- Firework display in November
AGENDA ITEM 16 – Date of next meeting
CL/69/26.09.22
Monday 17th October 2022 at 7pm
There being no further business the meeting was closed by the Chair at 9.35pm
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18th July 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 18th July 2022
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Dave Williams
Public: Pat Hellen
AGENDA ITEM 1 – Apologies
CL/37/18.06.22
Apologies accepted from Cllrs Dunton, Jones, Owen and Tyrrell.
AGENDA ITEM 2 – Public participation
CL/38/18.06.22
No public participation
AGENDA ITEM 3 – Chair announcements
CL/39/18.06.22
The Chair welcomed everyone and thanked the clerk for suggesting the change of venue and arranging one at such short notice.
He informed the council that at a meeting between councillors and MP Liz Saville-Roberts and Mabon ap Gwynfor from Gwynedd Council, it was agreed that while there is nothing that can be done at the moment about the planning dispute for Aberdyfi Hillside Park, all parties are keen to work together should the planning permission be allowed to stand.
He informed the council that Sean Chambers is doing an excellent job on the subway and asked the Clerk to write to Sean, expressing the Council’s appreciation of his work. It was noted that there will be an article in the Cambrian News soon.
It was noted that the subway had been vandalised over the weekend and it was agreed for the clerk to purchase CCTV signs to put up at the subway. The clerk noted that it would be possible to put CCTV cameras there if it is needed, as there are now solar CCTV cameras available.
Action: Clerk to write to Sean Chambers to express the Council’s appreciation and thanks
The Chair reported that recently proper protocol hasn’t always been followed at meetings. He informed the council that he likes to think of the council as a group of friends working towards the same goal, but reminded councillors that even so, comments should always go through the chair by raising a hand.
13
AGENDA ITEM 4 – To receive and confirm minutes of the ordinary council meeting on 20th June and Annual Community meeting on 21st June 2022.
CL/40/18.06.22
Ordinary Council meeting:
Proposed: Cllr Williams Seconded: Cllr Reynolds
Annual Community meeting:
Proposed: Cllr Williams Seconded: Cllr O’Neill
AGENDA ITEM 5 – Matters arising
CL/41/18.06.22
Page 11
M/31/(20.06.22) To discuss use of village noticeboard
Cllr Bradbury-Willis informed the council that the wooden noticeboard has been cleared and is ready for use for council notices. It was noted that this noticeboard needs some beading put down the sides and a new lock cover fitted and it was agreed for Cllr Bradbury-Willis to arrange for this work to be done.
It was noted that the large white noticeboard needs to be cleared of posters, staples etc. and repainted, though it was agreed that it will need to be replaced with a smaller one if / when an electronic noticeboard is installed in that space. The Clerk informed the council that she has been given the details of the company who supplied the noticeboard for MMP so will research this and report at the next meeting.
Action: Cllr Bradbury-Willis to arrange for repairs on wooden notice-board
Action: Clerk to put notices in the wooden noticeboard.
Action: Clerk to research electronic notice-boards.
AGENDA ITEM 6 – Treasurer’s report
CL/42/18.06.22
The clerk informed the council that the figures for the income from the main car park and Neuadd Dyfi pay and display machine have been included for information only.
Proposed: Cllr Williams Seconded: Cllr Reynolds
AGENDA ITEM 7 – Gwynedd Council report
CL/43/18.06.22
The Gwynedd Council representative was not present so no report was received.
AGENDA ITEM 8 – Planning
CL/44/18.06.22
NP5/50/682A The Wharf, Aberdyfi. LL35 0EE
Application to vary Condition 14 attached to Planning Permission NP5/50/682 dated 11/09/2018 to allow working hours on a Saturday to be extended from between 07:00-13:00 to 07:00-17:00
No objections were raised
14
NP5/50/735B Tan y Bryn, Philip Avenue, Aberdyfi. LL35 0PY
Extension and alterations
No objections were raised
NP5/50/130C Bwlch Gwyn Farm, Aberdyfi. LL35 0SG
Construction of rural enterprise dwelling
No objections were raised
The Chair informed the council that it had been brought to his attention that a lot of work is being done to Glygyrog Ddu but he could find no corresponding planning permission. It was agreed to notify SNPA of this work.
Action: Clerk to inform Snowdonia National Park Authority of this work
AGENDA ITEM 9 – Update on Tywyn Health Centre
CL/45/18.06.22
Cllr Reynolds informed the council that she has spoken to Betsi Cadwallader Health Board and asked why they weren’t sponsoring GPs who are on a 5 year visa from abroad. These GPs train in the UK for 3 years, after which they can be sponsored for a further 2 years. The health board have said they will look into this further.
She informed the council that there will only be emergency appointments available at the GP practice in Tywyn for most of August and residents need to order prescriptions before 5th August, as the practice will be installing a new computer system and will be unable to print prescriptions during August. There was concern that many residents don’t know about this, as they are not online and the health centre have not been good at disseminating information to their patients.
It was agreed that the service from the health centre has been substantially below standard for quite some time and it seems that the health board do not realise how serious and urgent the current situation is. It was agreed to write a strongly-worded letter to the health board expressing the Council’s concerns.
Action: The Clerk to write a letter to Betsi Cadwallader Health Board
AGENDA ITEM 10 – Update on wharf development
CL/46/18.06.22
The clerk reported that the meeting she had at the beginning of the month was very informative and confirmed that the contractors will be on site from 5th September, with work starting on 12th September. She also confirmed that the work will not be done in two distinct phases, as previously planned. Instead it will be done as a rolling works as the contractors calculate this will be a faster way to complete the works. Installing the piles will start on 22nd September for approximately 6 weeks and this is when there will be the most disruption and noise.
The clerk will attend another meeting on Friday 5th August and will report back.
AGENDA ITEM 11 – To consider water-bottle filling station quote
CL/47/18.06.22
It was agreed to purchase an Elkay LK4420BF1U water-bottle filling station in blue for £4,191 ex VAT, though keep it in storage until it is possible to install it after the
15
work has been done on the wharf. It was agreed to seek a quote for installing the station from the supplier.
Proposed: Cllr Bradbury-Willis Seconded: Cllr O’Neill
Action: Clerk to purchase water-bottle filling station and put in storage
Action: Clerk to seek quote for installation
AGENDA ITEM 12 – To receive RoSPA report
CL/48/18.06.22
It was agreed that the concrete benches in the playground need to taken out of action and repaired urgently and to discuss the rest of the issues in the report in the autumn. The clerk reported that she will buy new ‘No Dogs’ signs for the playground.
Action: Clerk to arrange for the benches to be taken out of action and repaired ASAP
Action: Clerk to purchase ‘No Dogs’ signs
AGENDA ITEM 13 – To delegate powers to the clerk and Chair until the September meeting
CL/49/18.06.22
Proposed: Cllr Williams Seconded: Cllr Reynolds
AGENDA ITEM 14 – To discuss use of weedkiller and creation of wildflower areas on the village
CL/50/18.06.22
The clerk reported that Gwynedd Council are keen to work with the Community Council on reducing the need for use of pesticides and strimming of verges and she is currently in discussion with residents to see which areas in the village would be suitable before meeting with Gwynedd Council to take this initiative forward.
Action: Clerk to meet with residents to discuss project then meet with Gwynedd Council
AGENDA ITEM 15 – Correspondence
CL/51/18.06.22
- Request from the Rotary Club for volunteers for Race the Train event.
- Request for name to be added to the war memorial
A request has been received from a resident for their great-grandfather’s name to be added to the war memorial as it has been missed off. The clerk has spoken to the War Graves Commission, who confirm they have the details of the person on their roll, but it is not their responsibility to change the memorial. Gwynedd Council confirmed that they are not responsible for maintenance or changes to the war memorial either. The clerk has also spoken to the church and has had the same response from them.
It was agreed to contact the stone mason in Llanbrynmair who has done work on the memorial previously to ask for a quote to add a name to the memorial and carry out some restoration work.
16
It was agreed that the clerk will work with the Literary Institute committee to have the name added to the roll of honour in the Reading Room.
Action: Clerk to obtain quote
Action: Clerk to work with the Institute to facilitate the addition of the name to the roll of honour.
- Request for funding for information noticeboards received from a resident. It was agreed they should approach the AA&I for this funding
Action: Clerk to ask resident to apply to the AA&I
- Rights of Way Improvement plan consultation.
It was agreed for individuals to respond to the consultation and the clerk to respond on behalf of the council
Action: Clerk and councillors to respond to survey
- Survey on barriers to doing a Place Plan
It was agreed for the clerk to respond on behalf of the council
Action: Clerk to respond to survey
- Positive feedback received from a resident about various projects in the village
- Opinion of the council sought on an individual wanting to run a takeaway food business from the yacht club or the Neuadd Dyfi. It was agreed this would be unfair on the existing takeaway businesses and it was noted that there may be planning issues, as existing businesses have to apply for changes to their planning permission to allow them to sell hot takeaway food. Concerns were also raised about how H&S issues would be policed and how the increase in litter would be managed.
Action: Clerk to inform the resident of the council’s opinion
AGENDA ITEM 16 – Items for consideration at future meetings
CL/51/18.06.22
- Place plan presentation
- Swift nesting boxes
- RoSPA report
- Electronic noticeboard
AGENDA ITEM 17 – Items for release / Rushlight / Website / Facebook
CL/52/18.06.22
- Request for Race the Train volunteers
- Wharf update
- Work on benches in playground
AGENDA ITEM 18 – Date of next meeting
CL/53/18.06.22
Monday 19th September 2022
There being no further business, the Chair closed the meeting at 9.30pm
17
20th June 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th June 2022
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Public: Pat Hellen
Sadie Porter
Elen Worman
AGENDA ITEM 1 – Apologies
CL/21/20.06.22
Cllr Jones
AGENDA ITEM 2 – Public participation
CL/22/20.06.22
No public participation
AGENDA ITEM 3 – Chairman’s Announcements
CL/23/20.06.22
The Chair welcomed everyone and reported that it was good to see the return of the Wolverhampton Bike Ride which was very successful and it is nice to see progress on some of the projects the Council are currently undertaking.
AGENDA ITEM 4 – To consider applications for councillor vacancy
CL/24/20.06.22
Sadie Porter was co-opted as Councillor
AGENDA ITEM 4 – To receive and confirm minutes of the Annual and ordinary council meetings 16thMay 2022
CL/25/20.06.22
Proposed: Cllr Tyrrell Seconded: Cllr Williams
AGENDA ITEM 5 – Matters arising
CL/26/20.06.22
Page 4
M/51/(15.06.20) request for drinking water fountain.
Cllr O’Neill has contacted Refill to request an up to date quote and information on how to move to project forward.
Action: Cllr O’Neill to liaise with clerk to progress the project
M/107/(16.11.20) Subway improvements
Work has started and looks very good so far. It is nice to see Sean’s children being involved in the project as well.
9
M/127/(20.12.21) Tree by the Neuadd Dyfi
The clerk has has no news on the large tree on the road by the Neuadd Dyfi
The tree sculpture was completed last week and has been a major attraction to many people, who have stopped to look at it and take photos with it. The Council would like to thank Ed Parkes the sculptor for his fantastic work.
It was suggested lighting the sculpture, but there were concerns this might act as a magnet for people to gather at night and this would have a knock-on effect on the residents in surrounding houses. It was agreed to wait until the autumn when it is much darker and investigate what lighting it would look like with a torch.
It was suggested buying some CCTV cameras for the area, but it was felt that the infrastructure wasn’t in place for this. It was agreed to obtain some CCTV signs and attach them to the gates around the playing field.
Proposed: Cllr Williams Seconded: Cllr Owen
Action: Clerk to obtain and install CCTV signs.
M/160/21.03.22 Wharf Development Project
The Clerk reported that instead of a public meeting, Gwynedd Council propose a monthly meeting of all stakeholders on the first Friday of every month, starting on 1st July. It was agreed the clerk would attend these meetings and report back. It was requested that the Community Council holds a public meeting closer to the start of the works and invite the consultants to attend.
Action: Clerk to attend meetings and report back.
Action: Council to organise a public meeting and invite consultants
AGENDA ITEM 7 – Treasurer’s Report
CL/26/20.06.22
Proposed: Cllr O’Neill Seconded: Cllr Owen
Unanimously agreed
The clerk reported that she had been approached by one of the businesses in the village to find out if there is still money ring-fenced for the Aberdyfi Tourism group, as they have a project in mind. The clerk asked them liaise with her to release the money.
Action: Clerk to liaise with Aberdyfi Tourism group
AGENDA ITEM 8 – To approve change of signatories on the bank account
CL/27/20.06.22
Proposed: Cllr Reynolds Seconded: Cllr Owen
Unanimously agreed
AGENDA ITEM 9 – To accept and approve the Annual Return ending March 2022
CL/28/20.06.22
Proposed: Cllr Williams Seconded: Cllr Tyrrell
Unanimously agreed
A concern was raised about the asset register as it doesn’t show depreciation but the clerk reported that the advice from One Voice Wales is that the register only shows purchase price. It was suggested that the finance committee to look into this, as figures that take into account depreciation may prove to be useful for the council.
Action: Finance committee to discuss asset register reserve finances
Action: Clerk to clarify again what the asset register should include
10
AGENDA ITEM 10 – Gwynedd Council Report
CL/29/20.06.22
Cllr Owen reported that there is a meeting of the full council later this week, so will rpeort next month on this meeting.
He reported that they have had information recently stating that homelessness has risen dramatically in the last few years. Currently there are 572 people registered homeless, whereas 2 years ago there were less than 200. There are currently over 3,000 people on the waiting list for housing in Gwynedd and Gwynedd Council plan to built 500 homes in the next 3 years, the majority of which will probably be in North Wales. He reported that Gwynedd Council are still giving grants of up to £35k to bring houses up to standard to allow them to be let out to local people.
He reported that the problem of rubbish is on the agenda for the full meeting so he will be expressing the concerns of the Community Council at that meeting and will report back on this issue next month.
AGENDA ITEM 11 – Planning
CL/30/20.06.22
NP5/50/589B Ael y Don, Gwelfor Road, Aberdyfi LL35 0NY
Widen existing vehicular access to South East corner of site and create a parking area.
No objections were raised
AGENDA ITEM 12 – To discuss use of village noticeboard
CL/31/20.06.22
The wooden noticeboard by the toilets was discussed and it was agreed that the locks need to be changed as they have seized. It was suggested that the large noticeboard under the canopy also needs to be replaced as it is a state of disrepair and to investigate purchasing an electronic noticeboard.
Action: Clerk to research electronic noticeboards
Action: Cllr Bradbury-Willis to arrange for locks to be changed on the wooden noticeboard.
Proposed: Cllr Bradbury-Willis Seconded: Cllr Reynolds
AGENDA ITEM 13 – To decide topics to be included in community meeting
CL/32/20.06.22
Topics were agreed for inclusion in the community village meeting
AGENDA ITEM 14 – Correspondence
CL/33/20.06.22
Time & Tide Bell
Marcus Vergette has repaired the Time & Tide Bell and has informed the council that there are many projects resulting from the Time & Tide Bell initiative, which would potentially be of interest to various groups in the village
Action: Clerk to find out more about the projects
AGENDA ITEM 15 – Items for consideration at future meetings
CL/34/20.06.22
- Place Plan
- Swift nesting boxes (Autumn meeting)
- Paint flaking at Penhelig Rail station
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AGENDA ITEM 16 – Items for release / Rushlight / website / Facebook
CL/35/20.06.22
- Shellduck warning
- Report of village meeting
- Osprey sculpture
- Subway project progress
AGENDA ITEM 17 – Date of next meeting
CL/36/20.06.22
Monday18th July 2022 at 7pm
There being no further business the meeting was closed by the Chair at 9.40pm
12
16th May 2022
Minutes of the thirty-seventh Annual Meeting of the Aberdyfi Community Council and thereafter the minutes of the ordinary meeting of said Council held at Aberdyfi Literary Institute on Monday, 16th May 2022
Present were :- Cllr Dewi Owen – Chair
Councillors :- Cllr Mark Dunton
Cllr Ian Hewins
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Public: Pat Hellen
Roman Hackelsberger
AGENDA ITEM 1- Apologies
CL/1/AM/16.05.22
Sara Bradbury-Willis, Gareth Jones
AGENDA ITEM 2 – Election of Officers 2022/2023
CL/2/AM/16.05.22
Chairman
Cllr Kelly was nominated for the position of Chair.
Proposed Cllr Reynolds Seconded Cllr Williams
Agreed unanimously
Vice Chairman
Cllr O’Neill was nominated for position of Vice Chair.
Proposed Cllr Kelly Seconded Cllr Owen
Agreed
Planning Committee
The whole Council
Aberdyfi Advertising and Improvements Committee
The whole Council, except for Cllr Tyrrell
1
Aberdyfi Literary Institute Management Committee
Cllr Jones was nominated to represent the Council
Proposed Cllr Owen Seconded Cllr Kelly
Harbour Advisory Committee
Cllr Tyrrell was nominated to represent the Council
Proposed Cllr Owen Seconded Cllr Williams
One Voice Wales
Cllrs Owen and O’Neill, with Cllr Williams as deputy were nominated to represent the Council
Proposed Cllr Kelly Seconded Cllr Reynolds
Neuadd Dyfi Management Committee – Councillors with a vote
Cllrs Owen, Reynolds, Williams, Kelly and Hewins were nominated to represent the Council
Proposed Cllr Owen Seconded Cllr Kelly
Richard Williams and Richard Roberts Trust Fund
Cllrs Reynolds (Chair), Owen, Jones and Bradbury-Willis were nominated to represent the Council, with Cllr Williams as Trustee
Proposed Cllr Owen Seconded Cllr Williams
Lewis Lloyd Trust
Cllr Reynolds was nominated to represent the Council
Proposed Cllr Kelly Seconded Cllr Owen
Meirionnydd Access Group
Cllr O’Neill was nominated to represent the Council
Proposed Cllr Owen Seconded Cllr Williams
Tywyn and District Memorial Hospital Appeal Fund
Cllr Reynolds with Cllr Tyrrell as deputy were nominated to represent the Council
Proposed Cllr Owen Seconded Cllr Kelly
Allotment sub-committee
Cllrs Jones (Chair), O’Neill and Dunton were nominated to be members of this committee
Proposed Cllr Owen Seconded Cllr O’Neill
2
Finance Committee
Cllrs Owen (Chairman), O’Neill (Vice Chair) and Bradbury-Willis with Cllr Tyrrell as deputy.
Proposed Cllr Owen Seconded Cllr Williams
Caravan Site Committee
Cllrs Reynolds, Owen, Williams, Kelly and Bradbury-Willis
Proposed Cllr Kelly Seconded Cllr Reynolds
Re-appointment of Internal Auditor
The Council re-appointed Mr Steve Lister for the year 2022/23
Proposed: Cllr Tyrrell Seconded: Cllr Williams
Agreed unanimously
Standing Orders and Financial Regulations
The Council agreed its willingness to adopt these documents.
Proposed: Cllr Williams Seconded: Cllr Reynolds
Agreed unanimously
THE BUSINESS OF THE ORDINARY MEETING IS NOW RECORDED
Cllr Kelly took over as Chair at this point
AGENDA ITEM 3 – Public participation
CL/3/16.05.22
None was requested
AGENDA ITEM 4 – Chair announcements
CL/4/16.05.22
The Chair thanked Cllr Owen for all his hard work over the last two years as Chair and hoped he will be able to carry out the role to the same high standard.
He noted that the Council is currently short of a councillor and it was agreed to co-opt a new councillor at the June meeting.
Action: Clerk to advertise and receive applications before the June meeting
AGENDA ITEM 5 – To receive and confirm the minutes of Ordinary Meeting 21st March 2022
CL/5/16.05.22
Proposed Cllr Williams Seconded Cllr Reynolds
Agreed unanimously
3
AGENDA ITEM 6 – Matters Arising
CL/6/16.05.22
Page 61
M/51/(15.06.20) Drinking water fountain
Cllr Owen raised the topic at the recent harbour user’s meeting and was advised to liaise with the harbourmaster. He has since spoken to the harbourmaster who has given his consent to siting the water fountain in the location favoured by Aberdyfi Community Council. It was agreed to delegate purchase and installation of the fountain to Cllr O’Neill and the Clerk.
Proposed Cllr Owen Seconded Cllr Williams
Action: Cllr O’Neill and Clerk to source and arrange installation of a water fountain
M/107/(16.11.20) Subway Improvements
Sean Chambers has been awarded the commission and preparatory work has already started. It was suggested the clerk contact the lighting department to ask if it is possible to get the lighting replaced while the work is happening, to minimise the risk of damage to the artwork.
Action: Clerk to contact lighting department at Gwynedd Council
Page 62
M/127/(20.12.21) Tree by Neuadd Dyfi
The clerk informed the council that she met Gwynedd Council inspectors when they were in the village and was informed that in their opinion, the tree is healthy, evidenced by the roots pushing up the pavement, but acknowledged that this has created a tripping hazard. They informed the clerk that they do not make the decision about what to do with the tree, they only write a report and it is passed on to someone higher in the organisation, who will make the decision. The clerk hasn’t been informed yet of any decision.
A question was raised about when the tree sculpture will be done in the playing field. The clerk reported she has not yet had a date.
Action: Clerk to find out a start date
M/160/(21.03.22) Wharf development project
The clerk reported that she has had confirmation that the contracts have now been signed and the plan is for the contractors to be on site from 2nd September. She has been promised more detailed information within the next two weeks.
4
AGENDA ITEM 7 – Treasurer’s Report
CL/7/16.05.22
It was agreed to accept the report as a true and accurate report.
Proposed: Cllr Tyrrell Seconded: Cllr Williams
Agreed unanimously
AGENDA ITEM 8 – Gwynedd Council Report
CL/8/16.05.22
Cllr Owen reported that the recent elections have resulted in Gwynedd Council being made up of 44 Plaid Cymru, 23 Individual, 1 Labour and 1 Liberal Democrat councillors. He reported that their income this year will constitute £136m from fees, £214m from the Welsh Government and £84m from Council Tax, with 7,000 members of staff.
There will be a meeting of the full council next week when a new leader will be chosen.
AGENDA ITEM 9 – Planning
CL/9/16.05.22
NP5/50/ADL262B 8 Seaview Terrace, Aberdyfi LL35 0EF
Advertisement Consent for externally lit projecting advertisement, 2no.
externally lit fascia signs, and 1no. advertisement to side elevation of building with external lighting
- No objections were raised, but it was agreed to write to SNPA to query the removal of the render
Action: Clerk to write to SNPA
NP5/50/346E 9 Terrace Road, Aberdyfi. LL35 0LP
External alterations and alter and extend the existing balcony
- The Council were concerned that the development is not in keeping with the surrounding properties.Action: Clerk to write to SNPA
NP5/50/695A 3 Seaview Terrace, Aberdyfi. LL35 0EE
Construction of bay windows to first and second floors to replace existing windows
- No objections raised
NP5/50/351A 12 Glandyfi Terrace, Aberdyfi. LL35 0EB
Replacement external windows and doors
- No objections raised
NP5/50/743 Braich Gwyn, Aberdyfi. LL35 0RD
Conversion of barn to dwelling including construction of an extension, and installation of package treatment plant
- Concerns were raised about the difficulty of access from the main road, lack of proper road to the property, access track extremely close to the neighbouring property, lack of water or electricity. 5
- It was agreed to write to SNPA expressing concerns and recommending a site visit.
Action: Clerk to write to SNPA
NP5/50/742 Dolphins, Rhoslan, Aberdyfi. LL35 0NS
Construction of extension, garage and terrace
- No objections raised
NP5/50/676A Mynydd Bychan, Aberdyfi, LL35 0PF Reclad existing dwelling, erection of pergola and replacement workshop
- No objection raised
AGENDA ITEM 10 – Cycle path update
CL/10/16.05.22
Cllr Tyrrell reported that he had spoken to Iwan ap Trefor and was told that Gwynedd Council are in ongoing and positive discussions with landowners whose land would be affected by the proposed route. It is hoped to be able to apply for funding for the next phase of the project by the end of the year. Iwan ap Trefor informed Cllr Tyrrell that this cycle path is one of their priorities due to the very large number of responses they had to their consultation. One of the main sticking points is where the path will cross the road in the area of the cemetery, but they are hopeful to find a suitable solution.
Cllr Tyrrell reported that Aberdyfi Community Council’s project to establish a cycle path between Aberdyfi and the cemetery is progressing. Neil Storkey has been asked by Network Rail to carry out an ecological survey to establish the feasibility of the path in certain areas where it would be closest to the railway line. Iwan ap Trefor at Gwynedd Council has kindly offered to look into whether or not their own ecologists could help us with this survey.
AGENDA ITEM 11 – Fisherman’s compound update
CL/11/16.05.22
The Clerk reported that grant funding has now been approved and the work will start as soon as possible, with an end date of September envisaged.
AGENDA ITEM 12 – Playground project update
CL/12/16.05.22
The clerk reported that she has had meetings with two play equipment companies and is due to have another one in the near future. She also intends to visit a playground in Barmouth to look at their equipment and surface finish.
She reported that the walls are in the process of being painted.
AGENDA ITEM 13 – To receive and note requirements for councillor training plans
CL/13/16.05.22
6
The councillors were informed that they need to decide and discuss what training they would like to do and what is needed by the council in order to improve it’s effectiveness, with a view to publishing a Council training plan by September.
AGENDA ITEM 14 – To consider purchasing and installing Swift nesting boxes
CL/14/16.05.22
It was agreed that we have missed the timing for this year and to revisit this item in the Autumn.
Action: Clerk to add to the agenda for October meeting
AGENDA ITEM 15 – To consider supporting a group to improve the railway station
CL/15/16.05.22
It was agreed to support the resident who has volunteered to take this forward and suggested they apply to AA&I for funding if needed.
Action: Clerk to contact the resident
AGENDA ITEM 16 – To consider purchasing a sculpture for raising plastic awareness
CL/16/16.05.22
It was agreed to revisit this item after the wharf development has been completed.
Action: Clerk to add to the agenda after the wharf development has been completed
AGENDA ITEM 17 – Correspondence
CL/17/16.05.22
- Email regarding noticeboards and fenceCllr Owen volunteered to complete the fence and to support the new noticeboards that are proposed.Action: Clerk to inform resident of these decisions
- Britannia Inn EmailIt was agreed that the Council cannot be involved in any disputes between the Britannia Inn and others as they are potentially matters for the police and / or trading standards and / or licensing authorities.
- Email concerning queues on the pavementIt was agreed this is a matter for the police and anyone concerned about the issue should contact the police.Action: Clerk to reply to the email with this information
- Jubilee Pageant InformationThe clerk reported that all members of the council have been invited to tea and cakes after the Pageant finishes.7
- CCTV lease end dateThe Clerk reported that she has received notification that the lease for the CCTV system ends in September. It was agreed not to continue with the
- ContainerThe clerk reported that she has had confirmation from One Voice Wales that only minutes, financial records and leases must be kept in hard copy form, eliminating the need to purchase a container. Cllrs Tyrrell and Owen offered to help the clerk sift the paperwork in the office.Action: Cllrs Tyrrell, Owen and the clerk to sift paperwork
AGENDA ITEM 18 – Items for consideration at future meetings / urgent business
CL/18/16.05.22
- Place plan
- Training plan for councillors
- Co-option of new councillorIt was agreed that a village meeting needs to happen ASAP, to inform residents of all the projects that are happing in the village, with a separate meeting for the Wharf development project, once the finer details have been agreed. It was agreed to delegate this to Cllr O’Neill and the ClerkAction: Cllr O’Neill and the clerk to arrange a date for a village meeting as soon as possible
AGENDA ITEM 19 – Items for release / Rushlight / Website / Facebook
CL/19/16.05.22
- List of councillors
- Projects the council are involved in
- Sec / treasurer role for Institute
- Jubilee events
- Wolverhampton bike ride
- Wharf development update
- Village meeting
AGENDA ITEM 20 – Date of Next meeting
CL/20/16.05.22
Monday 20th June and 18th July at 7pm
There being no further business, the meeting closed at 10.05pm.
8
21st March 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Neuadd Dyfi on Monday 21st March 2022
Present: Cllr Dewi Owen – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Gareth Jones
Cllr Brian Kelly
Cllr Megan Reynolds
Cllr Dave Williams
Public: Pat Hellen
AGENDA ITEM 1 – Apologies
CL/165/21.03.22
Cllrs O’Neill, Owens, Tyrrell & Worman
AGENDA ITEM 2 – Public participation
CL/166/21.03.22
No public participation
AGENDA ITEM 3 – Chairman’s Announcements
CL/167/21.03.22
The Chair welcomed everyone to the last meeting of this council. He reminded the council that we are very fortunate here in Wales and we send our condolences and thoughts to everyone who is affected by the war in Ukraine. We hope the negotiations succeed and a peaceful resolution is found very soon.
AGENDA ITEM 4 – To receive and confirm minutes of meeting 17th January 2022
CL/168/21.03.22
Proposed: Cllr Reynolds Seconded: Cllr Williams
AGENDA ITEM 5 – Matters arising
CL/169/21.03.22
Page 56
M/117/20.12.21 Community Needs Survey
The clerk has received information about what is involved in a Place Plan and will put it on the agenda for a future meeting after May.
Action: Clerk to put on agenda after May
Page 57
M/51/(15.06.20) request for drinking water fountain.
The clerk has received an email from Barry Davies, suggesting we arrange it with the local harbour-master. She has spoken to the harbourmaster and he has no objections to siting the water-fountain where we want it. The Chair suggested he take it to the harbour users meeting next week to see if the project can be moved forward.
Action: Chair to discuss the project at the harbour-users meeting.
M/107/(16.11.20) Subway improvements
Cllr Bradbury-Willis presented a press release asking for commissions. The Clerk reported that she has had approval from the lighting department for the project. It was agreed to put the press -release out as soon as possible.
61
Action: Cllr Bradbury-Willis and the Clerk to advertise for submissions for commissions.
Action: Working group of Cllrs Bradbury-Willis, Reynolds, Jones and Kelly to review submissions and make a recommendation to the full council at the May meeting.
M/56/(19.07.21) Parking problems on Seaview Terrace
Cllr Reynolds informed the council that a new traffic officer has been appointed and an assessment will be carried out soon. The Chair reported that he has been approached by residents of Maes Newydd, requesting residents parking there.
M/97/(20.10.21) Tywyn Minor Injuries Unit
Cllr Reynolds informed the Council that she has a meeting next week with BCUHB. She has been told that there have been no applications for the GP posts. She has also been told that there is a possibility that the remaining dentist in Tywyn may be based in the hospital in future, as she doesn’t want to run her own business.
M/106/(15.11.21) Gwynedd Council Report
It was noted that the trailer is still outside Bryn Gwylan bungalows and this is now an issue that Adra needs to address.
Page 58
M/127/(20.12.21) Items for consideration at future meetings – Tree by Neuadd Dyfi bus stop
Page 60
M/160/21.03.22 Wharf Development Project
The Clerk reported that the Welsh Government have approved the cost / benefit analysis and should have signed off the money for the project last week, but has been unable to verify this with Gwynedd Consultancy as she has been unable to contact them.
AGENDA ITEM 6 – Treasurer’s Report
CL/170/21.03.22
Proposed: Cllr Kelly Seconded: Cllr Jones
Unanimously agreed
AGENDA ITEM 7 – To note new pay-scales agreed by NJC for 2021-2022
CL/171/21.03.22
The clerk presented the pay-scales agreed by the NJC at the beginning of March, which are to be implemented from 1st April 2021 and reported that the pay scales for 2022-2023, which will be implemented from 1st April 2022, has not yet been agreed so any increase will be backdated to 1st April this year. The Chair reported that the Clerk had an appraisal with himself and Cllr Kelly.
62
AGENDA ITEM 8 – Gwynedd Council Report
CL/172/21.03.22
The Chair reported that there was a meeting of the full council last week.
There was a long discussion on increasing council tax and it was agreed to increase it by 2.9%, equating to an extra 84p per week for a Band D property. The vote was 36 for and 30 against the increase.
He reported that most staff have moved back to office working from 7th March.
From September, all school meals will be free and travel between Aberdyfi, Tywyn etc. will be free for those attending Coleg Meirion Dwyfor.
Gwynedd Council will have an extra £6.7million from the Welsh Government this year and they confirmed that they do not have any money in Russia, though they do occasionally invest money for short periods (6 -1 0 months) abroad elsewhere.
He met with the South Snowdonia National Access Forum and reported that there are a lot more people reported to be walking the coastal path and as a result, more money is going to be spent maintaining the furniture on the path. There are still problems with off-road vehicles and they are spending money on repairing the damage caused but there is now an increasing problem of off-road motorbikes causing a lot of damage.
AGENDA ITEM 9 – Planning
CL/173/21.03.22
NP5/50/109J Neuadd Dyfi, Aberdyfi LL35 0NR
Alterations to roof
Cllrs Kelly, Owen, Williams and Reynolds declared an interest in this agenda item.
No objections were raised.
NP5/50/L228A Hafn, Aberdyfi LL35 0LT
Alterations, including installation of roof lights and replacement of windows and doors
No objections were raised.
AGENDA ITEM 10 – To delegate powers to the Chair and Clerk until May meeting
CL/174/21.03.22
Proposed: Cllr Williams Seconded: Cllr Reynolds
AGENDA ITEM 11 – To consider maintenance of Anne Roberts’ memorial
CL/175/21.03.22
The Clerk reported that this memorial is not maintained by the Trust. It was agreed to fund up to 50% of the cost.
Proposed: Cllr Williams Seconded: Cllr Reynolds
Action: Clerk to inform Gwynedd Council
AGENDA ITEM 12. – To consider purchase of Queen’s Jubilee Bench
CL/176/21.03.22
It was agreed to purchase a bench and position it in the lay-by opposite St. Peter’s Church.
Proposed: Cllr Williams Seconded: Cllr Jones
Unanimously approved
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AGENDA ITEM 13 – Correspondence
CL/177/21.03.22
* Email proposing project group for railway station
AGENDA ITEM 14 – Items for consideration at future meetings
CL/178/21.03.22
- Place Plan
- Swift nesting boxes
- Cycle path update
- Group to raise awareness of cycling / walking in the local area
- Wharf Development
- Picnic Island Bridge
- Sculpture for collecting plastic
- Proposed group to improve railway station
AGENDA ITEM 15 – Items for release / Rushlight / website / Facebook
CL/179/21.03.22
- Elections
AGENDA ITEM 14 – Date of next meeting
CL/180/21.03.22
Monday 16th May 2022 at 7pm
There being no further business the meeting was closed by the Chair at 8.30pm
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21st February 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Neuadd Dyfi on Monday 21st February 2022
Present: Cllr Dewi Owen – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Gareth Jones
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Public: Pat Hellen
AGENDA ITEM 1 – Apologies
CL/147/21.02.22
Cllr Worman
AGENDA ITEM 2 – Public participation
CL/148/21.02.22
No public participation
AGENDA ITEM 3 – Chairman’s Announcements
CL/149/21.02.22
The Chair welcomed everyone to the first face to face meeting in almost 2 years. He extended his condolences on behalf of the council to Cllr Jones and his family on the death of his father last week.
AGENDA ITEM 4 – To receive and confirm minutes of meeting 17th January 2022
CL/150/21.02.22
Proposed: Cllr William Seconded: Cllr Tyrrell
Unanimously agreed
AGENDA ITEM 5 – Matters arising
CL/151/21.02.22
Page 51
M/117/20.12.21 Community Needs Survey
It was agreed that Cllr O’Neill would ask someone with knowledge of Place Plans to attend a council meeting to explain about what is involved
Action: Cllr O’Neill to source a speaker
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Page 52
M/51/(15.06.20) request for drinking water fountain.
The clerk is still waiting for a reply from Mr. Jones at Snowdonia National Park.
Action: Clerk to contact him again
M/107/(16.11.20) Subway improvements
The Clerk reported that the mural in Dolgellau at Ty Siamas cost approx. £1,500 and took 3 days. Cllr Bradbury-Willis presented some figures from an artist, which were roughly the same cost, though suggested the subway would take 6 days, so would probably cost in the region of £3,000.
The clerk reported that she still hasn’t heard from the lighting department with permission to go ahead with the project and reminded the council that this needs to be in place before publishing a press-release.
Action: Cllr Bradbury-Willis to put together a press release asking for commissions and send to the clerk.
Action: Clerk to contact lighting department again.
Action: Clerk to put on agenda for next month
M/56/(19.07.21) Parking problems on Seaview Terrace
Cllr Reynolds informed the council that she is waiting to hear from the parking department of Gwynedd Council.
M/97/(20.10.21) Tywyn Minor Injuries Unit
Cllr Reynolds informed the Council that she has a meeting next week with BCUHB.
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M/106/(15.11.21) Gwynedd Council Report
The Clerk reported that Sean Wilkes of the highway department at Gwynedd Council found the owner of the trailer at Bryn Gwylan and asked them to move it. This has now been done and the trailer is now outside Bryn Gwylan bungalows.
M/108/(15.11.21) To consider purchasing extra waste bins
The Chair reported that Cllr Kelly, the clerk and himself met with David Williams and Caron Jones of Gwynedd Council last Thursday. It was agreed to move the large bins opposite the chemist to the area by the fire station and replace them with recycling and general waste bins. More recycling and general waste bins will be put along the side of the car park closest to the sea and the existing ones will have new stickers, making it clearer what should be put in there. The small bins in the car park will be replaced with ones with a flap on them to deter seagulls. The brown bins and mixed green and brown bins on the wharf gardens will be replaced with just green ones.
Cllr Owens asked if it would be possible to have the recycling bins by the sea turned round so they face the sea, as people currently have to walk into the car park in order to use the bins. Cllr Tyrrell asked if it would be possible to get stickers to put on brown bins stating for garden waste only.
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It was agreed to ask Steffan Jones to attend one of our meetings remotely.
Action: Clerk to contact Gwynedd Council to request stickers and ask if possible to have bins facing the sea.
M/42/(21.06.21) Purchase of bollards for Neuadd Dyfi car park
The bollards have been delivered and Clerk is waiting for Geri Davies to confirm a date when he will install them.
M/127/(20.12.21) Items for consideration at future meetings
- Clerk has emailed Gwynedd Council asking for the hedge to be cut back between Outward Bound and Picnic Island, but has not heard back
Action: Clerk to contact network Rail
- Clerk emailed Gwynedd Council asking for their plans for the large tree at the bus stop by the Neuadd Dyfi, as several motorhome owners have moved their vehicles from under the tree as they are concerned about the tree falling on their vehicles.
Action: Clerk to contact Gwynedd Council again
AGENDA ITEM 6 – Treasurer’s Report
CL/152/21.02.22
Proposed: Cllr Bradbury-Willis Seconded: Cllr O’Neill
Unanimously agreed
AGENDA ITEM 7 – Gwynedd Council Report
CL/153/21.02.22
The Chair reported that the rail line to Pwllheli will be closed again this year between September and December to allow metalwork repairs to be carried out on Barmouth bridge. The work so far has cost £18 million and the metalwork is estimated to cost £12 million.
The Chair reported that next week a contractor will be working in the village to cut back hedges and growth that is obstructing paths and roads at various points round the village.
A question was raised about the safety of the tree by the Neuadd Dyfi bus stop. The clerk has already reported it to Gwynedd Council on several occasions but has not had any response.
Action: Clerk to contact Gwynedd again
It was reported that a drain on Balkan Hill is blocked, causing flooding on the road. It has already been reported to Gwynedd Council, but no response has been forthcoming.
Action: Clerk to report it to Gwynedd Council again
It was noted that the ‘Don’t Feed the seagulls’ signs are old and faded and it was agreed to ask for Gwynedd Council to replace them.
Action: Clerk to contact Gwynedd Council
AGENDA ITEM 8 – Planning
CL/154/21.02.22
NP5/50/740 Morwel, Aberdyfi LL35 0NT
Removal of chimney stack, installation of rooflights and dormers & construction of building with terrace above terrace
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NP5/50/631A 15 Treflan, Aberdyfi LL35 0PN
Demolish garage and construction of extension including terrace
No objections were raised to either application
AGENDA ITEM 9 – To consider maintenance of Anne Roberts’ memorial
CL/155/21.02.22
It was agreed to find out more about this memorial before committing to spending money on it. It was suggested it might be maintained by the Richard Roberts Trust.
Action: Clerk to find out more about the memorial and if it is maintained by the Trust.
Action: Clerk to put on agenda for next month
AGENDA ITEM 10 – To adopt NJC agreement on clerk’s pay & conditions
CL/156/21.02.22
It was agreed to adopt the agreement.
Proposed: Cllr Bradbury-Willis Seconded: Cllr Reynolds
Unanimously approved
AGENDA ITEM 11 – To consider purchase of storage container
CL/157/21.02.22
Cllr Williams suggested that the amount of paperwork and equipment needing to be stored be checked before a container is bought as it may be that a container is no longer needed.
Action: Clerk to ask One Voice Wales how long paperwork needs to be kept
Action: Clerk to find out exactly how much equipment needs to be stored and find out from Mr. George what his plans are for the storage unit where the kitchen is currently kept.
AGENDA ITEM 12 – To discuss Queen’s Jubilee celebrations
CL/158/21.02.22
Cllr Jones informed the council that the Fire service will create a beacon for the Thursday evening and Cllr Kelly informed the council that the AA&I will proved fireworks on the Saturday night. As there are a lot of trees already being planted in the village, it was agreed to buy a Queen’s Green Canopy A4 plaque at a cost of £155 + p&p and Cllr Bradbury-Willis offered to research a biodiverse specimen tree.
The clerk informed the council that the yacht club plan to have a sail-past around high water on the Sunday.
It was agreed to put an item in Rushlight offering support to any groups in the village wanting to organise events.
Action: Cllr Bradbury-Willis to research a specimen tree
Action: Clerk to add item to Rushlight and write to member of the public who wrote to the council with suggestions of events, offering support.
Action: Clerk to order plaque
AGENDA ITEM 13 – To consider purchase of new benches and planters for the wharf gardens
CL/159/21.02.22
It was agreed to buy 1 planter to see if it is suitable. It was agreed for Cllr Tyrrell and the clerk to liaise about repairing the existing benches and proposing a way forward with
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benches for the wharf area.
Action: Clerk to buy a single planter
Action: Clerk and Cllr Tyrrell to propose a way forward for benches on the wharf
AGENDA ITEM 14 – Wharf development project
CL/160/21.02.22
The clerk had an email from Gwynedd Consultancy stating that they have been asked to update the Economic Case of the project before the Welsh assembly will sign off the money for the project. They are hoping it will be finalised next week and the contractor appointed then.
AGENDA ITEM 15 – Correspondence
CL/161/21.02.22
* Playground concerns
It was agreed to put an item in Rushlight reiterating that the playground is inspected every year and is deemed safe by RoSPA, with a link to the report.
* Tree planting round the golf club car park and the recreation ground will take place on Thursday 24th at 9.45am
*Neil Storkey is going to hire the kitchen for 2 events this year at a cost of £500 per event.
* There is a possible shortfall of £10,000 on Picnic Island Bridge and it was agreed that the council and AA&I will cover this if required.
* There is still a large hole in bank by development at the Penhelig. Clerk asked to request again that it is filled with soil and not hard core.
AGENDA ITEM 16 – Items for consideration at future meetings
CL/162/21.02.22
- Subway improvements
- Purchase of container
- Cycle path update
AGENDA ITEM 17 – Items for release / Rushlight / website / Facebook
CL/163/21.02.22
- Community lunches
- Messy church
- Pop-up rock shop
- Community Projects group update
- Playground
- Jubilee celebrations
- Tree planting
AGENDA ITEM 14 – Date of next meeting
CL/164/21.02.22
Monday 21st March 2022 at 7pm
There being no further business the meeting was closed by the Chair at 9.35pm
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17th January 2022
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 17th January 2022
Present: Cllr Dewi Owen – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Dave Williams
Cllr Simon Worman
Public: Pat Hellen
AGENDA ITEM 1 – Apologies
CL/130/17.01.22
Cllr Jones, Cllr Tyrrell
AGENDA ITEM 2 – Chairman’s Announcements
CL/131/17.01.22
The Chair welcomed everyone and noted that there have been quite a few people here on holiday now which is welcome for the village.
AGENDA ITEM 3 – To elect a Vice-Chair
CL/132/17.01.22
Cllr Brain Kelly was voted in unanimously as Vice-Chair
Proposed: Cllr Williams Seconded: Cllr O’Neill
AGENDA ITEM 4 – To receive and confirm minutes of meeting 20th December 2021
CL/133/17.01.22
Proposed: Cllr Kelly Seconded: Cllr O’Neill
Unanimously agreed
AGENDA ITEM 5 – Matters arising
CL/134/17.01.22
Page 46
M/117/20.12.21 Community Needs Survey
It was agreed that a Place Plan is the logical way forward after the Community Needs Survey. It was agreed for the Clerk and Cllr O’Neill to form a working group with Des George to research what creating a Place Plan for Aberdyfi would involve and report back to the Council on their findings.
Action: Clerk and Cllr O’Neill to meet with Mr. George
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M/51/(15.06.20) request for drinking water fountain.
The clerk reported that she has emailed again but has not heard back from either Snowdonia National Park or Gwynedd Council.
Action: Clerk to contact them again
Page 47
M/107/(16.11.20) Subway improvements
The Clerk reported that the Streetworks department have emailed, saying that the highways department responsible for the maintenance of the subway have no objections to the project, but ask for sight of the proposed artwork beforehand to approve it’s suitability. Before we can proceed, we have to also have approval from the lighting department of Gwynedd Council and are awaiting their decision.
It was agreed to seek information from local artists about what such a project might cost and set a budget using this information. It was suggested that once we have approval from the lighting department, local artists and art groups be invited to submit proposals for the work.
Action: Cllr Bradbury-Willis and Clerk to contact local artists to find out how much this sort of project might cost. Clerk to look back over minutes to see if there is any information available there.
M/166/(15.03.21) Football goalposts
Have now been installed and have been well-used already, with very positive feedback from locals.
M/139/(18.02.21) Crack in sea wall
Chair has spoken to Gwynedd Consultancy who do not yet have a date for repairing the crack. They confirmed that it will be highways that will be repairing the hole in the wall.
M/56/(19.07.21) Parking problems on Seaview Terrace
It was pointed out that the parking problems were highlighted in part of the community needs survey, but it was agreed that it is resident’s responsibility to apply for resident parking areas in the village.
Action: Chair to speak to parking department of Gwynedd Council
M/97/(20.10.21) Tywyn Minor Injuries Unit
Cllr Reynolds informed the Council that this month’s meeting was cancelled and there are currently 1000 vacancies in Betsy Cadwalader Health Board. It was agreed to write to BCUHB asking that Tywyn MIU is reinstated ASAP, before the main season. Cllr Bradbury-Willis reminded the council that anyone who needs attention can be seen at Dovey valley Health, they need to register as a temporary resident to be seen.
Cllr Reynolds informed the council that it is hopeful that a new dentist will be found for Tywyn.
Action: Clerk to write to BCUHB asking for Tywyn MIU to be opened as soon as possible.
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M/106/(15.11.21) Gwynedd Council Report
The Clerk has reported the trailer at BrynGwylan to Gwynedd Council, as has Cllr. Bradbury-Willis.
M/108/(15.11.21) To consider purchasing extra waste bins
The clerk has emailed Steffan Jones requesting a meeting as soon as possible, but has not heard back.
Action: Clerk to contact Mr. Jones again
Page 49
M/122/(20.12.21) Planning
NP5/50/L308D Coast Deli Dining
The Chair reported that he has had various residents asking what can be done about the noise and smell outside and emanating from Coast Deli in recent months and he has been told that the environmental health department will be visiting the premises soon. He has been informed that Gwynedd Council intend to object to the planning application. The Chair clarified that these issues were only in relation to Coast Deli Dining and not Coast2Go.
Sheds being let out on AirBnB
There is concern that these are still being advertised but no planning application has been lodged.
Action: Clerk to contact Snowdonia National Park
M/42/(21.06.21) Purchase of bollards for Neuadd Dyfi car park
The Clerk has ordered the bollards and Geri Davies has confirmed he will install them.
M/124/(20.12.21) Purchase of hybrid meeting equipment
Clerk has ordered this equipment
M/127/(20.12.21) Items for consideration at future meetings
- Clerk has emailed Gwynedd Council asking for the hedge to be cut back between Outward Bound and Picnic Island, but has not heard back
Action: Clerk to contact network Rail
- Clerk emailed Gwynedd Council asking for their plans for the large tree at the bus stop by the Neuadd Dyfi, as several motorhome owners have moved their vehicles from under the tree as they are concerned about the tree falling on their vehicles.
Action: Clerk to contact Gwynedd Council again
AGENDA ITEM 6 – Treasurer’s Report
CL/135/17.01.22
Proposed: Cllr Reynolds Seconded: Cllr Williams
Unanimously agreed
53
AGENDA ITEM 7 – Gwynedd Council Report
CL/136/17.01.22
The Chair reported that the dip in the road where the badger set caused subsidence now has signs warning of uneven surface and will be repaired in due course, though no date has been set yet.
He reported that the extra funding for the wharf development has been confirmed and that the contractors have now been formally appointed.
He reported that Picnic Island bridge is still due to be installed in April / May this year.
AGENDA ITEM 8 – Planning
CL/137/17.01.22
No planning applications have been received to date
AGENDA ITEM 9 – To consider grant applications
CL/138/17.01.22
It was agreed to give £75 to the Air Ambulance, Dail Dysynni and Urdd Eisteddfod.
Proposed: Cllr Williams Seconded: Cllr O’Neill
Action: Clerk to transfer funds to the three charities
The clerk informed the council that the donation to the Neuadd Dyfi for 2021 will be half of the income from the machine in the Neuadd Dyfi car park, plus £2,500, as agreed previously. This gives a total of £6,425 / 2 = £3,212.50 + £2,500 = £5,712.50.
AGENDA ITEM 10 – To agree precept for 2022/ 2023
CL/139/17.01.22
The clerk informed the council that inflation for the year 2021 was 4.6% and reminded councillors that last year the council raised the precept by the inflation rate at the time of 1.5%. It was agreed to raise the precept by 3%, giving a total of £37,348 x 3% = £38,468. This equates to band D properties of £38,468 / 1095.65 = £35.11, a drop of £2.99 due to the increase in tax base this year.
Proposed: Cllr Williams Seconded: Cllr Bradbury-Willis
Unanimously approved
AGENDA ITEM 11 – To discuss council self-assessment toolkit
CL/140/17.01.22
The Chair reported that using the toolkit was a useful exercise and confirmed that the Council is running as it should, though highlighted a few things, such as some training may be needed.The Clerk reported that the full toolkit will be available from May onwards and intends to go through the rest of it later in the year, as time allows. It was agreed to purchase a lockable cabinet for the council office.
Proposed: Cllr Owen Seconded: Cllr Bradbury-Willis
Action: clerk to report back to the Welsh Government and One Voice Wales on the use of the toolkit
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AGENDA ITEM 12 – To consider cutting a path between the cemetery and the gas works
CL/141/17.01.22
Aled’s father has cut a path in the past and has offered to do it again for £60. It was greed unanimously to ask him to continue.
Proposed: Cllr Owen Seconded: Cllr Bradbury-Willis
AGENDA ITEM 13 – To consider how to communicate more effectively with the community
CL/142/17.01.22
It was agreed to leave this discussion until it comes up as part of the self-assessment toolkit later in the year.
AGENDA ITEM 14 – Correspondence
CL/143/17.01.22
Letter received from Coast Deli Dining
Action: Clerk to reply with details outlined in Agenda Item 5 above.
AGENDA ITEM 15 – Items for consideration at future meetings
CL/144/17.01.22
- Purchase of container
- Purchase of new benches and planters for the wharf gardens
- Adoption of the NALC guidelines for clerk’s pay and conditions
- Wharf development project
- Subway project
- Queen’s Jubilee celebrations
AGENDA ITEM 13 – Items for release / Rushlight / website / Facebook
CL/145/17.01.22
- Institute subscriptions due
- British Legion Poppy Appeal results
- Football posts
- Wharf development project
AGENDA ITEM 14 – Date of next meeting
CL/146/17.01.22
Monday 21st February 2022 at 7pm
There being no further business the meeting closed at 8.55pm
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20th December 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 20th December 2021
Present: Cllr Dewi Owen – Chair
Councillors: Cllr Gareth Jones
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Public: Deio Jones
AGENDA ITEM 1 – Apologies
CL/115/20.12.21
Cllr Bradbury-Willis, Cllr Williams, Cllr Worman
AGENDA ITEM 2 – Chairman’s Announcements
CL/116/20.12.21
The Chair welcomed everyone and welcomed Deio Jones to the meeting. He reported that the village has been quiet recently though is probably going to get much busier over the festive period.
AGENDA ITEM 3 – Presentation on the Community Needs Survey by Deio Jones
CL/117/20.12.21
Deio Jones from Resources For Change did a short presentation on the Community Needs Survey, highlighting some of the results. He reported that many councils go on to use this type of survey as the basis for creating a Community Place Plan and encouraged the council to look at Newtown Place Plan as an example. Cllr O’Neill reported that there is funding available to create one and suggested it would be a good idea for either the Community Council or the Community Projects group to undertake. It was agreed to find out more information about what creating a Place Plan entails.
Action: Clerk to research the process of creating a Place Plan.
AGENDA ITEM 4 – To receive and confirm minutes of meeting 15th November 2021
CL/118/20.12.21
Proposed: Cllr Jones Seconded: Cllr Reynolds
Unanimously agreed
AGENDA ITEM 5 – Matters arising
CL/119/20.12.21
Page 40
M/51/(15.06.20) request for drinking water fountain.
The clerk reported that she has not yet heard back from either Snowdonia National Park and
46
Gwynedd Council
Action: Clerk to contact Mr. Jones and Barry Davies again at the beginning of next year
M/107/(16.11.20) Subway improvements
The Clerk reported that the Streetworks department have emailed, saying they will look into whether it is possible for the project could go ahead if Community Council agree to take on the responsibility for maintaining the walls while Gwynedd Council retains responsibility for the lighting and electrics and they will let her know their decision in due course.
Action: Clerk to contact Gwynedd Council Streetworks team again.
Page 41
M/166/(15.03.21) Football goalposts
There was a delay in the installation and they are now due to be installed this week and work on the allotment retaining walls is due to start in mid-late January.
M/139/(18.02.21) Crack in sea wall
It was asked if the work on this could be done at the same time as the work to repair the wall that has been damaged recently by a car. The Chair reported that he has been told that Gwynedd Council said they will be repairing this in the next few months but will contact them again.
Action: Chair to contact Gwynedd Consultancy
Page 41
M/56/(19.07.21) Parking problems on Seaview Terrace
It was agreed that it was not for the Community Council to apply for residents parking on Seaview Terrace but for the residents themselves to apply for it.
Page 42
M/97/(20.10.21) Tywyn Minor Injuries Unit
Cllr Reynolds informed the Council that three nurses are training in A & E work, so hopefully the MIU will open again soon.
Page 43
M/106/(15.11.21) Gwynedd Council Report
It was reported that the trailer at Bryn Gwylan is still blocking parking bays.
Action: Chair and Clerk to contact Adra
M/108/(15.11.21) To consider purchasing extra waste bins
The clerk reported that she has not had a date to meet with the Steffan Jones. It was suggested that perhaps larger bins instead of more bins might be good. Cllr Tyrrell also noted that many tourists do not know that the brown bins are only for garden waste. The Chair informed the council that the bins at Nantiesin have been used for inappropriate rubbish tipping and since September there have been 3 televisions, 2 beds and 4 mattresses put into those bins.
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Action: Clerk to contact Mr. Jones again and arrange a meeting and suggest larger bins as well as more bins, at that meeting. Clerk to inform Cllr Tyrrell of the meeting date.
Action: Clerk to write to all letting agents next year reiterating that they must not put household large goods in public bins.
AGENDA ITEM 6 – Treasurer’s Report
CL/120/20.12.21
Proposed: Cllr Kelly Seconded: Cllr Tyrrell
Unanimously agreed
AGENDA ITEM 7 – Gwynedd Council Report
CL/121/20.12.21
The Chair reported on a meeting that was held at the wharf with Gwynedd Council, TMS Maritime and various stakeholders present. The contract hasn’t yet been signed as there is a shortfall in funding so they are currently waiting for the extra funding to be confirmed. It is hoped the project will start in March and the contractors gave a timetable of 34 weeks to complete the project. It will cause disruption in the village, but the work needs to be done as soon as possible in case prices increase again or anything unforeseen happens. The contractors plan to hold meetings early next year with residents and businesses in the village.
It was requested that the contractors might be able to dig out the cannon that is embedded at the bottom of Church Bay slipway while they are doing the work on the wharf wall, to allow it to then be kept and possibly restored.
Action: Clerk to talk to contractors about this possibility
AGENDA ITEM 8 – Planning
CL/122/20.12.21
NP5/50/L145G 12 Seaview Terrace, Aberdyfi LL35 0EF Installation of balcony railings to create balcony area (re-submission)
No objections raised
NP5/50/27F The Old Coach House, Balkan Hill, LL35 0NH
Alterations to first floor windows, remove extrenal steps and install glass balustrade
No objections raised
NP5/ NP5/50/530B 14 Maes Newydd, Aberdyfi, LL35 0PD
Demolish conservatory and construct 2 storey extension
No objections raised
NP5/50/L228 Hafn, Terrace Road, Aberdyfi, LL35 0LT
Installation of roof lights and rear dormer
It was noted that the gates open onto the road and this could cause an issue.
Action: Clerk to inform SNPA
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NP5/50/L134E Coast to Go, 9 Glandyfi Terrace, Aberdyfi, LL35 0EB
Removal of condition 2 of planning consent to allow sale of hot food takeaway
It was noted that this is next door to an existing takeaway business and the menus overlap.
Action: Clerk to inform SNPA
NP5/50/L308D Coast Deli Dining, 7 Seaview Terrace, Aberdyfi, LL35 0EE
Removal of condition 2 of planning consent to allow sale of hot food takeaway
It was agreed not to support this application due to exisiting problems and issues that have not been resolved
Action: Clerk to inform SNPA
The Clerk reported that Snowdonia National Park have been in contact with the owners of the sheds being let on AirBnB and have asked them to submit a planning application, but she hasn’t heard anything more about it yet.
AGENDA ITEM 9 – To consider purchase of bollards for the Neuadd Dyfi car park
CL/123/20.12.21
It was agreed to buy 5 bollards with space for a padlock at the top, at a price of £200 each. It was agreed that motorhome owners should provide their own padlocks with a spare key held at the Council office. It was agreed to ask Geri Davies to install the bollards.
Proposed: Cllr Kelly Seconded: Cllr Tyrrell
Unanimously agreed
AGENDA ITEM 10 – To consider purchase of equipment for hybrid meetings
CL/124/20.12.21
It was agreed to buy the equipment recommended by the clerk, including any sundries required.
Proposed: Cllr O’Neill Seconded: Cllr Kelly
Unanimously approved
AGENDA ITEM 11 – To consider keeping toilets by the Neuadd Dyfi open all year
CL/125/20.12.21
The clerk had confirmation from Amanda Murray that it will cost the council another £2,000 to keep the toilets open all year. It was agreed to reply accepting this proposal, and to ask the AA&I to cover the cost.
Proposed: Cllr Tyrrell Seconded: Cllr Reynolds
Unanimously approved
Action: Clerk to reply to Amanda Murray
Action: Clerk to provide all figures from the past few years to the Chair to inform his forthcoming meeting with Amanda Murray
AGENDA ITEM 12 – Correspondence
CL/126/20.12.21
- Day on the Quay
It was agreed to cancel this event
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- Time & Tide Bell
The clerk reported that the clapper had been left outside the harbourmaster’s office so she has sent photos to the artist and is waiting for his response about what will happen next.
- Aberdyfi Community Projects
Cllr O’Neill gave an update on the company and their project to try to buy the building that houses the Post Office, garage etc.
- Work happening at the institute in January
The clerk reported that major electrical work will be happening at the institute in January so she may work different hours or from home while this work takes place.
- New tenant at the Institute
The clerk reported that a new tenant has taken over the office below the council office and will be in place from January.
- New pharmacist in the village
The clerk reported that the pharmacy has now officially changed hands and the new pharmacist in now in place.
Action: Clerk to write to the pharmacist, welcoming him to the village
- Railings in car park
Cllr O’Neill reported that at a recent Unllais meeting, she asked Dafydd Gibbard, CEO of Gwynedd Council, about the railings in the main car park and he said he will look into the problems with the car park.
AGENDA ITEM 13 – Items for consideration at future meetings / urgent business
CL/127/20.12.21
- Container
- Potential cutting of path between cemetery and Gas Works.
- Cutting hedge between OB and Picnic Island
- Sand build up in village already
- Precept
- How can we communicate better with the community
- Large tree by the Neuadd Dyfi
AGENDA ITEM 13 – Items for release / Rushlight / website / Facebook
CL/113/15.11.21
- Thanks to volunteers for village planting and tree / hedge planting
- Aberdyfi Community Projects
AGENDA ITEM 14 – Date of next meeting
CL/114/15.11.21
Monday 17th January 2022 at 7pm
There being no further business the meeting closed at 9:25pm
50
15th November 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 15th November 2021
Present: Cllr Dewi Owen – Chair
Councillors: Cllr Sara Bradbury-Willis
Cllr Gareth Jones
Cllr Catrin O’Neill
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Cllr Simon Worman
AGENDA ITEM 1 – Apologies
CL/101/15.11.21
Cllr Kelly, Cllr Owens
AGENDA ITEM 2 – Chairman’s Announcements
CL/102/15.11.21
The Chair reported that the Remembrance Sunday events were very successful with many people in attendance. Once again the weather was kind and it was dry and calm. The Council agreed that David and Gay Richardson should be thanked for all their hard work in making the events so successful in a Covid-safe manner.
Action: Clerk to thank David and Gay Richardson.
AGENDA ITEM 3 – To receive and confirm minutes of meeting 20th October 2021
CL/103/15.11.21
Proposed: Cllr O’Neill Seconded: Cllr Worman
Unanimously agreed
AGENDA ITEM 4 – Matters arising
CL/104/15.11.21
Page 34
M/51/(15.06.20) request for drinking water fountain.
It was agreed that the preferred site for the fountain is outside the Tourist Information Centre and to seek a site meeting with Snowdonia National Park to confirm it’s position, then go back to Gwynedd Council with our final proposal.
Action: Clerk to contact Mr. Jones
Page 35
M/107/(16.11.20) Subway improvements
The Clerk reported that the Streetworks department have informed her that it would not be possible to have artwork in the subway, due to ongoing maintenance and upkeep required.
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The Clerk replied to them, asking if the project could go ahead if Community Council agreed to take on this responsibility, but has not heard back. It was agreed to contact them again, reiterating our willingness to take on the upkeep of the subway, if they keep responsibility for the lighting and electrics.
Action: Clerk to contact Gwynedd Council Streetworks team again.
M/166/(15.03.21) Football goalposts
These are due to be installed this week.
M/25/(17.05.21) Bus shelter
Has been installed
M/139/(18.02.21) Crack in sea wall
The Chair reported that he has been told that Gwynedd Council will be repairing this in the next few months.
M/42/(21.06.21) Bollards in Neuadd Dyfi car park
It was agreed that these needed to be stainless steel with padlock locking, so further research is needed before a decision can be made. It was also agreed to check the number of posts that need replacing now and possibly just replacing bollards as and when required.
Action: Chair and Clerk to meet and discuss which bollards need replacing now and report to next meeting
Action: Clerk to research stainless steel bollards with padlocks.
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M/56/(19.07.21) Parking problems on Seaview Terrace
Clerk has had an email outlining the process of applying for residents-only parking but the email was missing an attachment so the clerk asked for the attachment to also be sent. She is still waiting for this.
Action: Clerk to contact the parking department again to ask for the attachment.
M/76/(20.09.21) EV charging points
The Chair reported that this was discussed at the meeting with Gwynedd Council this morning and reported that they haven’t made a decision yet where they plan to install chargers.
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M/91/(20.10.21) Community Needs Survey
The Clerk reported that the survey has now been translated and reminded the Council that they agreed at the last meeting to pay for this service, which is approximately £800. The Clerk will distribute it as soon as it is received and will arrange for it to be hosted on the Council website. She will also ask Deio Jones, the author to attend our December meeting to give a short presentation on the report.
Action: Clerk to distribute the survey report and arrange hosting on the website
Action: Clerk to invite Deio Jones to December Council meeting
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Page 38
M/92/(20.10.21) Village Toilets
It was agreed that the toilets are not being maintained as the Council would like but Gwynedd Council are not interested in improving these facilities. The Clerk has asked Scrubadub to deep clean them once now and then again before the main season begins at Easter. It was agreed to keep a tally of the numbers on the counters in order to have evidence if / when something is done with the toilets. The Chair reported that many other Councils have reported similar and worse problems than those experienced in Aberdyfi and Gwynedd Council have agreed to look into the situation.
Cllr Bradbury-Willis asked if the Council should consider paying to have the toilets by the Neuadd Dyfi open during the winter though acknowledged it is probably too late to do it this year, but perhaps something that should be considered for next year.
Action: Clerk to keep reading the counters at the beginning of the month.
Action: Clerk to provide counter figures at the next meeting.
Action: Clerk to check when the toilets by the Neuadd Dyfi will be closed and to ask how much it might cost to keep them open during the winter.
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M/97/(20.10.21) Tywyn Minor Injuries Unit
Cllr Reynolds informed the Council that a meeting was due to be held recently, as they are now supposed to be happened every month, but the most recent one was cancelled due to illness. She will report when she has more information.
AGENDA ITEM 5 – Treasurer’s Report
CL/105/15.11.21
Proposed: Cllr Williams Seconded: Cllr Jones
AGENDA ITEM 6 – Gwynedd Council Report
CL/106/15.11.21
Harbour Users meeting last week and the harbour took more money than normal this year, so is in surplus unusually. A contractor has been appointed for the Harbour Wall Project is TMS Maritime Ltd, based in Cornwall and who have done many projects like this in the past, according to their website. The work is due to commence in February for possibly 4 or 5 month, but no other details are available yet. This work will have a huge impact on the village. The contractors will come to the village on 30th November for a meeting with interested parties, eg. Community Council, RNLI, Yacht Club, Outward Bound etc. and the Chair will also ask them to attend an open meeting sometime in December to enable the public to attend and ask any questions they might have.
The Chair also informed the Council that the contractors will need storage space for portacabins, machinery etc. and he has been informed that this will be in the main car park, which will cause even more problems for the village.
All Councillors agreed that it is imperative that the work is done as soon as possible, despite the problems it will cause.
Action: Chair and Clerk to attend the meeting on 30th November and organise an open meeting in December.
Action: Clerk to distribute plans to the councillors
42
Gwynedd Council Tourism meeting this morning. The Chair reported that it was estimated that there has been an increase in motorhomes visiting Gwynedd this year of 70%, with associated access and waste problems. Wild camping has also caused major problems in the National Park this year with rubbish etc. It was also reported that many people didn’t follow the Covid Rules that the Welsh Gov has put in place. One positive outcome has been that most attractions in Gwynedd saw a marked increase of 50% in visitor number this year. There was a shortage of accommodation this year, partly due to visitor numbers and partly due to hotels etc. being understaffed and some accommodation had to close part of each week due to no staff being available. There will be another meeting in a month to try to solve some of the problems faced by communities this year.
One issue has been that there have been many events happening in the National park that local and District Councils have been unaware of. One example is this last weekend in Aberdyfi, where a running event was held. The Chair had complaints this weekend from various farmers whose land the people were running through, as they were climbing gates marked ‘private’ and not following footpaths. The Clerk had no notification of the event either. It was agreed to write to the organisers, asking for information to be given to the Council before any future events.
Action: Clerk to contact the organisers
Cllr Jones informed the council about a large number of mountain bikes that came through the village recently and the Chair reported on groups going gorge-walking without permission and no-one knows who is organising these events.
It was reported that there has been a trailer blocking parking bays at BrynGwylan for many months and the whole area looks a mess. It was agreed to complain to Adra regularly about this issue.
Action: Chair to contact Adra and Clerk to email Adra about this issue.
AGENDA ITEM 7 – Planning
CL/107/15.11.21
No applications were received this month
The Clerk reported that Snowdonia National Park have been in contact with the owners of the sheds being let on AirBnB and have asked them to submit a planning application.
AGENDA ITEM 8 – To consider purchasing extra waste bins for the village
CL/108/15.11.21
The Clerk reported that she emailed Steffan Jones asking how much it would cost to have extra bins in the village and he replied suggesting a meeting on site about waste and recycling in the village. The Clerk has agreed to this and is waiting on a date.
Action: Clerk and Chair to meet with Steffan Jones and report back
AGENDA ITEM 9 – To consider purchase of bollards for the Neuadd Dyfi car park
CL/109/15.11.21
Has been covered earlier in the meeting
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AGENDA ITEM 10– To consider and approve budget for 2022/23
CL/110/15.11.21
Proposed: Cllr Owen Seconded: Cllr Tyrrell
Unanimously approved
AGENDA ITEM 11 – Correspondence
CL/111/15.11.21
- Gwynedd Council Local Development Plan
The Councillors did not have any comments on the plan
- Snowdonia National Park Conservation Areas Project
The Park asked if it would be possible to attend one of the Council meetings to discuss this project.
Action: Clerk to give them dates of meetings
- Fairbourne flood survey report
It was agreed to write to them explaining the problems in Aberdyfi on the wharf area, golf course, railway and sea wall.
Action: Clerk to write to Arthog Community Council
- Tree surgeons have cut down the trees in the playing field and new trees will be planted along the side of the playing field, the side of the recreation ground and by the golf-club car park. The hedge in the Neuadd Dyfi car park will also be extended to the full length of the fence.
AGENDA ITEM 12 – Items for consideration at future meetings / urgent business
CL/112/15.11.21
The Clerk asked the Council to approve the cost of attending a conference on Wednesday in relation to the pilot project of the Council Toolkit, of £45+VAT. It was unanimously agreed to fund this for the Clerk.
- Community Needs Survey
- Equipment for hybrid meetings
- Bollards
- Report from meeting with Steffan Jones
- Container
- Potential cutting of path between cemetery and Gas Works.
- Harbour project
- Cutting hedge between OB and Picnic Island
- Sand build up in village already
AGENDA ITEM 13 – Items for release / Rushlight / website / Facebook
CL/113/15.11.21
- RNLI Operations Manager
- Reminder Rushlight on website and Facebook
- Council need to be made aware of any activities in the village
- Christmas Tree and Fireworks.
- Advent windows
44
AGENDA ITEM 14 – Date of next meeting
CL/114/15.11.21
Monday 20th December 2021 at 7pm
There being no further business the meeting closed at 9:10pm
18th October 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 18th October 2021
Present: Cllr Dewi Owen – Chair
Councillors: Cllr Megan Reynolds
Cllr Dave Williams
Cllr Simon Worman
AGENDA ITEM 1 – Apologies
CL/82/20.10.21
Cllr Bradbury-Willis, Cllr Jones, Cllr Kelly, Cllr O’Neill, Cllr Owens, , Cllr Tyrrell
As the meeting was inquorate, it was rescheduled to Wednesday 20th October at 7pm.
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Wednesday 20th October 2021
Present: Cllr Dewi Owen – Chair
Councillors: Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Dave Williams
Cllr Simon Worman
AGENDA ITEM 1 – Apologies
CL/83/20.10.21
Cllr Bradbury-Willis, Cllr Jones, Cllr Tyrrell
AGENDA ITEM 2 – Chairman’s Announcements
CL/84/20.10.21
The Chair confirmed that this meeting was being held as the original council meeting on the 18th was inquorate. He noted that the work has now finished at Nyth Robin but the road closure last week caused significant problems to those who needed to go towards Machynlleth from Aberdyfi. He also noted that there are currently four sets of traffic lights between Aberdyfi and Tywyn.
AGENDA ITEM 3 – To receive and confirm minutes of meeting 20th September 2021
CL/85/20.10.21
Proposed: Cllr Kelly Seconded: Cllr Reynolds
Unanimously agreed
AGENDA ITEM 4 – Matters arising
CL/86/20.10.21
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M/51/(15.06.20) request for drinking water fountain.
Clerk has had a reply from Barry Davies, suggesting the drinking water fountain be placed under the canopy between the doors to the two public toilets and asking who would be responsible for the cleaning and maintenance of the fountain, also suggesting not to have a mouth fountain, instead one just to fill bottles, as this would present less of a health hazard.
It was agreed that the Community Council will take responsibility for the cleaning and maintenance and not to have a mouth fountain. It was agreed to re-visit the site and consider the location at the next meeting in November.
Action: Councillors to visit site before next meeting and Clerk to put on November agenda
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M/107/(16.11.20) Subway improvements
Clerk hasn’t heard back from the streetworks department.
Action: Clerk to contact Gwynedd Council streetworks department again.
M/166/(15.03.21) Football goalposts
Barry Griffiths will install the football posts as soon as possible.
M/25/(17.05.21) Bus shelter
Clerk has been told the bus shelter will be installed in the next day or two.
M/139/(18.02.21) Crack in sea wall
Clerk reported that the responsibility for the crack below the shelter on Terrace Road is in dispute between Coastal Defence department and Highways department of Gwynedd Council. Cllr Worman pointed out that there is an erosion hole in the road in that area which could potentially have been caused by this crack.
M/150/(15.02.21) CCTV
Cllr Kelly reported that the electrician is not responding to emails and attempts to contact him, so he is meeting with another electrician this week to discuss the work. Cllr Worman asked if responsibility for GDPR rests with the electrician or the owners / operators and contractors installing the cameras need a special licence for GDPR issues. It was unclear, although Cllr Kelly said it was the owners / operators. Cllr Worman will investigate and confirm if this is the case.
Action: Cllr Kelly to meet with the electrician this week.
Action: Cllr Worman to clarify the GDPR situation.
Page 28
M/28/(17.05.21) Litter and bin problems
It was agreed there are still problems with litter in the village and to ask the person responsible for litter attend one of our meetings.
It was reported that there are still businesses who have already been reported to Gwynedd Council, that are still telling their customers to put their rubbish in the bins on the car park.
Action: Clerk to chase up enforcement team
Action: Council to consider purchasing more bins before the season next year.
Action: Clerk to ask Gwynedd Council to check if Gwynedd Council requires businesses to provide proof that their rubbish is being collected before exemption is approved.
Action: Chair to ask Steffan at Gwynedd Council to attend one of our meetings
Page 20
M/42/(21.06.21) Correspondence
Bollards in Neuadd Dyfi car park
Clerk is still trying to source more robust bollards
Action: Clerk to source more robust bollards
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Page 28
M/56/(19.07.21) Parking problems on Seaview Terrace
Clerk has phoned and left messages for the parking department twice asking how we progress getting resident-only parking in the village but has not heard back.
Action: Clerk to contact the parking department again and copy in CEO of Gwynedd Council
Page 30
M/76/(20.09.21) To discuss EV charging points in the village
The Chair reported that Gwynedd Council have not yet reached a decision and the Clerk reported that the consultation is still live on their website.
Action: Chair to contact Gwynedd again
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M/78/(20.09.21) Picnic Island bridge
The Chair reported that the bridge work is still progressing well but Gwynedd Consultancy are being very slow in giving their permission for works to go ahead and Al Crisp told the Chair it is hoped that the bridge will be within budget and will be installed March / April next year.
Action: Clerk to put in Rushlight
Action: Chair to impress on Gwynedd Council and Network Rail to work together positively for a quick installation.
AGENDA ITEM 5 – Treasurer’s Report
CL/87/20.10.21
Proposed: Cllr Williams Seconded: Cllr Reynolds
It was noted that the finance committee needs to meet before the next council meeting to prepare the budget for next year.
AGENDA ITEM 6 – Gwynedd Council Report
CL/88/20.10.21
The Chair reported that there was a meeting of the full council on 7th October and Gwynedd Council are trying to encourage younger people to apply for the elections in May and they will be losing 6 Councillors in the May elections, going down from 75 to 69 councillors.
Gwynedd Council have spent over £130k on equipment for hybrid meetings and it is hoped that many of their meetings will be hybrid going forward.
The Chair has received a request for the Council and the AA&I to support a FLAG project to develop the compound opposite the Trefeddian Hotel that is used by the fishermen. It is hoped to install a 40ft square hard standing with water and electricity. FLAG are willing to provide 62% of the cost, but are asking for support of up to £8k from the Council and AA&I. It was agreed to support the project and decide the split between the Council and AA&I once final costs are known.
Cllr Williams pointed out that the project needs to be mindful of the people who live next door to the compound as there may be some smell from the fisherman’s work.
Proposed: Cllr O’Neill Seconded: Cllr Kelly
Action: Clerk to contact FLAG
36
The Chair reported that he had a meeting on Monday about home carers in Tywyn, as Gwynedd Council has recently taken over all the home caring for Tywyn as a pilot project. It was reported that the pilot has worked extremely well, with 35 carers organised by a coordinator based locally in Tywyn. Gwynedd are hoping to roll out this model elsewhere and are keen for feedback from people who the carers have visited.
It was agreed that this has been a very positive and successful initiative by Gwynedd Council. One slight problem is that many of the carers were unable to find anywhere to park at times, so Gwynedd Council are looking into giving them parking permits.
Action: Chair to chase up parking permits for carers.
The Chair reported that it is hoped to name a contractor for the harbour project this week, with work starting in February for approximately 7 months, which is not good news for the village next summer, but it was acknowledged that this work needs done for the sea defence or Aberdyfi, so it is essential it is done. It was noted that the Community Council needs to have a discussion with the contractor, yacht Club, Outward Bound and the RNLI to discuss what exactly the plans are.
Action: Chair to liaise with the relevant organisations to arrange a meeting as soon as possible.
AGENDA ITEM 7 – Planning
CL/89/20.10.21
NP5/50/L214 3 Nantiesiyn, Aberdyfi LL35 0NB
Demolition of exisiting outhouse and erection of rear extension
No objections raised
NP5/50/363F Aberdyfi Lodge Park, Aberdyfi LL35 0RG
Construction of 2 chalets in lieu of unconstructed chalets approved previously
No objections raised
NP5/50/578B 4 Treflan, Aberdyfi LL35 0PN
Erection of balcony on side elevation
No objections raised
AGENDA ITEM 8 – To consider purchasing equipment for hybrid meetings
CL/90/20.10.21
The Clerk informed the council that she and Cllr Kelly have discussed the issue and it would cost approximately £350 for a Television and webcam to allow the council to run hybrid meetings. Cllr Williams asked if purchasing a projector might be more portable and flexible.
Action: Clerk to research options and costs for projectors
AGENDA ITEM 9 – To discuss ‘Our Area 2035’ consultation
CL/91/20.10.21
It was agreed to set up a meeting with Gwen Evans for all the councillors to attend
Action: Clerk to arrange meeting with Gwen Evans and send invite to councillors.
Cllr O’Neill informed the Council that the Community Needs Survey results have now been collated but they need to be translated and asked if the Council would be willing to fund this
37
translation. She also asked if the council would be willing to host the report on the website and to invite Deio Jones, the author of the report to give the Council a presentation on the report.
It was agreed to accept all three proposals.
Action: Clerk to liaise with Cllr O’Neill to arrange translation of the report and invite Deio Jones to a council meeting.
Action: Clerk to contact the web developer to arrange for the report to be hosted on the website
AGENDA ITEM 11 – To discuss condition of village toilets
CL/92/20.10.21
It was noted that Gwynedd Council have informed the Council that there is no money for them to upgrade the toilets, only for maintenance, so it was agreed to ask Scrubadub to deep clean the toilets now and again in the Spring before the main season starts at Easter.
Action: Clerk to contact Scrubadub
AGENDA ITEM 12 – To consider purchase of programmes for the office computer
CL/93/20.10.21
The Clerk reported that she needed to purchase applications such as Microsoft Word etc. for the computer and has been quoted £7.90 + VAT / month. Cllr Kelly informed her that there was a much cheaper way to buy what she needs. It was agreed to leave the decision for this purchase to the Clerk and Cllr Kelly.
Action: Cllr Kelly to liaise with the clerk to purchase programmes
AGENDA ITEM 13 – To consider quotes for work on allotment retaining walls
CL/94/20.10.21
It was agreed to accept the lower quote using wooden posts.
Action: Clerk to contact contractors
AGENDA ITEM 14 – To discuss pavement subsidence at bottom of Gwelfor Road
CL/95/20.10.21
Cllr Kelly informed the council that he has concerns about the depth of the subsidence of the pavement on the main footpath at the bottom of Gwelfor Road. It was agreed to inform Gwynedd Council of these concerns.
Action: Clerk to report the subsidence and Council’s concerns to Gwynedd Council.
AGENDA ITEM 15 – To discuss joining the pilot of the self-assessment toolkit for councils
CL/96/20.10.21
It was agreed that it would be useful to join the pilot scheme being run by OneVoice Wales
Action: Clerk to register interest in joining the scheme.
AGENDA ITEM 16 – Correspondence
CL/97/20.10.21
- Consultation on dangerous use of personal watercraft
Action: Councillors urged to complete the survey and encourage others to do so.
38
- Councillor survey on the role of a councillor and public perception of the role.
Action: Councillors urged to complete the survey
- Excessive noise of grounds contractor
It was agreed to talk to him about the noise of his equipment.
Action: Clerk to speak to the ground’s contractor
- Tywyn Minor Injuries Unit
It was noted that the Unit will open again and the GP service and other services in the hospital will all be run by Betsi Cadwallader Health Board from early next year.
Action: Clerk to put in Rushlight
- Email concerning holiday let accommodation at Plas Panteidal
Clerk has given them details of Gwynedd Council and recommended they contact the health and safety department.
- Guide to taking part in the Queen’s Jubilee celebrations
It was agreed to discuss this closer to the time
- Tree sculpture update
The Clerk has met with the sculptor and agreed how much of the tree to leave and has contacted the tree surgeon to arrange a meeting to discuss when the trees will be taken down.
- Tree planting update
The Clerk has been in contact with Snowdonia National Park and it Is hoped that the trees round the playing field will be planted in November sometime and it is hoped to involve some of the children from Aberdyfi.
- Day on the Quay
Neil Storkey has asked if the Day on the Quay can be held in the playing field next year, given that the wharf will probably be unusable due to the work on the wharf happening at that time.
It was agreed that this will be acceptable.
Action: Clerk to contact Neil Storkey
AGENDA ITEM 17 – Items for consideration at future meetings
CL/98/20.10.21
Community Needs Survey
AGENDA ITEM 18 – Items for release / Rushlight / website / Facebook
CL/99/20.10.21
Picnic Island Bridge
50th Anniversary of O’Neill’s Hairdresser’s
GP practice not closing
Booster jabs
Drop-in centre
Remembrance Sunday
AGENDA ITEM 15 – Date of next meeting
CL/100/20.10.21
Monday 15th November 2021 at 7pm
There being no further business the meeting closed at 9:05pm
39
20 September 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 20th September 2021
Present: Cllr Dewi Owen – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Cllr Simon Worman
AGENDA ITEM 1 – Apologies
CL/67/20.09.21
Cllr Jones
AGENDA ITEM 2 – Chairman’s Announcements
CL/68/20.09.21
The Chair remarked how busy the summer has been and how nice it was to see people in the village, particularly for the businesses, although it did cause problems with rubbish and parking. He also remarked how nice it was to see traffic wardens in the village at 7am and suggested the council write to the traffic wardens thanking them for this and asking them to come more often, particularly on Sundays. It was agreed to do this.
Action: Clerk to write to the traffic wardens.
AGENDA ITEM 3 – To receive and confirm minutes of meeting 19th July 2021
CL/69/20.09.21
Proposed: Cllr Kelly Seconded: Cllr Reynolds
Unanimously agreed
AGENDA ITEM 4 – Matters arising
CL/70/20.09.21
Page 17
M/51/(15.06.20) request for drinking water fountain.
It was agreed to write to Mr. Jones at Snowdonia National Park confirming that the Community Council will pay for 100% of the water bill and drainage for the Tourist Information Centre and to write to Gwynedd Council asking for permission to site the fountain next to the Tourist Information Centre.
Action: Clerk to write to Mr. Jones and Gwynedd Council
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Page 18
M/107/(16.11.20) Subway improvements
It was agreed to contact the streetworks department of Gwynedd Council to seek permission for artwork in the subway, as suggested by Mr. Adrian Williams.
Action: Clerk to contact Gwynedd Council streetworks department.
M/166/(15.03.21) Football goalposts
2 quotes were considered and one for £320 was accepted. Quotes had also been submitted for work on the allotments, one of which quoted using recycled plastic posts and one using wooden posts. It was agreed to ask the cheaper one to resubmit using plastic posts instead of wooden ones and for the quotes to be discussed at the next meeting.
Action: Clerk to appoint Barry Griffiths to install the football posts and to ask to quote again using plastic posts.
M/25/(17.05.21) Bus shelter
Clerk has ordered a bus shelter for the bus stop by the Neuadd Dyfi and it will be installed in the next month or so. The clerk asked Gwynedd Council if it would be possible to install a bus shelter at the stop opposite St. Peter’s church, but they replied that there isn’t enough room for wheelchairs and the shelter is too close to the sea, so there would be maintenance problems.
M/139/(18.02.21) Crack in sea wall
Cllr Reynolds reported that she has been told by the harbourmaster that Gwynedd Council will not do anything until something changes in the sea wall.
Action: Chair to contact Gwynedd Council to clarify
M/150/(15.02.21) CCTV
Cllr Kelly reported that the electrician is not responding to emails and attempts to contact him. It was suggested we install the cameras ourselves as it does not involve electrical work. It was agreed for Cllr Kelly to keep trying to contact the electrician.
Action: Cllr Kelly to contact Ron Thomas
M/24/(17.05.21) New Dyfi Bridge project
The Chair reported that he has been told that the project will be delayed by at least 10minths due to difficulties in obtaining materials.
Page 19
M/26/(17.05.21) 20mph proposals
Clerk has spoke to Iwan ap Trefor and has been told that in 2023 all minor roads in Aberdyfi will become 20mph and before that time, Gwynedd Council will consult with the Community Council about which sections of the main road will become 20 mph.
The clerk also took the opportunity to ask him to change the waiting limit in the village from 45 minutes to 1 hour, as this was causing major problems for local residents. He will consult with his team and consider our request.
Action: clerk to follow up
27
M/28/(17.05.21) Litter and bin problems
Clerk passed 2 quotes to Gwynedd Council and has had permission to instruct Dylan Jones to replace the fence by the fire station. She is currently waiting for a date when the work will be carried out.
It was noted that the street cleaners had been working extra hours and working very hard over the summer to keep on top of the rubbish problems in the village. It was agreed for the clerk to contact them to pass on the thanks of the Community Council for all their hard work.
Action: Clerk to contact the street cleaners with thanks.
It was noted that many second homes, holiday lets and even some businesses do not pay for their recycling and put it in the main rubbish bins. The clerk and chair both reported that they have both spoken to Gywnedd Council and have been told that they will sort it for next year.
The Chair reported that the CEO of Gwynedd Council is keen to attend one of our meetings and he suggested that this would be a good time to express our concerns over the rubbish problems to the CEO.
Page 20
M/42/(21.06.21) Correspondence
Bollards in Neuadd Dyfi car park
Clerk is still trying to source more robust bollards
Action: Clerk to source more robust bollards
Gwelfor Road subsidence
Clerk has spoken to Iwan ap Trefor and asked if a weight limit can be put on Gwelfor Road. She was told they will send an engineer to inspect the road and they will decide on their recommendation. The Chair reported that the builders have told him that they are not even half way through the concrete work on Balkan Hill, so there is a lot of concrete stull to go up Gwelfor Road.
Action: clerk to contact Iwan ap Trefor for an update
Page 22
M/56/(19.07.21) Parking problems on Seaview Terrace
Clerk has emailed the parking department twice asking how we progress getting resident-only parking in the village but has not heard back. It was agreed to talk to the CEO of Gwynedd Council about this as well.
Action: Clerk to contact the parking department again.
Page 23
M/63/(19.07.21) Overnight camping at Morfa Gypsies
Clerk purchased and put 4 No Camping signs high up in the trees on Morfa Gypsies but they
were taken down within a week. Cllrs reported that most people camping there were
28
responsible campers and did not leave any rubbish in the area, though there is concern over Morfa Gypsies becoming a focus for people camping. It was agreed to talk to the CEO of Gwynedd about this and for the clerk to clarify who is responsible for this area of land.
Action: Clerk to contact the legal department of Gwynedd Council to clarify the situation.
AGENDA ITEM 5 – Treasurer’s Report
CL/71/20.09.21
Proposed: Cllr Kelly Seconded: Cllr Tyrrell
Cllr Tyrrell noted that the clerk seems to be doing more than her contracted hours and proposed that it be formalised that the Clerk logs the hours she works and is paid for those each month. It was unanimously agreed to use this system.
Proposed: Cllr Tyrrell Seconded: Cllr O’Neill
AGENDA ITEM 6 – Gwynedd Council Report
CL/72/20.09.21
The Chair reported that there hasn’t been a meeting of the full Gwynedd Council, so there is nothing to report. Cllr Williams suggested that the full Council discuss what lessons Gwynedd Council have learned from the last 6 months and what they plan to do differently going forward to solve the problems.
AGENDA ITEM 7 – To consider co-opting a new councillor
CL/73/20.09.21
The Chair wished to extend the thanks of the whole Community Council to James Bradbury-Willis for all his work on the Council over the past 7 years. He was extremely helpful with setting up the website and helping with IT issues in particular and he will be missed.
As there are elections next May, the final meeting of this Council will be in March, so it was agreed not to co-opt a councillor at this time and to add to Rushlight that there is a vacancy but we will not be co-opting as so close to the elections, but look forward to receiving applications in May. The Clerk reported the changes to council applications that are being considered by One Voice wales.
Action: Clerk to add this to Rushlight
AGENDA ITEM 8 – Planning
CL/74/20.09.21
NP5/50/738 Medley Cottage, Rhoslan, Aberdyfi, LL35 0NS
Erection of single storey garage and extend exisiting patio
No objections raised
NP5/50/L442A Argoed, Aberdyfi, LL35 0LE
Construction of front and side extention, including front balcony
No objections raised
NP5/50/147P Nyth Robin Campsite
Notice of appeal to the Welsh Minister
It was agreed to offer Nyth Robin more support if required
Action: Celrk to contact Nyth Robin and offer ongoing support
29
NP5/50/734 Cartref, Aberdyfi, LL35 0NR
Change of title of application
No objections raised
12 Penhelyg Road – the Clerk has been told by Snowdonia National Park that they will allow this development as they would have allowed a planning application to go through had one been submitted. Cllr Bradbury-Willis asked if there is still a local occupancy clause on this house, as it seems to be being let out as a holiday let and it is unclear if this is allowed.
Action: Clerk to clarify the situation
The Clerk reported that she has contacted Snowdonia National Park about sheds in gardens being let out on AirBnB and was told that they would need planning permission to do this so SNPA will write to the owners.
AGENDA ITEM 9 – To consider returning to face to face meetings
CL/75/20.09.21
It was agreed to hold the October meeting remotely as we need to obtain equipment in order to run hybrid meetings before going back to face to face. It was agreed to get quotes for this and to discuss at the next meeting. It was noted that face to face meetings could be held in the Neuadd Dyfi initially and everyone could do lateral flow tests beforehand.
It was agreed to leave the final decision to the Chair and Clerk
Action: Clerk to obtain quotes for hybrid meeting equipment.
AGENDA ITEM 10 – To discuss EV charging points in the village
CL/76/20.09.21
The Chair is still waiting to hear from Gwynedd Council where they intend to site Electric Chargers in the County, so will contact them again for an update. He reported that the Neuadd Dyfi is planning to apply for a grant to install electric chargers there and Cllr Williams reported that they have a solution which will not impact on any of the parking spaces in the Neuadd Dyfi car park.
Action: Chair to contact Gwynedd Council
AGENDA ITEM 11 – To consider taking control of the children’s playground in Mase Newydd
CL/77/20.09.21
It was agreed not to pursue this at this time and revisit once the main playground project has been completed.
AGENDA ITEM 12 – Correspondence
CL/78/20.09.21
Benches
The Clerk reported that she had a very positive meeting with Bryn Hughes from Gwynedd Council and it was agreed that the concrete benches on SeaView Terrace will be removed and the wooden benches will be spread out along the terrace. Mr Hughes confirmed that the benches on the promenade are their responsibility and will be removed in the winter for
30
maintenance and put back in the spring. He confirmed that the concrete benches in the playground are the responsibility of the Community Council to remove and the ones in the wharf area are the responsibility of the maritime department.
It was agreed to spray the wooden benches to stop mould growing on them.
Action: Clerk to ask Aled to spray the benches
Cllr Tyrrell reported that the planters in the wharf gardens were disintegrating and it was agreed to put this on the agenda for the October meeting.
Request for support
It was agreed to write a letter of support and give other support if needed.
Action: clerk to contact the resident and find out what support they would like.
Toilets
Clerk has had various emails complaining about lack of locks, hand driers not working and the general state of the toilets. She has passed the comments onto Gwynedd Council but has been told that there is no money for improvements, only maintenance.
Road closure
The Clerk reported on the road closure in October. It was noted that it will cause major problems in Happy Valley, despite the diversion going vai Talyllyn.
Action: Chair to ask Gwynedd Council to post a person at each end of Happy Valley to police the number of people going through the valley.
Action: Chair to contact Gwynedd Council
Cemetery Tip area
The Clerk reported that there is an agreement in place between Gwynedd Council and the gold club to use this area.
Email from the new owners of the Britannia Inn
It was agreed to reply, welcoming them to the village and wishing them all the best in their venture.
Action: Clerk to reply to email
Health watchdog request for feedback
It was agreed to put in Rushlight
2nd home tax consultation
It was agreed to put in Rushlight
Places 4 Nature
Rachel Carter, Places 4 Nature officer from One Voice Wales would like to present to the Community Council at some point.
It was agreed to invite her after new Council is in place in May.
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Picnic Island Bridge
The Chair reported that they are hoping it will be installed at the end of October.
Action: Chair to contact Outward Bound to find installation date.
AGENDA ITEM 13 – Items for consideration at future meetings
CL/79/20.09.21
Toilets
Hybrid equipment
Picnic Island Bridge
Wharf Planters
Playing field
Pavement subsidence at bottom of Gwelfor Road
AGENDA ITEM 14 – Items for release / Rushlight / website / Facebook
CL/80/20.09.21
Drop-in Centre
Health watchdog survey
2nd home tax survey
Road closure
Councillor vacancy and May elections
Minor Injuries unit is open in Machynlleth
AGENDA ITEM 15 – Date of next meeting
CL/81/20.09.21
Monday 18th October 2021 at 7pm
There being no further business the meeting closed at 9:50pm
32
19th July 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 19th July 2021
Present were: Cllr Dewi Owen – Chair
Councillors:
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Dave Williams
AGENDA ITEM 1- Apologies
CL/46/19.07.21
Cllr. Bob Tyrrell
AGENDA ITEM 2- Chairman’s Announcements
CL/47/19.07.21
The Chairman welcomed everyone and remarked how busy the village is and will be for the next couple of months.
AGENDA ITEM 3 – Receive & confirm minutes of meeting 21st June 2021
CL/48/19.07.21
Proposed: Cllr. Reynolds Seconded: Cllr. Kelly
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/49/19.07.21
Page 10
M/51/(15.06.20) Request for drinking water fountain
Clerk has still has no reply from Mr. Jones but spoke to Snowdonia National park planning department who said they’d seen our letter and would chase it up.
Action: Clerk to chase up
Page 11
M/106/(16.11.20) Playground seating
Seating has been installed and looks very good. Cllr. O’Neill informed the council that there will be an article in the Cambrian News shortly.
17
Cllr O’Neill requested that a crowdfunding page or similar be set up for donations for new equipment for the playground. It was agreed that this was a good idea and to delegate arranging this to the Clerk and Cllr. O’Neill.
It was agreed to clear the weeds from the playground.
Action: Cllr. O’Neill and Clerk to set up an online fundraising option for donations.
Action: Clerk to arrange for weeds etc. to be cleared from the playground
M/107/(16.11.20) Subway Improvements
Clerk reported that still nothing has been received from Adrian Williams at Gwynedd Council Highways. The Chair reported that he had spoken to Mr. Williams 3 weeks ago and Mr. Williams informed the Chair that someone would come to look at the subway, but he has not had any contact since.
Action: Chair to contact Mr. Williams again
M/139/(18.02.21) Crack in Sea Wall
Cllr Reynolds informed the Council that the harbourmaster has been trying to contact the flood defence team about the various cracks in the walls but they have not responded to him. It was agreed to contact Gwynedd Consultancy to see
M/150/(15.02.21) Installing CCTV
Cllr Kelly reported that Ron Thomas has agreed to do the work and will meet with Cllr Kelly to ensure they are put in the correct position.
M/166/15.03.21 Buying football goalposts
Clerk is waiting for quotes to install the goalposts
Action: Clerk to chase up.
Page 12
M/24/(17.05.21) New Dyfi Bridge Project
The Chair informed the Council that the bridge is facing delays because of difficulties in obtaining supplies, as most of the supplies are currently being diverted to the HS2 project. This will have a knock-on effect on the finishing date of the bridge project.
M/25/(17.05.21) Providing a bus shelter
Clerk has had permission to install a bus shelter at the Neuadd Dyfi bus stop, but has been told that it is for the Community Council to buy and maintain. The Clerk shared a quote for a bus shelter for £5,079.31 (ex-VAT) with the council and it was agreed to go ahead with buying the shelter and agreed to ask the AA&I for a donation towards the cost.
It was questioned if this was the right place for a bus shelter as perhaps opposite
18
the church would be a good site. It was agreed to see how this one works out and look at the possibility of installing one at the church if residents request it in the future.
Proposed: Cllr. Kelly Seconded: Cllr. Reynolds
Unanimously approved
Action: Clerk to purchase bus shelter and to write to AA&I requesting a donation towards the cost
M/26/(17.05.21) 20mph proposals
The Clerk hasn’t had any reply from Gwynedd Council yet.
Action: Clerk and Chair to chase up Iwan ap Trefor and talk to Outward Bound if required to add pressure to obtaining a 20mph zone.
The Chair reported that he has met with Gwynedd Council about the overgrown verges on the outskirts of the village, as they are obscuring road signs on the side of the road and he has seen car mirrors there in the last few weeks. He has been assured that Gwynedd Council will cut back the growth, but it hasn’t been done yet.
Action: Chair and Clerk to chase up.
The Clerk reported that Gwynedd Council have told her a fence on the footpath between the Penhelig and Hillside Village will not be installed.
M/28/(17.05.21) Litter and bin problems
Clerk has spoken to Caron Jones, Waste and Recycling Officer for Gwynedd Council, and has had permission to extend the area by the fire station over one of the parking spaces, to create a larger recycling area. She is waiting for quotes to replace the fence. Caron Jones is keen to see much better recycling facilities for the village.
Action: Clerk to arrange for fence to be replaced
Clerk has written to Gwynedd Council saying we believe that there are several properties in the village who do not pay council tax and do not pay for refuse collection either. Caron Jones has passed this onto the enforcement team, but the clerk hasn’t heard from them yet.
Action: Clerk to chase up
Cllr Reynolds reported that the glass recycling bins have finally been emptied.
It was noted that there might be a move to make all properties that are let out as businesses to be licensed, which may help with the commercial waste collection problem.
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It was agreed that the clerk will write to all businesses in the village again, asking them to ensure their rubbish is disposed of correctly.
Action: Clerk to write to all businesses and letting agencies in the village.
Page 13
Quotes for tree sculpture carving
The clerk reported that both quotes do not include VAT, as neither are VAT registered. The 2 quotes were considered and it was agreed to accept quote 2.
Proposed: Cllr Owen Seconded: Cllr O’Neill
Action: Clerk to write to both companies with the decision.
Page 14
M/42/21.06.21 Correspondence
Bollard in Neuadd Dyfi car park
Clerk reported that she has spoken to Geri Davies, who installed the original bollards, and who told her that in his opinion, the one there at the moment are not robust enough, as several have already had to be replaced and he recommended replacing them with better ones. The clerk is currently trying to source more robust bollards.
Action: Clerk to source more robust bollards
Page 15
Gwelfor Road subsidence
Clerk reported that she spoke to Sian Wilkes, who told her that there has never been a weight limit sign there, though it is possible to apply to have one from the traffic department. It was agreed to pursue this.
Proposed: Cllr. Owen Seconded: Cllr. Kelly
Action: Clerk to apply for a weight limit sign on Gwelfor Road
Complaints re: sand on promenade and in car aprk
Clerk reported that the harbourmaster told her that the prom would be cleared as soon as possible. She has also had a reply from both Barry Davies and Ceri Thomas, assuring her that the sand will be cleared from the car park before the main season starts.
AGENDA ITEM 5 – Treasurer’s Report
CL/50/19.07.21
The Clerk informed the Council that the new bank account is now in place
Proposed: Cllr. Williams Seconded: Cllr. Kelly
Unanimously approved
20
AGENDA ITEM 6 – Gwynedd Council Report
CL/51/19.07.21
The Chair reported that much of the recent meeting was taken up with discussions about local housing issues and there may be a few houses built in Pennal and Tywyn, but there is no land owned by Gwynedd Council in Aberdyfi. Cllr. O’Neill reported that the housing group in the village had met with Gwynedd Council and Snowdonia National Park and had asked them why the money taken from the second homes in the village etc. is not being spent in the village. They replied that if we propose projects, they will spend the money in the village.
AGENDA ITEM 7 – Planning
CL/52/19.07.21
NP5/50/734 Cartref, Aberdyfi, LL35 0NR
Alterations inclusing installation of external staircase and dormer window on rear.
No objections were raised
NP5/50/LB64 Minafon, 20 Seaview Terrace, Aberdyfi, LL35 0LL
Listed consent for removal of kitchen window at rear and part of external w all, door frame and replace door.
No objections were raised.
NP5/50/562P Chalet 62, Plas Panteidal, Aberdyfi, LL35 0RF
Retrospective application to extend decking
It was felt this was an overdevelopment, the decking too extensive and too close to other properties.
Action: Clerk to lodge objection
NP5/50/375D 2 Corbett Lane, Aberdyfi, LL35 0RB
Renewal of planning permission for construction of garage
No objections were raised
It was asked if the extension at 12 Penhelig Road had been given planning permission. The clerk reported that she had reported it to Snowdonia but hadn’t heard anything back.
Action: Clerk to find out what has happened about this property and planning application.
Cllr Reynolds requested the clerk to find out if letting out a shed on AirBnB requires planning permission.
Action: Clerk to contact the planning department
21
AGENDA ITEM 8 – To discuss parking problems in Seaview Terrace
CL/56/19.07.21
Cllr Reynolds reported that there have been many problems recently with residents of Seaview Terrace not being able to park and requested that the Council write to Gwynedd Council asking for Seaview Terrace to be made into residents parking only, especially as the residents are paying a yearly parking fee already. Cllr Reynolds spoke to Eleri Hughes at Gwynedd Council a few weeks ago about this issue but hasn’t heard back.
Action: Clerk to write to Gwynedd Council to see if it is possible for Seaview Terrace be have residents parking and request information on the process.
AGENDA ITEM 9
Cycle path update and to consider buying land for the project
CL/57/19.07.21
It was reported that the knotweed has been sprayed and will be done again at the end of October and yearly thereafter until it has been eradicated. It has been suggested by Meilir Hughes that Aberdyfi Community Council might buy the 20 acre site, currently owned by Gwynedd Council, alongside the railway to the old gas works. It was noted that the cost of maintaining the site may be high, given that the drainage ditch normally gets dredged every few years as well as the knotweed problem. It was noted that the Community Council was offered the land a few years ago and it was decided then not to buy it, as there were too many unknowns, given the proximity to the road and the railway line, which might cause issues in the future in terms of clarity of responsibility for different aspects of the land. The Chair reported that many years ago people used to use this area for dumping waste so there is potentially a problem in the future with waste which has been left there and may be contaminating the land. It was agreed not to purchase the land.
Proposed: Cllr. Owen Seconded: Cllr. O’Neill
The Chair reported that Gwynedd Council have £325,000 to do the next phase of the cycle path between Caethle and the Cemetery, but there are currently problems with two landowners who don’t want to give permission, so potentially much of this money may be spent sorting these types of problems, as well as on drawing up new plans. The Chair reported that the recent consultation for the cycle path received over 800 signatures for our cycle path, compared to just over 200 for any of the others under consideration. The £325,000 is only for the first phase, more money will be allocated as the project progresses.
22
AGENDA ITEM 10 – To discuss RoSPA report
CL/58/19.07.21
It was noted that nothing urgent needs done as a result of the report, though it was agreed to arrange for the weeds to be cleared.
It was noted that there are some negative feelings in the village about the removal of the helter-skelter slide, but Cllr O’Neill reported that the slide does not conform to current guidelines as in the report, so it is a RoSPA decision that it needs to be replaced, not a Community Council decision.
Action: Clerk to arrange for the weeds to be cleared.
AGENDA ITEM 11 To consider buying signs to appeal for crowdfunding for new playground equipment
CL/59/19.07.21
It was agreed to create a working group to restart the playground project and organise a fundraising campaign, including buying some signs to put up in the playground as part of this campaign.
Action: Cllr. S. Bradbury-Willis and Cllr. O’Neill to set up a working group and Clerk to liaise with Cllr O’Neill to arrange a fundraising campaign.
AGENDA ITEM 12 – To approve a social media policy.
CL/60/19.07.21
It was agreed to approve the social media policy put before the council.
Proposed: Cllr. Williams Seconded: Cllr. Reynolds
AGENDA ITEM 13 – To consider delegation of powers to the Clerk, Chair and Vice-Chair during summer recess
CL/61/19.07.21
It was agreed to delegate powers during summer recess
Proposed: Cllr. Kelly Seconded: Cllr: S. Bradbury-Willis
AGENDA ITEM 14 – To consider purchase of new office computer
CL/62/19.07.21
The Clerk reported that she has been having some major issues with the computer again and as it is now 7 years old, she would like to buy a new one. It was agreed to purchase a new office computer.
Proposed: Cllr. Reynolds Seconded: Cllr. Williams
Action: Clerk to liaise with Chair and Vice-Chair to purchase a computer.
23
AGENDA ITEM 15 – Correspondence
CL/63/19.07.21
- An email was received from a resident who lives at the top of the hill, who does not drive and who is unable to walk to the village. They are asking if there is anything that the Community Council can do to help them be less isolated, suggesting perhaps a taxi service between the top and bottom of the village.
It was noted that several communities have tried to organise this in the past, but the practicalities of buying a vehicle, finding volunteers and insuring the venture were very problematic and weren’t successful. It was reported that a Barbara Bus used to run locally, possibly out of the Trefeddian. It was agreed for the clerk to investigate if a Barbara Bus is a possibility and also to contact the Gwynedd community connector to see if she has any ideas that could help. Cllr S. Bradbury-Willis will give the clerk the community connector details for Powys.
Action: Clerk to contact community connectors and find out more information about the Barbara Bus.
- Complaints have been received about people camping overnight on Morfa Gypsies.
It was agreed to buy some signs stating ‘No Overnight Camping’ and put them on the site.
Action: Clerk to buy some signs
- Complaints about parking on the pavement by the golf club.
The Clerk reported that she has spoken to the traffic wardens who have told her there is nothing they can do about cars parked on the pavement by the golf club as there are no yellow lines on the road and it is a police matter as it is obstruction. Some people have tried to report it to the police and have been told it is a Gwynedd Council matter. However, the clerk was informed by the company doing the bus shelter that there needs to be 1.2m clear for pedestrians on a pavement, so if cars are not leaving this gap, then it is clearly obstruction. The clerk urged all councillors to spread the word for people to report this obstruction to the police as well as the council and hopefully some action may be taken. She also urged the councillors to ask residents to report problems straight to Gwynedd Council as well as to the Clerk, so that the whole village is involved in reporting problems, not just the clerk, as she feels Gwynedd Council do not necessarily take any more notice of her than residents.
AGENDA ITEM 16 –Items for consideration at future meetings / urgent business
- Climate Emergency group update
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AGENDA ITEM 17 – Items for release / Rushligjht / website / Facebook
- Ask if there are residents who would use a Barbara Bus to guage interest
- Community Needs survey
- Thanks to the beach clean group
- Thanks to the refuse collectors
AGENDA ITEM 18 – Date of next meeting
Monday 20th September 2021, 7pm
It was noted that this meeting may be face to face, but a decision will be taken closer to the time.
There being no further business the meeting closed at 9.15pm
25
21st June 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 21st June 2021
Present were:
Cllr Dewi Owen – Chair
Councillors:
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Public: Pat Hellen
AGENDA ITEM 1- Apologies
CL/33/21.06.21
Cllrs J. Bradbury-Willis, S. Bradbury-Willis and Jones
AGENDA ITEM 2- Chairman’s Announcements
CL/34/21.06.21
The Chairman welcomed everyone and remarked how busy the village has been in recent weeks because of the good weather.
AGENDA ITEM 3 – Receive & confirm minutes of meeting 17th May 2021
CL/35/21.06.21
Proposed: Cllr B Kelly Seconded: Cllr M Reynolds
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/36/21.06.21
Page 4
M/51/(15.06.20) Request for drinking water fountain
Clerk emailed Edward Jones on 20th May requesting convenient dates to meet but has had no reply.
Action: clerk to email again and copy in CEO of Snowdonia National Park
Clerk emailed Planning department of SNPA asking if any planning permission would be needed for a drinking fountain, but has had no reply.
Action: Clerk to chase up
10
M/106/(16.11.20) Playground
Seating is still awaiting back boards.
M/107/(16.11.20) Subway Improvements
Clerk reported that still nothing has been received from Adrian Williams at Gwynedd Council Highways or Sean Wilkes. Cllr Jones suggested going higher up Gwynedd Council.
Action: Clerk to keep trying to contact both as well as emailing someone higher up the organisation.
M/139/(18.02.21) Crack in Sea Wall
The Clerk confirmed that this is now included in the monthly inspection list for the harbourmaster.
Page 5
M/150/(15.02.21) Installing CCTV
Cllr Kelly reported that Ron Thomas has agreed to do the work and will meet with Cllr Kelly to ensure they are put in the correct position.
M/164/15.03.21 Community Needs Survey
Cllr O’Neill reported that it has now been finalised and is currently being translated and will soon be uploaded to the system. The wording of the letter going out to each household is also being finalised and should go out very soon.
M/166/15.03.21 Buying football goalposts
These have been delivered and need to be installed, which seems to be a larger job than first thought, so it was agreed to get someone to put them in.
Action: Clerk to contact Geri Davies to ask if he will install them.
Page 6
M/23/(17.05.21) Cycle Path
Cllr Tyrrell reported that he and the Clerk had spoken to Iwan ap Trefor and were told that Gwynedd Council now has funding in place for the next phase of the project, which involves making sure the engineering problems can be overcome and all the relevant land is able to be used. For instance, he mentioned that they have had problems contacting the owners of a cottage to see if they can buy a slice of their land to enable the cycle path to go ahead.
Cllr Williams reported that Neil Storkey is hoping to meet with network Rail this week about the cycle path between the Cemetery and the village.
Action: Clerk to keep in contact with Iwan ap Trefor for updates.
11
New Dyfi Bridge Project
Clerk has spoken to Gail Jones, public liaison officer for Griffiths, who are doing the work and was told that the disruption to traffic will only happen at the beginning and end of the project.
The Clerk also reported that when the work is done on the Aberdyfi side of the old bridge to install pumps, the road will not be closed but instead traffic will be controlled with traffic lights.
Action: Clerk to invite Gail Jones to a meeting later in the year.
Page 7
M/25/(17.05.21) Providing a bus shelter
Clerk has sent photos to Gwynedd Council and they are sending an inspector to look at it this week and will get back in touch once they have done costings etc. the clerk confirmed that it will hopefully be installed on the Neuadd Dyfi side of the road.
M/26/(17.05.21) 20mph proposals
The Clerk wrote to Iwan ap Trefor and had reply saying he is on holiday until 14th June, but has still not had a reply.
Action: Clerk to contact Iwan ap Trefor again
Cllr Williams asked if the fence had been replaced on the footpath between the Penhelig and Hillside Village, but no-one could confirm this is the case
Action: Clerk to check if the work has been done and contact Gwynedd Council if not.
Correspondence
M/28/(17.05.21) Litter and bin problems
Cllr Tyrrell informed the council that homes which are let out and run as a business should be paying for litter collection as they do not pay council tax.
It was agreed to write to Gwynedd Council asking them to ensure these and all other businesses in the village do indeed pay for their refuse collections, as the rubbish problems are having a massive effect on the village.
Action: Clerk to write to Gwynedd Council saying we believe that there are several properties in the village who do not pay council tax and do not pay for refuse collection either.
Cllr Reynolds and the Clerk reported that the recycling bottle banks by the fire station are overflowing and Gwynedd Council said that the company that empties the glass recycling bins are short-staffed and do not want to come this far South to empty the bottle banks. Gwynedd Council are trying to sort out the problem.
12
The clerk reported that she had spoken to Caron Jones from Gwynedd Council about the green bins opposite the chemist. He is more than happy for these bins to be put by the fire station where the glass recycling bins are. Before they are put there, the fence needs to be repaired and he asked if we could get two quotes from local contractors for the work. It was noted that if the green bins are put there, the area inside the fence will need to be extended to allow space for the extra bins.
Action: Clerk to get two quotes for repairing the fence and confirm with Caron that the area can be extended.
The Clerk reported that she had been contacted by a member of the public who had seen that staff from the Britannia Inn have been seen leaving bags of food rubbish next to the bins, meaning that birds etc. break the bags and leave a mess of food everywhere. The person also reported that Council refuse collectors had been seen having arguments with staff from Coast, as the staff from Coast were throwing rubbish bags across the road and shouting abuse at the Council workers. He also believes that Coast have now only 1 commercial bin, even though they have two businesses.
Action: Clerk to write to Coast and the Britannia Inn and Gwynedd Council.
Action: Clerk to put litter and rubbish problems on the agenda for next month
Page 8
Quotes for tree sculpture carving
It was agreed not to go for quote 2 as it was too expensive and agreed to ask if the other quotes include VAT and if the person in quote 1 can send photos of an example of a bird of prey they have previously done. The two quotes will be considered again next month.
Action: Clerk to write to all concerned and put on agenda for next month
Tywyn Health Centre
The Clerk spoke to the practice manager who told her that their phone system is controlled by Betsi Cadwallader Health Board, as the phone system for the hospital and GP’s practice was amalgamated when it was replaced after the fire. The practice manager confirmed that between 8am and 8.30am, there should be a message giving a number to call for emergencies and she said she would call it the next day to make sure the message is correct.
Action: Clerk to write to Betsi Cadwallader Health Board complaining about the phone system
Action: Clerk to put a notice in Rushlight explaining it is possible to make routine appointments via their website as well as via phone.
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AGENDA ITEM 5 – Treasurer’s Report
CL/37/21.06.21
The Clerk informed the Council that everything should be transferred over to the new bank by this Wednesday, 23rd June.
Proposed: Cllr. Kelly Seconded: Cllr Williams
Unanimously approved
AGENDA ITEM 6 – Gwynedd Council Report
CL/38/21.06.21
Chair reported that there was nothing currently to report from Gwynedd Council
AGENDA ITEM 7 – Planning
CL/39/21.06.21
NP5/50/346C 9 Terrace Road, Aberdyfi
Construction of terrace in rear garden
No objections were raised
NP5/50/589A Ael y Don, Gwelfor Road, Aberdyfi
Extension to existing patio at the front.
No objections were raised.
AGENDA ITEM 8 – To consider quotes for tree sculpture carving
CL/40/21.06.21
Discussed under matters arising
AGENDA ITEM 9 – To consider request to use playing field for running event 16th and 18th July
CL/41/21.06.21
A request had been received for people taking part in a running event to camp in the playing field by the Neuadd Dyfi on the night before and night after the event. It was agreed that it would cause a lot of noise, disruption to locals and destroy the grass, as well as setting a precedent, so it was decided not to give permission.
Action: Clerk to reply to request
AGENDA ITEM 10 – Correspondence
CL/42/21.06.21
- Bollard in Neuadd Dyfi car park
Clerk reported that one of the bollards had been destroyed
Action: Clerk to contact Geri Davies and ask if he can replace it
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- Brown bin.
The Clerk reported that visitors had filled the brown bin purchased for the wharf garden waste with normal waste, so she organised for it to be collected and put signs on the bin saying it is only for garden waste.
- Offer of fairground attractions
The Clerk reported that we have had an offer of fairground attractions for use in the future.
- Gwelfor Road subsidence
The clerk reported that there are a large amount of heavy lorries and cement mixers going up and down Gwelfor Road and causing subsidence. The Councillors all remember signs at the bottom saying a weight limit, which has now been changed to a long vehicle sign.
Action: Clerk and Chair to contact Gwynedd Council
- Complaints from visitors not able to get onto the promenade with a wheelchair or mobility scooter due to the amount of sand that is on the car park and on the promenade. Even if the sand wasn’t there, they were concerned that they couldn’t get through the gates with a wheelchair.
Action: Clerk to email harbourmaster, Barry Davies and CEO of Gwynedd Council
- Seaview Terrace parking problems
Agreed to put on agenda for next month
- Cllr Kelly reported that the sign board at the Gas Works is disintegrating and the clerk replied that it is in hand and being repaired.
- Cllr Kelly reported that the path behind Rhos Dyfi is overgrown. The clerk said she would check if we normally get it done or if it is Gwynedd Council’s responsibility.
- The Chair reported that the undergrowth on the Network Rail side of the road going out of the village is encroaching onto the road.
Action: Clerk to contact Gwynedd Council
AGENDA ITEM 11 – Items for consideration at future meetings / urgent business
CL/43/19.04.21
EV chargers
Consider when to return to face to face meetings
Seaview Terrace parking problems
Aluminium signs for crowdfunding for playground project
Painting playground wall
Social media policy
Tree sculpture quotes
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AGENDA ITEM 12 – Items for Rushlight / Website / Facebook
CL/44/21.06.21
Remembering Muriel
Beach Clean
Make appointments via website at Tywyn Health Centre
Please put rubbish in the bins
AGENDA ITEM 15 – Date of next meeting
CL/45/21.06.21
Monday 19th July 2021, 7pm
There being no further business the meeting closed at 9.05pm
16
17th May 2021
Minutes of the thirty-sixth Annual Meeting of the Aberdyfi Community Council and thereafter the minutes of the ordinary meeting of said Council held virtually via teleconferencing on Monday, 17th May 2021
Present were :- Cllr Dewi Owen – Chair
Councillors :-
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Cllr Simon Worman
Public: Pat Hellen
AGENDA ITEM 1- Apologies
CL1/AM/17.05.21
Cllr Gareth Jones
AGENDA ITEM 2- Chairman’s Announcements
CL/2/AM/17.05.21
The Chairman welcomed everyone and thanked them for their work over the past year.
AGENDA ITEM 3- Annual Return
CL/3/AM/17.05.21
The Annual Return for 2020/21, done in conjunction with Steve Lister, was presented to Council for approval.
Proposed: Cllr Kelly Seconded: Cllr Williams
Unanimously approved.
AGENDA ITEM 4 – Election of Officers 2021/2022
CL/4/AM/17.05.21
Chairman
Cllr Dewi Owen was nominated for the position of Chair.
Proposed Cllr Williams Seconded Cllr Worman
Agreed unanimously
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Vice Chairman
Cllr David Owens was nominated for position of Vice Chair.
Proposed Cllr Williams Seconded Cllr Tyrrell
Agreed unanimously
CL/5/AM/17.05.21
Planning Committee
The whole Council
CL/6/AM/17.05.21
Aberdyfi Advertising and Improvements Committee
The whole Council, except for Cllr Tyrrell
CL/7/AM/17.05.21
Aberdyfi Literary Institute Management Committee
Cllr G Jones (Chair)
CL/8/AM/17.05.21
Harbour Advisory Committee
Cllr Tyrrell
CL/9/AM/17.05.21
One Voice Wales
Cllr D Owen and Cllr O’Neill, with Cllr Williams as deputy
CL/10/AM/17.05.21
Neuadd Dyfi Management Committee – Councillors with a vote
Cllrs Owen, Reynolds, Williams, Kelly and J. Bradbury-Willis
CL/11/AM/17.05.21
Richard Williams and Richard Roberts Trust Fund
Cllrs Owen, Jones and S. Bradbury-Willis with Cllr Reynolds as Chair and Cllr Williams as Trustee
CL/12/AM/17.05.21
Lewis Lloyd Trust
Cllr Reynolds
CL/13/AM/17.05.21
Meirionnydd Access Group
Cllr O’Neill
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CL/14/AM/17.05.21
Tywyn and District Memorial Hospital Appeal Fund
Cllr Reynolds with Cllr Tyrrell as deputy
CL/15/AM/17.05.21
Allotment sub-committee
Cllrs Jones (Chair), O’Neill and J. Bradbury-Willis
CL/16/AM/17.05.21
Finance Committee
Cllrs Owen (Chairman), Owens (Vice Chair) and S. Bradbury-Willis with Cllr Tyrrell as deputy.
CL/17/AM/17.5.21
Caravan Site Committee
Cllrs Reynolds, Owen, Williams, Kelly and S. Bradbury-Willis.
CL/18/AM/17.05.21
Re-appointment of Internal Auditor
Council re-appointed Mr Steve Lister for the year 2021/22, in accordance with minute CL/133/20.1.20
Proposed: Cllr Tyrrell Seconded: Cllr Kelly
Agreed unanimously
CL/19/AM/17.05.21
Standing Orders and Financial Regulations
The Council agreed its willingness to adopt these documents, copies of which are available for inspection in Council office.
Proposed: Cllr Tyrrell Seconded: Cllr O’Neill
Agreed unanimously
THE BUSINESS OF THE ORDINARY MEETING IS NOW RECORDED
Cllr S. Bradbury-Willis joined the meeting at this point.
AGENDA ITEM 5 – To receive and confirm minutes of Ordinary Meeting 19th April 2021
CL/20/17.05.21
Proposed Cllr Kelly Seconded Cllr Williams
Agreed unanimously
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AGENDA ITEM 6 – Matters Arising
CL/21/17.05.21
Page 71
M/51/(15.06.20) Request for drinking water fountain
The Clerk had a reply from Mr. Jones, asking for clarification on various points on the project.
It was agreed to ask for a site meeting with Mr. Jones to clarify all his points, Cllr O’Neill to contact Refill UK for clarification and the clerk to talk to the planning department at SNPA. Cllr Kelly confirmed that the Community Council has previously agreed to pay for the water and associated costs with the water fountain.
Action: Clerk to ask Mr. Jones to do a site visit and meet with councillors to address the points raised. Cllr O’Neill to ask Refill UK for answers to points raised by Mr. Jones. Clerk to ask SNPA planning department if there are any planning implications. Cllr O’Neill to re-circulate a photo of the proposed fountain to all councillors. Clerk to add to agenda for June
Page 72
M/106/(16.11.20) Playground
Cllr O’Neill informed the council that GL Jones is still waiting for the Perspex for the back of the shelter to be delivered and apologised for the delay in installation. The shelter is finished, all except for the Perspex. As soon as they received the Perspex they will install the shelter.
M/107/(16.11.20) Subway Improvements
The clerk has had a reply from Adrian Williams, in which he asked for sight of the proposals. It was agreed to write back to him, explaining the process the council hopes to go through (asking for artists to submit proposals or a competition) and asking for approval in principle. It was also agreed to ask in the first instance that the subway be cleaned up, as at present it is very dirty.
Action: Clerk to write to Mr. Williams
M/139/(18.01.21) Penhelig Toilets development
Chair informed the council that he has spoken to Gwynedd Council and the clerk has written to Gwynedd Council, expressing the council’s concern about the traffic problems caused by the work being done there.
Action: Chair to contact Gwynedd Council again.
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M/139/(18.02.21) Crack in sea wall
This has not yet been repaired and the clerk confirmed that she had been told by Gwynedd Council that it is on their monthly inspection list.
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M/150/(15.02.21) Installing CCTV
Cllr Kelly reported that he waiting for a quote to install the cameras, but otherwise the system is ready for use.
M/164/(15.03.21) Community Needs survey
Cllr O’Neill informed the council that the first draft of the survey has been done and there is a meeting with various organisations involved in housing at the end of the month.
M/166/(15.03.21) Buying football goal posts
Clerk reported that she is waiting for a delivery date
Page 74
M/177/(19.04.21) Gwynedd Council Report
The Chair reported that he had spoken to Gwynedd Council and they confirmed that all parking will be changed to 45 minutes, not 1 hour as was requested by the Community Council in a letter and he was very disappointed that Gwynedd felt this was an acceptable decision.
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M/182/(19.04.21) Parking at Neuadd Dyfi car park 3rd – 6th June
The event has been postponed until 24th – 26th September and the Yacht club are seeking permission for motorhomes to park on these dates instead. It was agreed that this was acceptable
Action: Clerk to inform the yacht club of the decision
Page 78
M/184/(19.04.21) Items for consideration at future meetings
Railings at Penhelig shelter
Cllr Reynolds reported that the railings had been put in place and the gate will be in place shortly.
Missing fencing from side of footpath from Penhelig to Hillside Village.
The Clerk reported that she sent photos to Gwynedd Council who replied that they will send an inspector out to investigate the situation.
Traffic Lights at Dyffryn Hill
The Chair reported that the lights are there because there is a badger set in the bank, which is causing subsidence, but because badgers are protected, nothing can be done until they finish breeding.
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AGENDA ITEM 7 – Treasurer’s Report
CL/22/17.05.21
It was agreed to accept the report as a true and accurate report.
Proposed: Cllr Kelly Seconded: Cllr S. Bradbury-Willis
Agreed unanimously
AGENDA ITEM 8 – Gwynedd Council Report
CL/23/17.05.21
Gwynedd Council has a new Chief Executive in Dafydd Gibbard, who has worked with Gwynedd Council since 2003 as head of housing and planning. He seems very approachable and the Chair suggested the Council invite him to one of the Community Council’s meetings later on this year.
Action: Clerk to put on agenda for later in the year
He also reported that he has been told that money will be forthcoming to move the cycle path project forward. He will make further enquiries and also talk to Tywyn town councillors, as they seemed to know more about the project than he did.
Action: Chair and Cllr Tyrrell to find out more information
The Chair reported that the leisure centre is back open now and has been well-used since it has been open.
Action: Clerk to put in Rushlight
Gwynedd Council had it Annual Meeting last week and there is a new Chair in Simon Glyn, a Plaid Cymru Councillor, and a new Vice Chair in Elwyn Jones, who is an Independent councillor. The Chair reminded the Community Council that next year there are elections for new councillors for Gwynedd and there will be changes, as a number of councillors will be retiring.
The Chair reported that Network Rail have closed the line between Machynlleth and Shrewsbury and it will not reopen until 27th June, as they are repairing a bridge on the outskirts of Machynlleth.
He also reported that they have started on the new bridge on the outskirts of Machynlleth and as a result there have been extremely long queues due to the traffic lights, which are causing major problems already and it is particularly concerning as it will be much busier soon with a bank holiday and the main tourist season. It was agreed to find out how long the traffic lights are expected to be there.
Action: Clerk to contact Machynlleth town council as a matter of urgency and Chair will go to the council office at the Plas in Machynlleth.
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Cllr S. Bradbury-Willis expressed concern as she has been informed that there is a plan to close the road completely in front of the small cottages on the Aberdyfi side of the current bridge over the river.
Action: Clerk to contact Gwynedd Council as a matter of urgency
The Cambrian Rail Line will be shut between the 12th September to 12th December to allow work on the Barmouth bridge.
AGENDA ITEM 9 – Planning
CL/24/17.05.21
NP5/50/T482G Hafod, 13A Glandyfi Terrace, Aberdyfi LL35 0EB
Removal of chimney and extractor flue
No objections were raised
AGENDA ITEM 10 – To discuss providing a bus shelter
CL/25/17.05.21
It was agreed that a bus shelter is needed but it is unclear whose responsibility it is to provide or pay for a shelter. The Clerk reported that Gwynedd Council have told her that the process is to email Gwynedd Council who will send out an inspector, who will assess the situation and produce a plan and costs. Discussions can then take place about who will be liable for costs.
Action: Clerk to email Gwynedd Council with a location and report back their response
AGENDA ITEM 11 – To discuss 20 mph proposals
CL/26/17.05.21
The Chair reported that he believes there are a few village and towns in Gwynedd who have 20 mph in place and it was agreed that the community Council should site to Gwynedd Council asking for a 20mph speed limit between the institute and Penhelig Corner.
Action: Clerk to write to Gwynedd Council
AGENDA ITEM 12 – To consider installing a dog waste bin at Trefeddian Terrace car park
CL/27/17.05.21
It was agreed not to install a waste bin at Trefeddian Terrace car park but instead to purchase some humorous ‘take your litter home’ signs and put them up and review the situation at the end of the year.
Action: Cllr O’Neill and clerk to liaise and purchase signs
AGENDA ITEM 13 – Correspondence
CL/28/17.05.21
- Litter and bin problems
It was suggested putting stickers on the bins saying CCTV in operation but
7
it agreed that the bins opposite the chemist are not owned by the community council and therefore the council cannot put stickers on the bins. It was agreed to write back to the complainant suggesting they put clearer signs on their bins and keep them locked. It was also agreed to write to all the businesses again, asking them to ensure they keep the bins locked and work with Gwynedd Council to come up with a satisfactory way of dealing with the situation. It was also agreed that the chair will talk again to Gwynedd Council about putting the bins behind the wall. It was agreed that responsibility for these bins lies with Gwynedd Council and owners should be liaising with them, not the Community Council.
Cllr S. Bradbury-Willis suggested the council asked for limiters to be put on the bins in the main car park, to stop people putting in black bin bags of household waste.
Action: Clerk to reply to complainant and write to businesses, also to contact Gwynedd Council, forwarding the photos.
- Day on the Quay and Food festival
It was agreed that Day on the Quay will not be able to happen in 2022, as there will be work being done on the wharf development at that time.
However, the Food Festival will be able to go ahead in 2022 and the Council will support the organisers in their efforts to run the events.
Action: Clerk to inform organisers of these decisions.
- Choosing subject of tree sculpture.
The clerk reported that some residents had complained that there had been no decision to have an osprey as the subject of the sculpture. Cllr Williams informed the Council that a sculptor did a site visit and said that an osprey would make the best use of the shape of the tree, so it had been agreed that this is what would be carved.
The clerk reported that she has asked for quotes based on an osprey.
Action: The clerk will present quotes once they are all received.
- Health Centre
It was agreed that the response from the health centre was not very useful, as a resident was left without access to medical care between 8am and 8.30am, as at this time the health centre phone message said it was closed with no reference to the Out Of Hours service and she was not able to contact OOH at this time either. Cllr S. Bradbury-Willis reported that Access Standards say that telephones should be answered in a set time, but this doesn’t seem to be happening at Tywyn.
Action: Clerk to reply to the Health Centre asking for clarification on how to contact them in an emergency between 8am and 8.30am and other
8
issues raised. Cllr S. Bradbury-Willis will forward access standards for Betsi Cadwalder to the clerk. Clerk to ask Tywyn town council if they’ve had similar issues.
- Wharf development project
Chair believes that tenders have gone out this month and work is due to start in September.
AGENDA ITEM 14 – Items for consideration at future meetings / urgent business
CL/29/17.05.21
- New playground project
AGENDA ITEM 15 – Items for release / Rushlight / Website / Facebook
CL/30/17.05.21
- Leisure Centre open again
- What the money from Neuadd Dyfi car park has been spent on
AGENDA ITEM 16 – Date of Next meeting
CL/32/17.05.21
Monday 21st June at 7pm
There being no further business, the meeting closed at 9.35pm.
9
19th April 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 19th April 2021
Present were: Cllr Dewi Owen – Chair
Councillors:
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Gareth Jones
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Cllr Simon Worman
Public: Pat Hellen
Patrick Hollis
AGENDA ITEM 1- Apologies
CL/172/19.04.21
No apologies – full attendance
AGENDA ITEM 2- Chairman’s Announcements
CL/173/19.04.21
The Chairman welcomed everyone and remarked how lucky we are in Aberdyfi as many communities in Gwynedd don’t have the same quality of internet access that we do and many councils are struggling to hold meetings. He also remarked how nice it is to see visitors back in the village, which is good for all the businesses but he is concerned about the amount of litter that is being left behind.
AGENDA ITEM 3 – Receive & confirm minutes of meeting 15th March 2021
CL/174/19.04.21
Proposed: Cllr B Tyrrell Seconded: Cllr B Kelly
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/175/19.04.21
Page 64
M/51/(15.06.20) Request for drinking water fountain
71
Chair has tried to phone Edward Jones several times but there is no answer and he feels it is very inconsiderate that there has been no reply or acknowledgement to any emails or phones calls that have been sent over the last four months.
Action: Clerk to email the Chair of Snowdonia National Park.
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M/81/(21.09.20) EV charging points
Will be discussed under Item 9
M/106/(16.11.20) Playground
New seating is ready, all except for the back boards. As soon as they arrive, the seasting will be installed.
M/107/(16.11.20) Subway Improvements
Clerk reported that still nothing has been received from Adrian Williams at Gwynedd Council Highways or Sean Wilkes. Cllr Jones suggested going higher up Gwynedd Council.
Action: Clerk to keep trying to contact both as well as emailing someone higher up the organisation.
M/139/(18.01.21)
Penhelig Toilets development
Cllr Reynolds informed the Council that the area of garden that has been removed by the builders is actually a pet cemetery. Cllr Tyrrell believes that there was a meeting with Snowdonia National Park recently and a retaining wall has now been built and the bank will be put back. Cllr Tyrrell spoke to the workers there and asked if top soil will be put on top or if the bank will solely consist of slate. He was assured there would be top soil to allow planting. It was agreed it is the owners responsibility to rectify the damage. Cllr Williams suggested the council wait to see how the damage is repaired, as it is not the responsibility of the Community Council, but could contact the owners if it is not repaired satisfactorily.
Cllr J Bradbury-Willis expressed concern about the lack of parking in front of the development, as there are vans parked there and also fencing around the building works. This has removed all public parking there and will do until the development is finished. Cllr Owen informed the council that there were temporary traffic lights there last week as there was an issue with vehicles coming from different directions not giving way to each other and he believes that traffic lights are going to be installed for the duration of the work, but he hasn’t had any official information yet.
Action: Chair to contact Gwynedd Council to find out if traffic lights will be installed.
72
Crack in sea wall
Cllr Jones asked what was being done about the crack in the sea wall by the shelter at Terrace Road .The Chair reported that he had spoken to the harbourmaster and Gwynedd Consultancy will be repairing the wall and other areas in the village fairly soon, including the crack in the pavement reported by Cllr J. Bradbury-Willis recently.
M/150/(15.02.21) Installing CCTV
Update will be given under item 8
Page 66
M/164/15.03.21 Community Needs Survey
It was agreed that questions need to be very open-ended to allow residents to give their views freely. Cllr O’Neill informed the council that the survey needs to go out within the next two months, so questions need to be agreed within the next two weeks to be included in the survey and urged councillors to send questions to the Clerk as soon as possible.
Action: All councillors to send ideas for questions to the clerk ASAP.
Cllr Reynolds asked if the road sign at Bryn Gwylan has been put back up. The chair informed her that he reported it to Gwynedd Council and will contact them again.
Action: Chair to contact Gwynedd Council
Page 67
M/166/15.03.21 Buying football goalposts
These have been ordered by the clerk and will be delivered towards the end of May, after which the councillors will need to come together to install them.
AGENDA ITEM 5 – Treasurer’s Report
CL/176/19.04.21
The Clerk informed the Council that Siemens have refunded the payment they took in error. Cllr Tyrrell congratulated Cllr O’Neill on getting the grant for the new seating in the playground.
Proposed: Cllr. Williams Seconded: Cllr O’Neill
Unanimously approved
AGENDA ITEM 6 – Gwynedd Council Report
CL/177/19.04.21
The Chair reported that Dilwyn Williams is retiring from Gwynedd Council at the end of the month and they are interviewing this week for a new chief Executive. He has been a big asset to the Council, being very accessible to Gwynedd Councillors and will be a big loss.
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He reported that he has been told that the limited time parking along the front of the village is going to be changed from 1 hour to 45 minutes, though has had no official notification. The council felt that this, together with the increase in parking charges is not fair to Aberdyfi, as the charges are not going up by the same amount in other towns in Gwynedd and will adversely affect businesses in the village. Cllr S Bradbury-Willis expressed concern that the changes in the parking times and charges will push people to park in other areas of the village.
The Chair reported that he has been inundated with letters and emails from people unhappy with Gwynedd Council’s increase in Council Tax, two of whom are going to put their houses on the market at the end of the summer.
Action: Clerk to email Gwynedd Council to express concern that the Community Council weren’t even consulted on the changes to the times of parking and asking to change them all to one hour.
Cllr Reynolds reported that a resident asked her if it would be possible to put up a bus shelter, but it is not clear where one could go, as there is very little room. It was agreed to come back to this item next month.
Action: Clerk to put on agenda for next month
Cllr J. Bradbury-Willis asked if there was any further information about the tree opposite Parc-yr-Ysgol. The clerk reported that the damaged branches were removed last week and the debris has now been cleared. Cllr Jones asked who is responsible for repairing the fence and it was agreed that it is Gwynedd Council’s responsibility.
Action: Clerk to contact Gwynedd Council and ask for a timetable of repairs
AGENDA ITEM 7 – Planning
CL/178/19.04.21
NP5/50/L262A 8 Seaview Terrace, Aberdyfi
Change of use from gift shop & café to bar
Concerns were raised about where the waste will be stored, but no planning objections were raised
NP5/50/LB179C 8 New Street, Aberdyfi
Listed building consent for internal alterations
No objections were raised.
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AGENDA ITEM 8 – To consider and adopt a Privacy & CCTV Policy
CL/179/19.04.21
It was agreed to adopt the Privacy and CCTV policy
Proposed: Cllr Kelly Seconded: Cllr J. Bradbury-Willis
Cllr Kelly reported that the CCTV system at the Neuadd Dyfi is installed and working, though the cameras have not yet been installed outside. He also reported that he has spoken to the postmistress and she is happy for one of the cameras to show the forecourt of the Post Office, though it was agreed it will not show the shop front itself. Cllr Kelly confirmed that he and the Clerk are the only ones with access to the CCTV footage.
AGENDA ITEM 9 – To discuss installing EV chargers
CL/180/19.04.21
The Chair reported the he had spoken to Gwynedd Council and was given a non-committal answer as to whether they will be installing chargers in Aberdyfi. They are currently conducting a survey on this subject. Cllr Williams reported that the Neuadd Dyfi car park may be a better venue for situating chargers, due to the proximity of the sub-station and is concerned that Gwynedd Council may think that chargers can only be situated in the main car park, as the Neuadd Dyfi car park is not under their control.
Action: Chair to talk again with Gwynedd Council and to offer to work with them if they want to explore putting chargers in the Neuadd Dyfi car park.
AGENDA ITEM 10 – Tree sculpture project update and to consider quotes to prepare trees
CL/181/19.04.21
The clerk presented 2 quotes for the felling of two trees in the playing field – one to ground level and the other to a height suitable for carving. It was unanimously agreed to go with the lower quote.
Proposed: Cllr Jones Seconded: Cllr Williams
Action: Clerk to accept the lower quote.
The Clerk informed the Council that she has requested quotes from 3 sculptors for doing the carving work but hasn’t had them all back yet, so they will be considered at a later meeting.
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AGENDA ITEM 11 – To discuss parking at the Neuadd Dyfi car park 3rd – 6th June
CL/182/19.04.21
The Yacht Club have asked for permission to park motorhomes in the Neuadd Dyfi car park for these dates. It was agreed to allow it but it is to be made clear that it is a one-off occurrence and details will be discussed next month.
Proposed: Cllr Jones Seconded: Cllr S. Bradbury-Willis
Action: Clerk to liaise with the yacht club about numbers attending and details.
AGENDA ITEM 12 – Correspondence
CL/183/19.04.21
- A resident has done some work on clearing and planting the area by the toilets at the Neuadd Dyfi, after consultation with the clerk.
The Council felt it is a great improvement and wish to thank the resident.
Action: Clerk to write to resident
- Tree planting update
It was agreed to support the proposal by the wildlife and biodiversity group to plant trees in the area of the running track and golf club, assuming they receive the right permission from the appropriate agencies.
Action: Clerk to inform the group of the Council’s support
- Anonymous traffic problem.
It was agreed that this is only an occasional problem during bank holidays but not at any other time of year and it is the responsibility of Gwynedd Council to deal with any parking issues at this area, as the Community Council has no jurisdiction for this. It was noted that this issue was discussed at length when the new development at Parc yr Ysgol was proposed, as it moves from 40mph to 30mph at this point and the Community Council welcome the proposals to reduce the speed limit to 20mph in the near future. It was suggested that a more dangerous situation currently exists in the centre of the village outside the shops with people queuing on the pavements and having to walk in the road to get round the queues. It was agreed to put the 20mph speed limit proposals on the agenda for next month.
Action: Clerk to add 20mph speed limit proposals to agenda for next month.
- Boat storage area
The Chair reported that the container that arrived there a couple of months ago has now been taken down to ground level and will be there permanently to provide storage for the fishermen’s pots over the winter instead of on the wharf and an area for them to work on the pots under cover. The Chair has asked if the container could be painted a dark colour so that it’s not so conspicuous and asked other councillors to do the same. It was noted that this area is necessary for people earn a living.
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It was agreed to put a piece in Rushlight to inform people what this storage area is for.
Action: Clerk to put into Rushlight
- Nyth Robin request for attendance at planning meeting
The Chair attended the meeting and reported that the application for a rural dwelling had been turned down yet again and he was extremely saddened that the planning committee were discussing issues that were not relevant to planning issues, eg. income and querying why campsite owners need to live on site. He understands that the owners of Nyth Robin will be appealing against the decision. It was agreed that the Community Council will support them in this.
- Litter and rubbish problem
There have been various reports of littering on the beach and remnants of fires, which are leaving nails and other debris, which poses a very serious danger to the public. Cllr Jones informed the council that it was local young people causing these problems and the police have been involved. It was noted that beach wardens will be employed during the summer and they will hopefully be able to monitor this situation closely. It was noted that the bins are so full at the moment because everyone has to get takeaways and when cafes etc. open again this situation will hopefully ease and we are lucky not to have the major problems that they have had in Cardiff and Sheffield. It was suggested that more signs around the village would be helpful.
Cllr Tyrrell has been asked by various residents if it is possible to have a dog poo bin at Trefeddian Terrace. It was agreed to check if there is a bin there and to discuss at the next meeting. Residents had also asked about one at Ffordd parc y Llethrau but it was felt that there is more need for bins by the beach.
Action: Clerk to put something in Rushlight to thank people for keeping the village clean and reminding them to take their litter home with them. Clerk to discuss possible solutions with the harbourmaster and investigate signage.
Clerk to add dog poo bins to agenda for next meeting.
The Clerk reported that residents have reported litter at Pen y Bryn and that the seating has been broken and removed. It was agreed to get quotes to repair the seating in the shelter.
Action: Clerk to get quotes and put on agenda for next month
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- Cycle-path project update
The aerial photography has been done for the cycle path between the cemetery and the village and it is hoped that planning consent will be granted. Mr. Storkey is currently in talks with Network Rail about the route of the cycle-path with a view to agreeing that the cycle path route is not too close to the railway line.
AGENDA ITEM 13 – Items for consideration at future meetings / urgent business
CL/184/19.04.21
- Cllr O’Neill reported that the railings and gate above the shelter at Penhelig Gardens is in a state of disrepair and need to be repaired urgently as it is easy for children to run onto the road. Cllr Reynolds reported that a company has already been appointed to repair the railings as soon as possible.
Action: Clerk to talk to Bryn Lloyd about including the gate in the repairs.
- Cllr Tyrrell expressed concern that fencing has disappeared from the side of the path from the Penhelig towards Hillside village.
Action: Cllr Tyrrell to send a phot to the clerk and Clerk to forward this onto Gwynedd Council
- Cllr Reynolds reported that residents had complained to her that Tywyn Health Centre are not answering the phone and the Chair reported it took him over 45 minutes to get through and Cllr S Bradbury-Willis reported that an elderly neighbour of hers was very distressed that they were not able to access healthcare when she needed to
Action: Clerk to email Tywyn Health Centre practice manager to ask the reason for this situation
- Cllr Jones enquired how long the traffic lights at top of Dyffryn Hill are going to be there. The Chair reported that he has spoken to highways and the crack that has been there for years has got worse over the winter. Negotiations are ongoing between Gwynedd Council and Network Rail as the railway line is directly below. The chair hoped that the traffic lights will be gone by the summer.
Action: Chair to contact Gwynedd Council again and report next month.
AGENDA ITEM 14 – Items for Rushlight / Website / Facebook
CL/185/19.04.21
- Door stickers
- Recreation ground will open 1st May
- Community Needs Survey
- Covid restrictions when voting
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- Boat storage area
- Litter
AGENDA ITEM 15 – Date of next meeting
CL/186/19.04.21
Monday 17th May 2021, 7pm
There being no further business the meeting closed at 9.25pm
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15th March 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 15th March 2021
Present were:
Cllr Dewi Owen – Chair
Councillors:
Cllr James Bradbury-Willis
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Cllr Simon Worman
Public: Pat Hellen
AGENDA ITEM 1- Apologies
CL/157/15.03.21
Apologies were accepted from Cllr S Bradbury-Willis and Cllr G Jones.
AGENDA ITEM 2- Chairman’s Announcements
CL/158/15.03.21
The Chairman welcomed everyone and remarked on the amount sand that had been blown onto the road and pavements due to the recent storms and hoped that it would be cleared soon.
AGENDA ITEM 3 – Receive & confirm minutes of meeting 15th February 2021
CL/159/15.03.21
Proposed: Cllr B Kelly Seconded: Cllr B Tyrrell
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/160/15.03.21
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M/51/(15.06.20) Request for drinking water fountain
Clerk has emailed Snowdonia National Park again but still no response.
Action: Chair will contact Edward Jones direct as he has his telephone number
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M/81/(21.09.20) EV charging points
Clerk wasn’t able to contact the clerk in Machynlleth, but had been in contact again with Jon Starbuck, who informed her that the chargers installed in Machynlleth were not fit for purpose, as they take too long to charge and therefore are not being used.
Action: Chair to talk to Gwynedd Council for an update on their plans
M/106/(16.11.20) Playground
New seating is being installed imminently.
M/107/(16.11.20) Subway Improvements
Clerk reported that she has sent another email to Adrian Williams at Gwynedd Council Highways and also tried to phone Sean Wilkes, but has had no response to either. Mr. Wilkes phone had been switched off every time she tried to ring him, so had been unable to leave a message.
Action: Clerk to keep trying to contact both
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M/139/(18.01.21)
Community Housing Trust
This will be discussed under Agenda Item 8, Community Needs Analysis
Crack in sea wall
Clerk has sent photos of the crack in the pavements as well as the sea wall to Gwynedd Council, who have replied saying they are on their monthly inspection list. The Chair has also spoken to the harbourmaster about this.
Cllr Tyrrell informed the meeting that the harbourmaster and Barry Davies have been to Penhelig gardens and have arranged for work to be done to the wall there and in other places round the village.
Penhelig Toilets development
Cllr Reynolds informed the Council that no work has been done on the development for about a month. The Chair reported that Snowdonia National Park have been to inspect the work and that the National Park were going to inform the owners that they have exceeded their boundaries, but nothing more has been heard.
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M/150/(15.02.21) Installing CCTV
Cllr Kelly has given log-in details for the CCTV system to the Clerk and has purchased a new system for the area around the Neuadd Dyfi.
Action: Cllr Kelly to install new system as soon as he is able. Clerk to make some CCTV system notices to be displayed outside the Neuadd Dyfi.
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AGENDA ITEM 5 – Treasurer’s Report
CL/161/15.03.21
Clerk informed the Council that she has queried the 2 payments to Siemens on the 10th and 11th February as only one payment should have been taken. Siemens told her they have only taken one payment, but the bank statement shows that it has been taken twice. She is waiting to hear back from the accounts department at Siemens on this matter.
Cllr Kelly reminded the Council that the AA&I will be paying for half of the rent for the storage cupboard under the Council Office.
Proposed: Cllr. Tyrrell Seconded: Cllr Williams
Unanimously approved
AGENDA ITEM 6 – Gwynedd Council Report
CL/162/15.03.21
The Chair reported that there was a full Council meeting of Gwynedd Council last week with over 70 members present and the proposed increase in premium was discussed for almost three hours. Gwynedd Council passed the proposed increase as 30 voted for the increase and 16 voted against. The Chair reported that he spoke vigorously against it and some other councillors proposed that they should wait until next year. The Chair reported that they were told it is not a statutory increase and will be discussed every year at full council.
The Chair reported that the 3.7% increase in rates were confirmed at the meeting.
Cllr J. Bradbury-Willis reported that a road sign by Bryn Gwylan has fallen down. The Chair responded that he would report it to Gwynedd Council.
AGENDA ITEM 7 – Planning
CL/163/15.03.21
NP5/50/438B Glascoed, Aberdyfi
Construction of summerhouse
No objections were raised
AGENDA ITEM 8 – To consider doing a Community Needs Survey
CL/164/15.03.21
The clerk reported that she represents a group wanting to set up a community drop-in centre and had formed a steering group with representatives from the Neuadd Dyfi, the Community Housing Trust and the Climate and Biodiversity group in order to come together to do a community needs survey, as all groups had previously been planning to do their own. This steering group would like to work with the Community Council on the project and ask if the Council would be willing to take part and even lead the survey.
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The Council agreed a survey is a good idea and Cllr D Owens and Cllr D. Williams volunteered to be on the steering group.
AGENDA ITEM 9 – To decide on response to station audit
CL/165/15.03.21
The signs at the station are looking a bit tatty.
Action: Clerk to respond to the audit with this information.
AGENDA ITEM 10 – To consider buying goal posts for the football field
CL/166/15.03.21
The clerk presented 4 quotes for a pair of goalposts to the Council, 12’ x 6’ (£172.99) and 16’ x 7’ (£229.99) freestanding steel from Networld Sports and 12’ x 6’ (£645.00) and 16’ x 7’ (£725.00) from the Soccer Store which are steel posts sunk into the ground.
It was agreed to put both posts out, rather than keeping one set of goals in storage. It was proposed to buy the larger ones from the Soccer Store at a cost of £725.00
Cllr Williams informed the Council that a child was killed a few years ago when some freestanding goalposts feel on them, so posts sunk into the ground would be a lot safer.
Proposed: Cllr J. Bradbury-Willis Seconded: Cllr M Reynolds
Unanimously agreed.
Action: Clerk to order goalposts
AGENDA ITEM 11 – To consider and decide on supporting work required for the cycle path project
CL/167/15.03.21
Cllr J. Bradbury-Willis declared an interest in this item and took no part in the discussions or decision.
Cllr Tyrrell reported that Network Rail have requested aerial footage of the proposed route of the cycle path between the cemetery and Aberdyfi. Four anonymous quotes for this work were presented to the Council, all to include editing of the final footage.
- £375 + travel expenses at 45p for first 100 miles, 13p thereafter.
- £579
- £200 with company logo displayed on final video, £250 without logo
- £350
It was proposed to accept the £250 quote from company No. 3
Proposed: Cllr Williams Seconded: Cllr Tyrrell
Unanimously agreed
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Cllr Tyrrell informed the Council about a survey currently being done by Gwynedd Council under their Active Travel Initiative and urged everyone to take the survey. Cllr Tyrrell had spoken to the person at Gwynedd Council in charge of the survey and was told they have to convince the Welsh Government that the local community wants it to happen, hence the survey. Cllr Tyrrell asked if there is any way the Council can help get the message to more people in order for them to take the survey and support the project.
Cllr Williams responded that Gwynedd Council will already know the feelings of many people in this area because of the exhibitions that were held in Tywyn a few years ago. He suggested the Council can help by putting it in Rushlight etc. He also pinted out that what is currently there only goes half way, which is not much use to either Tywyn or Aberdyfi communities.
Cllr Reynold pointed out that there is a small piece of land where the proposed route goes that belongs to David Inman.
Action: Clerk to put the cycle path link into Rushlight etc and make some posters to put round the village, as well as talking to the clerk in Tywyn. Councillors to spread the word.
AGENDA ITEM 12 – Correspondence
CL/168/15.03.21
- Harbour users meeting
The Chair reported that a meeting was held recently and at that meeting it was reported that fewer moorings were being put out this year as there is less demand for them due to Covid etc. He reported that the wharf development tenders should be going out by the end of the month and they were told that the work should commence towards the end of the year. He expressed concern that the cost will continue to rise which might mean that they decide not to put the steps into the wall to reduce costs. He reported that Aberdyfi has fought hard to get those steps put in for years so he will be monitoring the situation very closely to ensure this doesn’t happen. Cllr Williams expressed concerns that it is vital to monitor this as it will be the last chance to influence what happens for a very long time.
The harbour master reported that there will be two seasonal beach wardens employed this summer.
Neil Storkey reported to the harbour users meeting that the Picnic Island bridge is now fully funded and installation should go ahead as planned in the Autumn when the rail line is closed for maintenance on Barmouth bridge. Cllr Williams expressed concern that the council needs to liaise with highways to have temporary traffic lights just while they swing the bridge into place rather than a 24 hour road closure, as this will be more acceptable to the community.
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- Home Start Cymru
Email seeking volunteers from families to support other families
- Snowdonia National Park Partnership Plan
- Brown bin has been delivered and the clerk is sourcing suitable locks. The harbourmaster has agreed it can be sited by the harbourmaster office where there are bolts in the wall to lock the bin to.
- 3 benches have been delivered. 1 still on order.
One is for Alf Bowen, which will be sited in the wharf gardens, beside a bench supplied by the Maritime Department of Gwynedd Council, also in memory of Alf.
- Work on the Gwelfor Terrace allotment retaining wall will start within the next couple of weeks and the clerk will inform the allotment holder of the plot immediately in front of the wall. There is going to be a drainage pipe leading to a water butt at the bottom of the wall.
- Tree sculpture. A resident has offered to help move this project on so the clerk will check the existing paperwork held in the office and take it from there. The council has been advised that the trees will need to be cut down in the next few years, so the project is timely.
Action: Clerk to check the progress of the project so far
- New councillor emails are now ready for testing and the clerk will email everyone with details. The clerk informed the meeting that there is a £120 one-off set-up fee and £126 annually for the emails and email notification service, with optional £10 per 200 texts for each email address for SMS notifications.
It was proposed to go ahead without SMS notifications.
Proposed: Cllr Kelly Seconded: Cllr J. Bradbury-Willis
Agreed unanimously
AGENDA ITEM 13 – Items for consideration at future meetings / urgent business
CL/169/15.03.21
- CCTV policy
- Triangle of land at the old Catholic church – request to find out who owns this land and if no-one, perhaps the council could buy it
- Footpath at the top of the village has been blocked and signs have been moved.
- Container storage for the Council.
- Common land by Dyfi Yard Repairs seems to have been extended and trees have been cut down.
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AGENDA ITEM 14 – Items for Rushlight / Website / Facebook
CL/170/15.03.21
- Election staff needed for 6th May
- Beach wheelchairs
- Cycle path survey information
- New defibrillator at the Tourist Information Centre
- Electoral reform link. Welsh Government want to encourage young people and minorities to engage more with the democracy process.
- Installation of goalposts
- Installation of new shelter in playground
- Second home premium increase – it is not statutory, will be discussed again next year and Aberdyfi Community Council were not in favour of the decision
AGENDA ITEM 15 – Date of next meeting
CL/171/15.03.21
Monday 19TH April 2021, 7pm
There being no further business the meeting closed at 9.05pm
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15th February 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 15th February 2021
Present were: Cllr Dewi Owen – Chair
Councillors:
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Gareth Jones
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Cllr Simon Worman
Public: Pat Hellen
AGENDA ITEM 1- Apologies
CL/143/15.02.21
No apologies – Full attendance
AGENDA ITEM 2- Chairman’s Announcements
CL/144/15.02.21
The Chairman welcomed everyone and remarked how quickly the meetings come round. He noted that the vaccination programme in Tywyn seems to be going well with most people in the top categories having had their vaccinations already. He thanked the councillors for their good behaviour and decorum during meetings and referenced a recent council meeting that was widely seen on the internet where standards of behaviour were well below those expected of councillors.
The Chair paid tribute to Brian Bates, who passed away recently. Brian served on the Council for over 30 years, as well as on the RNLI and Coastguard. He was always willing to help anyone and was a great asset to the whole village.
AGENDA ITEM 3 – Receive & confirm minutes of meeting 18th January 2021
CL/145/15.02.21
Proposed: Cllr Kelly Seconded: Cllr Tyrrell
Unanimously approved.
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AGENDA ITEM 4 – Matters arising
CL/146/15.02.21
Page 49
M/51/(15.06.20) Request for drinking water fountain
Clerk has emailed Snowdonia National Park again but still no response.
Action: Clerk to keep trying to contact the National park.
M/74/(21.09.20) CCTV
Will be discussed under Agenda Item 8
M/81/(21.09.20) Correspondence
EV charging points
Chair reported that he has spoken to Cabinet members at Gwynedd Council and reported that Gwynedd Council representatives will be, or may well already have done a site visit, to look at where to site chargers in the main car park. They assured the Chair they would contact him again in March with an update.
Action: Chair will give an update next month
Cllr S. Bradbury-Willis informed the council that recently 4 quick chargers have been installed in the main car park in Machynlleth and suggested the Clerk talk to the clerk in Machynlleth to find out any information that might be useful about the installation and running of them.
Action: Clerk to contact Machynlleth Council clerk.
M/106/(16.11.20) Playground
New swings are now in place, with the work also having been completed on the climbing frame and the roundabout. Cllr O’Neill reported that the new seating should be installed in the next couple of weeks.
M/107/(16.11.20) Subway improvements
Clerk has emailed Gwynedd Council again and tried to phone Sean Wilkes, but no reply from either. The Chair spoke to Mr. Wilkes recently and was told he will do a site visit to see what work needs to be done there.
Action: Clerk to contact Sean Wilkes again.
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M/122/(21.12.20) Correspondence
Letter from Alan Turnbull
Chair met with a Gwynedd Council representative about siting Mr. Turbull’s bin at the far end of the car park by the fire station and was told that this shouldn’t be a problem. He was told that the fence will be replaced soon.
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Gwynedd Council also agreed that the green bins opposite the chemist should be re-sited to behind the wall and they will arrange for this to happen in the next few months and will inform the owners of the bins. Cllr Williams pointed out that Outward Bound should be consulted, to make sure that there is enough space for them to swing boats in and out of the building, as the doors are directly opposite where the bins will be going. Cllr J. Bradbury-Willis pointed out that the sand may potentially build up against the bins and stop them being moved. The other option is for the bins to be moved to beside the recycling bins by the Fire Station but the owners of the bins may not be happy having to walk this far. It was agreed to try the bins behind the wall and monitor the situation.
Action: Chair to discuss with Outward Bound their requirements of the space behind the wall
M/131/(18.01.21) Gwynedd Council Report
The Chair has spoken to Gwynedd Council about the lamp-post that has been sited in the road by the Penhelig and there are no plans to move the lamp-post. Concern was also raised about the extent of the excavations and the Chair informed the Council that Gwynedd Council have done a site visit and that the excavations are to build a retaining wall which will be infilled behind afterwards. Snowdonia National Park assured the Chair that they will be monitoring the situation closely.
Cllr Tyrrell has spoken to the manager at the Penhelig Arms and there are no plans for the brewery to contest the building work. Cllr Williams pointed out that the lamp-post is the responsibility of Gwynedd Council, as they sold the land with the lamp-post on it, so it is their responsibility to fix the problem.
Concern was raised about cars and bikes potentially crashing into the lamp-post, though it may have the effect of calming the traffic, causing cars to slow down. Cllr. Tyrrell pointed out that if it is to be used as a traffic-calming measure, it needs to have signs indicating that the road narrows etc.
Action: Community Council to monitor the situation closely
The Chair informed the Council he will report on the sand shift next month.
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M/139/(18.01.21)
Community Housing Trust
Cllr O’Neill reported that the recent meeting of the Community Housing Trust was well attended and that Gwynedd Council are deciding soon whether to fund a scheme to buy back houses to rent to local people. She also reported that the Trust will be doing a community needs analysis in conjunction with the Neuadd Dyfi and they have been successful in obtaining £2,500 of funding from wales Coop to help with set-up costs.
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There will need to be a Community Regeneration Group set up in the village at some point after the needs analysis has been done. During the meeting the question was raised as to who the land above Craig Y Lanch belonged to. Cllr Craig ab Iago checked on this and informed Cllr O’Neill that all available development land in Aberdyfi has been sold by Gwynedd Council to Adra for £1.
Wharf Development Project
The Chair reported he will have more news next month as there is a Harbour-users meeting is on 2nd March.
Crack in the sea wall
Chair has spoken to the harbourmaster about the crack in the sea wall opposite Cliffside Terrace and is hopeful that something will be done about it before Easter.
Cllr J. Bradbury-Willis pointed out that the pavement around one of the bollards on Seaview Terrace is badly cracked and will send a photo to the Clerk to pass on.
Action: Clerk to inform Gwynedd Council about the crack in the pavement.
AGENDA ITEM 5 – Treasurer’s Report
CL/147/15.02.21
Proposed: Cllr. Reynolds Seconded: Cllr Jones
Unanimously approved
Cllr Williams asked if the Council have changed bank yet. The Clerk reported that she is planning on changing bank after the end of the financial year.
AGENDA ITEM 6 – Gwynedd Council Report
CL/148/15.02.21
The Chair reported that Gwynedd Council have provided some figures by the finance department on the issue of second homes and a proposed increase in the Council Tax premium on those homes. There are 368 second homes in Aberdyfi, which is the second highest in Gwynedd, with Abersoch having the highest number with 454. Tywyn has 163. 131 of the 368 second homes are classed as businesses, so do not pay any rates at all (figures from November 2020). There are also 27 empty houses in Aberdyfi. In Gwynedd as a whole, there are 4,718 second homes, of which 2,166 are classed as businesses and pay no rates. The head of the finance department in Gwynedd Council said this equates to ball-park figure of £280,000 loss for Aberdyfi and over £3 million loss to Gwynedd and estimated it would go up to £5 million if the increase in premium is introduced. Gwynedd Council hope to make £10-12 million by increasing the premium, most of which will be spent on affordable housing in Gwynedd.
The decision about the increase will be taken by the Cabinet of Gwynedd Council on 16th February and by the full Council at the beginning of March.
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The Community Council agreed that they would rather see council tax increased for all residents rather than the premium on second homes, but acknowledged this is unlikely to happen.
Cllr O’Neill asked if it is possible to get a list of the 27 empty houses in Aberdyfi so that possibly Gwynedd Council could buy them back.
Action: The Chair will try to find out the addresses
Cllr S Bradbury-Willis asked if there are any figures on the proportion of money that will be spent in Aberdyfi, given that the second home owners in the village will be providing a large portion of the income for Gwynedd Council. The Chair replied that he knows of no figures like this at present.
The Chair reported that Gwynedd Council are to change the system of charging for their car parks in April to a fee of £5 for up to 12 hours, so no matter how long someone parks in the car park, they will have to pay £5. In Winter months, the fee will be £3. Annual parking permits will go up from £125 to £140. The Chair noted that there is now no excuse for Gwynedd Council to keep the car park clear and tidy and will be contacting Gwynedd to ensure they do this by Easter.
Action: Chair to arrange to meet Gwynedd Council to discuss the upkeep of the main car park
Cllr Williams informed the Council that Nantiesin car park has finally been cleaned after 3 years of trying to get it done.
Cllr Tyrrell reminded the Council about the Residents Car Pass, which allows residents to park in a named car park for about half the price of the annual car park permit.
The Chair has been informed that in April Gwynedd Council is likely to increase the Council Tax by 3.7%, equating to £52.90/year or £1.02/week for a Band D house.
AGENDA ITEM 7 – Planning
CL/149/15.02.21
NP5/50/E610A Land adjoining Plas Panteidal Lodge
To build a low voltage overhead line
No objections were raised
NP5/50/371B 5 Treflan LL35 0PN
Extension to front raised patio and installation of balustrade
No objections were raised
NP5/50/147P Nyth Robin Campsite, Panteidal LL35 0RG
Construction of rural enterprise dwelling (re-submission)
No objections were raised
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NP5/50/479A Ty’r Enfys, 4 Copperhill Walk LL35 0LG
Alterations including new Juliet balcony & installation of cladding at first floor level
No objections were raised
Premises Licence Application: Coast to Go, 9 Glandovey Terrace
No objections were raised
AGENDA ITEM 8 – To consider Installing CCTV in the village square around the Neuadd Dyfi
CL/150/15.02.21
The Clerk and Cllr Kelly have been approached by members of the public, asking if CCTV can be installed around the Neuadd Dyfi area, due to concerns about anti-social behaviour and members of the public have also approached Cllr J. Bradbury-Willis about installing CCTV in the square.
Cllr Kelly informed the Council that it is not possible to include the Neuadd Dyfi area in the existing CCTV provision in the village, as the wifi connection will not extend that far. He suggested buying a self-contained system at a cost of approximately £250-£300 which would not have any ongoing maintenance costs like the existing system. He has spoken to the Neuadd Dyfi, who are happy for the recording box to be sited in the Neuadd and also for the Neuadd wifi to be used. Cllr J Bradbury-Willis reminded the Council that the system needs to comply with GDPR. The Clerk informed the Council that she has spoken to the police and has been told that in order for the CCTV to be used in a Court of Law, the footage needs to be of good quality, clear and have signage declaring that CCTV is in operation.
It was proposed for Cllr Kelly to buy and install such a system.
Proposed: Cllr Kelly Seconded: Cllr Tyrrell
Unanimously approved
Action: Cllr Kelly to buy and install a CCTV system in liaison with the Neuadd Dyfi
Cllr Kelly explained that there is a similar problem in the square but it is not possible to link it into the existing system so he is going to liaise with businesses in the square in order to move forward with installing CCTV in that area.
Action: Cllr Kelly to liaise with businesses in the square
Cllr Williams reminded the Council that the cameras currently in place were put in place following national guidelines on privacy, GDPR etc. Cllr Kelly informed the Council that a draft CCTV policy has been sent to Cllr J Bradbury-Willis for comments before circulating to the rest of the Council for approval and adoption.
Action: CCTV policy to be discussed for approval at the meeting in March.
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AGENDA ITEM 9 – To consider events for NHS Day, 5th July
CL/151/15.02.21
The Clerk informed the Council that rather than signing up for the whole day, as previously thought, it is expected that organisations sign for up individual events during the day. It was decided to make a decision closer to the time, at the May meeting and Cllr S Bradbury-Willis asked it be put in Rushlight. Cllr J Bradbury-Willis asked the clerk to check the stands for the banners as they were in a state of disrepair last time he saw them.
Action: Clerk to check banner stands and put NHS Day celebrations on agenda for May meeting and in Rushlight.
AGENDA ITEM 10 – To confirm donation to the Neuadd Dyfi
CL/152/15.02.21
Cllr Williams declared an interest in this item.
The Clerk confirmed that the Council had agreed in 2018 to give a yearly donation of £2,500 from precept and half of the net proceeds from the Neuadd Dyfi car park revenue to the Neuadd Dyfi. The income from the car park in the 2020 season was £5219.80, so the donation should be £5219.80 x 50% = £2609.90 + £2500 = £5109.90.
Proposed: Cllr Kelly Seconded: Cllr O’Neill
Unanimously approved
AGENDA ITEM 11 – Correspondence
CL/153/15.02.21
- Email from Jon Starbuck regarding EV chargers. Cllr Williams suggested it may be an idea for the Community Council to work with Gwynedd Council on this, as there is a small sub-station next to the Neuadd Dyfi car park and potentially a problem with electricity supply in the main car park. There was concern that people would not vacate the spaces once their car was charged and that it would be impossible to police. Cllr S Bradbury-Willis suggested this issue will perhaps need a sub-committee to move it forward as it is such a big project with many infrastructure issues. It was agreed to wait to see what Gwynedd Council proposes to do before moving forward at the moment.
- Email from Nick Aitken asking if the Council would like some defibrillator training. It was agreed this was a good idea, but would need to wait until after restrictions are lifted, so would be revisited then.
- Email from One Voice Wales for survey for the Land Registry about what land the Council owns and she asked if someone with more knowledge about this would help her fill it in. Cllr Worman asked if the land between the football field and the old running track was common land and this was confirmed.
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- The Clerk informed the Council that she will not be going ahead with buying a small memorial for Elaine Foote which was agreed in December, as she has found out that a Council cannot spend money on individuals.
AGENDA ITEM 12 – Items for consideration at future meetings / urgent business
CL/154/15.02.21
- Sandshift
- Cleaning up of the car park
- Wharf development project
AGENDA ITEM 13 – Items for Rushlight / Website / Facebook
CL/155/15.02.21
NHS Day celebrations
Climate Forum
AGENDA ITEM 12 – Date of next meeting
CL/156/15.02.21
Monday 15th March 2021, 7pm
There being no further business the meeting closed at 9pm
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18th January 2021
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 18th January 2021
Present were: Cllr Dewi Owen – Chair
Councillors:
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Gareth Jones
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
Public: Simon Worman (co-opted during meeting)
AGENDA ITEM 1- Apologies
CL/126/18.01.21
No apologies – Full attendance
AGENDA ITEM 2- Chairman’s Announcements
CL/127/18.01.21
The Chairman welcomed everyone to a new year of the Council and informed everyone that it looks like we will probably need to continue with remote meetings until the Autumn.
AGENDA ITEM 3 – To co-opt a new councillor
CL/128/18.01.21
2 applications were initially received, but 1 withdrew, leaving 1 application and it was agreed to co-opt Simon Worman as a councillor
Proposed: Cllr Kelly Seconded: Cllr Jones
Unanimously approved
AGENDA ITEM 4 – Receive & confirm minutes of meeting 21st December 2020
CL/129/18.01.21
Proposed: Cllr Reynolds Seconded: Cllr Kelly
Unanimously approved.
AGENDA ITEM 5 – Matters arising
CL/130/18.01.21
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Page 42
M/51/(15.06.20) Request for drinking water fountain
Clerk has emailed photos of the proposed site and of the preferred fountain to Snowdonia National Park but hasn’t heard anything back yet.
Action: Clerk to contact Snowdonia National Park again
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M/63/(20.07.20) Funding for cycle paths
Chair informed the Council that this had come up at the last meeting of Gwynedd Council and it is currently under consideration by Gwynedd Council Consultancy.
Cllr Tyrrell reminded the council that both consultations that were undertaken in the last 2 years had been extremely well-attended and that there was a large appetite for the cycle path to be completed.
Action: Chair to contact Gwynedd Council to find out the status of the project.
M/74/(21.09.20) CCTV
Clerk has emailed asking the camera to be moved, but hasn’t had a reply.
Action: Clerk to contact again and if quote is too high or if they don’t respond, the Council may consider moving the camera ourselves.
M/81/(21.09.20) Correspondence
EV charging points
Chair reported that he has spoken to Cabinet members at Gwynedd Council and it is looking hopeful that Aberdyfi will be included in the plans to install charging points, but it all depends on the availability of internet access in the car park. Gwynedd Council representatives will do a site visit to check the suitability.
Action: Chair will contact Gwynedd Council and give an update next month
M/106/(16.11.20) Playground
Clerk has left a message with GL Jones asking for a date when the swings will be re-installed and an installation date for the new seating, but has had no reply. Cllr O’Neill informed the Council that she has been in discussion with GL Jones about the designs on the panels. It was agreed to delegate decisions about this to Cllr O’Neill and the Clerk. It was pointed out that the shelter needs to be sited to ensure there is still emergency vehicular access through the playground.
Action: Clerk and Cllr O’Neill to liaise with GL Jones. Clerk to request date for re-installation of swings.
M/107/(16.11.20) Subway improvements
Clerk has had no reply from Gwynedd Council yet.
Action: Clerk to contact Gwynedd Council highways again
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M/122/(21.12.20) Correspondence
Letter from Alan Turnbull
Chair has tried to talk to Gwynedd Council about re-siting the bins at the far end of the car park by the fire station without success and is waiting for a reply.
Action: Chair to contact Gwynedd Council again
Wharf gardens committee
Chair hasn’t yet spoken to the harbourmaster about siting a brown bin in one of their stores.
Action: Chair to speak to harbourmaster
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M/123/(21.12.20) Items for consideration at future meetings
Cllr O’Neill informed the council that she has sent photos of the railings around the car park to Gwynedd Council and pointed out to them that the railings are their responsibility, so we should not apply for a grant to have them repaired. As yet she has had no reply.
Action: Cllr O’Neill to report on progress at next meeting
Cllr J. Bradbury-Willis pointed out that a discussion about installing CCTV in the square was not on the agenda this month as requested. This was an oversight by the clerk and will be put on the agenda for next month.
Action: Clerk to put onto agenda for next month
AGENDA ITEM 6 – Treasurer’s Report
No report as the Clerk has had no bank statements from Natwest, as they had started sending all statements to the branch, rather than to the Council Office, even although this had not been requested. The Clerk still has no access to online banking either, so has no access to any banking information at the moment.
The clerk reported that she spoke to the complaints department, who have said they’ll help with the application and have credited our account with £200 as compensation.
AGENDA ITEM 7 – Gwynedd Council Report
CL/131/18.01.21
Chair has tried to contact highways about the lamppost next to the Penhelig Arms that has been put in the road, rather than by the side of the road, but without success.
Action: Chair will contact highways again and report back
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The Chair reported that Gwynedd Council do not plan to shift all the sand from the area around the slipway this year and that the harbourmaster is very concerned about this. He reported seeing someone with a tractor today but it’s not clear who this was or who has organised it. There is still a very large amount of sand along the promenade and in the car park itself, so much so, that plants have now taken root. The Chair has already spoken to Gwynedd Council about this issue but the person he spoke to didn’t seem to think it was a big problem, so the Chair pointed out that if the sand isn’t cleared regularly, it will cause a much bigger and more expensive problem for Gwynedd Council. He also pointed out again that Gwynedd Council gain a large income from the car park, so it is in their interest to keep it clear of sand and looking attractive. The Council agreed the whole area looks unkept and untidy and something needs to be done about it.
Action: Chair to talk again to Gwynedd Council and ask them to do a site visit to discuss all the problems with the car park, not just the sand. Clerk to add to agenda for February or March meeting, after Chair has met with Gwynedd Council.
AGENDA ITEM 8 – Planning
CL/132/18.01.21
NP5/50/L145F 12 Seaview Terrace, Aberdyfi LL35 0EF
Creation of balcony on third floor flat roof
No objections were raised
NP5/50/L220C 32 Terrace Road, Aberdyfi LL35 0LU
Removal of chimneys & installation of flues
No objections were raised
Letter from Golf Club requesting supporting letter for an application to convert meeting rooms into accommodation.
Cllrs Jones, Reynolds and Williams declared an interest at this point.
It was agreed to write a strong letter of support for this application. A letter is required at this stage of the process to enable the application to go to the full planning committee.
Action: Clerk to write letter
AGENDA ITEM 9 – To consider declaring a Climate Emergency
CL/133/18.01.21
Proposed: Cllr O’Neill Seconded: Cllr J. Bradbury-Willis
Unanimously approved
Climate Committee: Cllrs O’Neill, J. Bradbury-Willis and Worman. Cllr Kelly is keen to offer support when he is able.
Action: Clerk to work with Climate Committee to produce a Climate Emergency policy
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Cllr Kelly informed the Council that there is a map in historical minutes showing the how much of the local area that would be lost if the sea level rises and suggested sharing it would be a good way to encourage more people to take Climate Change seriously.
Action: Clerk to find map for distribution.
AGENDA ITEM 10 – To consider and approve grant applications
CL/134/18.01.21
The following donations were approved unanimously:
Proposed: Cllr Jones Seconded: Cllr Reynolds
Welsh Air Ambulance – £200
Urdd – £50
Dail Dysynni – £50
Radio Ysbyty Gwynedd applied but it was felt that Aberdyfi has much stronger links with Bronglais so agreed not to donate anything to this cause.
AGENDA ITEM 11 – To appoint an internal auditor
CL/135/18.01.21
The Council thanked Mr. Lister for all his work so far and agreed to appoint him for the coming year.
AGENDA ITEM 12 – To adopt Risk Assessment/Code of Conduct/Register of Interests.
CL/136/18.01.21
It was agreed to adopt for the next year
NO AGENDA ITEM 13 as Clerk mis-numbered the agenda items
AGENDA ITEM 14 – To consider moving banking to Unity Trust Bank
CL/137/18.01.21
It was unanimously agreed to move to Unity Trust Bank
AGENDA ITEM 15 – Correspondence
CL/138/18.01.21
Two Emails re: Village Tree Planting Project
Cllr J. Bradbury-Willis suggested the Climate Committee take this forward with the Tree Planting Project Group, which was unanimously agreed.
Action: Clerk to reply, informing them we have declared a climate emergency and formed a committee, who are keen to work with them on the project.
Cllr Williams reminded the council that the playing field is for children to play football so any trees planted should be able to withstand the rigours of this.
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NHS Frontline Workers Day 5th July 2021
A day to show appreciation for all frontline workers.
It was agreed to register the Council for this.
Action: Clerk to register interest and report further when more information becomes available.
Two emails from second-home owners objecting about proposed increase in council tax for second home owners.
It was agreed to write to Gwynedd Council informing them that Aberdyfi Community Council does not agree with the proposed increase.
Proposed: Cllr Tyrrell Seconded: Cllr Jones
Agreed by majority.
Action: Clerk to write to Gwynedd Council informing them we do not agree with the increase, but we do not object to local housing being built. Also to make them aware that many members of the public are not clear why they want to make the increase.
Action: Clerk to reply to emails informing them we have written to Gwynedd Council expressing our concerns about the increase.
Email from Gwynedd Council Assistant Head of Finance.
Email received outlining potential effect of the proposed increase in Council Tax for second home owners on precept for Councils.
It was proposed to keep the precept increase to 1.5% inflation as agreed at the previous meeting.
Proposed: Cllr Williams Seconded: Cllr Reynolds
Unanimously agreed
Wolverhampton Bike Ride
One of the organisers contacted the Clerk and informed her that the bike ride will happen this year, but it will be a circular route to and from Wolverhampton on a different weekend to normal, so that Aberdyfi is not swamped with visitors at this difficult time. This means that those people with rolling accommodation bookings can still come down for the weekend and can also take part in the bike ride this year, ensuring Aberdyfi doesn’t miss out on business. Next year it is envisaged that the bike ride event will return to normal.
Councillor’s contact details
The Clerk proposed that the Council set up council-specific email addresses for each councillor which is web-based, as recommended by One Voice Wales. Digital Egg informed the Clerk it is possible for all councillors to have a councillor@aberdyfi-council.wales email address for £45 per annum.
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Cllr Tyrell asked if it is possible to set up a notification to councillor’s personal email address when an email comes in to the Council email.
It was agreed to ask Digital Egg to set this up.
Action: Clerk to liaise with Digital Egg
Message on Facebook asking why the Council didn’t buy ‘Aberdyfi.com’
Cllr Kelly reported that he had checked back in the minutes and Aberdyfi Community Council did not contribute towards the website when it was originally set up or anytime afterwards, as it was entirely orchestrated by Saturn Innovation. The AA&I were asked to contribute towards the cost of collecting local information to put onto the website and gave £1000, but this was not towards setting up or running of the website. The Council has never had any involvement with the website – it has always been a private business website.
Literary Institute
The Clerk has been informed that there will be no increase in rent this coming year.
AGENDA ITEM 16 – Items for consideration at future meetings / urgent business
CL/139/18.01.21
The Clerk left the meeting at this point
Clerk’s probation period
The probation period has finished for the Clerk and the Council agreed to approve her position as Clerk.
The Clerk re-joined the meeting
Cllr Kelly declared an interest in the next item
Request for letter of support for residents of Plas Panteidal
Cllr Kelly asked for the Council to consider giving support to the residents of Plas Panteidal in their efforts to buy the estate from the liquidators.
It was unanimously agreed to write a letter of support.
Action: Clerk to write letter of support
Community Housing Trust meeting
Cllr O’Neill informed the Council that there is a meeting tomorrow night about Community Housing Trusts and she can give details on how to join.
Wharf Development Project
The Chair believes that the tenders went out at the beginning of the month, but is yet to hear officially that this is the case.
Action: Chair to contact Gwynedd Council Consultancy and report next month
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Picnic Island Bridge
It is hoped that this will be done in September / October when the Barmouth Bridge is having repairs carried out and the rail line is closed. The bridge will be built in Wrexham and installed in in one day. The project is currently being held up by Gwynedd Council Consultancy as they have yet to give their approval.
Action: Chair to contact Gwynedd Council Consultancy and report next month
Cllr Jones asked if any response had been given to the information sent to Gwynedd Council about the cracks in the wall by the shelter opposite Cliffside Terrace. The Clerk confirmed she had taken and sent photos to Gwynedd Council weeks ago but hasn’t heard back.
Action: Chair to contact harbourmaster
For Agenda Next month:
CCTV in the square
AGENDA ITEM 17 – Items for Rushlight / Website / Facebook
CL/140/18.01.21
Health Centre telephone number
Welcome new residents to the village
Welcome to new Councillor
Wolverhampton Bike Ride
Climate Emergency and invite to join in
Defibrillator not working at TIC
Reminder of website address and Facebook page
AGENDA ITEM 12 – Date of next meeting
CL/141/18.01.21
Monday 15th February 2021, 7pm
There being no further business the meeting closed at 9.35pm
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21st December 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 21st December 2020
Present were: Cllr Dewi Owen – Chair
Councillors:
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dai Owens
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
AGENDA ITEM 1- Apologies
CL/114/21.12.20
No apologies were received
AGENDA ITEM 2- Chairman’s Announcements
CL/115/21.12.20
The Chairman said it was going to be a very strange Christmas this year and noted that there were 3 cases of Covid were reported in Tywyn over the weekend, though perhaps this wasn’t surprising as the testing centre is there for the next 2 weeks. He encouraged everyone to be vigilant and stay at home and hoped that we all have a better year next year.
AGENDA ITEM 3- Receive & confirm minutes of meeting 16th November 2020
CL/116/21.12.20
Proposed: Cllr Kelly Seconded: Cllr Reynolds
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/117/21.12.20
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M/51/(15.06.20) Request for drinking water fountain
Clerk has emailed photos of the proposed site and of the preferred fountain to Snowdonia National Park but hasn’t heard anything back yet.
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Page 37
M/63/(20.07.20) Funding for cycle paths
The Clerk spoke to Tywyn clerk and was told that the funding for the Tywyn end of the cycle path was a Gwynedd Council initiative and the most recent initiative earlier this year was being driven by EcoDyfi and as far as she was aware, the Aberdyfi section was being included in that, though the clerk can find no correspondence to confirm this.
Action: Clerk to contact EcoDyfi to check if this information is correct
M/74/(21.09.20) CCTV
Clerk can find no information in the maintenance contract about the cable being covered so she asked for a quote from the company to move the camera. Cllr Kelly pointed out that it may be possible for us to move the camera ourselves, so once we have the quote, we can make a decision, as the maintenance contract is quite a lot of money.
Cllr Kelly also pointed out that the camera near the toilet block that looks towards the Christmas tree looks to be having problems and seems to be fogging up inside the camera, so may need attention in the near future.
M/81/(21.09.20) Correspondence
EV charging points
No reply back from Gwynedd Council yet
Action: Clerk and Chair to contact Gwynedd Council to check plans for this
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M/106/(16.11.20) Playground
The Enterprise Trust is being wound up and the account closed, with funds going to the Lewis Lloyd Trust so will not be available to help with fundraising.
Cllr O’Neill informed the Council that we have been successful in getting £10K grant from Gwynedd Council for a seating shelter and asked if the Council or AA&I might be able to provide the extra £900 to top it up in order to buy the shelter. The grant includes setting up and it will be sited on galvanised fixings, so that it can be moved if required. It was proposed to provide the extra money for the project to proceed.
Proposed: Cllr Williams Seconded: Cllr S. Bradbury-Willis
Unanimously approved
M/107/(16.11.20) Subway improvements
Clerk has had no reply from Gwynedd Council yet
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AGENDA ITEM 5 – Treasurer’s Report
CL/118/21.12.20
Proposed: Cllr Kelly Seconded: Cllr Williams
Unanimously approved.
AGENDA ITEM 6 – Gwynedd Council Report
CL/119/21.12.20
The Chair reported that the Welsh Government are planning to put a 1% tariff on second homes in Wales and Gwynedd Council are considering raising the Council Tax from 50% to 100% for second homes. Also, Snowdonia National park are considering that any new property being bought will have to apply for planning permission, stating whether it will be a second home, let or lived in permanently. All these proposals are currently under discussion.
AGENDA ITEM 7 – Planning
CL/120/21.12.20
NP5/50/L274B 7 Copperhill Street, Aberdyfi LL35 0HA
Change of use from shop to office
No objections were raised
NP5/50/363E Aberdyfi Lodge Park, Aberdyfi LL35 0RG
Construction of single storey building and parking area
No objections were raised
NP5/50/679D Land adjacent to Brig-y-Don, Aberdyfi LL35 0NH
Construction of one dwelling and parking area
Cllrs J. and S. Bradbury-Willis declared an interest at this point and left the meeting
No objections were raised
Cllrs J. and S. Bradbury-Willis re-joined the meeting at this point.
NP5/50/144C Crychnant, Aberdyfi LL35 0SG
3 ground screened holiday accommodation units
The Council raised serious concerned about the safety of the reservoir and the surrounding area
Action: Clerk to report these concerns to SNPA
AGENDA ITEM 8 – Agree budget and Precept for 2021/22
CL/121/21.12.20
It was proposed to accept the budget put forward by the finance committee and approve an increase in precept of 1.5%
Proposed: Cllr Kelly Seconded: Cllr Williams
Approved with 1 abstention
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AGENDA ITEM 9 – Correspondence
CL/122/21.12.20
Gwynedd Council – Email confirming grant application success for Play Capital Grant application
Alan Turnbull – response to letter from the Council about improper rubbish disposal, stating he will buy his own large commercial green bin.
It was agreed to ask Gwynedd Council if all the large green bins, currently opposite the chemist and Alan’s bins could be sited by the recycling bins at the end of the car park next to the fire station.
Action: Chair to talk to Gwynedd Council
It was noted that this was the only response so far to the letter distributed by the clerk.
Cllr O’Neill pointed out that the fence around this area is still in disrepair and the Chair responded that he has already asked Gwynedd Council to repair it but as yet they haven’t
Action: Chair to ask Gwynedd Council again to repair the fence.
Wharf gardens committee – request for us to provide a brown bin for the group who look after the wharf gardens. It was agreed to provide a bin and talk to the harbourmaster if there is somewhere suitable to site it, possibly in one of the stores where the oil is kept. It was agreed the bin would need to be kept locked.
Action: Chair to talk to the harbourmaster
John Neilson – response to email requesting repairs on the war memorial in Penhelig Park. He recommends that the memorial is not repainted and that it is either left as it is or the paint is taken off. He has offered to come in the Spring to assess how easy it would be to remove the paint. Cllr Tyrrell offered to clean the memorial with soap and water to remove the moss. It was agreed that Cllrs Tyrrell and Williams will gently clean the memorial and ask John Neilson to do a site visit in the Spring.
Action: Cllrs Tyrrell and Williams to clean the memorial, Clerk to arrange for John Neilson to do a site visit in the Spring
Natwest bank – Phone call explaining that the bank have closed the account and the cheque written from the Commando memorial account for a wreath for Remembrance Sunday will not be honoured. The Chair proposed that we close this account completely and transfer the funds to our main current account, ensuring the money is ring-fenced for use solely for the memorial and a wreath for the memorial. The Clerk informed the Council she will add the funds available in this account to
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each Treasurer’s Report, the same as the Aberdyfi Tourism balance. Cllr S. Bradbury-Willis asked if it would be a good idea to do this with the other small accounts we have and it was agreed to look into this.
Action: Chair and Clerk to organise closing the account and transferring the funds
To discuss closing other accounts at a future meeting
Phil Morgan – letter requesting permission to plant vegetation in the Neuadd Dyfi car park and other locations. It was pointed out that the Burma Road hedge that was planted by the wildlife group is looking untidy and some of it has died, and we do not have any information about what ongoing maintenance is planned. The clerk has informed Phil Morgan that the bowls club and tennis courts are not in our control and that the waste ground between the golf club and garage is common land. It was agreed to ask Phil and the group for a meeting to find out more about what they would like to do and how they plan to maintain it.
Action: clerk to request Phil Morgan to attend a meeting
AGENDA ITEM 10 – Items for consideration at future meetings / urgent business
CL/123/21.12.20
- Co-option of a new Councillor
- Climate Emergency to be put on agenda
- Discuss possibly installing CCTV cameras in the square
A discussion was held about the Gwynedd Council Town Centre Improvement Grant and whether we can apply for this to improve the railings on the promenade that separate it from the car park. It was noted that the railings are not our responsibility so it would not be legal for us to do any work on them. It was agreed for Cllr O’Neill to contact Gwynedd Council about this, pointing out it is their responsibility and asking them to repair the railings, as well as the other work needed in the car park, which is entirely their responsibility.
Action: Cllr O’Neill to contact Gwynedd Council about repairs to the railings and other work needed in the car park, such as the fence around the recycling bins
Cllr J. Bradbury-Willis asked if he could have a copy of an up-to-date privacy policy.
Action: Cllr Kelly to send to Cllr J. Bradbury-Wills
Cllr Reynolds informed the Council that in some other places a height barrier has been installed at the entrance to car parks, to stop camper-vans having access to public car parks and asked if we should consider this at a future meeting. The Chair pointed out that there was a very mixed response when it was discussed at Gwynedd Council and Cllr Williams pointed out that many campervans and other vans park legally for the day so we will lose out on that business.
Action: Chair to report back on what Gwynedd Council decide what to do.
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The Chair informed the Council that there is a lamppost that has been moved into the road where they are demolishing the old toilet block. He has informed highways and it seems the builders now have permission to do what they are doing.
Agenda Item 11 – Items for Rushlight / Website / Facebook
CL/124/21.12.20
Merry Christmas!
Councillor vacancy
AA&I secretary and treasurer vacancy
Community Housing Trust meetings
Any ideas to improve the village, contact the Council or AA&I
Advent windows
British Legion totals for the Poppy Appeal
How to order new bins and report problems to Gwynedd Council
AGENDA ITEM 12 – Date of next meeting
CL/125/21.12.2020
Monday 18th January 2021, 7pm
There being no further business the meeting closed at 8.55pm
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16th November 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 16th November 2020
Present were: Cllr Dewi Owen – Chair
Councillors:
Cllr Dai Owens
Cllr Brian Kelly
Cllr Bob Tyrrell
Cllr Megan Reynolds
Cllr Catrin O’Neill
Cllr Dave Williams
Cllr Gareth Jones
AGENDA ITEM 1- Apologies
CL/99/16.11.20
Cllr James Bradbury-Willis, Cllr Sara Bradbury-Willis
AGENDA ITEM 2- Chairman’s Announcements
CL/100/16.11.20
The Chairman noted that Covid will be with us for the foreseeable future but that there have been people staying in the village who should not be and they have been reported to the police.
AGENDA ITEM 3- Receive & confirm minutes of meeting 19th October 2020
CL/101/16.11.20
Proposed: Cllr Tyrrell Seconded: Cllr Kelly
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/102/16.11.20
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M/51/(15.06.20) Request for drinking water fountain
The Chair reported that a few councillors had visited the site and taken some photos of the preferred site outside the Tourist Information Centre while Cllr O’Neill presented information about different drinking fountains. It was agreed the preferred drinking fountain was one which would allow water bottles to be filled as well as a drinking spout. Cllr Tyrrell reminded the Council that there will be an ongoing maintenance / cleaning cost to the Council.
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Action: Clerk to send these photos to Snowdonia National Park
It was also suggested that a water tap could also be added to enable ease of watering for the wharf raised beds. It was agreed to look at this as the project progresses to see if it is possible.
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M/63/(20.07.20) Funding for cycle paths
The Clerk hasn’t been able to talk to Tywyn clerk yet.
Action: Clerk and Chair to attempt to contact Tywyn Town Council again
M/74/(21.09.20) CCTV
Cllr Kelly reported that the engineer found that the camera was working and the actual problem seems to be water in the wiring housing, not water in the camera. He suggested the camera be moved to the corner of the building closest to the road, which would eliminate the problem of the wiring going downwards into the camera. It was suggested this might be undertaken as part of their maintenance fee.
Action: Clerk to look at maintenance contract to see if this is covered and arrange for it to be moved.
M/81/(21.09.20) Correspondence
EV charging points
The Clerk and Chair both reported that they have had no correspondence on this matter but will follow it up and report back at the next meeting.
Action: Clerk & Chair to contact Gwynedd about installation of EV chargers.
M/89/19.10.20 Treasurer’s Report
Contactless Payment system for Neuadd Dyfi Car Park
The Clerk reported to install a card machine would incur £1750 set-up charges plus 10p per transaction and up to 1.2% bank charges per transaction. JustPark app system would incur £200 set-up charges plus £200 / month maintenance fee, 3% bank charges and 20p per transaction. It was agreed these are both very expensive options and asked the Clerk to investigate if there are any cheaper options.
Action: Clerk to further investigate contactless payment systems
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M/93/19.10.20
Rubbish disposal
The Chair reported that he had contacted Gwynedd Council who informed him that it is the individual household’s responsibility to order new bins should they need them and it is not something the Community Council can do. Cllr Tyrrell explained how easy it is to order bins and other items from Gwynedd website.
Action: Clerk to add this information to Rushlight.
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Cllr Jones informed the Council that a heavy metal gate at the cemetery was in a state of disrepair and needs replacing / fixing as well as the bin that is missing from the cemetery.
Action: Chair / Clerk to contact Gwynedd Council to let them know
M/94/19.10.20 Declaring a Climate Emergency
It was agreed to have more time to analyse the information from Cllr O’Neill and add to the agenda for next month.
Action: Clerk to add as agenda item for next month.
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M/95/19.10.20 Correspondence
Plaque for Elaine Foote
Clerk reported that a local company quoted £225 for an 8×4.5” plaque. She also reported that she found various engraved slate hearts on the internet for approximately £20. It was agreed to purchase one of the hearts.
Action: Clerk to purchase an engraved heart from the internet
AGENDA ITEM 5 – Treasurer’s Report
CL/103/16.11.20
Proposed: Cllr Kelly Seconded: Cllr Jones
Unanimously approved.
AGENDA ITEM 6 – Gwynedd Council Report
CL/104/16.11.20
The Chair thanked everyone who was involved in Remembrance Sunday and said how well it was organised and how well everyone behaved, everyone keeping their distance. He asked that we write to thank David Richardson for such a well organised event.
Action: Clerk to write to Mr Richardson
The Chair reported that he had attended many online meetings recently, mainly about Covid-19 and had been told that some businesses have closed due to the pandemic and that 7000 people have been unemployed since March. He hopes that the vaccine will become available soon to help businesses survive as obviously if no tourists come to our area, our local business will suffer badly. He also reported that the incidence of positive cases in schools are rising and some schools have been completely closed this last week, one of them in Penrhyndeudraeth. He hoped that this trend of the virus travelling south doesn’t continue and reach down to Tywyn schools.
It was agreed that there will be a cost to this pandemic further down the line and that the Council should increase its reserve and spend carefully going forward.
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AGENDA ITEM 7 – Planning
CL/105/16.11.20
NP5/50/592E Hildamere, Aberdyfi LL35 0PB
Erection of greenhouse
No objections
AGENDA ITEM 8 – Playground
CL/106/16.11.20
To approve cost of repairs to current facilities.
It was agreed to approve the maintenance work that needs to be done on the swings and other equipment.
Action: Clerk to arrange for the work to be done
To discuss other maintenance that needs to be done on the playground
It was agreed to paint the wall and generally tidy up the playground in the spring. Cllr Kelly pointed out that the AA&I employ someone to do occasional work on the playground, so offered to check what this entails.
Action: Clerk to liaise with Cllr Kelly and arrange work on the playground
To discuss proposals for playground improvements.
It was agreed to add this item to the agenda for next month to allow time to study the proposals and investigate funding possibilities. Cllr Tyrrell pointed out that the Aberdyfi Enterprise Trust could possibly be used to help with funding, as GiftAid could be added as the Trust is a charity
Action: Clerk to add to agenda for next month and find out more information from Bryn Lloyd, who set up the Enterprise Trust.
Action: Chair to talk to Gwynedd Council about possible funding
AGENDA ITEM 9 – To discuss possible subway improvements
CL/107/16.11.20
It was agreed the subway needs work to improve its appearance as it is looking very untidy and dirty, but it is unclear who owns the subway and is therefore responsible for its maintenance. It was suggested a competition is held for local artists to propose a design for the subway. Cllr Williams informed the Council that Highways is responsible for the subway.
Action: Clerk to contact highways and seek permission to improve the appearance. If they do not give permission, ask them to improve it themselves.
AGENDA ITEM 10 – To discuss maintenance / improvements to Aberdyfi main car park
CL/108/16.11.20
Concern was expressed that the main car park looks untidy and needs some maintenance and development, eg. installation of EV charging points, the railings
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need painting, sand needs to be removed and the central planted areas need attention. It was agreed to ask a representative from Gwynedd Council to visit the site to discuss what needs to be done.
Action: Chair to ask Gwynedd Council to do a site visit to discuss maintenance and improvements
AGENDA ITEM 11 – Correspondence
CL/109/16.11.20
- Contact from Sharp explaining our printer is obsolete and offering a new contract which should save the Council money in the long run. It was agreed to go ahead with a new contract.
Action: Clerk to contact Sharp and arrange new contract
- Resident has approached the Clerk asking if the trees in the allotments could be cut back. It was agreed the allotments sub-committee would visit the site and make a decision on what work needs done.
Action: Allotments sub-committee to do a site visit and Clerk to arrange for the work to be done.
- Resident approached the Clerk and asked if the benches in Maes Newydd can be included in the bench scheme. It was agreed to pursue this.
Action: Clerk to contact highways to ask permission.
- Resident asked if the Maes Newydd playpark could be brought into Community Council ownership. It was agreed not to pursue this at this time as too much of a liability at this uncertain time. It was suggested to think about setting up a new organisation in the village to pursue projects like this. It was agreed to come back to this at a later date.
- A resident has asked if we can encourage everyone in the village to decorate the outside of their houses for the festive season to add some cheer to the village at this worrying time.
Action: Clerk to add to Rushlight
- A resident has pointed out that the Commando memorial needs some maintenance to renew the painting of letters on the memorial. It was agreed to do this and it was noted that this work would be paid for from the Commando account and not the main bank account.
Action: Clerk to contact the person who did the original lettering and ask them to carry out the work.
- A local business asked if they might be able to buy a bench to put in the playpark. It was agreed they could, though the wording on the plaque would need close attention.
Action: Clerk to send an application for a bench to the company.
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AGENDA ITEM 12 – To agree a date for the budget meeting of the finance committee
CL/110/16.11.20
It was agreed to meet Tuesday 24th November
AGENDA ITEM 13 – Items for consideration at future meetings / urgent business
CL/111/16.11.20
- It was noted that local Council elections will not now happen until 2022 so the Community Council needs to Co-opt a new Councillor
Action: Clerk to start the co-opting process
- The Council would like to pay tribute to Morgan Vaughan and all the work he did as a Councillor, both with Aberdyfi Community Council and Gwynedd Council over the many years he was involved in the councils. Our thoughts are with his family at this time.
- The pavement by the golf club is becoming dangerous due to overgrown hedges and needs attention. Cllr. Williams informed the Council that the football field is owned by the Community Council but it is leased to the football club, so we are responsible for the hedges along that stretch of road.
Action: Clerk to contact the contractor and arrange for it to be cut back
- There is a road sign that has fallen down on Gwelfor Road that needs to be reported to Gwynedd Council.
Action: Clerk to inform Gwynedd Council
Agenda Item 14 – Items for Rushlight / Website / Facebook
CL/112/16.11.20
Councillor vacancy
Advent windows
Encourage everyone to decorate houses for the festive season
British Legion thanks
Wildlife project
Institute subscriptions
The Great Aberdyfi Rake-off
How to order new bins from Gwynedd Council
Phone scam information, if room
Royal Mail scam information, if room
AGENDA ITEM 14 – Date of next meeting
CL/113/16.11.2020
Monday 21st December 2020, 7pm
There being no further business the meeting closed at 9.00pm
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19th October 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 19th October 2020
Present were Councillors:
Cllr Dewi Owen – Chair
Cllr Dai Owens
Cllr Brian Kelly
Cllr Bob Tyrrell
Cllr Megan Reynolds
Cllr Catrin O’Neill
Cllr Dave Williams
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
AGENDA ITEM 1- Apologies
CL/85/19.10.20
No apologies were received
AGENDA ITEM 2- Chairman’s Announcements
CL/86/19.10.20
The Chair reminded everyone that Wales will be going back into lockdown on Friday 23rd October and that we all need to follow the rules and work together to stop the spread of the virus.
AGENDA ITEM 3- Receive & confirm minutes of meeting 15th June & 7th July 2020
CL/87/19.10.20
Proposed: Cllr Kelly Seconded: Cllr Tyrrell
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/88/19.10.20
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M/51/(15.06.20) Request for drinking water fountain
The Chair reported that he had spoken to Edward Jones who is responsible for property in Snowdonia National Park, including the Tourist Information Centre in Aberdyfi and he is open to the idea of the water fountain being connected to the water supply of the Tourist Information Centre. He asked the Council to write him a formal letter outlining the proposal, together with photos of the proposed site of the fountain and photos of the proposed fountain.
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Action: Cllr O’Neill to present different options for fountains at the next meeting. Cllr O’Neill, Cllr Kelly and Cllr Owen to do a site visit to determine a preferred site.
It was agreed that if the project happens in this form, the Council should offer to pay the water bill for the Tourist Information Centre, as the water fountain would use dramatically more water than the TIC.
M/63/(20.07.20) Funding for cycle paths
The Clerk hasn’t been able to talk to Tywyn clerk yet.
Action: Clerk and Chair to attempt to contact Tywyn Town Council
M/74/(21.09.20) CCTV
Hopefully the broken CCTV camera will be replaced next week, if they are able to carry out the work during lockdown.
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M/81/(21.09.20) Correspondence
EV charging points
The Clerk and Chair both reported that they have had no correspondence on this matter but will follow it up and report back at the next meeting.
Action: Clerk & Chair to contact Gwynedd about installation of EV chargers.
AGENDA ITEM 5 – Treasurer’s Report
CL/89/19.10.20
Proposed: Cllr Kelly Seconded: Cllr Reynolds
Unanimously approved.
Clerk reported that the Neuadd Dyfi car park figure is likely to be in the region of £5,000 for this year.
Cllr Tyrrell reported that the bench lease system is working very well and noted that the income from the benches will be an expense at some point, so will not add much to the overall income. He explained he is looking into the best way to maintain the benches. The Chair commented that there is a need to keep track of how old the benches are, as the lease is only for 10 years.
Action: Clerk to create a spreadsheet of benches, their age and contact details.
Cllr Kelly reminded the Council that there is a need to look again at installing a contactless card payment system in the Neuadd Dyfi car park.
Action: Clerk to look into costs
Cllr Tyrrell reported that there has been some vandalism to the gate at Penhelig Gardens which was reported to the police. He wanted the Council to be aware of this in case anything happens to the benches around the village.
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AGENDA ITEM 6 – Gwynedd Council Report
CL/90/19.10.20
Wharf redevelopment project: Gwynedd Council have decided not to go ahead with the project this year, but assured the Chair that the money is not in jeopardy and the costs will not exceed the stated budget. A concern was raised that by next year the costs will have risen by then so if they keep to budget, they may cut corners, rather than building to the agreed specification.
Action: Chair to keep Council informed of ongoing developments
Cllr J. Bradbury-Willis informed the Council that various residents had contacted him to say that their recycling bins had been damaged on more than one occasion by rough handling by Council workers and asked if the Chair could take this back to Gwynedd Council.
Action: Chair will report back to Gwynedd Council on this matter
AGENDA ITEM 7 – Planning
CL/91/19.10.20
NP5/50/375C 2 Corbett Lane, Aberdyfi LL35 0RB
Erection of garage and new driveway
Concerns were raised about possible subsidence of surrounding buildings due to the large amount of excavation involved and also concerns over the water run-off as there is no drainage on Corbett Lane, so potentially rainwater will run across Corbett Lane and down into the houses on the opposite side. There is also some sort of manhole cover at the bottom of the proposed new driveway but it is not clear what this is for. The Clerk reported that neighbours to this site had approached her and told her of previous problems of subsidence in that area.
Action: Clerk to write and object to the planning application on these grounds and suggest a site visit by Snowdonia National Park.
NP5/50/147M Nyth Robin Campsite, Panteidal, Aberdyfi
LL35 0RG
Construction of Rural Enterprise dwelling
This application was refused and the applicants now wish to appeal to the Welsh Government. It was agreed that the Council would write a letter of support for the appeal, but in order to do so, the Council needs a formal request to do so.
Action: Cllr O’Neill to ask applicants to submit a formal request, at which time the Clerk will write a letter of support.
AGENDA ITEM 8 – To discuss proposals for playground improvements
CL/92/19.10.20
Cllr. O’Neill and Cllr. S. Bradbury-Willis are waiting for a third quote and will present the 3 different plans to the Council at the next meeting
Action: Add playground improvements to the agenda for next month.
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AGENDA ITEM 9 – To discuss improper rubbish disposal by visitors on Bodfor & Glandovey Terrace
CL/93/19.10.20
A discussion was held about bins overflowing with rubbish along Bodfor and Glandovey Terrace. It was reported that people had been confronted when putting rubbish into the bins opposite the chemist, which are actually private bins for various businesses and should be locked but currently are not. Because of Covid it is more important than ever that rubbish doesn’t blow around the paths and roads. It was agreed to write to the businesses and letting agents, reminding them of their responsibilities.
Action: Clerk to write to the businesses and letting agents asking them to ensure their rubbish is properly disposed of and the large green bins are kept locked.
AGENDA ITEM 10 – To discuss declaring a Climate Emergency
CL/94/19.10.20
It was agreed that this sounds a good idea but a Council policy needs to be written and put in place if the Council is going to declare a Climate Emergency.
Action: Clerk in conjunction with Cllr. O’Neill to write a policy to put before the Council at the next meeting
AGENDA ITEM 11 – Correspondence
CL/95/19.10.20
- Request for donation from a member of the public
It was agreed not to make a donation, but to put it in Rushlight if there is room
- Notice of potential events at Christmas to be held by the Churches and Chapels in the village.
Action: Clerk to reply informing them we have no plans for any events
- Request from Churches and Chapels in the village to provide a list of vulnerable people in the village.
It was noted that the Council does not have such a list and it would go against GDPR to give out any details of individuals that we hold.
- Email from member of public asking for lights in the main car park to be turned off at night and reply from Gwynedd Council
It was noted that Gwynedd Council are in the process of replacing all the lights in the village, including those in the car park and the new lights are programmable so they may dim them between midnight and 6am.
- Letter from Snowdonia National Park announcing the availability of funding through the Community Projects Fund.
Action: Clerk to circulate to groups who might benefit and put in Rushlight
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- Wildlife garden is now in place at the entrance to the Neuadd Dyfi car park and the wildlife group are planning to meet to discuss other areas in the village that could be developed for wildlife.
Action: Cllr O’Neill and the clerk will report on this as it progresses
- Emails requesting bench information. So far we have 3 in place, 2 on order and 1 request for information.
- Email from One Voice Wales requesting representatives on their area committee. Cllr O’Neill expressed an interest in joining the Chair on this committee.
Action: Clerk to provide more information to Cllr O’Neill and inform OVW
- Email from Rupert Tildsley requesting decision on the purchase of the domain name ‘Aberdyfi.com’.
It was agreed not to purchase the domain name
Action: Clerk to reply to Mr. Tildsley
- Various residents have approached the clerk requesting that a small plaque be placed at the wildlife garden in memory of Elaine Foote. It was agreed to do this.
Action: Clerk to arrange
AGENDA ITEM 12 – Items for Consideration at Future Meetings / Urgent Business
CL/96/19.10.20
- Subway by fire station has recently been vandalised
Action: Add to agenda for next month to discuss possibilities of what to do
- It was agreed to have a future agenda item of Clerk’s Report to allow the Clerk an opportunity to report on anything not covered elsewhere in the agenda
- There is no bin at the bottom cemetery and it is overgrown and looking untidy.
Action: Clerk and Chair to look into this issue
- Area of tall hedge just beyond the Institute protruding into the road and causing high sided vehicles to go into the middle of the road.
Action: Clerk to write to Gwynedd Council
- Remembrance Day Service. Cllr Williams spoke to the British Legion representative recently and was informed that a very limited service will take place.
Action: Clerk to talk to the British Legion representative before putting this information into Rushlight.
- Tree sculpture needs to be kept in mind for future meetings
- Main car park area is starting to look a mess. Gwynedd Council are responsible for this and should clear it all before the spring.
Action: Add to agenda for next month
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AGENDA ITEM 13 – Items for Rushlight / Website / Facebook
CL/97/19.10.20
Doris O’Keefe marathon achievement
Remembrance Day arrangements
Congratulations to the Trefeddian for 2 awards
Remind everyone to dispose of rubbish responsibly
Info on various support available to individuals during the pandemic
Community Project Fund
Reminder to look after each other
Request for donation
AGENDA ITEM 14 – Date of next meeting
CL/98/19.10.2020
Monday 16th November 2020, 7pm
There being no further business the meeting closed at 9.05pm
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21 September 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 21st September 2020
Present were Councillors:
Cllr Dewi Owen – Chair
Cllr Dai Owens
Cllr Brian Kelly
Cllr Bob Tyrrell
Cllr Megan Reynolds
Cllr Catrin O’Neill
Cllr Dave Williams
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Member of Public: Mr. Stephen Tarry
AGENDA ITEM 1- Apologies
CL/70/21.09.20
Cllr Gareth Jones
AGENDA ITEM 2- Chairman’s Announcements
CL/71/21.09.20
The Chair noted that it looks like we’ll be continuing with virtual meetings for the foreseeable future. He also noted that the weather has been nice this past week and he has never seen the village so busy at this time of year, which is good for local businesses but he hopes that the visitors all follow the Government guidelines and keep their distance.
AGENDA ITEM 3- Receive & confirm minutes of meeting 15th June & 7th July 2020
CL/72/21.09.20
Proposed: Cllr Reynolds Seconded: Cllr Tyrrell
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/73/21.09.20
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M/51/(15.06.20) Request for drinking water fountain
The Clerk reported that she had been in touch with Dwr Cymru who quoted £76+VAT to apply for a water supply (which will be deducted from the overall cost) and then between £800 to over £2000 to connect a water supply, depending on what work is required. A discussion was held about
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the various options of connecting to the existing water supply in the wharf
gardens and it was agreed that the Chair would approach the harbourmaster to discuss if connecting to their supply with a landlord’s meter is feasible.
Action: Chair to explore this issue with the harbourmaster
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M/63/(20.07.20) Items for consideration at future meetings
Funding for cycle paths
The clerk reported that she had looked into the funding that the Welsh Government had announced for cycle paths but it seemed that it had all been allocated. The Chair suggested that the Clerk talk to Tywyn Town Council as he thought they had applied for funding a few months ago and they might be able to help with this issue.
Action: Clerk to speak to Tywyn Town Council
Speed limits
The Clerk spoke had spoken to Gwynedd Council and was informed that the project to change speed limits was a national initiative and this would include Aberdyfi, but would take about 18 months to come to fruition. It was greed that this was excellent news.
It was noted that Arrive Alive speed camera van has been seen in the village recently, which is also good news.
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Cllr Reynolds asked if there was any more information about the lack of 111 system in Gwynedd and asked how people could get tested in our local area. It was reported that you can go online to book a test or phone 119 and book a test at a testing centre or order one to be sent to your home.
Action: Clerk to add this information in Rushlight
AGENDA ITEM 5 – Treasurer’s Report
CL/74/21.09.20
Proposed: Cllr Kelly Seconded: Cllr Williams
Unanimously approved.
Cllr Kelly noted that there is a payment for annual maintenance of the CCTV and asked that the Clerk to request that they replace the camera which isn’t currently working.
Action: Clerk to request that the faulty camera be fixed or replaced.
Cllr J. Bradbury-Willis asked if there is a map of where the cameras are in the village and Cllr Kelly offered to circulate a still photo from each camera to the Councillors as he doesn’t have a map. He will also circulate a copy of the policy used by the Council for CCTV and explained that footage can only be released to the police. He mentioned that so far we have had 2 thefts and 1 drug deal caught on the cameras. Cllr Williams explained that when the cameras were set up, they
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were placed strategically so that they only record public spaces to comply with GDPR and by law the only requirement is that signs warning the public that there is CCTV in operation are displayed.
Action: Cllr Kelly to circulate a still photo from each camera and a copy of the CCTV policy to all councillors.
AGENDA ITEM 6 – Gwynedd Council Report
CL/75/21.09.20
Wharf redevelopment project: The Chair informed the Council he had been told 2 weeks ago that the tenders have still not gone out and he was alarmed when he heard this as the majority of funding was coming from the EU, as he understood it. However, he has been assured by Gwynedd Council that 85% of the funding is coming from the Welsh Government Coastal Erosion grant and not the EU anymore, so there should be no concern about losing the money. He reported that the project is now being held up because if the Welsh Government proceed with the work this winter as originally planned (Nov – April), they want some sort of insurance to be in place to cover any extra costs due to issues or delays because of Covid or the weather from Gwynedd Council. The Chair was asked by Gwynedd Council if the village could find some money towards this cost and explained that whatever money the village put forward would be matched 50/50 by the Welsh Government and would demonstrate both to the Welsh Government and Gwynedd Council that the community fully supports the scheme. He reminded the Council that it is an insurance policy and may not eventually be needed. He offered that the community may be able to provide £25,000 towards the scheme and proposed that the AA&I provide most of the money as this project will be a huge improvement to the village which is what the AA&I was set up for. It was agreed that the Council should support this scheme in whatever way it can and it was decided to call a meeting of AA&I to discuss it. Cllr Kelly suggested there may be an insurance policy from an external source that we could possibly fund, which may be cheaper.
Action: Cllr Kelly to call a meeting of AA&I to discuss.
Action: The Chair will enquire from Gwynedd Council if there is an insurance policy which might be suitable.
Cllr Williams asked what the policy of Gwynedd Council is going to be for the next few months in regard to the toilets in the village, as the village is still very busy.
Action: Chair will ask the question of Gwynedd Council
AGENDA ITEM 7 – Planning
CL/76/21.09.20
NP5/50/731 Bodnant, Gwelfor Road, Aberdyfi, LL35 0PB
Construction of 2 storey rear extension
No objections, unanimously agreed
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NP5/50/LB179A Isfryn, 8 New Street, Aberdyfi, LL35 0EH
Damp proof course, underfloor heating installation, new windows and doors.
Unanimously agreed.
Cllr Reynolds informed the Council that Penhelyg Toilets have now had their planning passed after an appeal. She has spoken to The Penhelig Arms who have been approached by the owners who have said that the work will be done when it is quiet in the village. Concerns were raised about the removal of public parking spaces in front of the development, as they do not own any space on the road.
Cllr Tyrrell informed the Council that he has been approached by various members of the public about the work that is being done on 6 Penhelyg Terrace, planning ref:NP5/50/728, as they believe that the windows that have been installed do not correspond to those on the planning application. He declared an interest as he lives on the Terrace, so can’t give his opinion, but he brought the matter to the Council as requested and asked if it is something that the Council can take back to Snowdonia National Park. It was agreed it was.
Action: Clerk to write to Snowdonia National park with the observation that the windows do not seem to correspond to those on the planning application.
AGENDA ITEM 8 – Playground Maintenance
CL/77/21.09.20
The RoSPa safety report of the playground was discussed and it was agreed that the Clerk should arrange for the remedial work to be done as soon as possible.
Action: Clerk to arrange for the remedial work to be carried out
Cllr O’Neil informed the Council that there is a small group of people including herself and Cllr S. Bradbury-Wills who are looking into replacing most of the current facilities at the playground with a large ship structure which includes many different elements. They have had 2 quotes and are awaiting plans. They have approached the National Lottery about funding and have been told that they have a much better chance of receiving funding if they work in conjunction with the Community Council and so would like to discuss with the Council and AA&I about possible options for funding.
Action: Add a discussion of future plans for the playground onto Agenda for next month.
AGENDA ITEM 9 – Planters on the wharf
CL/78/21.09.20
The Chair reported that many of the wooden planters on the wharf gardens needed replacing and it was agreed that the issue be put on the Agenda for the next AA&I meeting and would liaise with David Richardson who sourced the
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planters originally.
AGENDA ITEM 10 – Penhelig Slipway
CL/79/21.09.20
Some members of the public have approached the Council and individual Councillors about the gate at the top of Penhelig Slipway, opposite the Penheilg Arms, as it is rumoured that the gate is going to be replaced by a larger one and locked, which will stop members of the public using the slipway to get down to the foreshore. It was agreed that as the slipway is private land and therefore the gate is on private land, the Council cannot be involved in any issues to do with this. Some members of the public believe that there is an Established Right of Way down the slipway but it has been confirmed that there is no Public Right of Way and there are procedures in place if the members of public wish to pursue formalising a right of way.
AGENDA ITEM 11 – Resignation of Councillor
CL/80/21.09.20
The Council acknowledged the resignation of Cllr Pearson and the Chair thanked him for his work over the time he has been in post. It was agreed not to Co-opt another Councillor as there will be Council elections next May. The Chair reminded the Council that there will probably not be a Council meeting in April due to the elections in May.
AGENDA ITEM 12 – Correspondence
CL/81/21.09.20
- Emails received from 2 members of the public expressing concerns about many vehicles parked on the main road outside the new housing development making it dangerous to cross the road and asking if there is going to be a crossing put in place. Clerk has spoken to Gwynedd Council and there are no plans for a crossing, as there fewer people crossing the road now, as there are fewer people living in the development than were using the school. The Chair had been informed that some people have now moved into the new development but that some people refused accommodation there because of the neighbours they would have. Adra said how pleased they were with the workmanship of the build and would use the same builders again.
- Email passed on from the Tourist Information Centre from a member of the public complaining that there are no EV charging points in the village car park. Clerk replied that the car park is in the control of Gwynedd Council , not the Community Council but would bring it up at the next meeting to see if there’s anything we can do to help the situation. Chair reported that at the last full meeting of Gwynedd Council, it was discussed and they were
27
planning to put them into some of the car parks in Gwynedd. Cllr S.
Bradbury-Willis pointed out that we are the 3rd busiest car park in Gwynedd so should be one of the first to have EV chargers. The Chair reported that the Tourist Information Centre had informed him that many visitors this year were asking about EV chargers and last month 2/3 of new cars sold were electric cars. It was agreed we needed to start moving forward with this.
Action: Chair to enquire from Gwynedd Council about the situation
Cllr O’Neill proposed that the Council discuss declaring a climate emergency at the next meeting.
Action: Add a proposal to declare a climate emergency to the agenda for next meeting
- Email from a member of the public, asking for feedback on planning application ref: NP5/50/723A, Craig y Lanch. It was agreed that the stance of the Council has not changed.
Action: Clerk to reply to the member of public with the Council decision
- Email from History Points Project, asking for cooperation and £70 contribution towards costs to produce QR codes which will be displayed next to the War memorials in the village, giving more information about the memorials.
Action: Clerk to liaise with History Points Project to arrange display of QR codes.
- Email from a member of public, asking for the Council to declare a climate emergency and offering to talk to the Council if required.
- Emails from Local Places for Nature. Starter package for the wildlife garden will be delivered soon and someone will come to install it week beginning 28th September. The Clerk has arranged to take delivery and storage at the Neuadd Dyfi until it is installed.
- Letters from Natwest, informing the Council that it is eligible to switch banks on an incentivised scheme and will be able to get £1500 if we switch. The Clerk has made an initial enquiry but would like someone on the finance committee to look into it to see if it is worthwhile pursuing.
Action: Clerk to share information regarding a possible switch with the finance committee.
AGENDA ITEM 13 – Items for Consideration at Future Meetings / Urgent Business
CL/82/21.09.20
Drinking Fountain
Harbour Wall
Climate emergency
Future plans for the playground
CCTV policy
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AGENDA ITEM 13 – Items for Rushlight / Website / Facebook
CL/83/21.09.20
Benches
Sponsor benches for playground
Defibrillators
AA&I treasurer
Wildlife garden
Letter congratulating beach guardians for clean beaches
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AGENDA ITEM 14 – Date of next meeting
CL/84/20.07.2020
Monday 19th October 2020, 7pm
There being no further business the meeting closed at 9.05pm
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20 July 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 20th July 2020
Present were:
Councillors:
Cllr Dewi Owen – Chair
Cllr Dai Owens
Cllr Brian Kelly
Cllr Bob Tyrrell
Cllr Megan Reynolds
Cllr Catrin O’Neill
Cllr Dave Williams
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
AGENDA ITEM 1- Apologies
CL/56/20.07.20
Cllr Gareth Jones, Cllr Nigel Pearson
AGENDA ITEM 2- Chairman’s Announcements
CL/57/20.07.20
The Chair noted that it has been very busy in the village this last week and because of the good weather, it is likely to continue and unfortunately many people aren’t sticking to the Gov. guidelines, so we will have to put up with it until the village quietens down again.
AGENDA ITEM 3- Receive & confirm minutes of meeting 15th June & 7th July 2020
CL/58/20.07.20
Proposed: Cllr Kelly Seconded: Cllr Williams
Unanimously approved.
AGENDA ITEM 4 – Matters arising
CL/59/20.07.20
M/155/(16.3.20) Public Toilets Counters & maintenance
Chair said that the toilets are open but that Gwynedd have closed off one washing facility in each toilet, which will put extra pressure on the toilets generally.
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M/40/(15.6.20) Treasurer’s Report
The Clerk reported that the fees paid for this year’s internal audit were £828.00, against fees of £832.00 last year.
The Chair thanked Steve Lister for his work on this.
The Clerk reported that she has contacted BT and found that the Council was out of contract and had been paying a standard tariff for many months. She has now organised a new 24 month contract for £43.45/month instead of £85.80 as previously.
M/25/(18.5.20) Wharf Reconstruction Project
The Chair reported that he hasn’t been able to talk to Gwynedd Council yet but will report back as soon as he hears anything. Cllr Williams reminded everyone that there is no meeting next month, so asked if the Clerk could let everyone know any updates via email before the next meeting. It is still hoped that the work will start this Autumn so that the work doesn’t impact on the tourist season next year.
M/43/(15.6.20) Considerations for reopening of the village
The Clerk is currently in contact with Gwynedd Council and is in the process of clarifying the situation with respect to income from the main and Nantiesin car parks, with a view to confirming that Aberdyfi Council is entitled to income from all sources of income from the car parks, irrespective of how it is collected, now or in the future. Cllr Kelly suggested we check the signs in the car parks as well, to see what they say, although Cllr Tyrrell pointed out that ultimately it is the letter of agreement we have with Gwynedd that is the most important thing. The Chair said he will also check with Gywnedd Council.
Action: Clerk to report back the reply she receives to her emails. Chair to check with Gwynedd Council.
M/51/(15.6.20) Request for drinking water fountain
Cllr O’Neill reported that she has contacted the scheme and has distributed the information for everyone to digest. If the Council joins the scheme we would receive a discount when buying the fountain. It was agreed the Council should pursue this project, especially as there are plans to do some work on the wharf gardens during / after the Wharf Reconstruction Project. Cllr Williams suggested we need to start on this now, as the wharf area is under the management of Gwynedd Maritime and Cllr Kelly said that even although it is a small project, it needs to be in their plans right from the start. Cllr Owen informed the Council that both the Harbourmaster and
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Gwynedd Maritime have no objections to the project and asked the Clerk tofind out how much it will cost to connect to the existing pipes that are under the grass in between the Tourist information Centre and the main road.
It was agreed to have a small committee to look into this project further. Cllr O’Neill volunteered and it was agreed that when she meets with the Clerk, they will send out an invite to all the other Councillors so they can attend if they wish.
Action: Clerk to contact water board to find out connection costs and meet with Cllr O’Neill to move this project forward. Chair will also discuss this issue with the Clerk
M/55/(7.7.20) Response to letter of 1st July from Gwynedd Council
Cllr Williams informed the Council that the Harbourmaster assistant in now back working and that there are now 3 beach wardens in place in Tywyn.
Cllr Kelly asked about the situation with the counters in the toilets and the Clerk said she will talk to the ex-clerk to find out what needs to be done. Cllr Tyrrell pointed out that he believes the ex-clerk has a record of the numbers on a spreadsheet. Chair asked Cllr Kelly to work with the Clerk on this.
Action: Clerk to work with Cllr Kelly to check if the counters need new batteries. Clerk to check counters monthly and add numbers to the spreadsheet.
AGENDA ITEM 5 – Treasurer’s Report
CL/60/(20.7.20)
Proposed: Cllr Reynolds Seconded: Cllr Tyrrell
Unanimously approved.
AGENDA ITEM 6 – Committee Reports
CL/61/20.07.20
Nothing to report
AGENDA ITEM 7 – Gwynedd Council Report
CL/62/20.07.20
Nothing to report
AGENDA ITEM 8 – Considerations for reopening of the village
CL/63/20.07.20
The Chair reported that the village has been very busy recently and that there have been problems with queues outside the shops causing problems for people trying to get into other shops. It was agreed that we should encourage businesses to work with each other to sort out these sort of problems.
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Action: In Rushlight, Clerk to say thank you to all the businesses for their efforts in social distancing and encourage them to work with each other to sort out any problems
AGENDA ITEM 9 – Planning
CL/64/20.07.20
NP5/50/147 Nyth Robin Campsite, Panteidal, LL35 0RG
Construction of Rural Enterprise Dwelling
Application received via email
No objections, unanimously agreed
NP5/50/L513 1 Aber Villas, Brynteg, Aberdyfi, LL35 0HR
New replacement garage with roof decking
Application received via email
No objections, unanimously agreed
AGENDA ITEM 10 – Cambrian Coast Sportive
CL/65/20.07.20
An email was received from Wales Cycling Events asking for the thoughts of the Council on running the Cambrian Coast Sportive in September this year.
Cllr O’Neill said how nice it was that they were asking the opinions of the Council. It was agreed that the Council would support the event, assuming it is allowed and all safety is in place.
Action: Clerk to reply to Wales Cycling Events giving our support of the Cambrian Coast Sportive. Chair to liaise with the Clerk in case of any issues with this event, as the next Council meeting won’t be until after the event has taken place.
AGENDA ITEM 11 – Correspondence
CL/66/20.07.20
Martin Sugarman Request for amendment to the war memorial in Penhelig Gardens
Action: Clerk to reply to Mr. Sugarman reiterating that we stand by our decision and this is the end of the matter as far as we are concerned.
AGENDA ITEM 12 – Items for Consideration at Future Meetings / Urgent Business
CL/67/20.07.20
Clerk asked for the possible purchase of the domain name of Aberdyfi.com to be put on the agenda for the next meeting.
Clerk asked the Council to retain Nigel Upton’s services for the next 6 months while she gets up to speed with editing the website. Agreed unanimously.
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Cllr Williams reminded everyone that the Chair and Clerk have delegated powers during the summer recess.
Cllr Williams informed the Council that the Welsh Government have announced funding for cycle paths and suggested we restart this project
Action: Clerk and Councillors to restart the project
Cllr Williams reported that the bins at Nantiesin weren’t emptied for 2 weeks and were overflowing and causing problems. It happened at the same time last year as well, so we should be mindful of this for next year.
Cllr Tyrrell reported that the path between Aberdyfi Village Park and Erw Pistyll had been strimmed and looked very tidy, so he thanked the person working on it.
The Chair reported that last week the Welsh Government were discussing speed limits in villages and it looks like we can apply to have a 20mph speed limit put in place in Aberdyfi and they are hoping they will be in place by 2022. The Chair reported that this issue has been ongoing in Aberdyfi for years and welcomed the proposals.
Action: Chair and Clerk to find out more information
Cllr Reynolds reported that Betsi Cadwaladr Health Board do not have the 111 system like most other Health Boards, having a different number.
Action: Community Health Council to write to Betsi Cadwaladr to ask why they don’t have the 111 system.
AGENDA ITEM 13 – Items for Rushlight / Website / Facebook
CL/68/20.07.20
- Thank you to the frontline workers in the village for all their hard work
- Thank you to shops
- Thank you for all the work in planting and maintaining the wharf gardens and planters round the village
AGENDA ITEM 14 – Date of next meeting
CL/69/20.07.2020
Monday 21st September 2020, 7pm
There being no further business the meeting closed at 8.40pm
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15 June 2020
Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 15th June 2020
Present were:
Cllr Dai Owens
Cllr Brian Kelly
Cllr Bob Tyrrell
Cllr Gareth Jones
Cllr Nigel Pearson
Cllr Megan Reynolds
Cllr Catrin O’Neill
Cllr James Bradbury-Willis
Cllr Dave Williams
AGENDA ITEM 1- Apologies
CL/35/15.06.20
Cllr Dewi Owen and Cllr Sara Bradbury-Willis
AGENDA ITEM 2- Chairman’s Announcements
CL/36/15.06.20
Cllr Owens assumed the Chair
AGENDA ITEM 3- Receive & confirm minutes of meeting 18th May 2020
CL/37/15.06.20
Proposed: Cllr Jones Seconded: Cllr Reynolds
Unanimously approved.
AGENDA ITEM 4 – Approval of Annual Return for sending to external auditor
CL/38/15.06.20
Proposed Cllr Williams Seconded Cllr Reynolds
Unanimously approved
AGENDA ITEM 5 – Matters Arising
CL/39/15.06.20
M/155/(16.3.20) Public Toilets Counters & maintenance
It was felt that the toilets need to reopen as soon as possible as people have been seen using public places recently and this is highly undesirable. Both the Chair and the Clerk have been unable to contact Alun Wynn Jones about this issue, despite several attempts. The Clerk reported that the Chair
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has spoken to other people in Gwynedd Council, all of whom said that they couldn’t see why the toilets could not be reopened, as the ones in Dolgellau are already open. Cllr Tyrrell asked if the hand-washing facilities in Aberdyfi were up to Covi-19 standard and it was generally felt that they are not. It was felt that Councillors would like Gwynedd Council to put in place signs and hand-sanitiser when they reopen, as well as reprogramming the hand-washing facilities to provide longer times for hand-washing.
Cllr Jones said we will have to rely n the public being sensible to a certain extent, but that signs, better hand-washing facilities and hand-sanitiser were essential. Cllr Kelly pointed out that Coast café cannot open unless the toilets are open, as they have no toilet facilities on the premises.
Action: The Chair / Clerk to talk to Gwynedd Council about this as a matter of urgency and to write to the Council, requesting the toilets be opened as soon as possible.
M/23/(16.3.20) Website management & social media
The Clerk reported that Nigel Upton is writing a handbook to help her manage the website and he is very happy to be on hand should she require any help in the future. Cllr J. Bradbury-Willis sent her a link to a online tutorial and reiterated that he will also be on hand and willing to help the Clerk with this, should it be required.
The Clerk reported that she has now set up a Facebook page for Aberdyfi Community Council and welcomed any comments and additions.
M/25/(18.5.20) Wharf reconstruction project
As the Chair was not present, this update was postponed until the next meeting
Action: Add to agenda for next meeting
M/32/(18.5.20) Gwynedd Rights of Way
Footpath by the new housing development has now reopened and has been cleared of all overgrown vegetation
M/32/(18.5.20) Keep Wales Tidy
No date has been set to start work on the wildlife garden
AGENDA ITEM 6 – Treasurer’s Report
CL/40/(15.6.20)
Cllr Williams asked how the fees paid to Steve Lister this year compared to last year for preparing the Internal Audit. Cllr J. Bradbury-Willis thought it was a lot less last year, but couldn’t be certain.
Action: Clerk to check last year’s fees and report at next meeting
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Cllr Tyrrell queried the cost of the BT bill and asked if it would be possible to have a domestic tariff, which would be much cheaper. Cllr Kelly thought that this had been discussed and researched previously and that it is not possible for the Council to have a domestic tariff, though asked if the Clerk would check the information.
Action: Clerk to check previous minutes and telephone bills and report back
Proposed: Cllr Williams Seconded: Cllr Kelly
AGENDA ITEM 7 – Committee Reports
CL/41/15.06.20
Nothing to report
AGENDA ITEM 8 – Gwynedd Council Report
CL/42/15.06.20
As the Chair was not present, this report was postponed until next meeting
AGENDA ITEM 9 – Considerations for reopening of the village
CL/43/15.06.20
The Clerk reported that she had been approached by one of the pub landlords, asking if it would be possible to put tables and chairs on the grass on the wharf area, to help with reopening. She spoke to the Harbourmaster and was told that Gwynedd Maritime had already had discussions about this and the area between the tourist information centre and the road is to be cleared and re-turfed, with picnic benches. However, he could give no idea on timescale. The Harbourmaster also said that they were not keen to have tables and chairs on the main grassed area as this would potentially cause problems with littering and broken glass on the grass as well as damage to the grass. The councillors agreed it was not a good idea to have tables and chairs on that area. Cllr Tyrrell asked when the pubs may reopen and Cllr Jones informed him that the breweries said they are working towards the end of July, 3 weeks behind England, assuming no further lockdowns.
Cllr Tyrrell pointed out that the wording of the car park agreement itself provides for ACC to receive a share only of cash receipts from the car park. Although during initial contractual discussions, Gwynedd Council were not prepared to change the agreement itself, they provided a side-letter to confirm that ACC would receive a share of all income, irrespective of type. Cllr Tyrrell therefore asked if the Clerk could check with Gwynedd Council that their statements include both cash income and income from the card machine (which was installed last year).
Action: Clerk to contact Gwynedd Council to ask if their statements include both cash payments and any from card machines.
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AGENDA ITEM 10 – Coronavirus update
CL/44/15.06.20
The Welsh Government is now publishing weekly online bulletins on Coronavirus
and the Clerk offered to send the link to Councillors, should they wish to receive copies. There was a discussion and agreement by all councillors that businesses in the village need to reopen as soon as possible and we need to support them in this.
AGENDA ITEM 11 – Tree Root near Braich-yCelyn Hall
CL/45/15.06.20
Neil Storkey spoke to Sean Wilkes and was informed that the engineers have inspected the root and deemed it safe, though they will keep it under surveillance.
Sean mentioned that the root is technically on private land so is currently the owner’s responsibility and there is nothing the Highways department can do about it. If, or when, the root obstructs or falls onto the road, then it becomes a highways matter and Sean will arrange for it to be dealt with.
At this point, the internet of Cllr Owens became faulty, so the Clerk took on the role of Chair
AGENDA ITEM 12 – Wharf area lights
CL/46/15.06.20
Cllr Kelly reported that he had spoken to the harbourmaster and he is dealing with it. Council workers painting the poles had also noticed the painted glass and reported it. Cllr Kelly understands that the glass will be replaced either by frosted glass or shields will be put in place.
AGENDA ITEM 13 – Tarian Cymru request for funding
CL/47/15.06.20
A discussion was held as to whether the Council wanted and were able to contribute to the request for funding for PPE for frontline workers. Cllr Tyrrell asked if Tarian Cymru is a charitable organisation and the Clerk informed him that there was no Charity number shown on any of their literature or website. He replied that he felt the Council should not be donating to anything that is not a recognised charity and the other Councillors agreed. It was decided to mention Tarian Cymru in Rushlight so that members of the public could donate if they choose.
Action: Clerk to add Tarian Cymru to Rushlight
AGENDA ITEM 14 – Website management & social media
CL/48/15.06.20
Item covered in matters arising
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AGENDA ITEM 15 – Wharf reconstruction project
CL/49/15.06.20
Item covered in matters arising
AGENDA ITEM 16 – Planning
CL/50/15.06.20
NP5/50/733 1 Tyddyn Isaf, Aberdyfi, LL35 0ER
Installation of external cladding and flue
Application received via email
No objections, unanimously agreed
AGENDA ITEM 17 – Correspondence received
CL/51/15.06.20
Cambrain Coast Railway Liaison Conference Committee
Notes from meeting about Barmouth Viaduct project
Gwynedd Council Notice to local mariners
Members of public Memorial bench applications
Member of public Allotment resignation
One Voice Wales Covid-19 workplace safety risk assessment
Gwynedd Council Premises Licence application for 14 Glandovey Terrace
Wharf Garden Committee Request for drinking water fountain
Cllr O’Neill informed the Council that there are very good water fountains on Aberystwyth promenade, providing water to refill bottles, dog bowls etc and are operated by using knees. She offered to look more into this project to see if it was something we could be involved in. Cllr Tyrrell asked if the water fountain could be linked to the water supply to the harbourmaster’s office.
There followed a discussion about refurbishing the wharf area, such as putting in water fountains at the same time or after the Wharf Redevelopment Project happens, as this project only covers strengthening and adding to the harbour wall and paving slabs and doesn’t extend to the wharf gardens area. Cllr Kelly suggested an ornamental water feature could be part of this refurbishment.
Action: Cllr O’Neill to research water fountain project and report at next meeting
Action: Add refurbishment of wharf gardens area as an agenda item for next meeting
Action: Chair to discuss installing a water fountain with the harbourmaster and Gwynedd Council and if it would be possible to link into the existing water supply in the area
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AGENDA ITEM 18 – Items for Consideration at Future Meetings / Urgent Business
CL/52/15.06.20
Cllr J. Bradbury-Willis asked if a question from Cllr Mike Richards about the cost of the wall on the roadside beyond Trefeddian Terrace had been answered. It has not yet been answered.
Action: Add to agenda for next meeting and Chair to check
Cllr Tyrrell asked if it would be a good idea to have some banners printed to put up when the village opens again to visitors, welcoming them back.
Action: Add to agenda for next meeting. Clerk to research costs and timings.
AGENDA ITEM 19 – Items for Rushlight / Website / Facebook
CL/53/15.06.20
- Sheep mauling incident
- Community quilt
- Vacant allotment
- Masks
- Tarian Cymru request
- Thank you to the frontline workers in the village for all their hard work
- Thank you to whoever is painting pebbles and leaving them for people to find!
- A reminder not to be discouraged from seeking medical help if you need it.
- AA&I request for co-opted members
AGENDA ITEM 20 – Date of next meeting
CL/54/15.06.2020
Monday 20th July 2020, 7pm
There being no further business the meeting closed at 8.23pm
15
18 May 2020
MINUTES OF THE THIRTY-FIFTH ANNUAL GENERAL MEETING OF THE ABERDYFI COMMUNITY COUNCIL AND THEREAFTER THE MINUTES OF THE ORDINARY MEETING OF THE SAID COUNCIL HELD VIRTUALLY VIA TELECONFERENCING ON MONDAY, 18TH MAY 2020
Councillors Present :-
Cllr Dave Williams (Chairman)
Cllr Dewi Owen
Cllr David Owens
Cllr Bob Tyrrell
Cllr Brain Kelly
Cllr Megan Reynolds
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Nigel Pearson
Cllr Catrin O’Neill
AGENDA ITEM 1 – Apologies
CL1/AGM/18.05.20
No apologies – full attendance
AGENDA ITEM 2 – Chairman’s Announcements
CL/2/AGM/18.05.20
The Chairman, Cllr Williams, welcomed the new Clerk, Sandy Andrews, and the two new Councillors, Nigel Pearson and Catrin O’Neill. He thanked his fellow Councillors and the Clerk for their support during his tenure as Chairman as he will be handing over to a new Chair during this meeting.
AGENDA ITEM 3 – Annual Return
CL/3/AGM/18.05.20
The draft Annual Return for 2019/20, done in conjunction with Steve Lister, was presented to Council for approval. The final Annual return will be approved at the next meeting and then sent on to the external auditors.
Proposed: Cllr Kelly Seconded: Cllr Tyrrell
Unanimously approved.
The Chair paid tribute to the work that Neil Storkey has done over the last 7 years while he has been in post and proposed a formal vote of thanks at a future date, as Neil will still be around for a while, helping Sandy to settle in to her new role.
AGENDA ITEM 4 – Election of Officers 2020/2021
CL/4/AGM/18.05.20
Chairman
Cllr Dewi Owen was nominated for the position of Chair.
Proposed: Cllr Jones Seconded: Cllr Kelly
Agreed unanimously
The new Chair thanked Cllr Williams for all his hard work over the last 2 years and Neil Storkey for his work over the last 7 years.
Vice Chairman
Cllr Jones was nominated for position of Vice Chair, but declined due to being unable to guarantee attendance at all meetings in the summer.
Cllr Kelly was nominated for position of Vice Chair, but declined due to imminently becoming Chair of AA&I
Cllr David Owens was nominated for position of Vice Chair.
Proposed: Cllr Williams Seconded: Cllr Jones
Agreed unanimously
CL/5/AGM/18.05.20
Planning Committee
The whole Council
CL/6/AGM/18.05.20
Aberdyfi Advertising and Improvements Committee
The whole Council, except for Cllr Tyrrell
CL/7/AGM/18.05.20
Aberdyfi Literary Institute Management Committee
Cllr G Jones (Chair)
CL/8/AGM/18.05.20
Harbour Advisory Committee
Cllr Tyrrell
CL/9/AGM/18.05.20
One Voice Wales
Cllr D Owen with Cllr Williams as deputy
CL/10/AGM/18.05.20
Neuadd Dyfi Management Committee – Councillors with a vote
Cllrs Owen, Reynolds, Williams, Kelly and J. Bradbury-Willis
CL/11/AGM/18.05.20
Richard Williams and Richard Roberts Trust Fund
Cllrs Owen, Jones with Cllr Reynolds as Chair and Cllr Williams as Trustee
CL/12/AGM/18.05.20
Lewis Lloyd Trust
Cllr Reynolds
CL/13/AGM/18.05.20
Meirionnydd Access Group
This committee has not been represented since Cllr Bates stood down in 2017. It was decided to continue to hold in abeyance until such time a permanent decision regarding its future can be made.
CL/14/AGM/18.05.20
Tywyn and District Memorial Hospital Appeal Fund
Cllr Reynolds to continue with Cllr Tyrrell as deputy
CL/15/AGM/18.05.20
Allotment sub-committee
Cllrs Jones, O’Neill and J. Bradbury-Willis
CL/16/AGM/18.05.20
Finance Committee
Cllrs Owen (Chairman), Owens (Vice Chair) and Cllr S. Bradbury-Willis, though it was agreed if it became too onerous due to work commitments for Cllr Bradbury-Willis, Cllr Tyrrell would step in.
CL/17/AGM/18.5.20
Caravan Site Committee
Cllrs Reynolds, Owen, Williams, Kelly, O’Neill and S. Bradbury-Willis.
CL/18/AGM/18.05.20
Re-appointment of Internal Auditor
Council re-appointed Mr Steve Lister for the year 2020/21, in accordance with minute CL/133/20.1.20
CL/19/AGM/18.05.20
Standing Orders and Financial Regulations
The Council agreed its willingness to adopt these documents, copies of which are available for inspection in Council office.
THE BUSINESS OF THE ORDINARY MEETING IS NOW RECORDED
AGENDA ITEM 5 – Minutes of Ordinary Meeting 16 March and 20 & 21 April
CL/20/18.05.20
As the April meeting was conducted via telephone and email, the minutes of the March meeting were unable to be approved at that meeting, so both March and April minutes needed to be approved at this meeting
It was agreed that the minutes were a true and accurate record of the March and April regular meetings.
Proposed: Cllr Jones Seconded: Cllr Williams
Action: It was agreed that in future the minutes would be sent out to Councillors 2 weeks ahead of the next meeting for amending and then the amended minutes would be sent out prior to the meeting. It was agreed that this would require discipline from both the Clerk and Councillors for the system to work.
AGENDA ITEM 6 – Matters Arising
CL/21/18.05.20
M/151/(16.3.20) Tree Sculpture
This project is effectively on hold due to Covid-19, but can be reactivated at any time, though may need to be reviewed in view of revised budgets for the next year. Cllr S. Bradbury-Willis enquired if anything needs to be done to the trees to make them safe, but was assured by Neil Storkey that the tree surgeon said they are safe until at least next year, though need to come down within the next 5 years. Talk of reducing them to a certain height was for artistic reasons, not safety.
M/155/(16.3.20) Blocked Drains
Sean Wilkes, Gwynedd Highways Inspector, has informed us that the gully crew has cleared all the village drains apart from 2 on the seafront where access was hindered by parked vehicles.
M/155/(16.3.20) Public Toilets
The situation awaits clarification from Gwynedd. Covid-19 has delayed a written response, but Neil Storkey has had a conversation with Amanda Murray of Gwynedd Council and the revenue expected for 2019/20 will be provided shortly.
Neil pointed out that the revenue from this source will be lower next year due to Covid-19, which will require adjustment of budgets.
Cllr Tyrrell asked if we will still have to pay £6K for the toilets, as they haven’t been open.
Action: Neil Storkey to re-examine the contract with Gwynedd Council
Cllr Tyrrell asked if the counters in the toilets were still being maintained.
Action: Neil Storkey to contact Alun Wyn Jones to ask for access to check them.
AGENDA ITEM 7 – Future Council Meeting Dates
CL/22/18.05.20
Cllr Owens confirmed the summer meetings as follows:
Monday 15th June
Monday 20th July
August – no meeting during summer recess
Monday 21st September
AGENDA ITEM 8 – Website Management
CL/23/18.05.20
The website is now live and has had a very favourable response.
A discussion was had about the provision for Welsh translation on the site, as there are some errors in the translation. Currently the website uses Google Translate to translate the page of the website being looked at and this is done via an algorithm in Google, rather than a real person. To have the website translation done by a real person would require, in effect, 2 websites, one in English and one in Welsh, both of which would need to updated at the same time. Cllr J. Bradbury-Wills informed the meeting that this would be a costly project, as it would mean completely re-writing the website. Cllr Kelly informed the meeting that it is possible to amend the Google Translate dictionary, but this would likely take time to take effect, but worth trying.
Action: Try to amend Google dictionary and monitor the website situation over the next few months and have another discussion before Christmas.
Nigel Upton (who designed the website) has offered to upload & format council documents, and maintain the website for £75 a month. Cllr S. Bradbury-Willis pointed out that she thought this had been discussed at a previous meeting and it had been agreed that the Clerk would upload the documents and add events etc. to the website as and when required, which would mean no on-going costs for the Council. Cllr J. Bradbury-Willis offered to show the Clerk how to do this, if Sandy was willing.
Action: Cllr Bradbury-Willis to show the Clerk how to upload documents and do simple changes to the website. Monitor how much time this adds to the Clerk’s role and if the Clerk is finding it takes longer than their allocated hours, the matter can be discussed again with the Council.
AGENDA ITEM 9 – Picnic Island Bridge
CL/24/18.05.20
Neil Storkey attended a video meeting with Outward Bound, Gwynedd Maritime and Network Rail on 11th May, which was very positive. Funding of £100K is in place and £25K is being applied for from FLAG. The anonymous benefactor has also confirmed the underwriting offer still stands and will stay in place until the project is completed or the financial situation alters. Cllr Reynolds asked if the funding from the Council has been ring-fenced and Neil Storkey assured her that there is enough money in the ACC budget for at least £10K as a contribution and he suggested that if we fall short, we could always ask the community for donations.
Network Rail confirmed that they will not be charging for maintenance assets for this project and are keen to move the project along. Neil explained that the bridge is likely to be plastic and work will hopefully start in the Autumn.
AGENDA ITEM 10 – Wharf Reconstruction Project
CL/25/18.05.20
Tenders should have gone out in January this year and returned by the end of March, so the Chair rang Gywnedd Council recently to check progress, only to find that tenders had not yet gone out. Since then, he has been assured by Gwynedd that the money is still there and that tenders have now gone out, but that the deadline will probably be delayed by approximately a month.
Cllr Williams voiced concern that we need to keep on top of the situation, for if the work is delayed by a significant amount of time, it would have a large impact on next season, which would not be welcome as this season is likely to be severely affected by the Covid-19 situation.
Action: Neil Storkey to email planning reference to all Councillors
Action: Chair to update Council on progress at the next meeting
AGENDA ITEM 11 – Cancellation of Food Festival
CL/26/18.05.20
Neil informed the Council that the Food Festival has now been cancelled and J. Bradbury-Willis added that Race the Train has also been cancelled.
Action: Add these cancellations to the website
AGENDA ITEM 12 – Coronavirus Update
CL/27/18.05.20
Cllr S. Bradbury-Willis recommended that we continue to encourage people to visit Aberdyfi later and not at the moment, as Gwynedd still hasn’t reached it’s peak. She also warned that they are expecting a second peak on October-time, so we will need to remain cautious for some time to come. She is keen to encourage everyone to seek medical help if they need it.
She also wanted to thank the local police for their help and response to calls from the public, saying they were very supportive and helpful.
All councillors agreed.
Cllr Williams suggested that the Council needs to start thinking about how to manage the village amenities etc. when lockdown starts to ease, as we need to be prepared ahead of time. Cllr Jones suggested Coronavirus Update is a rolling agenda item.
Action: Add Coronavirus Update as a rolling Agenda item.
Action: Chair to contact Gwynedd Council about managing the re-opening of village amenities such toilets
(The chair lost internet connection at this point and could not continue so Cllr Williams resumed the role of Chair for the remainder of the meeting)
AGENDA ITEM 13 – Gwynedd Council Report
CL/28/18.05.20
The Chair was unable to give his report due to loss of internet connection
Action: Postponed to next meeting
AGENDA ITEM 14 – Planning
CL/29/18.05.20
NP5/50/681B Bodwennol, Aberdyfi
Demolish existing building and construct new dwelling
Application via email.
Unanimously agreed
AGENDA ITEM 15 – Treasurer’s Report
CL/30/18.05.20
Proposed: Cllr Reynolds Seconded: Cllr Kelly
After discussions with Steve Lister, Neil Storkey informed the meeting that there will be some additional money to come from VAT that will be reclaimed from items which were previously thought to be 0% rated, which Steve found when doing the internal audit. He also reminded the Council that the budget will need to be adjusted for next year, due to the anticipated reduction in income due to Covid-19.
AGENDA ITEM 16 – Committee reports
CL/31/18.05.20
No meetings, no reports.
AGENDA ITEM 17 – Correspondence
CL/32/18.05.20
Gwynedd Council – Precept payment advice of £18398.00.
One Voice Wales – Information on the next round of ‘Local Places for Nature’ applications. We were successful with our earlier application and now await further instructions.
Gwynedd Rights of Way – Closure of Public Footpath 9 from 18th May for a further 6 months.
Keep Wales Tidy – Confirmation that provisionally we will be able to work on our wildlife garden some time in June, Covid-19 permitting and with controlled conditions.
Tarian Cymru – Request for support funding for the supply of PPE for health workers in Wales.
Community Health Council – A new Chair has been appointed to the North Wales Community Health Council, Mr Peter Rendle.
Catrin O’Neill – Email regarding the new Council / Community website
Playsafety – Confirmation of playground safety inspection.
This normally happens mid-end of June.
Action: Add request from Tarian Cymru to agenda for next meeting
AGENDA ITEM 18 – Items for Consideration at Future Meetings / Urgent Business
CL/33/18.05.20
• Cllr Tyrrell Considerations for reopening of the village after easing of lockdown, eg. toilets.
• Cllr O’Neill is concerned about a large tree root sliding down the bank and into the road just beyond Braich-y-Celyn Hall.
Action: Clerk to talk to Sean Wilkes
• Cllr Jones Ongoing Coronavirus updates
• Cllr Kelly noticed that 2 lamposts on the wharf area had had part of the light painted over, he suspects to stop the light from going into surrounding houses. He informed the Council that Gwynedd Council are obliged to put a screen on lights if they cause a problem.
Action: Cllr Kelly to talk Aberdyfi harbourmaster, as the lights are on their land.
AGENDA ITEM 19 – Items for Rushlight / Website
CL/34/18.05.20
• Cancellation of Food Festival
• Cancellation of DoveyFest
• Cancellation of Race the Train
• Thank you to volunteers who look after the planting and maintenance of Sea View Terrace planters
• Thank you to whoever put up the ‘thank you’ banners
• Thank you to the frontline workers in the village for all their hard work
• Thank you to everyone in the village working to support frontline staff, such as Dave Bowen 3D printing Face Shields.
• Thank you to whoever is painting pebbles and leaving them for people to find!
• Book swop available in front of Aberdyfi Village Store – drop off or take books
• A reminder not to be discouraged from seeking medical help if you need it.
There being no further business the meeting closed at 9.20pm
20-21 April 2020
MINUTES OF THE ALTERNATIVE ARRANGEMENTS, AS AN ALTERNATIVE TO THE MONTHLY MEETING IN THE LITERARY INSTITUTE, MADE TO CONDUCT COUNCIL MATTERS VIA EMAIL AND TELEPHONE ON MONDAY AND TUESDAY 20TH AND 21ST APRIL, FOLLOWING THE AGENDA AS PUBLISHED
Councillors Present :-
Cllr D Williams – Chairman
Cllr Brian Kelly
Cllr Dewi Owen
Cllr Megan Reynolds
Cllr Sara Bradbury Willis
Cllr James Bradbury Willis
Cllr Dai Owens
Cllr Mike Richards
Cllr Gareth Jones
AGENDA ITEM 1- APOLOGIES
CL/172/20.04.20
None
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/173/20.04.20
Chairman Cllr Williams wished to take this opportunity to thank Cllr Mike Richards, on his retirement from Council, for his valuable contribution to Aberdyfi Community Council, in particular his work on the old running track, a project very much ‘work in progress’. We all wish he and Linda all the best for the future.
AGENDA ITEM 3 – APPROVE MINUTES OF ORDINARY MEETING 16TH MARCH
CL/174/20.04.20
Approve minutes of the ordinary Council meeting 16th March.
Proposed: Cllr M Reynolds Seconded: Cllr B Kelly
AGENDA ITEM 4 – MATTERS ARISING
CL/175/20.04.20
M/165 Treasurer’s Report
Cllr Sara Bradbury Willis enquired about Rushlight printing costs. The Clerk explained the cost as indicated in the Treasurer’s Report was for the printing of the Rushlight mastheads at Y Lolfa, which are then overprinted each month in the office after Council meetings.
Regarding Cllr Bradbury Willis request for further clarification on another matter, the Clerk informed her that agreed minutes are printed on special printed minute sheets, signed off by the Chair, and then archived as a permanent record, for the lifetime of this Community Council.
M/85 Website
The website is up and running and has been well received. The Clerk would like to thank Nigel Upton for his total commitment to the project resulting in a successful outcome. Work is ongoing – a website is a dynamic medium – and a solution to the Google translate inaccuracies seems to have been found. The Clerk will advise over the next couple of weeks or so.
M/158 Coronavirus
The Clerk is liaising with Steve Lister and Clerk in waiting Sandy Andrews over the forthcoming Internal Audit and completion of the Annual Return. Arrangements for the AGM will be confirmed once he coronavirus situation has settled – or otherwise. It is the intention to adhere to published audit deadlines, even though there is some flexibility in the current scenario.
M/107 Childrens’ Playground
Cllr Sara Bradbury Willis informed the meeting that one of the companies quoting for the playground project had managed to carry out a site visit before lockdown is continuing to work on design suggestions. The other companies pitching for the business are not visiting until after lockdown is lifted. The lottery funding people have been approached as there was a deadline for application before the end of March. I did ask that one of the committee members to confirm what the COVID-19 pandemic would mean for applications but I haven’t heard back. I’m sure things will be able to be reviewed and applied for at a later date. Watch this space.
M/158 Councillor Vacancy Interviews
The result of the secret ballot resulted in Catrin O’Neill and Nigel Pearson being voted onto Council. They will assume their positions at the Council AGM in May.
M/108 Picnic Island Bridge
Although the Picnic Island Bridge project has stalled, it is still very much alive. The Clerk has been liaising with Network Rail and understands that the engineering solution is a work in progress. They have requested the plans of the cyclepath and an aerial photograph of the start of the route, in order to help find a solution to the access issues. In the meantime Network Rail have confirmed they are able to offer a number of ownership, lease or legal access options allowing the project to progress across Network Rail land.
M/151 Tree Sculpture
This project is now, inevitably, on hold.
M/155 Blocked drains by Old Catholic Church
After further conversations with Gwynedd Council Highways Inspector, all drain gully work is in abeyance.
M/167 Allotments
The Clerk can confirm that the allotment plot vacated by Gareth Pugh has been snapped up by a village local.
M/167 Application for Wild Flower Seed Planting
The Clerk has received confirmation that ACC has been successful in its application for a wildflower planting package for the village. Details to follow.
AGENDA ITEM 5 – GWYNEDD COUNCIL REPORT
CL/176/20.40.20
Cllr Owen confirmed that, given the coronavirus situation, all Gwynedd Council meetings have been cancelled until further notice, or until video/conference facilities are set up.
AGENDA ITEM 6 – PLANNING
CL/177/20.04.20
NP5/50/469D 5 Penhelig Terrace, Aberdyfi
External alterations
AGENDA ITEM 7 – TREASURER’S REPORT
CL/178/20.04.20
Proposed: Cllr B Kelly Seconded: Cllr S Bradbury Willis
AGENDA ITEM 8 – COMMITTEE REPORTS
CL/179/20.04.20
There were no committee reports
AGENDA ITEM 9 – CORRESPONDENCE RECEIVED
CL/180/20.04.20
Wales Air Ambulance – Thank you letter for ACC donation of £200.00
Liz Saville Roberts – Email to this Council about the coronavirus situation. Observe wherever possible the restrictions imposed by Government, but – ‘Please think twice before rushing to judge other people’s situations. This is a difficult time for everyone, and we need to hold true to values of tolerance and humanity more now than ever.’
Cllr Sara Bradbury Willis – Email 22/03/20 to inform Council that she and another GP from the Machynlleth practice have posted an open letter on Dyfi Valley Health Facebook page.
Cllr Sara Bradbury Willis – Email 23/03/20 observing that the biggest enemy during the coronavirus situation is complacency.
Cllr Sara Bradbury Willis – Email 07/04/20 expressing concern over the number of visitors in the village during lockdown.
AGENDA ITEM 10 – PUBLICATIONS
CL/181/20.04.20
None
AGENDA ITEM 11 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
CL/182/20.04.20
Cllr Brian Kelly noted that the overhanging trees at the Old Catholic Church constitute a serious problem for those walking along Burma Road.
He also noted, whilst walking the beach, that the amount of plastic washed up on the beach was considerable and suggested that anyone also taking exercise along the stretch of beach may consider taking a bag with them to collect rubbish.
He noted that the closure of Penrhos Caravan Park and the necessity to refund owners will impact severely on village income and hence AA&I. This in turn will impact on community investment for the foreseeable future.
Cllr Reynolds Penrhos caravan park remains closed as instructed by WAG. We regularly communicate with the owners who are extremely observant regarding the existing Coronavirus restrictions.
Following a request from Cllr Owen she met with the police and supplied them with the contact details of the letting agents in the village. They intended to visit the properties to ensure they were not being occupied contrary to the regulations stipulated by WAG on 26 March at 16.00. Anyone who sees a violation should report it to the police on 101. I think the local population should be aware of this perhaps you could put it in Rushlight.
Cllr Sara Bradbury Willis requests an electronic copy of the constitution before the AGM and thinks a communication solution needs to be found ASAP in order to be able to meet via telephone or video etc. She notes the matter is under discussion and asks who is part of the discussion process as we just seem to be told that the options raised don’t satisfy one counsellor and many other counsellors are happy with the options. She suppose it’s down to the chairman to decide. However if she can have meetings with health board members and medical directors and heads of nursing, ward sisters, GPs and patients alike, then she felt sure a solution can be found for an open council meeting.
Cllr Sara Bradbury Willis raised the issue of the Clerk working from the Council office and also that she had received reports, from an unnamed source, that individuals had visited the office during lockdown. The Clerk informed Cllr Sara Bradbury Willis that the Clerk had not received visitors and requested the source of the allegations. No such information has been forthcoming. Regarding working from the Council office, in isolation, this is entirely acceptable in the context of requiring access to Council records in order to carry out Clerk’s duties.
Cllr David Owens endorsed Liz Saville Roberts sentiments in the context of Coronavirus and her plea to maintain our humanity in difficult times.
AGENDA ITEM 12 – ITEMS FOR RUSHLIGHT
CL/183/20.04.20
Coronavirus General Update and thank you to local residents who are helping.
How to liaise with the police regarding any contraventions of the Coronavirus Regulations.
Wild Flower Seed Planting
16 March 2020
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 16TH MARCH 2020
Councillors Present :-
Cllr D Williams – Chairman
Cllr Brian Kelly
Cllr Dewi Owen
Cllr Megan Reynolds
Cllr Sara Bradbury-Willis
Cllr Dai Owens
AGENDA ITEM 1- APOLOGIES
CL/157/16.03.20
Cllrs Bob Tyrrell, Mike Richards, Gareth Jones & James Bradbury-Willis
AGENDA ITEM 2 – COUNCILLOR VACANCY INTERVIEWS
CL/158/16.03.20
With the retirement from Council last October of Bryn Lloyd, and the more recent retirement from Council of Mike Richards, the two vacant posts were advertised. There was a very good response resulting in four candidates being interviewed, all of whom would have made excellent councillors. Councillors were advised to complete the ballot papers at this meeting or by email (for those unable to attend tonight, see agenda ITEM 13).
AGENDA ITEM 3– CHAIRMAN’S ANNOUNCEMENTS
CL/159/16.03.20
The Chairman noted that the westerly winds had once again created a sand drift problem in the village. It was understood that a sandshift might be scheduled by Gwynedd Council, but confirmation was awaited.
He expressed surprise at the number of visitors to Aberdyfi, with many second home owners apparently expressing the intention to stay in the village during the coronavirus threat.
AGENDA ITEM 4 – CORONAVIRUS SITUATION
CL/160/16.03.20
One Voice Wales had advised all Councils to adopt delegated powers if the coronavirus situation gets worse. In the same way that this council operates during the August break.
If the situation worsens, council meetings might not take place, including May’s AGM & ordinary meeting.
In the meantime, Council matters will continue, through Council Office in the normal way.
The Clerk suggested that, although there was some flexibility from Wales Audit Office, this Council should be able to meet existing deadlines for internal and external audit as currently advised.
AGENDA ITEM 5 – RECEIVE AND CONFIRM THE MINUTES OF ORDINARY MEETING 17TH FEBRUARY
CL/161/16.03.20
Receive and confirm minutes of the ordinary Council meeting 17th February.
Proposed: Cllr M Reynolds Seconded: Cllr B Kelly
AGENDA ITEM 6 – MATTERS ARISING
CL/162/16.03.20
M/85 Website
The website was declared for launch ready within the next few days. The Clerk will advise Council in due course and also confirmed the web address as www.aberdyfi-council.wales
M/72 Storage Unit
Geri Davies has been briefed regarding ground preparation and once everything has been agreed with Will Stockford and Gwynedd Maritime regarding exact location, the unit can be ordered.
M/107 Childrens’ Playground
An update from Cllr. Sara Bradbury Willis. Quotes were awaited and the project was processing.
M/108 Picnic Island Bridge
A conference call was held on 24th February at Outward Bound. Representing Aberdyfi was ACC Clerk Neil Storkey, Outward Bound Head of Centre Al Crisp, Outward Bound Jim Lee, ACC Cllr Dewi Owen and Gwynedd Maritime Barry Davies. Representing Network Rail (from Cardiff) was James O’Gorman and Alice Clements.
The conference call was arranged to move the Picnic Island Bridge project forward. The meeting resulted in a consensus view in the context of promised funding as follows:
ACC – Cllr Owen – pledged £20k (15k from AA&I and 5k from ACC)
Outward Bound pledged £30k
Gwynedd Maritime pledged £50k
Network Rail acknowledged that the bridge was used by their own maintenance staff and that a financial ’consideration’ would be appropriate. No detail, but perhaps a cost reduction in engineering. Details to follow.
In the light of the consensus and positive view regarding the installation, possibly a modular plastic construction, the meeting agreed to target October 2020 for completion of new bridge installation.
M/121 Village Welcome Signs
Installed and looking smart. Cllr David Owens suggested that the undergrowth around the sign by the Trefeddion needs cutting back.
M/151 Tree Sculpture
Jon Townsend contacted and awaiting confirmation of date to carry out felling on playing field
M/155 Blocked drains by Old Catholic Church
After a conversation with the Clerk Sean Wilkes has arranged for the gulley crew to attend to all sand blocked drains in the village – he has identified all that require attention. No date of confirmation as yet. Cllr Kelly noted that the church garden trees were overhanging the perimeter fence.
M/155 Neuadd Dyfi Toilets
The Clerk has spoken with Alun Wyn Jones who confirmed that the cost of keeping the toilets open for the winter period would be £2k. No negotiations have been opened, this is a simple calculation based on current costings.
AGENDA ITEM 7 – GWYNEDD COUNCIL REPORT
CL/163/16.03.20
Cllr Owen confirmed that, given the coronavirus situation, all Gwynedd Council meetings have been cancelled until further notice, or until video/conference facilities are set up.
AGENDA ITEM 8 – PLANNING
CL/164/16.03.20
NP5/50/LB59 14 Glandyfi Terrace, Aberdyfi
Internal and external alterations
NP5/50/629/B Bryn Coed, Aberdyfi
Construction of single storey extension
NP5/50/299/L Golf Club, Aberdyfi
Change of use of existing store to B&B accommodation
NP5/50/678/E 60 Maesnewydd, Aberdyfi
Construction of side extension and side port
AGENDA ITEM 9 – TREASURER’S REPORT
CL/165/16.03.20
Proposed: Cllr B Kelly Seconded: Cllr S Bradbury Willis
Responding to a question from Cllr Owen, the Clerk confirmed that Gareth Pugh has vacated his allotment and that the vacant plot will be advertised in Rushlight. The Clerk also confirmed that Diane Osborn is taking over Ian McCutchions plot.
AGENDA ITEM 10 – COMMITTEE REPORTS
CL/166/16.03.20
Cllr Owen attended a tourist workshop at which it was confirmed that in 2018 6.16 million tourists visited Gwynedd, generating income of £907 million. There had been a visitor increase of 15% in the three years up to 2018. However, there had been a decrease in B&B rooms.
AGENDA ITEM 11 – CORRESPONDENCE RECEIVED
CL/167/16.03.20
Gareth Pugh – Letter to relinquish his allotment plot with immediate effect.
Network Rail – Advice of work on Dyfi Junction Bridge. 4 April to 12 April.
Creative Play – For Cllr Sara Bradbury Willis.
Gay Richardson – Email outlining tree planting ideas. (ACC representative required?)
Anna Grundy – Letter of farewell and thanks.
Gay Richardson – Email objecting to the widespread use of weed killer by Gwynedd Council.
Gwynedd Housing Statement – Advice of changes in the way social housing in Gwynedd is changing.
Gwynedd Highways – Notification of April works on the public footpaths in Aberdyfi.
One Voice Wales – Coronavirus Briefing Note.
AGENDA ITEM 12 – PUBLICATIONS
CL/168/16.03.20
Clerk Magazine
Clerk & Council Direct
AGENDA ITEM 13 – BALLOT VOTING
Council was requested to fill in the ballot papers and return them ASAP. The new Councillors would assume their positions officially at the AGM in May.
AGENDA ITEM 14 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
The Clerk confirmed that the Day on the Quay event in Aberdyfi had been cancelled because of Coronavirus.
AGENDA ITEM 15 – ITEMS FOR RUSHLIGHT
Anna Grundy farewell thank you to the community
Appointment of New Clerk
Picnic Island Bridge
Coronavirus
17 February 2020
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 17TH FEBRUARY 2020
Councillors Present :-
Cllr D Williams – Chairman
Cllr Brian Kelly
Cllr Dewi Owen
Cllr Megan Reynolds
Cllr Gareth Jones
Cllr Sara Bradbury-Willis
Clr James Bradbury-Willis
Cllr Dai Owens
AGENDA ITEM 1 – APOLOGIES
CL/144/17.02.20
Cllrs Bob Tyrrell and Mike Richards
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/145/17.02.20
Cllr Williams noted that, thankfully, Aberdyfi had missed the full force of Storm Dennis, but the the weather so far this winter had been very wet and windy. He expressed his concern for communities that were not so fortunate in Herefordshire and South Wales. In the circumstances the attendance at the public meeting on Thursday 13th February had been very good, numbering over sixty for the evening. There was very positive feedback and a healthy exchange of ideas.
AGENDA ITEM 3 – RECEIVE AND CONFIRM THE MINUTES OF ORDINARY MEETING 20TH JANUARY
CL/146/17.02.20
Receive and confirm minutes of the ordinary Council meeting 20th January.
Proposed: Cllr G Jones Seconded: Cllr M Reynolds
AGENDA ITEM 4 – MATTERS ARISING
CL/147/17.02.20
M/100 Clerk Vacancy
There are two candidates who will be interviewed in the next couple of weeks by the Clerk, Chair and Vice Chair.
M/101 Penhelig Park Events
The final letter of recommended text for the Penhelig Park events has been drafted by Cllr Tyrrell and will be forwarded to Barry Davies.
M/85 Website
The website was shared with those who attended the public meeting and was very well received. The site is almost complete and it is hoped go live in the next few weeks, smart phone ready.
It was suggested by Cllr James Bradbury Willis that perhaps a maintenance/update package with Digital Egg might be a good idea, although the site has been designed for weekly updates or even daily updates to be carried out by the Council with regard to simple aspects such as diary information and Council minutes, agendas etc. The matter is for discussion with regard to the long term future of the project.
M/72 Storage Unit
The unit can be installed once the site has been cleared and foundations prepared. Clerk needs to liaise with Will Stockford and Cllr Owen over the installation of appropriate foundations. Geri Davies will also be asked to provide installation costings. Cllr Kelly expressed concerns regarding the possibility of flooding. The concerns were noted.
M/107 Childrens’ Playground
Lisa Gardner has confirmed that the committee is now up and running, see correspondence. Cllr Sara Bradbury Willis is on the committee and was able to update current situation. A full committee meeting has not yet been held, but advice and prices for installation were being pursued. She felt that care and prudence should be taken as costs could very easily escalate out of control. However, the project was proceeding in a positive manner. The possibility of installing adult fitness/well-being equipment was also being considered.
M/108 Picnic Island Bridge
Network Rail have confirmed that the engineering issues have been addressed and a meeting is to be held in Cardiff tomorrow, Tuesday 18th February, after which the Clerk will be updated with a view for an external meeting with all interested parties. An Aberdyfi second home owner has offered to underwrite the funding. Details to follow – the name of the individual will be kept confidential until we have received permission from the individual concerned to ‘go public’. Outward Bound have pledged £30k towards the cost, and it is understood that £50k has been pledged by Gwynedd Council.
M/117 Annual Public Meeting
The meeting last week was very successful. Cllr Owens noted that he had heard very favourable comments from the floor on the night and subsequent conversations. Cllr Owen felt that it had been a perfect opportunity to air grievances and exchange ideas.
M/121 Village Welcome Signs
The Clerk confirmed that the village welcome signs were ready and we were awaiting delivery. Geri Davies will install the signs. The Clerk informed the meeting that the suppliers Leander Architectural are to advise on a possible renovation of the shelter.
AGENDA ITEM 5 – GWYNEDD COUNCIL REPORT
CL/148/17.02.20
Cllr Owen attended the Meirionydd Area meeting in Blaunau, which was attended by Meleri Joyce from Network Rail, who is now our local contact. She reported that the Cambrian Line had been very seriously damaged in a number of locations by the recent storms, with ballast being washed away, resulting in closures, cancellations, and disruption to services. There is also a shortage of train drivers which was causing further disruption to services. There are plans to make essential repairs to Barmouth Bridge this Autumn which is going to create even more problems.
Representatives from Gwynedd Council waste disposal department were also in attendance to outline changes to how the department is to be managed. The shift system is to change from the ‘four on four off’ as current, to a more normal 37 hour working week. It is anticipated to improve performance.
A police representative reported that crime in the area has increased marginally, specifically cyber crime and public order.
Cllr Sara Bradbury Willis expressed concern about parking on Church Street.
Cllr Reynolds asked about the sand problem in the village. Cllr Williams noted that the problem has been caused by freak winds from the storms, and the problem will remain until the weather improves.
AGENDA ITEM 6 – PLANNING
CL/149/17.02.20
NP5/50/L497/B 9 Tai Newddion, Copperhill Street, Aberdyfi
Construction of Garage
There were no objections but Cllr David Owens observed that the intended approach to the garage was, in his opinion, very precarious. It was suggested that a site visit by the authorities might be appropriate.
AGENDA ITEM 7 – TREASURER’S REPORT
CL/150/17.02.20
The Clerk outlined the problems with NatWest Bank inadvertently shutting down all the Council accounts, from the Aberystwyth office. The matter was sorted out but had delayed the payment of some invoices.
The Clerk indicated that there will be a surplus on the budget figures for the current financial year, and that this will offer the opportunity to transfer funds into the Business Reserve account, from the Business Current account, enabling Council to ring fence specific funds as ‘reserve funds’. An appropriate policy statement regarding its purpose will be drafted, in our case for community emergency use. The policy document will be prepared by the Clerk, for ratification at the AGM in May.
Proposed: Cllr B Kelly Seconded: Cllr D Owen
AGENDA ITEM 8 – TREE SCULPTURE
CL/151/17.02.20
The tree sculpture project was discussed at the public meeting and the consensus view was that the idea was sound, with benefits to the village from a tourist interest point of view. There were many suggestions for subject, including osprey, seagull, ravens, dolphins and otter. It was agreed that the osprey idea would have most impact.
There was unanimous agreement to sanction the osprey carving.
AGENDA ITEM 9 – COMMITTEE REPORTS
CL/152/17.02.20
None
AGENDA ITEM 10 – CORRESPONDENCE RECEIVED
CL/153/17.02.20
Midshire Photocopiers – Advice to update software.
BT – Confirmation of public phone kiosk closures, unless the community wishes to retain.
Welsh National Sheep Trials – Request for donation from Abergynolwyn. Agreed, £50.00.
Wales Air Ambulance – Request for donation (already sorted January donation list.
Aberdovey Literary Institute – Advice of rent increase for 2020/21, in line with inflation.
Play for Wales – Play Wales news.
Sean Chambers – Mural idea for the village subway.
Dennis Twist – Email regarding EV charging points in the village.
Welsh Government – Copy of Orders regarding Dyfi Bridge.
Elaine Foot – Email seeking support for wild flower planting in the village
Gay Richardson – Suggesting a petition to emphasise the strength of feeling regarding the speed limits in the village. Also, should we consider the planning of a ‘good size’ Christmas tree on the wharf, to be decorated annually at Christmas.
Gay Richardson – Tree planning at Nantiesyn and thanks to the Community Council for all their hard work throughout the year.
Gwynedd Council – BREXIT advice for residents and businesses – web address for reference.
Lisa Gardner – Email of confirmation that the Playground Development Committee is now live.
AGENDA ITEM 11 – PUBLICATIONS
CL/154/17.02.20
None
AGENDA ITEM 20 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
CL/155/17.02.20
Playing Field Goalposts The Clerk will attend to this matter. As per agreed with Bryn Lloyd.
Cllr Kelly pointed out that the storm drains by the Old Catholic Church were blocked. The Clerk will contact Sean Wilkes.
Cllr Owen The Clerk will seek to confirm how much the Neuadd Dyfi toilets would cost to keep open for the whole year.
Cllr Williams is still concerned about the rubbish in Nantiesyn car park.
AGENDA ITEM 21 – ITEMS FOR RUSHLIGHT
CL/156/17.02.20
Public Meeting
BREXIT Advice
St Peter’s Church
Sand Issue
20 January 2020
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 20TH JANUARY 2020
Councillors Present :-
Cllr D Williams – Chairman
Cllr Brian Kelly
Cllr Dewi Owen
Cllr Megan Reynolds
Cllr Gareth Jones
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Dai Owens
Cllr Mike Richards
AGENDA ITEM 1 – APOLOGIES
CL/124/20.01.20
Cllrs Bob Tyrrell and James Bradbury-Willis
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/125/20.01.20
Aled Evans, Pennal Garden Services has obtained the appropriate NRW (Natural Resources Wales) licence and is now able to address the problem of garden rubbish disposal, enabling him to re-commence his work for Council.
Cllr Mike Richards confirmed that will stand down from Aberdyfi Community Council, effective April 30th, as he and Linda will not be in the village for large parts of the year as they are spending 4/5 months travelling around Europe.
The Chair reflected on a very successful Christmas for the village, with high visitor numbers, and took the opportunity to thank Cllr Kelly for all his work organising the New Year fireworks.
AGENDA ITEM 3 – RECEIVE AND CONFIRM THE MINUTES OF ORDINARY MEETING 16TH DECEMBER
CL/126/20.01.20
Receive and confirm minutes of the ordinary Council meeting 16th December.
Proposed: Cllr B Kelly Seconded: Cllr S Bradbury Willis
AGENDA ITEM 4 – MATTERS ARISING
CL/127/20.01.20
M/100 Clerk Vacancy
The clerk has prepared fresh copy for the vacancy which will appear in Rushlight and appropriate social media. The assistance from those who know better will be sought, perhaps Cllr James Bradbury Willis might consider assisting.
M/101 Penhelig Park Events
See correspondence.
M/85 Website
Good progress, the final straight and it is anticipated that the third week in February, if not before, will see the website ready for launch. Any councillors who would like to see the draft please feel free to pop in to see the Clerk.
M/72 Storage Unit
The Clerk spoke with Barry Davies last Thursday and he seems agreeable to the proposition. The Clerk informed him that we would be unable to proceed installation without his written permission. Costing approval an agenda item – see following.
Barry has since followed up with written approval.
M/107 Childrens’ Playground
Lisa Gardner has discussed the project with the Clerk, who has informed her that she needs to organise a committee, as representative of the community, to put together a fully costed proposal for submission to The National Lottery Community Fund. The Community Council can assist but not lead the application. Lisa was happy with that and we await the next stage. Cllr Sara Bradbury Willis asked that Lisa get in touch with her regarding the project. M/108 Picnic Island bridge.
The Clerk has discussed the matter with Barry Davies, Gwynedd Maritime, who is fully supportive of the initiative, having been given a full summary of the situation. He has indicated that there are funds available on a support basis. He is aware that Outward Bound have 30k and that Aberdyfi will also contribute. We still await the engineering and cost report from Network Rail. Clerk will pursue the matter.
M/111 Coastal Path Footpath
The clerk met with Rob Jones on 18th December and the steps will be rebuilt/repaired in the new financial year (2020/21) and he promised to cut the buddleia at the earliest opportunity. The blocked culvert repair is a matter of possible dispute between Highways and Coastal path. In the meantime remedial temporary repairs have been carried out by Rob Jones and his team.
M/117 Annual Public Meeting
The date for the village public meeting is confirmed for February 13th. See agenda item 5 for further discussion.
M/108 Lobster Pots
Cllr Richards wished to note that there will, in his view, fat too many lobster pots on the wharf. The Chair confirmed the Harbourmaster was still discussing the matter with the fishermen. Once again, the meeting was reminded by the Chair that Aberdyfi was still a working harbour. Cllr Owen noted that they will have to be moved once the wharf reconstruction work starts.
M/119 Planning Ty Bach
The Clerk has discussed this application with the architects and Snowdonia Planning. The understanding, after talking to Dafydd Tomos, is that the application has been approved subject to Planning Committee approval, possibly in March. He confirmed that this Council’s written objection has been lodged.
M/121 Village Welcome Signs
Cllr Kelly enquired about progress on the village welcome signs. The Clerk confirmed that the sigh had been refurbished and Leander are now working on the hoops. It is anticipated that the signs will be with us for installation by Geri Davies in the next few weeks.
M/123 Fencing on Corner of Station Road
Cllr Kelly requested that Aled Evans be thanked for clearing the weed growth from the fencing on the corner of Station Road, by the old telephone box.
AGENDA ITEM 5 – VILLAGE STORAGE UNIT
CL/129/20.01.20
The Clerk confirmed that three quotes had been sought for the unit and after due consideration it was agree that the quote from S. Jones in Aldridge was the most cost effective and the Clerk is to liaise with all parties reference to unit siting and installation. Cllr Williams suggested installation of battery powered lighting, and Cllr Kelly offered to donate solar units to provide 12 volt charging on any such installation.
Proposed: Cllr B Kelly Seconded: Cllr S Bradbury Willis
AGENDA ITEM 6 – VILLAGE MAP
CL/130/20.01.20
The Clerk advised Council that, if costs were approved, the village map could be updated for 2020. Cllr Richards suggested that the words ‘Village Map’ should be added to the from Cover. The cost of artwork amendments are quoted at 450.00, printing to be confirmed.
Proposed: Cllr M Richards Seconded: Cllr M Reynolds
AGENDA ITEM 7 – DYFI BRIDGE
CL/131/20.01.20
The Chair noted that the long awaited New Dyfi Bridge project has been given the green light, regardless of a large percentage of local opinion having grave reservations regarding some aspects of the plans. Cllr Richards also wished to note that the costs are significantly greater than the originally indicated.
AGENDA ITEM 8 – BUDGET AND PRECEPT
CL/132/20.01.20
The Budget for 2020/21 has been prepared by the Clerk and will be discussed and agreed with Finance Committee meeting in February 2020, in line with the following statement
‘To date, and up to January 2020, Council’s expenditure is marginally below budget and should prove acceptable to the external Auditors, BDO.’
The net income emanating from Gwynedd Council resulting from this Council’s 10% ‘commission’ from the main car park (£8662.12) will enable the Clerk to calculate an appropriate amount for permanent deposit to the reserve account for any ‘extraordinary’ future event.
The precept for 2020/21 has been calculated on the basis of an increase over last year’s precept (£34,955) by the forecasted rate of inflation for the year to January 2020, 2.7%. Therefore the precept for 2020/21 will be set at £36,796.00, an increase of £967.00.
The precept request will be confirmed with Dafydd Edwards, Gwynedd Head of Finance, by this Friday January 24th.
Proposed: Cllr G Jones Seconded: Cllr B Kelly
AGENDA ITEM 9 – APPOINTMENT OF INTERNAL AUDITOR
CL/133/20.01.20
Steve Lister has been instrumental in helping to achieve a clean audit for 2018/19. Is Council happy to confirm his re-appointment.
Proposed: Cllr M Richards Seconded: Cllr M Reynolds
AGENDA ITEM 10 – RISK ASSESSMENT / CODE OF CONDUCT / REGISTER OF INTERESTS
CL/134/20.01.20
The Risk Assessment, Code of Conduct and Register of Interests were formally adopted, unanimously, by Council. The Clerk issued an open invitation to view these documents at any time in the Council office.
AGENDA ITEM 11 – COUNCILLOR VACANCIES
CL/135/20.01/20
The Clerk outlined the processes involved in advertising vacancies on Council and how the co-option process operates. The two vacancies, resulting from Cllr Richards standing down on April 30th, and Bryn Lloyd standing down during the Autumn will be advertised in Rushlight. Interested parties will be invited to contact the Clerk in the first instance for an informal discussion, followed by the forwarding of full CVs and invitation to attend interviews by full Council at the earliest feasible Council meeting.
The Chairman noted that if any member of the community wished for a full election process to be conducted then the Clerk will liaise with the Registration Officer Raymond Harvey. The Clerk will advise Council as and when applications are made.
AGENDA ITEM 12 – CLERK VACANCY
CL/135/20.01/20
The Clerk outlined his fresh copy suggestions in light of the appalling (zero) response to the official copy style used in the Cambrian News. The new copy will be utilised in Rushlight and local social media (Facebook)
The Council approved the copy draft and the Clerk will proceed accordingly.
AGENDA ITEM 13 – DONATION REQUESTS
CL/136/20.01/20
There have been two written requests for donations from the regular beneficiaries.
It is suggested that the following be considered, in line with 2019, bearing in mind that there is no request for brochure funding this year:
Wales Air Ambulance £200.00
Dail Dysynni £50.00
Meirionydd Young Farmers £100.00 see email in correspondence
This year’s Urdd £50.00 see email in correspondence
Is Council happy to donate £100 to Cancer Research, as last year, given Meiriona Davis’s continued support for the Food Festival, and that the Air Ambulance donation should be increased to £200.00.
Proposed: Cllr B Kelly Seconded: Cllr D Owen
AGENDA ITEM 14 – GWYNEDD COUNCIL REPORT
CL/137/20.01/20
Cllr Dewi Owen attended a full Gwynedd Council meeting on 19th December 2029 and was pleased to confirm that there would be no change in Council Tax for the forthcoming financial year. Holiday homes will continue to be impacted by the 50% charge on holiday homes. However, with many registered as businesses, therefore exempt, the net gain is minimal (approximately £700,000).
There is a proposal to invest in £465,000 to install 84 vehicle charge points in public car parks. The details have yet to be confirmed.
It has been confirmed that there will no increase in financial cuts for the forthcoming financial year. Cllr Williams noted that local business rates were crippling many businesses in Aberdyfi and the area as a whole and requested Cllr Owen to communicate this to Gwynedd Council.
Although absent from the meeting, Cllr Bradbury Willis requested, by e-mail, that the following points be raised:
1. Gwynedd Council Notice Board – The cemetery’s notice board has become illegible due to the screen becoming brittle and foggy. It needs replacing.
2. Bryn Gwylan Wall – The wall behind St. Peter’s church which forms the car park for the residence of Bryn Gwylan, Church Street, is being over run with ivy. It needs cutting back. Cllr Dewi Owen was to address these matters and report back at the next Council meeting.
3. Footpath to Hillside Village – Big thanks to the team that cut back plants and repaired the steps. It is much better. A letter to Jerry Moore (if not already sent) is required to cut back the plants overhanging his wall that cover the light on the steep steps.
The Clerk will ensure that the team responsible for the work on Hillside Village path are made aware of this Council’s appreciation of the work carried out.
AGENDA ITEM 15 – PLANNING
CL/138/20.01/20
NP5/50/715A Golwg y Môr, Corbett Lane, Aberdyfi, Aberdyfi
Alterations and extensions together with construction single storey garage and alterations to rear access
NP5/50/361A Christ the King RC Church, Aberdyfi
This application is an amendment to the original application which was approved in 2018. The simple amendment is for an additional building – a garage.
Cllr Kelly observed that there were other significant additional alterations.
AGENDA ITEM 16 – TREASURER’S REPORT
CL/139/20.01/20
The Clerk noted that having taken ownership of the pay & display lease ACC will need to pay business rates, which he felt was small price to pay for a valuable asset.
Proposed: Cllr M Reynolds Seconded: Cllr M Richards
AGENDA ITEM 17 – COMMITTEE REPORTS
CL/140/20.01/20
Meirionedd Area Committee
The Clerk attended the Meirionydd Area Committee meeting in Dolgellau
Trains are still a problem. Sunday services are operated by volunteers only and the plans to extend Sunday timetables are very optimistic given this state of affairs. Still a severe shortage of drivers and the promises of new carriages have been further delayed. Confirmation of eligibility of Aberdyfi playground project.
Local Government & Elections (Wales) Bill. The electoral cycle of community and principal council will change from four to five year terms.
AGENDA ITEM 18 – CORRESPONDENCE RECEIVED
Welsh Government – Details of confirmation of new Dyfi Bridge
Cletwr Business Manager – Technical details of their EV charging facility. A general discussion followed and there was general agreement that the matter needed to progress in the context of the burgeoning impact of EV and plug-in hybrid vehicles.
Rhian Cooper – Confirmation that Rhian Cooper and Eirlys Stoddart will take over the organising of the annual Aberdyfi Food Festival in August, if Council approves. Council unanimously agreed that Rhian and Eirlys should organise the event for 2020.
Dr Libby Andrews – Letter of thanks for the steps repair on ‘Coronary Hill’ just above Bryn Hyfryd.
Jane Mackenzie – e-mail confirmation of memorial bench purchase.
Gwynedd Barry Davies – Letter of consent for storage unit installation.
Urdd – Request for funding.
Gwynedd Council – Network Rail Conference meeting.
Meirionydd Young Farmers – Request for funding.
One Voice Wales – Response to Consultation on the Local Government & Elections (Wales) Bill.
Community Health Council – Press release regarding the backlog regarding eyecare provision in Wales.
Linda Richards – Linda Richards emailed Council expressing her concerns regarding her concerns over the new stone wall adjacent to the Gasworks project. The Clerk will attempt to obtain details of cost and reasons for a stone structure as opposed to a steel crash barrier. Cllr Owen said he would look into the matter and report back.
AGENDA ITEM 19 – PUBLICATIONS
CL/141/20.01.20
None
AGENDA ITEM 20 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
CL/142/20.01.20
Training The Clerk attended a training session, by invitation, in Tywyn on January 15th, for Tywyn Councillors. The main topic of interest was Code of Conduct and Planning matters.
The session was conducted by Iwan Evans, Monitoring Officer for Gwynedd Council.
The Clerk felt it was very worthwhile evening. Iwan Evans suggested that Aberdyfi Community Council might benefit from such a session. After discussion it was agreed that the Clerk should contact the Monitoring Officer and arrange for a date in June, at which time the new Clerk should be in position and two new Councillors might also be in position.
20 December 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 16TH DECEMBER 2019
Councillors Present :-
Cllr D Williams – Chairman
Cllr Bob Tyrrell
Cllr Brian Kelly
Cllr Megan Reynolds
Cllr G Jones
Cllr James Bradbury-Willis
Cllr Sara Bradbury-Willis
Cllr Dai Owens
AGENDA ITEM 1 – APOLOGIES
CL/113/16.12.19
Cllrs Dewi Owen and Mike Richards
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/114/16.12.19
The Chairman noted that the village had been generally quiet but that the Christmas festivities were well under way. The lights were up and running, the Christmas tree on the wharf was lit up, and despite the best efforts of strong winds was still standing, and the carol services had been well attended.
AGENDA ITEM 3 – RECEIVE AND CONFIRM THE MINUTES OF ORDINARY MEETING 18TH NOVEMBER
CL/115/16.12.19
Receive and confirm minutes of the ordinary Council meeting 18st November.
Proposed: Cllr M Reynolds Seconded: Cllr G Jones
AGENDA ITEM 4 – MATTERS ARISING
CL/116/16.12.19
M/100 Clerk Vacancy
The clerk vacancy will be advertised in the New Year, using social media. The ad copy will be written by Neil and will endeavour to sell the ‘sizzle’ not the ‘sausage’. Someone in the village in the village has indicated interest, via e-mail, After a brief discussion on the phone the clerk has suggested that the she pops on for an informal chat sometime this week. She is aware of the fact that we will be advertising again in the New Year and is going to email the Clerk and follow up by meeting Tuesday 17th.
M/101 Penhelig Park Events
There has been no response as yet from Barry Davies regarding the Penhelig Park events correspondence.
M/85 Website
The Clerk is finalising the copy for Digital Egg, extra items are to be included. The delay is not the fault of Digital Egg. The Clerk will be working on final detail over Christmas.
M/72 Storage Unit
The Clerk has three price quotes for discussion. If there is a price acceptable by Council, the matter will be confirmed as an agenda item in January and the procurement process can commence. Confirmation for permission to install on the compound will also need to be confirmed with the Harbour Authority.
M/92 Leases
The two leases for car park and playing field have been returned and signed by Gwynedd Council. It has been agreed that ACC will pay the £1.00 per year rentals for both car park and playing fields as one payment, in advance. 99 years for playing field and 21 years for the car park. Council agreed to this proposal.
M/94 Public Toilets Rose Beds
Cllr Sara Bradbury Willis confirmed that she had commenced work on the rose beds adjacent to the public toilets at the Neuadd Dyfi.
M/107 Childrens’ Playground
The Clerk and Chair attended a meeting with the Lottery Grants officers Catrin Jones and Nia Hughes, at Mantell Gwynedd Office in Dolgellau, to discuss three ACC projects for possible funding – Cyclepath, Penhelig Shelter, and the village Playground facility. We were advised that the playground could apply for funding as it falls under the ‘well-being’ requirements for communities. Up to £100,000 can be applied for. The Cyclepath and shelter were outside the remit. Any application must be driven by the community, not ACC, although ACC could act as facilitators. The issue can be discussed at the February public meeting.
M/108 Picnic Island Bridge
The Clerk has received confirmation from Network Rail that the matter of the new Picnic Island bridge is being pursued from an engineering and cost point of view and has met with Outward Bound Head of Centre Al Crisp for an encouraging de-brief meeting. The matter is ongoing. Network Rail are also adopting an advisory role with regard to the cyclepath project.
M/108 Lobster Pots
Cllr Sara Bradbury Willis noted that the lobster pots on the wharf had been tidied up a little. M/111 Coastal Path footpath
The Clerk has pursued the matter with of the poor condition of the Coastal path connecting Seaview Terrace with Hillside with Gwynedd Council and a dialogue has commenced. He has a meeting with Rob Jones of Gwynedd Council on 18th December to discuss the problem of the storm water not draining away at the bottom of the steps and also the dangerous state of the footpath steps. Cllr James Bradbury Willis raised the matter of the buddleia growth on the path which is also a considerable nuisance. The Clerk will raise all these issues at the site meeting.
AGENDA ITEM 5 – ABERDYFI VILLAGE ANNUAL PUBLIC MEETING
CL/117/16.12.19
Council agreed to date for the village public meeting – February Thursday 13th, 6.30pm. The event will need to be publicised to maximise attendance. Previous years’ events have been well received. Topics for discussion will be finalised at the next Community Council meeting.
AGENDA ITEM 6 – GWYNEDD COUNCIL REPORT
CL/118/16.12.19
Cllr Owen is absent following his hip operation. The Clerk has checked with Cllr Owen and there are no Gwynedd Council updates.
Cllr Jones wished to note his concerns about the new stone barrier and that the road beyond still poses safety issues because of the lack of safety barrier.
AGENDA ITEM 7 – PLANNING
CL/119/16.12.19
NP5/50/T37F 1a Seaview Terrace, Aberdyfi
Change of use of rear storage space to form part of existing café together with external alterations to windows and doors
NP5/50/542E Bryn Golau, Gwelfor Road, Aberdyfi
Construction of wood store
NP5/50/415E Ty Bach, Aberdyfi
Alterations and two storey extension to former public toilets to create a dwelling.
The Council agreed unanimously to object to this application as previous two applications, “inappropriate development”
NP5/50/678D 60 Maesnewydd, Aberdyfi
Construction of side extension
AGENDA ITEM 8 – TREASURER’S REPORT
CL/120/16.12.19
The Clerk informed Council that the new protocols regarding payment of bills online are now firmly in place and the system works well. Payment by cheque has now ceased and will be only used as backup when and if required.
The Clerk confirmed that the memorial bench programme is up and running and that the first bench purchase, following the newly established contract system, has run very smoothly. Gratifying to note that the family concerned have been very complimentary about the how the process has worked for them.
The Clerk informed Council that the Commando Monument Current A/c is going to be closed, by NatWest through lack of regular use. The ring-fenced funds could be transferred to another account online or the Reserve A/c.
Proposed: Cllr Reynolds Seconded: Cllr J Bradbury Willis
AGENDA ITEM 9 – COMMITTEE REPORTS
CL/120/16.12.19
Neuadd Dyfi Committee
Cllr Kelly reported that all was well with the finances of the Neuadd Dyfi, trading was steady. It was noted that Des George has health problems and Council wished him well. The matter of a replacement for Bryn Lloyd, who stepped down earlier this Autumn, was noted and the matter will be discussed at the next Neuadd Dyfi Committee meeting.
The Clerk took the opportunity to advise Council that a member of the community had expressed an interest in being considered for a place on Council, ad had been advised that the matter would be considered.
AGENDA ITEM 10 – CORRESPONDENCE RECEIVED
Robert Wyn Jones – Coastal Path email regarding the coastal path past the Old School.
Gwynedd Council – Car park lease.
Gwynedd Council – Playing Field lease.
TV licensing – Annual letter of reminder.
BT – Advising of shut down of ‘Mozy’ backup.
Leander – Confirmation of village sign refurbishment costs.
Urdd – Request for funding.
Time and Tide Bell – Time and Tide Bell get together in Brixham, July 11/12 next year.
BT – Price increases for PC Security.
Gwynedd Council – Precept request for 2020/21. For inclusion as an agenda item in January.
Community Health Council – Vascular Health Services drop-in event, Tywyn 14th January 2020.
AGENDA ITEM 11 – PUBLICATIONS
CL/121/19.11.19
None
AGENDA ITEM 12 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
CL/122/19.11.19
Cllr Sara Bradbury Willis asked whether the Neuadd Dydi public toilets could be open throughout the year. Liaise with Gwynedd Council to ascertain the possibilities.
Cllr Reynolds had heard that a group of volunteers in the village are looking at an A4 ‘Life’ style magazine. The project is in its early stages and Council looks forward to receiving more information.
Cllr James Bradbury Willis offered the facility for businesses in the village to utilise his Facebook service. For further discussion.
Cllr Tyrrell asked that the clock window on the public toilets should be cleaned.
Cllr Richards, in his absence, asked for the following points to be addressed;
- Clear the brash from the Neuadd Dyfi car park
- Remove the logs from the playing field
- Damaged tree branch on the bowling green needs attention, responsibility of Recreation ground
- Old Catholic Church overhanging branches need attention
- The fence weeds by the old phonebox still have not been cleared, although Tom ‘Trefeddian’ has been instructed to attend to the matter
The matter of the Penhelig slipway sale was discussed for future discussion
The Clerk has arranged to meet Edward Parkes tree sculptor at the playing field to discuss the project in order that the matter can be further discussed. Cllr james Bradbury Willis suggested that perhaps the idea can be discussed at the public meeting
The Clerk informed Council that Council insurance will henceforth be subject to a tender process.
AGENDA ITEM 13 – ITEMS FOR RUSHLIGHT
CL/112/19.11.19
Christmas greetings
Annual Village public meeting
Clerk vacancy
Health meeting
Pantomime
19 November 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 19TH NOVEMBER 2019
Councillors Present :-
Cllr D Williams – Chairman
Cllr Bob Tyrrell
Cllr Brian Kelly
Cllr Megan Reynolds
Cllr G Jones
Cllr James Bradbury-Willis
Cllr Dai Owens
AGENDA ITEM 1 – APOLOGIES
CL/98/18.11.19
Cllrs Sara Bradbury Willis, Dewi Owen and Mike Richards
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/99/18.11.19
The Chairman wished to thank David Richardson and his team for the smooth running of the Remembrance Sunday public service outside St Peter’s Church. Special mention to Terry Loftus and Colin Grainger for the new sound system.
The Tree in the garden at rear of Rhos Dyfi, overlooking the playing field, is being felled on Thursday 21st November, improving the outlook for residents.
Council has received confirmation that the Aberdyfi wharf piling / re-construction project has been confirmed, timetable as follows:
– Tenders for the contract posted in January 2020
– Contractors appointed March 2020
– Public meeting to be arranged, in conjunction with ACC, during the summer 2020
– Work commences September 2020
– Completion March 2021
– Budget £3m
It was noted that the project, as part of the Aberdyfi’s flood defence, represented a significant and welcome investment. Its contribution to the long term future of Aberdyfi as key tourist attraction was also recognised.
AGENDA ITEM 3 – CLERK VACANCY
CL/100/18.11.19
The Clerk will stay on until the replacement clerk situation can be resolved, in the light of his replacement pulling out at the last minute, having previously accepted the position. A request has been lodged with Fran Pridding, Tywyn Clerk, to keep an eye open for potential candidates. The position will be re-advertised in the New Year. Cllr Tyrrell suggested, in the light of the current situation, that Neil Storkey should be paid at the newly advertised rate until such time as the vacancy has been filled. The proposal was passed unanimously by Council.
AGENDA ITEM 4 – PENHELIG PARK EVENTS CONTRACT
CL/101/18.11.19
A counter-proposal has been received from Gwynedd Maritime Barry Davies, regarding the Penhelig Park events contract as proposed by this Council. The matter was discussed at length. Cllr Bob Tyrrell declared an interest.
Barry Davies had changed ACC’s original proposal in three areas as follows:
a) The number of events per annum should be increased from three to four
b) That Gwynedd would be ‘informing’ ACC rather than ‘liaising’ with ACC over events
c) The finishing time for events should be 10.00pm rather than 9.00pm
It was agreed that none of the above suggestions are acceptable and that the original proposal from this council should form the basis of any contract. The clerk is to inform Barry Davis accordingly.
Proposed: Cllr B Kelly Seconded: Cllr G Jones
The course of action was unanimously carried and the Clerk will respond accordingly to Barry Davies.
AGENDA ITEM 5 – RECEIVE AND CONFIRM THE MINUTES OF ORDINARY MEETING 21ST OCTOBER
CL/102/19.11.19
Receive and confirm minutes of the ordinary Council meeting 21st October
Proposed: Cllr G Jones Seconded: Cllr B Kelly
AGENDA ITEM 6 – MATTERS ARISING
CL/103/19.11.19
M/85 Website
The site is looking very good and the Welsh/English translation issue has been resolved very well. Further updates next Council meeting
M/66 Car Park Revenue
Cllr Jones requested an update on the matter of Gwynedd car park revenues from season tickets. The Clerk confirmed that the season ticket revenues were not eligible for 10% commission, mainly because of the problem of Gwynedd not being able to identify which car parks were being used where and at what time, by season ticket holders country-wide.
M/176 Aberdyfi Welcome Signs
The Clerk will deliver the signs to Leander in Buxton on Monday 25th November and will be ready for installation in January. The restoration plans for the signs will feature in Rushlight.
M/72 Storage Unit
The Clerk is in the process of obtaining one more quote from potential suppliers.
M/92 Leases
The signed leases for the Playing Field and Neuadd Dyfi car park have been forwarded to Gwynedd for official stamping and subsequent return to our council office.
Cllr Tyrrell observed that perhaps the playing field was an under-utilised asset for the village and that there was an opportunity for raising revenues for the community.
M/94 Power for People
Cllr Kelly had requested information on this initiative but had received no reply.
M/94 Toilet Rose Beds
Cllr Tyrrell asked about the rose beds by the Neuadd Dyfi public toilets and it was confirmed that permission had been granted for the village to take over their maintenance. It was hoped that the many volunteers currently in place might add the project to their portfolio with the help of extra bodies.
AGENDA ITEM 7 – GWYNEDD COUNCIL REPORT
CL/104/19.11.19
Cllr Owen is absent following his hip operation. The Clerk has checked with Cllr Owen and there are no Gwynedd Council updates.
AGENDA ITEM – 8 PLANNING
CL/105/19.11.19
NP5/50/T483F Hafod, 13a Glandyfi Terrace, Aberdyfi
Retrospective application for alteration to roof store room/workshop and alter ground floor layout from approval NP/50/T482C
AGENDA ITEM 9 – TREASURER’S REPORT
CL/106/19.11.19
The Clerk noted that the investment in the mobile kitchen had been sound, having generated rental net returns of approximately £800.00 and saved £2000 in hire costs for the two most recent Aberdyfi food Festivals. He wished it noted that thanks were in order to Terry Loftus, who designed and built the modular unit.
The Clerk will draft a reserves policy for the New Year January Council Meeting agenda in the context of the positive cash position in which ACC finds itself.
The Clerk was able to confirm that the Neuadd Dyfi car park had generated over £28k since its inception. Cllr Kelly observed that we should continue discussions regarding cashless payment.
Cllr Williams took the opportunity to note that now was the time to make a preliminary business case for the installation of re-charging points for electric vehicles.
Proposed: Cllr Reynolds Seconded: Cllr Kelly
AGENDA ITEM 10 – CHILDREN’S PLAY AREA
CL/107/19.11.19
Aberdyfi children’s playground areas. Proposal from Lisa Gardner to invest in new playground equipment on the fire station play area.
The current equipment is in well maintained condition but is perhaps rather old-fashioned and a new installation in sustainable timber would be more ‘on trend’ and broaden appeal with visitors to the village.
The proposal was discussed in the context of a draft consideration for further exploration.
The plans and costings were to be as a guideline for any future decisions. The matter will be further discussed at the December Council meeting.
Cllr James Bradbury Willis suggested that local parents should be consulted and maybe co-opted to assist if a decision to facilitate such a project was taken. Cllr Williams thought this was a sensible suggestion.
Cllr Jones left the meeting to attend to other matters.
AGENDA ITEM 11 – COMMITTEE REPORTS
CL/108/19.11.19
Harbour Consultative Committee
Cllr Tyrrell confirmed that there was now a full time Assistant Harbourmaster in place, Ollie Simmons. The boardwalk over the dunes from cemetery car park has been officially closed, but the sandladders are in place, acting as a defence against erosion by walkers. There is still a great deal of concern over long term erosion impact of ‘no boardwalk’.
The Picnic Island Bridge has been kicked into the ‘long grass’ by Gwynedd Council who, in the context of further budget cuts, have no plans to replace the bridge.
However, there is a local initiative driven by ACC and Outward Bound, to try to find a solution, aided by Network Rail. The possibility of seeking Lottery Funding will be pursued.
Cllr Tyrrell wondered whether the Roman Road could be recognised as a registered footpath and whether this matter could better be resolved by pursuing this. The consensus was that finding a solution from an engineering point of view, with costings, was the first objective, and that the matter could then move on to the next stage – funding.
Cllr Tyrrell confirmed that the fishermens’ compound is still in the process of being cleared, and that the harbour Office would not be moving to the Canolfan and that the existing structure would be developed/upgraded, possibly at the same time as the Wharf redevelopment programme, commencing next year.
Cllr Williams confirmed that most of the lobster pots would be removed from the wharf over the winter period, and that vehicle movements on the quay will be restricted in the future.
AGENDA ITEM 12 – CORRESPONDENCE RECEIVED
CL/109/19.11.19
Patricia – Letter of thanks for arranging the ceremony on Remembrance Sunday for 3 Troop on Penhelig Park
Cath Lloyd – Letter requesting support from Council with regard to the adding the name of William James Morris to the village War Memorial. The Clerk outlined the war story of William Morris, who was a merchant seamen in the Great War, lost his life as a prisoner of war and is buried in a war grave in Alexandria. The Clerk contacted the War Graves Commission and the War Memorial Trust who supported the principle.
There was general support to move forward with this proposal. More discussion to follow.
Gwynedd Council – Letter informing ACC that further cuts to the Council budget of £12m for 2019/20 and as much as £16m for 2020/21 will result in Gwynedd seeking to ascertain whether this council would wish to take over some or all responsibility for two playgrounds in the village.
Cllr Tyrrell suggested that more information and clarification is required before any response is actioned.
AGENDA ITEM 13 – PUBLICATIONS
CL/110/19.11.19
SLCC
The Clerk
AGENDA ITEM 14 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
CL/111/19.11.19
Cllr Reynolds expressed concern over the coastal path steps up to Hillside Park, past the Old School. The Clerk will contact Liz Haynes to discuss the matter and try to find a solution.
There are also serious problems with regard to the drainage of storm water, which is likely to create health and safety issues in freezing conditions.
AGENDA ITEM 15 – ITEMS FOR RUSHLIGHT
CL/112/19.11.19
Wharf Reconstruction Project / Flood Defence
Blood Transfusion Dates
No Aberdyfi brochure
21 October 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 21ST OCTOBER 2019
Councillors Present :-
Cllr D Williams – Chairman
Cllr Dewi Owen
Cllr Brian Kelly
Cllr Megan Reynolds
Cllr G Jones
Cllr Sara Bradbury-Willis
Cllr Dai Owens
AGENDA ITEM 1 – APOLOGIES
CL/84/21.10.19
Cllrs James Bradbury Willis, Bob Tyrrell, Bryn Lloyd and Mike Richards
AGENDA ITEM 2 – PRESENTATION – NIGEL UPTON, DIGITAL EGG
CL/85/21.10.19
Guest presentation from Nigel Upton – Digital Egg
AGENDA ITEM 3 – CHAIRMAN’S ANNOUNCEMENTS
CL/86/21.10.19
The Chairman announced the official resignation of Cllr Bryn Lloyd, with immediate effect.
After serving three terms on Aberdyfi Community Council, and twice as Chair, Bryn is, and will continue to be, a long term friend and enthusiastic supporter of the Village. Bryn, understandably at this time, wishes to devote more time to his family.
The Chair wished Bryn, Jan, and family all the very best on behalf of Council and wished it noted the importance of Bryn’s dedication to the community over the years, and not just as a Councillor.
Cllr Williams also confirmed that there was to be no village brochure, as it stands, for 2020, and that its future was to be a matter of continuing discussion. It is hoped that the new website will ‘fill the gap’ in the meantime. The Chair also confirmed the sad news that Margaret Cave has passed away. The Council registered its condolences.
AGENDA ITEM 4 – RECEIVE AND CONFIRM THE MINUTES OF ORDINARY MEETING 23RD SEPTEMBER
CL/87/21.10.19
Receive and confirm minutes of the ordinary Council meeting 23rd September, subject to amendments from Cllr Jones.
Proposed: Cllr B Kelly Seconded: Cllr M Reynolds
AGENDA ITEM 5 – MATTERS ARISING
CL/87/21.10.19
M/66 Xmas Dinner
The Penhelig Arms has been booked for the 19th December. Menu details and choices to follow.
M/66 Car Park Revenue
The clerk has e-mailed Amanda Murray to request clarification regarding the matter of revenues from season ticket holders.
Cllr Owen requested that the current toilet closure issue be addressed and pressure to be applied, through the Clerk, to try and ensure the closure period is minimised.
M/176 Aberdyfi Welcome Signs
The Clerk will deliver the signs to Leander in Buxton within the next 14 days. The restoration plans for the signs will feature in Rushlight.
M/29 Poo Bins
Clerk is in the process of ordering a new poo bin for installation by Paul Reeves and for emptying by Gwynedd Council, as per the Pont y Brics and cemetery bins.
M/56 Picnic Island Bridge
A meeting was held on 26th September with Outward Bound to discuss, on site, the cyclepath project and, more importantly, with Outward Bound, the closure of Picnic Island Bridge, attended by the Clerk.
With reference to the cyclepath project the Clerk requested the meeting to try and find a solution to the suggested access problem, adjacent to the railway pedestrian crossing by the Trefeddian Hotel. James O’ Gorman from Network Rail was very supportive and will try and find an equitable solution to the problem. We await his report.
We then met with Al Crisp and Will Stockford at Outward Bound to discuss the closure of Picnic Island Bridge. Also present was a specialist bridge engineer from Network Rail. We then walked the road to the bridge to illustrate the serious road safety issues, particularly for exuberant youngsters, along a busy road with a 40mph speed limit.
The dangers were acknowledged by James O’ Gorman and his colleague. They were able to confirm that the idea of a prefabricated bridge was the way forward, from both an engineering and a cost point of view.
Both meetings were positive and the James o’ Gorman will report back to Al Crisp and this Council in due course.
Gwynedd Council will be kept in the loop, via Will Stockford.
M/56 Bins
Cllr Jones reminded the meeting that the litter bin by the bus stop opposite the ‘ADRA’ housing was still missing. Cai Rees Jones from Gwynedd Municipal has been contacted.
In response to a question form Cllr Owen, the Clerk had requested ADRA to cut back the hedgerow frontage of the development as it was encroaching the pavement. The matter had been addressed with two days.
M/61 Snowdonia Meeting, Thursday 3rd October
Amongst other matters, Snowdonia were made aware of our concern in the long term over the Park’s policy regarding caravans and motorhomes, in the context of tourism representing one of the main economic drivers for this part of Wales. There was an indication that there may be a possibility of a review within the next four years.
Attended by the Clerk, the Chair, Cllr Kelly and Cllr Reynolds.
M/69 Clerk Vacancy
The initial response to the vacancy has been very poor, with zero enquiries from the Cambrian News. However, there have been two expressions of interest locally and they are being pursued.
M/70 Goalposts
Following Cllr Lloyd’s resignation, it is hoped that another councillor might see fit to fill the role in driving this matter, working with the Clerk. Cllr Jones volunteered.
M/71 Penhelig Park Events
The Clerk has forwarded to Barry Davies the draft proposal, as agreed with Council – we now await a response. The Clerk will be pro-active in seeking a response. Cllr Owen indicated he would chase up Barry Davies.
M/72 Storage Unit
The Clerk is in the process of obtaining two more quotes from potential suppliers.
M/73 Playing Field Tree Felling
The clerk has obtained further costing information for this project. Ian has sent the following message ‘With regards to just carving the one tree obviously I can reduce any cost and working out it would in area of £2000-£2350’.
The original cost was £3650.00. More information to follow regarding the revised felling costs
M/75 Station Road Corner Tidying Up
The Clerk has instructed Tom Jones to sort this matter.
M/75 Nantiesyn Car Park
The Clerk has requested that Gwynedd sort this matter ASAP. The Clerk indicated that Pennal Garden Services had been reported for illegal dumping of garden waste which may impact in the short term on the village ground maintenance.
Cllr Jones noted that the spread of wild clematis was seemingly out of control.
M/78 Online Banking Protocols
The Clerk has ordered the replacement debit card which should be with the Clerk in the next couple of days.
AGENDA ITEM 6 – GWYNEDD COUNCIL REPORT
CL/88/21.10.19
Cllr Owen reported that a planning permission for 401 dwellings, in the region of Balkan Hill in Aberdyfi, dating from 1967, cannot be implemented, as indicated in the latest Cambrian News. This decision is in the context of a High Court ruling.
Gwynedd have noted that tourism revenues for the current year are 10% up on last year, and is seen as indicative of future potential growth. There followed a discussion on the potential impact of Air B&B on loss of tax income.
AGENDA ITEM 7 – PLANNING
CL/89/21.10.19
NP5/50/679C Tir wrth Brg y Don, Aberdyfi
Construction of one dwelling and associated parking areas.
Cllr Sara Bradbury Willis declared an interest.
Council had no objections and Snowdonia would be advised as discussed
AGENDA ITEM 8 – TREASURER’S REPORT
CL/90/21.10.19
Proposed: Cllr Jones Seconded: Cllr Kelly
AGENDA ITEM 9 – ANNUAL RETURN APPROVAL
CL/91/21.10.19
The Clerk had received official notice of completion of audit to the satisfaction of Wales Audit Office. Record of receipt noted and minuted.
Proposed: Cllr Owens Seconded: Cllr Owen
AGENDA ITEM 10 – LEASES FOR NEUADD DYFI CAR PARK & PLAYING FIELD
CL/92/21.10.19
Clerk was able to confirm that the leases for the Playing Field and the Neuadd Dyfi car park had been returned, amended as requested. The two lease copies will be signed by the Clerk and the Chair, in the presence of a witness, and forwarded to Gwynedd Council Legal Department. One co-signed copy will be returned to this Council for retention.
AGENDA ITEM 11 – COMMITTEE REPORTS
CL/93/21.10.19
There were no Committee reports for discussion.
AGENDA ITEM 12 – CORRESPONDENCE RECEIVED
CL/94/21.10.19
Power for People – Request for support for campaign for more local, clean energy generation that would benefit local communities
Access – Request confirmation as forwarded by Cllr Kelly – Reference Angela Knox. For appropriate filing.
Gwynedd Council – Confirmation of Aberdyfi Harbour Consultative Committee meeting, 10.30am Tuesday 12th November 2019, Neuadd Dyfi
Community Health Association – Request to respond to questionnaire. Cllr Reynolds is to respond on behalf of Council.
Elaine Foote – Car park wild flower seeds
AGENDA ITEM 13 – PUBLICATIONS
CL/95/21.10.19
None
AGENDA ITEM 14 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
CL/96/21.10.19
The maintenance of the rose bushes adjacent to the Neuadd Dyfi toilets Gwynedd’s Alun Wyn Jones has given this council permission to carry on to organise a volunteers.
Rights of way around the village There followed a discussion about the state of the footpaths and rights of way around the village, and whose responsibility it was, ultimately, to maintain them, particularly with regard to public liability issues.
AGENDA ITEM 15 – ITEMS FOR RUSHLIGHT
CL/97/21.10.19
Welcome Signs
Remembrance Sunday
Blood Transfusion Dates
Cllr Lloyd’s Resignation
No Aberdyfi Brochure
Leases
Bike Ride Figures
23 September 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 23RD SEPTEMBER 2019
Councillors Present :-
Cllr D Williams – Chairman
Cllr Dewi Owen
Cllr Bryn Lloyd
Cllr Brian Kelly
Cllr Bob Tyrrell
Cllr Megan Reynolds
Cllr G Jones
Cllr M Richards
AGENDA ITEM 1 – APOLOGIES
CL/65/23.09.19
Cllrs J Bradbury Willis, S Bradbury Willis, and Dai Owens
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/66/23.09.19
Cllr Williams noted that the village had experienced, by and large, good weather for the season and that he understood that local businesses had experienced brisk trading as a result.
He pointed out that it was already ‘that’ time of year and the Council Xmas dinner venue needed to be agreed and booked in plenty of time. Adopting the usual protocol of sharing favours equally, it was agreed that it was the turn of the Penhelig Arms. The Clerk is to book the venue and advise of details in due course.
Cllr Richards noted that the guests at Cartref over the summer had praised both the food and service at the Penhelig Arms.
It was agreed that Thursday 19th would be the best option.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 15TH JULY
CL/67/23.09.19
It was agreed that the minutes were a true and accurate record of the ordinary meeting of 15th July.
Proposed: Cllr B Tyrrell Seconded: Cllr M Reynolds
AGENDA ITEM 4 – MATTERS ARISING
CL/68/23.09.19
M/172 Toilets Revenue
Our contact at Gwynedd Council with regard to public toilet issues is no longer Bethan Roberts. Her position at Public Toilet Partnership Scheme matters has been filled by Amanda Murray. The Clerk has contacted her office to introduce her to Aberdyfi matters. She was out of the office – a message has been left. The Clerk is to pursue the matter of toilet revenue issues from season ticket holders, raised by Cllr Tyrrell.
Cllr Owen felt that Gwynedd should have pressure applied regarding investment in the toilets in the light of the large numbers of users that have been recorded in the year 2018/19. In view of Welsh Governments stance on how important they feel that public toilets are in the economic and social well-being of Wales, further discussions with Gwynedd regarding the future of our toilets would be in order. Cllr Jones noted that the toilets at Traesfynedd have been closed for some time and that it was unacceptable when a public concert was being held in the vicinity.
The Clerk will continue to note the counter readings this year.
The Clerk has costings for the cleaning and decorating of the public toilets at the Neuadd Dyfi and liaised with Alun Wynn Jones at Gwynedd. He has given permission to proceed and suggested some time after 3rd November. The keys can be accessed via Cai Rhys Jones at Dolgellau.
M/176 Aberdyfi Welcome Signs
The signs have been detached and are in the storeroom downstairs. The Clerk will shortly be dispatching to Leander Signs in Buxton. It was agreed that the Clerk will deliver the signs to Buxton for fuel expenses.
M/21 Cliffside Shelter
The Clerk still awaits Alan’s working practice details. With the season end the matter will be pursued.
M/29 Poo Bins
It is understood that the extra poo bin at Pont y Brics has been effective and is being emptied by Gwynedd, as arranged. The poo bin at the Cemetery car park is in adequate, another is required.
M/53 Greener Tywyn
Greener Tywyn used the Playing Field and marquee on the Sunday after the Food Festival, free of charge. After the event no thanks were offered but they did complain about the lack of hay bales. They were removed by Tom Jones, quite correctly, as they were damaged and he had supplied them free of charge to the Festival. Should the community pursue this policy for the future, and if so, make the offer only to the people of the village. Cllr Tyrrell felt that some nominal charge should be levied and that protocols should be applied. Cllr Kelly felt that perhaps it would be prudent not to make hasty judgments at this stage.
M/56 Picnic Island Bridge
The Clerk is meeting with Network Rail on Thursday 26th September, at Picnic Island Bridge to discuss the bridge renewal. The Clerk had, in the meantime, liaised with a civil engineer acquaintance who confirmed that a prefabricated structure could be easily be dropped in place over a number of hours, reducing considerable the cost of installation. The meeting on
26th September, on site, with Network Rail’s James O’Gorman and a bridge engineer, together with Al Crisp from Outward Bound will assess the problem with a view to finding an equitable solution for all concerned. It was agreed that the bridge closure was impacting very negatively for all concerned, with the safety issues of paramount interest. It was also noted that the closure was also creating Network Rail problems regarding access for their maintenance teams.
The Clerk also confirmed that James O’Gorman will also advise on how best to address the issue of access to the proposed cyclepath project, in a manner acceptable to Network Rail.
M/56 CCG
The Clerk has issued an invitation to Huw Evans to speak at a Council meeting. He has responded with appreciation but he lives a 2 hour drive away and has a young family. He has declined the invitation but extends his thanks. He suggest that it there are any questions regarding the project, which currently is well ahead of schedule, please forward accordingly and he would be happy to respond. Also note, CCG is to be renamed ‘ADRA’
(home) from 8th October.
Cllr Richards noted that the hedge alongside the main road adjacent to the development required cutting back, the Clerk is to organise.
M/56 Bins
Cllr Richards noted that the litter bin adjacent to the bus stop opposite the ADRA housing development seemed to have been removed, following the Food Festival weekend.
M/61 Snowdonia National Park
A reminder that the annual meeting in the Neuadd Dyfi is to be held on Thursday 3rd October. The Clerk needs to know tonight how many Councillors will be able to attend to confirm numbers with Snowdonia tomorrow.
AGENDA ITEM 5 – CLERK VACANCY
CL/69/23.09.19
Discussion and approval for job advert. The recommended hourly rate, after Clerk’s consultation with One Voice Wales, was agreed at £14.20. Hours 10.00 to 14.00 three days a week. Tuesday to Thursday, plus attendance at Council meetings on Mondays.
The Clerk is to book the advertisement accordingly.
AGENDA ITEM 6 – INSTALLATION OF GOALPOST ON VILLAGE PLAYING FIELD
CL/70/23.09.19
Cllr Lloyd confirmed that option 2 of the suggested list was the best – the 3.66m x 1.22m ‘Junior’ Goalpost, without a net. There are a pair in the package, one to be kept as a backup. It was agreed that the Clerk should proceed with the purchase of the equipment as discussed.
Proposed: Cllr Owen Seconded: Cllr Kelly
AGENDA ITEM 7 – PENHELIG PARK EVENTS – THE FUTURE
CL/71/23.09.19
Cllr Tyrrell declared an interest, living adjacent to the park.
The Council is to agree a protocol for all events to be held on Penhelig Park and then to be forwarded to Barry Davies. The Clerk and Cllr Lloyd had an impromptu meeting with Barry Davies in Aberdyfi and he indicated he was happy for this Council to provide a draft proposal which would then form the basis of a new contract for Gwynedd to adopt.
The matter was discussed at length and the Clerk will draft a proposal for Gwynedd in accordance with Council’s recommendations, for full approval before forwarding.
19.53 – Councillor Lloyd joined the meeting.
It was agreed that the Clerk should draft a proposal for consideration and clearance by all Council, via email.
AGENDA ITEM 8 – STORAGE UNIT
CL/72/23.09.19
Discuss and approve details of cost and specification for village storage container for placing on the fishermens’ compound, subject to official permission from Gwynedd Council. The Clerk outlined the potential costs by using Lyon Containers from Cannock, to be used as part of a tender process seeking prices from three suppliers. It was also suggested that any chosen container, 20ft x 10ft, should be lined to prevent condensation damage to any archive paperwork. The Clerk to ensure that any containers chose should include appropriate feet for standings.
Proposed: Cllr Jones Seconded: Cllr Kelly
AGENDA ITEM 9 – PLAYING FIELD TREE FELLING / CARVING
CL/73/23.09.19
There is a suggestion that the trees to be felled on the playing fields, after recommendation on health and safety grounds from Snowdonia Tree specialist Rhydion Roberts, could possibly be made into tree carvings, featuring either an osprey or an otter as the subject, as an amenity and tourist attraction for the community.
The Clerk outlined the costs for felling, and carving. It was felt by Cllr Richards that using both trees for this purpose may be excessive, from both a cost point of view and perhaps being seen as ‘over the top’. It was agreed that this was a sensible suggestion, Cllr Lloyd felt that the idea would add something different to that end of the village, especially in the context of the increasing use of the playing field. Cllr Kelly was concerned about how such carvings might deteriorate. The Clerk said that carvings in Macra Carpa should be treated just once a year with Dane Oil preservative.
Another aspect of such an installation would be the planting of five hardwood trees on the playing field, as an avenue, along the Station Road boundary. Such plantings have been promised as a donation from Snowdonia.
The Clerk will request photographs from the artist and revised costs.
AGENDA ITEM 10 – VILLAGE BROCHURE 2020
CL/74/23.09.19
The Chairman noted that the matter was difficult to discuss in the absence of Cllr James Bradbury Willis. There will be an AA&I meeting however in early October, to discuss the matter, and what lessons are to be learned from the entire production process.
Cllr Richardson had reservations about the matter of free advertisements, which he felt was not a great idea.
The Clerk pointed out that the village map already had all businesses to hand.
The Chairman concluded the matter by referring Councillors to the forthcoming AA&I meeting to discuss the matter further and in greater detail.
AGENDA ITEM 11 – GWYNEDD COUNCIL REPORT
CL/75/23.09.19
Cllr Owen had nothing to report as Gwynedd Council had been in summer recess.
There was some work to be conducted by Network Rail on Copperhill Street. Cllr Owen confirmed that the main road from Aberdyfi to Machynlleth, for a stretch of about one mile or so, was to be resurfaced. The work may take up to 30 days. Delays are to be expected.
Cllr Jones asked whether the community gang is still working as the footpath and steps opposite to Literary Institute needs attention, as the buddleia is blocking the right of way.
Cllr Kelly noted that the Station Road corner needs clearing of weeds to improve the sighting line for vehicles exiting Station road. Clerk to instruct Tom Trefeddian.
The Chairman noted that the Nantiesin car park needs swift attention, as the Ivy and Buddleia is taking over. The Clerk to instruct Gwynedd accordingly.
Cllr Richards enquired about the SSSI area adjacent to the children’s playground, which he feels is suffering from an invasive plant taking over. He feels the problem needs registering with the appropriate authority. Cllr Owen said he would raise the matter at the next Harbour meeting at the Neuadd Dyfi.
To indicate an alternative view regarding the condition of the car park, Cllr Williams read an email, from a visitor hailing from St Dogmaels, praising this Council for the imaginative way the car park is presented.
Cllr Owen took the opportunity to say much the planting initiative has been praised by visitors to Aberdyfi and also the local community.
AGENDA ITEM 12 – PLANNING
CL/76/23.09.19
Discussion of Craig y Lanch development.
No re-application has been lodged and once again Council is being asked to support the project.
The Clerk confirmed that he had advised the applicants that this Council cannot pass comment or support the application until such time that the application to Snowdonia has been made and forwarded to this Council for discussion as matter of procedure.
AGENDA ITEM 13 – TREASURER’S REPORT
CL/77/23.09.19
The current finances are in fine fettle and a combination of revenue income from the main car park, Neuadd Dyfi car park, and various other sources, and precept has resulted in the Council being cash rich.
The Clerk is in the process of liaising with BDO Auditors over a number of small matters but it has been a clean audit overall.
Proposed: Cllr Lloyd Seconded: Cllr Kelly
AGENDA ITEM 14 – ONLINE BANKING
CL/78/23.09.19
Clerk confirmed that he had created a protocol which would ensure that strict procedures are now in place, enabling payments only to made by attendance in the office for payments by Clerk in the presence of Chairman and/or Vice Chairman, depending on the amount to be paid.
Proposed: Cllr Lloyd Seconded: Cllr Reynolds
AGENDA ITEM 15 – COMMITTEE REPORTS
CL/79/23.09.19
Cllr Kelly confirmed that the Caravan Committee meeting is to to be held tomorrow, Tuesday 24th September. Cllr Richards noted that in his opinion some areas of the caravan site needed attention, some signs were dilapidated and that the site perhaps might benefit from some investment.
AGENDA ITEM 16 – CORRESPONDENCE RECEIVED
CL/80/23.09.19
Modern Government Conference – Effective Responses to Complaints in the Public Sector 28th November.
Dr Libby Andrews – Thank you letter to Cllrs Lloyd and Tyrrell.
Cllr Richards – Email observing the use of inappropriate areas of the village for parking.
Gwynedd Council – Invitation to anyone who may be interested in being and Electoral canvasser for this year’s annual canvass.
One Voice Wales – The Meirionydd Area Committee meeting has been deferred from 11th September to 15th October.
Meirionydd Young Farmers – Thank you letter for the Council’s donation.
Snowdonia Nat. Park Town and Community Council Meeting – Thursday 3rd October, Neuadd Dydi, Aberdyfi 6.30 to 8.30.
Eluned Morgan – Eluned Morgan newsletter, directed to all Councillors.
Mike Searle – Letter of complaint about the Neuadd Dyfi car park.
Gwynedd Council – Barry Davies Penhelig Park events.
Gourmet Eggs – Letter of thanks and appreciation – Food Festival.
Dyfi Dogs – Poo bags payment.
Marian Rainbow – Thank you letter.
AGENDA ITEM 17 – PUBLICATIONS
CL/81/23.09.19
Clerks & Council Direct
The Clerk magazine
AGENDA ITEM 18 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
CL/82/23.09.19
The maintenance of the rose bushes adjacent to the Neuadd Dyfi toilets
Gwynedd’s Alun Wyn Jones has given this council permission to carry on. We just need to organise a team to carry out the work.
AGENDA ITEM 19 – ITEMS FOR RUSHLIGHT
CL/83/23.09.19
Clerk Vacancy
15 July 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 15TH JULY 2019
Councillors Present :-
Cllr D Williams – Chairman
Cllr Dewi Owen
Cllr Bryn Lloyd
Cllr Brian Kelly
Cllr David Owens
Cllr Bob Tyrrell
Cllr David Owen
Cllr Megan Reynolds
AGENDA ITEM 1 – APOLOGIES
CL/48/15.07.19
Cllrs J Bradbury Willis, S Bradbury Willis, G Jones and M Richards
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/49/15.07.19
Cllr Williams thanked Cllr Owen for standing in at short notice at the June meeting. He noted that the Mountain Rescue ream had a satisfactory callout and a positive outcome.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 17TH JUNE
CL/50/15.07.19
It was agreed that the minutes were a true and accurate record of ordinary meeting of 17th June
Proposed: Cllr B Kelly Seconded: Cllr B Tyrrell
AGENDA ITEM 4 – MATTERS ARISING
CL/51/15.07.19
M/162 Burma Road
Ownership of Burma Road land is still awaiting confirmation before any permanent installation of prevention measures regarding parking can be pursued. Existing boundary markers (GWR) suggest that the land is owned by Network Rail.
M/172 Public Toilets Revenue
The revenue from the main car has been paid by Gwynedd Council £8662.12p. Cllr Tyrrell wished to pursue the issue of whether or not the Community Council is receiving payment from the season ticket holders. The contract we have with Gwynedd Council suggests that this should be so, but requires clarity. The Clerk is to draft a letter/e-mail to Gwynedd and raise the issue. Cllr Lloyd agreed that this was an appropriate way forward, and Council agreed unanimously with this course of action. Cllr Lloyd wished to note that he had requested a price quote to clean the Neuadd Dyfi public toilets, as those on the quay, with a view to address the matter in the Autumn. He requested that the Clerk ask for a price from Furneaux to decorate as they had done for the Wharf toilets.
Cllr Tyrrell asked whether an independent check, with counters, might be a good idea, to help verify the high numbers for 2018/19. It was suggested that figures for this year, 2019/20, would help the verification process.
M/176 Aberdyfi Welcome Signs
The Clerk has discussed the project with Geri Davies and he will detach the signs for transport to Leander, after his farm contracting work has been completed.
M/21 Cliffside Shelter
The Clerk met with Alan this to discuss contract and associated insurance and liability issues regarding the Cliffside Shelter. The Clerk has the insurance details but awaits other information regarding method of working etc.
M/29 Poo Bins
The additional poo bin has been installed on Pont y Brics and collection arrangements have been made with Gwynedd Streetscene.
M/46 Playing Field Goalposts
Cllr Bradbury Willis has sourced cost for goalposts on the playing field. The matter was discussed and the suggested size option to pursue was ‘Mini’’, one only, as per the current position, without nets. The matter was approved in principle and the project is to be fully costed in time for the September Council meeting, as an agenda item.
M/46 Removal of Planters
Cllr Tyrrell confirmed that the beach steps planters were removed by Cllr Dewi Owen and he wished to thank him for his work.
AGENDA ITEM 5 – DELEGATION OF POWERS DURING SUMMER BREAK
CL/52/15.07.19
Delegation of powers to Clerk, Chair and Vice Chair during summer recess.
Proposed: Cllr Lloyd Seconded: Cllr Kelly
AGENDA ITEM 6 – GREENER TYWYN – PLAYING FIELD SUNDAY 18TH AUGUST
CL/53/15.07.19
Permission to use the playing field on the Sunday after the Food Festival
Proposed: Cllr Lloyd Seconded: Cllr Owen
Unanimous approval by Council
AGENDA ITEM 7 – PENHELIG PARK WEDDING EVENTS
CL/54/15.07.19
Cllr Tyrrell declared an interest regarding this matter and retired to public gallery, as he was in direct discussion with Gwynedd Council regarding this matter, and wished to be available to Council to respond to questions, as a resident of Penhelig Terrace.
Cllr Williams then outlined the background to this matter. There had been complaints after a wedding event last year on Penhelig Park regarding the nuisance impact in the locality, specifically that of amplified music, the lateness of the event and its alcohol licence, and the deemed antisocial behaviour of some of the guests. The matter had been brought to the attention of Barry Davies, head of Gwynedd Maritime, and responsible for the booking of such events on the Park.
In the aftermath of the event it had been understood by all parties that no further permissions were to be granted for events on Penhelig Park, and that only existing bookings for 2019 would be honoured. However it had been disclosed that another provisional event had been booked in for 2020, without officially informing Aberdyfi Community Council.
Cllr Tyrrell had been advised of the wedding event with 100 guests and a hog roast next year and asked Cllr Owen if he could respond. Cllr Owen indicated that he understood from Barry Davies that the event could only take place if there was permission from the Aberdyfi Community Council.
Cllr Tyrrell said that there had been considerable correspondence recently between himself and other residents in the vicinity of Penhelig Park, complaining to Barry Davies about events on the park generally and not just the 2018 event previously referred to by Cllr Williams: specifically the increased frequency of the events and also the nature of the events. They had become parties with loud amplified music, rather than more simple and less obtrusive wedding ceremonies. The resultant correspondence from Barry Davies assured that there would be no more functions apart from ceremonies and photography. Cllr Tyrrell was annoyed that despite representations to Barry Davis and the Licensing Department, a new event for 2020 was being considered. It was accepted that the events for 2019 would not be affected and would go ahead as per the contracts entered into between the interested parties.
Cllr Williams read a letter from a resident of Penhelig Terrace, detailing the disruption created by the latest wedding party.
The three main reasons for seeking greater event control are as follows:
1. The Penhelig Gardens are not big enough for such events and impact disproportionately on the normal use of the gardens by the public, with the facility restricting access for effectively four days. Also, having perhaps three of four weekends devoted to such events, all during the summer months, is simply too much in a short British summer.
2. Loud amplified music during a party disrupts the immediate environment. Other councils already have bans in place regarding amplified music in public places.
3. The park had become known as a place for quiet contemplation and a memorial for 3 Troop Commandos who fought in the Second World War and that as such it was perhaps inappropriate to hold such events in the park.
Cllr Tyrrell felt that there were potential solutions to the problem. Ceremonies only, no parties, no amplified music and no alcoholic beverages.
The following observations were made by Councillors
Cllr Lloyd expressed disappointment that the opinions of Aberdyfi Community Council were not sought by Gwynedd Council regarding the matter.
Cllr Kelly wished to know what had specifically been agreed for this year’s most recent event and had there been any issues regarding non-compliance. He also noted that perhaps the Neuadd Dyfi was a more suitable venue for wedding parties.
Cllr Owen suggested that the Clerk write to Barry Davies regarding any events that might be in the pipeline for 2020, and request that any e-mails sent to Cllr Owen over the last 12 months regarding events on Penhelig Park be forwarded to the Clerk.
Cllr Williams expressed concern at the prospect of a simple ‘blanket’ ban on events. He also wished it to be noted that, being part of the process of installing the memorial to the commandos, and listening to the views of the those still alive at the time of the memorial installation, that they would have had no issue with the park being used by all and sundry, for a multitude of activities, the memorial representing the freedom to do so, something for which they had all fought.
Cllr Tyrrell expressed his disappointment at Gwynedd Council’s failure to respond to letters and to address the issues and that if events causing a nuisance in the vicinity were not stopped, he would have to consider taking legal action to prevent them from taking place.
In that case he would feel the need to step down from Aberdyfi Community Council as he felt that it would not be appropriate for him to remain a Community Councillor whilst in a dispute with the County Council.
Cllr Tyrrell resumed his seat at the Council table for the remainder of the meeting.
AGENDA ITEM 8 – CLERK VACANCY JOB DESCRIPTION
CL/55/15.07.19
The draft copy for the Clerk vacancy was discussed. The vacancy will appear in July’s Rushlight and hence be advertised in the Cambrian News in September.
AGENDA ITEM 9 – GWYNEDD COUNTY COUNCIL
CL/56/15.07.19
Cllr Owen reported that Network Rail were unhappy about the Picnic Island Bridge closure and he understood that they felt a completely new structure was to be the only solution, including new load bearing beams to bridge the cutting for which to erect any new structure. The Clerk confirmed that he had perused the original paperwork for when the existing structure was installed and that it was indeed the responsibility of Gwynedd Council to maintain it.
On a more positive note, he was able to confirm that the affordable housing project was ahead of schedule and that the ‘demo’ showhome should be ready by the end of the year. Also, it appears that the Wharf refurbishment project has progressed And that tenders are due to be sent out in September, with a target of 2020 for potential start to the build programme.
Cllr Llloyd asked Cllr Owen the check on apparent disappearance of a green bin at the cemetery and also asked if it would be possible to extend the permitted car park time at the Chapel in the square from 45 minutes to 60 minutes, fitting in with Chapel usage.
Cllr Lloyd also expressed his concern that the empty dwelling on Maesneuadd had been renovated at obvious expense, when perhaps it could have left to house someone on need. He was aware of someone in the village who had been forced to sleep in the bus shelter. It was suggested that Huw Evans be invited to speak to Council in the Autumn. The Clerk is to organise accordingly.
Cllr Owen left the meeting for another appointment.
AGENDA ITEM 10 – PLANNING
CL/57/15.07.19
NP5/50/42B Ardudwy Cottage, Aberdyfi
Ground Floor extension APPLICATION VIA EMAIL
NP5/50/148B 6 Melin Ardudwy, Aberdyfi
Replace existing conservatory APPLICATION VIA EMAIL
AGENDA ITEM 11 – TREASURER’S REPORT
CL/58/15.07.19
Reserve policy will be prepared by the Clerk for September Council meeting.
Proposed: by Cllr Lloyd Seconded: by Cllr Reynolds
AGENDA ITEM 12 – ONLINE BANKING
CL/59/15.07.19
The Clerk is to set up online banking to facilitate BACS payment for suppliers, and will draft an approved protocol, in line with One Voice Wales templates, for the Finance Committee to agree, in advance of ratification at the September council meeting.
AGENDA ITEM 13 – COMMITTEE REPORTS
CL/60/15.07.19
No Committee reports
AGENDA ITEM 14 – CORRESPONDENCE RECEIVED
CL/61/15.07.19
Snowdonia National Park Town & Community Councils Meeting – Thursday 3rd October, Neuadd Dyfi.
Valuation Office – Request for information.
Elizabeth Berry – Newspaper cutting from the Great War, listing those who had served in the conflict of 1914 to 1918. It was agreed to discuss the matter with Avril Richards and suggest that a copy of the cutting be framed and hung in the Literary Institute. A letter of acknowledgement will be sent by the Clerk to Elizabeth Barry, of Haddington, who forwarded the cutting.
Snowdonia National Park – Draft Supplementary Planning Guidance – Affordable Housing. Draft available online.
AGENDA ITEM 15 – PUBLICATIONS
CL/62/15.07.19
The Clerk SLCC Magazine
Clerks & Councils Direct
AGENDA ITEM 16 – ITEMS FOR CONSIDERATION AT FUTURE MEETINGS
CL/63/15.07.19
Cllr Kelly suggested that a review of the village’s road signs would be a good idea, Particularly the disappearance of the Bearded Lake sign.
AGENDA ITEM 17 – ITEMS FOR RUSHLIGHT
CL/64/15.07.19
Aberdyfi Food Festival
Aberdyfi Paws Festival
Don’t Feed The Gulls
Clerk Vacancy
17 June 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 17TH JUNE 2019
Councillors Present :-
Cllr D Owen – Vice Chairman
Cllr Mike Richards
Cllr Bryn Lloyd
Cllr B Kelly
Cllr David Owens
Cllr B Tyrrell
Cllr S Bradbury Willis
Cllr J Bradbury-Willis
AGENDA ITEM 1 – APOLOGIES
CL/31/17.06.19
Cllrs Williams, Jones and Reynolds
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/32/17.06.19
Cllr Dewi Owen chaired the meeting as Cllr Williams had been called out by Mountain Rescue
AGENDA ITEM 3 – ANNUAL RETURN
CL/33/17.06.19
The annual Return was approved unanimously by Council for submission to the external auditors BDO.
Proposed: Cllr Lloyd Seconded: Cllr Kelly
AGENDA ITEM 4 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 28TH MAY
CL/34/17.06.19
It was agreed that the minutes were a true and accurate record of ordinary meeting of 28th May, subject to amendments by Cllr Richards.
It was agreed that in future the draft minutes would be ready for circulation 14 days before the prescribed Council meeting, giving Councillors plenty of time to make amendments after which time the final minutes would be circulated seven days in advance of meeting.
Proposed: Cllr James Bradbury Willis Seconded: Cllr Sara Bradbury-Willis
AGENDA ITEM 5 – REDACTED MINUTES
CL/35/17.06.19
After discussion with One Voice Wales seeking appropriate guidance, the minutes of April meeting, CL176/15.04.19, were redacted in accordance with the guidance received. The Clerk circulated the relevant paragraphs to all councillors for approval.
The Clerk is to seek further guidance on when and if it is appropriate to mention individual’s names in council meetings.
Proposed: Cllr Richards Seconded: Cllr Tyrrell
AGENDA ITEM 6 – MATTERS ARISING
CL/36/17.06.19
M/3/AGM External Auditors
The Clerk was able to confirm that he had been advised that the BDO External Audit 2019/20 was to be their last. Alternative arrangements were to be put in place by Wales Audit Office, possibly carrying out the process in-house.
M/162C Burma Road Parking
Ownership of Burma Road land is awaiting confirmation before any permanent installation of parking prevention measures regarding parking can be pursued. It is understood that it is owned by Network Rail.
M/172 Toilets Revenue
Still no sign of the BACS payment which was promised to be our account last Friday. Cllr Tyrrell pointed out that the original agreement agreed with Gwynedd indicated that 31st May was the date at which the money should be paid into ACC account. Gwynedd must be reminded of this stipulation.
M/176 Aberdyfi Welcome Signs
Leander have furnished a price for refurbishment of the signs, see correspondence. The Clerk will liaise with Cllr Tyrrell over the practicalities. Council agreed that Clerk should proceed with the project and obtain more detailed costings.
It was suggested by Cllr Lloyd that it was a project that could be funded by AA&I.
M/21 Cliffside Shelter
The Clerk is meeting with Alan this week to discuss the contract and associated insurance and liability issues regarding the Cliffside Shelter.
M/28 Gasworks NICOLE Conference, Lyons
The Clerk has spoken with Chris Meakin to be informed that the Gasworks project has been widely acknowledged as best practice and was commended accordingly.
M/28 Use of Plastic Food Containers
An extra poo bin will be installed at Pont y Bric boardwalk and the redundant Glasdon poo bag dispensers have been removed.
M/29 Chip Shop
Cllr Owens pointed out that he had checked with the chip shop and they were using cardboard containers and paper bags, not plastic as had been noted by a visitor to the village.
M/29 Lobster Pots on the Wharf
Cllr Owen had spoken with the harbourmaster and that any lobster pots not put out on station this summer, left on the wharf, will be moved to the storage compound. The amount of ropes on the wharf has been recognised as a hazard and should be dealt with as appropriate.
AGENDA ITEM 7 – COMMITTEE’S TERMS OF REFERENCE
CL/37/17.06.19
The Clerk has drafted terms of reference for the Finance Committee. They will be ratified or amended as required at Thursday’s Finance Committee meeting. To be forwarded with the Annual Return this Friday.
AGENDA ITEM 8 – RESIGNATION OF CLERK
CL/38/17.06.19
Confirmation that the Clerk will stand down officially on December 30th. His resignation letter to Cllr Dave Williams, Chairman was, in his absence, read to Council by Cllr Owen.
Cllr Lloyd suggested that work should commence immediately on seeking an appropriate replacement. He also felt that a replacement should preferably be in place, if at all possible, by October 31st. Cllr Tyrrell felt that the Finance Committee should drive the process of finding a suitable replacement and drafting a precise job description.
AGENDA ITEM 9 – REMOVAL OF ANY OTHER BUSINESS FROM FUTURE AGENDAS
CL/39/17.06.19
On One Voice Wales advice, ACC will no longer feature Any Other Business on its agendas. Instead there will be a section headed up as follows:
“Items for Consideration at Future meetings and/or Urgent Business”
The Clerk explained how this will work. Essentially, items discussed under this heading needing formal approval for action or financing will be earmarked for inclusion at a future Council meeting as an agenda item. Any urgent matters requiring action can be discussed and agreed for immediate attention and financing.
Cllr Owen also pointed out that any village maintenance issues were best raised under Gwynedd Council matters.
Proposed: Cllr Richards Seconded: Cllr James Bradbury Willis
AGENDA ITEM 10 – ACC COUNCILLORS’ ALLOWANCE Y/E MARCH 2020
CL/40/17.06.19
The Clerk asked all Councillors to complete the Councillors’ Allowance and return to the Clerk for filing.
AGENDA ITEM 11 – GWYNEDD COUNTY COUNCIL
CL/41/17.06.19
Cllr Dewi Owen had nothing to report and asked for questions from the floor.
Cllr James Bradbury Willis noted that the sand on the walkway was acting as an obstacle, especially to anyone with a baby buggy or wheelchair. Cllr Owen was able to confirm that he had spoken with the Harbourmaster and the matter was in hand.
Cllr Richards asked Cllr Owen if he had any update from Gwynedd Council on the impact on their revenues in the context of the changes to Business Rates & Council Tax on second homes. Cllr Owen reported that he had not received any further update and Cllr Richards said that it was therefore assumed the matter is with the Welsh Government. Cllr Owen said he would seek further updates and report back.
Cllr Richards noted that the gully crew had been in the village but not all the storm drains had been cleared. He said that the storm drain opposite Cartref was blocked and he suspected that tree root damage might be the problem. Cllr Owen said he would check with Gwynedd Highways and also confirmed that he had brought up the matter of Cllr Richards observations regarding the tree surgery carried out earlier this year on the tree in question. He confirmed that the tree was going to be inspected again. Cllr Richards re-iterated his concerns regarding the tree but emphasised his desire to preserve the tree as long as possible, through effective maintenance.
AGENDA ITEM 12 – PLANNING
CL/42/17.06.19
NP5/50/657A The Bungalow, Balkan Hill, Aberdyfi
Further correspondence received from Ruth Lyons APPLICATION VIA EMAIL
There was no apparent technical problem regarding the application, but Council had been made aware of objections from a local second home owner. There was no consensus to object to this application as a Council.
NP5/50/635B 17 Mynedd Isaf, Aberdyfi
The Clerk has discussed the matter with Jane Jones and Suggested that the plans may not be accurately drawn. The applicant Mr Myatt has queried this viewpoint. APPLICATION VIA EMAIL
AGENDA ITEM 13 – TREASURER’S REPORT
CL/43/17.06.19
The revenues for the Food Festival are up to date, and the increase in price from 60.00 to 90.00, allied to the revenues from the mobile kitchen, will impact positively on the Food Festival budget.
The Clerk noted that next year the Council Insurance renewal, or otherwise, will be subject the tendering process, rather than automatic renewal.
Proposed: by Cllr Lloyd Seconded: by Cllr Richards
AGENDA ITEM 14 – COMMITTEE REPORTS
CL/44/17.06.19
No Committee reports
AGENDA ITEM 15 – CORRESPONDENCE RECEIVED
CL/45/17.06.19
SLCC – National Conference 2019
Gwynedd Electoral Office – Review of Polling Places
Elaine Foot – Offer to scatter wild flower seeds on Neuadd Dyfi car park
Leander Signs – Cost confirmation for Aberdyfi welcome signs
AGENDA ITEM 16 – ANY OTHER BUSINESS
CL/46/17.06.19
Cllr Kelly Thanks to the harbourmaster for the erection of the new signs at the far end of the Pont y Bric boardwalk
Cllr Tyrrell asked whether the old planters on the beach/car park steps were going to be removed. Cllr Owen said the matter was in hand.
Cllr James Bradbury Willis asked about the possible provision of new goalposts on the playing field. The Clerk recalled that the matter was discussed some time ago and it was felt that one goalpost was sufficient for the playing field. Cllr James Bradbury Willis volunteered to source and cost a replacement ‘5 a side’ goalpost in time for the next Council meeting.
Cllr Owen brought up the matter of weddings on Penhelig Park and an application by someone living in Tywyn.
At this juncture, Cllr Tyrrell, as a resident of Penhelig Terrace, declared an interest.
There was some concern over Gwynedd Maritime positive response to the application, in its entirety, subject to approval from Aberdyfi Community Council, in light of the complaints after a wedding event last year.
The matter will be carried over as an agenda item for the July meeting.
AGENDA ITEM 17 – ITEMS FOR RUSHLIGHT
CL/47/17.06.19
Clerk’s Resignation
NICOLE Conference Commendation
Bike Ride Welcome
Polling Review
28 May 2019
MINUTES OF THE THIRTY FOURTH ANNUAL GENERAL MEETING OF THE ABERDYFI COMMUNITY COUNCIL AND THEREAFTER THE MINUTES OF THE ORDINARY MEETING OF THE SAID COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 28TH MAY 2019
Councillors Present :-
Cllr D Williams – Chairman
Cllr Dewi Owen
Cllr Mike Richards
Cllr Megan Reynolds
Cllr Gareth Jones
Cllr Bryn Lloyd
Cllr B Kelly
Cllr David Owens
Cllr B Tyrrell
Cllr S Bradbury Willis
Cllr J Bradbury-Willis
AGENDA ITEM 1 – APOLOGIES
CL/1/AGM/28.05.19
No apologies – full attendance
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/2/AGM/28.05.19
The Chairman thanked everyone for contributing to Council matters over the year. Acknowledging the fact that there were always going to be differences of opinion regarding matters discussed at Council, Cllr Williams note that issues were resolved after discussion, and that councillors moved on accordingly.
AGENDA ITEM 3 – ANNUAL RETURN
CL/3/AGM/28.05.19
The draft Annual Return for 2017/18, in readiment for forwarding to the External Auditors BDO, was presented to Council for approval, in advance of ratification at the next Council meeting on 17th June, to meet the BDO/Wales Audit Office deadline of June 28th.
The Clerk noted that the Return indicated increased levels of income for the financial year which needed to be viewed in the context of donations from AA&I to be used for village projects, such as the new Wharf planting scheme.
On balance, the figures were in line with audit expectations and also in line with the budget projections for the financial year 2018/19.
Matters which will impact on the expenditure budget for the 2019/20 financial year are the donations which will be made to the Neuadd Dyfi from the Council precept for the year, and a 50% share of the net revenues from the Neuadd Dyfi pay & display car park.
However, this will be offset as a result of extra income this year from the agreement with Gwynedd Council whereby this Council will receive 10% of the net receipts from the main car park, after deduction of £6000 for public toilet maintenance. The net amount is yet to be confirmed but should be in excess of £7000 and Gwynedd have suggested that this will be paid by BACS into ACC account in the next few weeks.
BDO have requested that ACC provide Terms of reference for each committee for forwarding with the Annual Return.
The Clerk will present the finalised budget along with the Annual Return, for official approval at the next Council meeting.
AGENDA ITEM 4 – ELECTION OF OFFICERS 2019/2020
CL/3/AGM/28.05.19
CHAIRMAN
The Chairman, Cllr Williams, assumed his position as Chairman for his second year in office, and requested the Vice Chairman to seek a proposer and seconder accordingly.
Proposed: Cllr Gareth Jones Seconded: Cllr Bryn Lloyd
Cllr Williams was voted in unanimously
The Vice Chairman, Cllr Dewi Owen, assumed his position as Chairman for his second year in office, and requested the Chairman to seek a proposer and seconder accordingly. Proposed Cllr Bob Tyrrell Seconded Cllr Bryn Lloyd
Cllr Dewi Owen was voted in unanimously
CL/5/AGM/28.05.19
PLANNING COMMITTEE
The whole Council
CL/6/AGM/28.05.19
ABERDYFI ADVERTISING & IMPROVEMENTS COMMITTEE
The whole Council, except for Cllr Tyrrell
CL/7/AGM/28.05.19
ABERDYFI LITERARY INSTITUTE MANAGEMENT COMMITTEE
Cllr G Jones (Chair)
CL/8/AGM/28.05.19
HARBOUR ADVISORY COMMITTEE
Cllr Tyrrell
CL/9/AGM/28.05.19
ONE VOICE WALES
Cllr D Owen with Cllr B Lloyd as Deputy
CL/10/AGM/28.05.19
NEUADD DYFI MANAGEMENT COMMITTEE – COUNCILLORS WITH A VOTE
Cllrs Lloyd, Owen, Reynolds, Williams & Kelly
CL/11/AGM/28.05.19
RICHARD WILLIAMS AND RICHARD ROBERTS TRUST FUND
Cllrs Owen, Richards with Cllr Reynolds as Chair and Cllr Williams as Trustee
CL/12/AGM/28.05.19
LEWIS LLOYD TRUST
Cllr Reynolds
CL/13/AGM/28.05.19
MEIRIONYDD ACCESS GROUP
This committee has not been represented since Cllr Bates stood down. It was decided to continue to hold in abeyance until such time a permanent decision regarding its future can be made. It was agreed that ACC should contact Merionydd Access Group to advise of the situation and request minutes be forwarded to ACC until such time as a representative from ACC may come forward.
CL/14/AGM/28.05.19
TYWYN AND DISTRICT MEMORIAL HOSPITAL APPEAL FUND
Cllr Reynolds to continue, with Cllrs Lloyd and Tyrrell as deputies
CL/15/AGM/28.05.19
ALLOTMENT SUB-COMMITTEE
Cllrs Richards, Reynolds and Jones
CL/16/AGM/28.05.19
FINANCE COMMITTEE
Cllrs Williams (Chairman), Owen (County Councillor) & Cllr Lloyd as past Chairman
CL/17/AGM/28.05.19
RE-APPOINTMENT OF INTERNAL AUDITOR
Council re-appointed Mr Steve Lister for the year 2019/20, in accordance with minutes.
CL/124/21.01.19, January meeting 2019
CL/18/AGM/28.05.19
STANDING ORDERS AND FINANCIAL REGULATIONS
The Council agreed its willingness to adopt these documents, copies of which are available for inspection in Council office.
THE BUSINESS OF THE ORDINARY MEETING IS NOW RECORDED
AGENDA ITEM 5
CL/19/28.05.19
Receive and confirm minutes of the ordinary Council meeting 16th April. Amended agenda item 9 at Cllr Tyrrell’s request.
Proposed: Cllr David Owens Seconded: Cllr Kelly
AGENDA ITEM 6 – MATTERS ARISING
CL/20/28.05.19
M/141 Website
The Clerk spoke with Nigel Upton last week and the matter proceeds.
M/127 Wharf Toilets
Cllr Sara Bradbury-Willis’ observation regarding the absence of baby-changing facilities in the wharf public toilets, and her correspondence with Gwynedd had reaped rewards, and there were now facilities in both ladies and gents facilities.
Cllr Lloyd took the opportunity to note that the Neuadd Dyfi public toilets were in a poor state.
The Clerk had a conversation with Alun Wyn Jones regarding TUPE implications of changing the toilets cleaners. It was understood that the TUPE situation was not the problem it once was if alternative arrangements were to be considered.
M/158 Council Telephone Installation
The Council has a new digital phone system, operative last Friday. This has been promised to reduce overall costs.
M/138 Michael Barnes Replacement
It was noted that Pennal Garden Services needed constant monitoring and Cllr Richards noted that the frequency of cutting needed to increase. The process will be monitored.
M/162A Playground Gate
Tom Jones has commenced re-installation of the gate which should be completed this week.
M/162C Burma Road Parking
The Clerk has spoken with Geri Davies regarding the placing of substantial rocks on Burma Road to help prevent nuisance parking. We await a costing.
M/172 Toilets Revenue
The Clerk has spoken Bethan Roberts and been advised that the payment of our 10% share of the main car park revenues should be paid by BACS next week. The exact figure has not been confirmed but it should be in the region of £7000 after deduction of £6000 for toilet maintenance.
M/176/ Aberdyfi Welcome Signs
The Clerk had sourced the original suppliers of the Aberdyfi welcome signs, Leander, who confirmed they would be able to renovate the signs. We await their further response.
AGENDA ITEM 7 – CLIFFSIDE SHELTER
CL/21/28.05.19
The responsibility for the cleaning contract for the Cliffside Shelter will be passed from AA&I to Aberdyfi Community Council. Cllr Lloyd pointed out that a formal contract structure will be formulated by Council, a contractor employed, and the funding will be sourced through AA&I. Thus appropriate insurances, health and safety, & risk assessment issues can be resolved
Proposed: Cllr Gareth Jones Seconded: Cllr Megan Reynolds
AGENDA ITEM 8 – DATES FOR JUNE AND JULY COUNCIL MEETINGS
CL/22/28.05.19
Monday 17th June
Monday 15th July
There is no Council meeting in August
AGENDA ITEM 9 – COMMITTEES’ TERMS OF REFERENCE
CL/23/28.05.19
The BDO Audit required us to provide terms of reference for each Council Committee. Could each Chair liaise with the Clerk before the next Council meeting, at which time the Annual Return will be due for signing off, to agree wording of the terms.
AGENDA ITEM 10 – PAY & DISPLAY PARKING MACHINE, NEUADD DYFI
CL/23/28.05.19
The Clerk can confirm the costs for conversion as follows:
Software :-
Initial Setup – £1,500
Merchant ID – £250
Transaction Charge – 10p per payment
Debit Card Charge – 0.362% per transaction
Credit Card Charge – 1.2% per transaction
Hardware :-
The approx. upgrade figure would be in the region of £1,600 to £1,700.00 plus VAT to include all new hardware, software, callout and engineer labour.
It was suggested by the Clerk that the matter be held over until the Autumn, when car park use tails off.
Cllr Lloyd agreed with this course of action. Cllr Tyrrell asked whether it would be possible to standardise the charging to make the task of paying by cash, and also whether the charges could increase.
There were concerns about the number of vehicles which were parked without having paid for a ticket, many of which were local, emanating from the Penrhos Garage. Cllr Jones also pointed out that the coach parking was restricted.
AGENDA ITEM 11 – GWYNEDD COUNCIL REPORT
CL/24/28.05.19
Cllr Owen confirmed that Gwynedd Council’s AGM appointed Edgar Wyn Owen, from Caernarfon, as Chairman and there was some disquiet that both chair and vice Chair were Plaid Cymru, but the democratic processes were followed.
The issue of second homes was discussed and that there were a high number of second homes now registered as businesses. Cllr Richards wanted to know whether the policy was now impacting negatively, contrary to intention, on Gwynedd revenues. He also suggested that the policing of the system was very feeble.
Gwynedd Council seemed unable to provide information.
Cllr Jones thanked Cllr Dewi Owen for eventually getting the sewage problem at Neuadd Dyfi has been resolved, hopefully for the long term.
AGENDA ITEM 12 – PLANNING
CL/25/28.05.19
NP5/50/635B 17 Mynedd Isaf, Aberdyfi
Consultation APPLICATION VIA EMAIL
There was concern over the accuracy of the drawings as Cllr Kelly checked the plans. The extent of the building work seems to go right to the edge of the roadway. This needs checking.
AGENDA ITEM 13 – TREASURER’S REPORT
CL/26/28.05.19
The revenues for the Food Festival are up to date, and the increase in price from 60.00 to 90.00, allied to the revenues from the mobile kitchen, will impact positively on the Food Festival budget.
Proposed: Cllr Jones Seconded: Cllr Lloyd
AGENDA ITEM 14 – COMMITTEE REPORTS
CL/27/28.05.19
No Committee reports
AGENDA ITEM 15 – CORRESPONDENCE RECEIVED
CL/28/28.05.19
One Voice Wales – Training/Planning Aid 11th June
Avril Richards – Email referral from visitor to Aberdyfi regarding the use of plastic containers by the local chip shop. Was there anything we could do? A topic for future discussion perhaps, in the context of encouraging a campaign to drive a village eco project. Agenda item perhaps for the public meeting in November
Playsafety – Email advising of the forthcoming inspection of our playground (June)
Advisian – Letter of confirmation that the gasworks project is part of an International Conference in Lyon (NICOLE) in June. It will be a case study for brownfield land regeneration.
Dail Dysynni – Thank you letter.
Pen Llyn a’r Sarnau SAC – Carbonquest volunteers request
Time and Tide bell – Peter Gingold email regarding the future of the Time and Tide Bell.
Gwynedd Highways – Email from Adrian Williams reference the Macra Carpa tree opposite Cartref.
Angela Knox – Formal letter of complaint regarding matters surrounding the brochure production. A formal response will be prepared by Cllrs Williams, Richards and the Clerk.
Louis Hiatt – Email outlining his reservations over the way the brochure was prepared, with some suggestions.
AGENDA ITEM 16 – ANY OTHER BUSINESS
CL/29/28.05.19
Cllr Richards Extra poo bins still required at Pont y Brics
The lobster pots on the wharf are still a matter of concern, some of which Cllr Richards maintains have been there for two years. It was pointed out that it is and always has been a matter for Gwynedd Harbour Authority
Cllr Sara Bradbury-Willis A member of the public had expressed concern about the use of weed killer on the allotments. Cllr Sara Bradbury-Willis is to discuss the matter further with the Clerk.
AGENDA ITEM 17 – ITEMS FOR RUSHLIGHT
CL/30/28.05.19
CarbonQuest
Time & Tide Bell
Wharf Gardens Planting Update
15 April 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY, 15TH APRIL 2019
Councillors Present :-
Cllr D Williams – Chairman
Cllr Dewi Owen
Cllr B Kelly
Cllr David Owens
Cllr B Tyrrell
Cllr S Bradbury Willis
Cllr J Bradbury-Willis
Llyr Thomas – Natural Resources Wales
In advance of the formal meeting, Chairman Cllr Dave Williams welcomed Llyr Thomas from Natural Resources Wales, invited by Cllr Tyrrell, to give a talk and update on NRW matters, specifically water quality issues in Aberdyfi and in particular the serious issue of sewage outfall from Plas Panteidal.
See agenda item 6, Plas Panteidal Sewage Outfall
There followed a brief discussion regarding the bathing waters around Aberdfyi beaches. Cllr Williams thanked Llyr for attending the meeting and also Cllr Tyrrell for organising the presentation.
AGENDA ITEM 1 – APOLOGIES
CL/164/15.04.19
Cllrs Reynolds, Richards, Lloyd & Jones
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
CL/165/15.04.19
The Chairman reminded the meeting that Day on the Quay was taking place on the wharf on Easter Saturday. He also asked Cllr Tyrrell to pass on thanks to Jenny Tyrrell and all the volunteers for the highly successful beach clean.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 18TH MARCH
CL/166/15.04.19
It was agreed that the minutes were a true and accurate record of ordinary meeting of 18th March.
Proposed: Cllr Brian Kelly Seconded: Cllr James Bradbury-Willis
AGENDA ITEM 4 – MATTERS ARISING
CL/167/15.04.19
M/138 Michael Barnes Replacement
The clerk has established Paul Reeves will assist with Michael Barnes duties when possible, bearing in mind Paul’s responsibilities with Gwynedd Council. Aled Evans will take over the grass cutting of the wharf, on a three week cycle, and also the cutting of the playing field. Aled has also been retained to look after the footpaths (note – Liz Haynes from Gwynedd has has been very complimentary with regard to Aled’s work last year.) Aled will dispose of all garden waste.
M/117 Leases
The revised maps have been forwarded to Arwel Williams and the Clerk awaits a response. M/127 Toilets steam cleaning and painting
The toilets have been steam cleaned by Louis Hiatt and decorated by Simon Furneaux. The gable woodwork cannot be done until the weather warms up a little. Cllr Williams commented how much improved the toilets were after the work.
Cllr Sara Bradbury-Willis had attempted to use the bay changing facility in the ladies and found it was, in her opinion, not fit for purpose. Cllr Owen noted that had been many requests lodged with the TIC for a baby changing facility in the gents toilet.
M/135 Memorial Benches
Cllr Tyrrell has issues regarding the charging regime for the memorial benches. It is recommended that the benches should in fact be ‘leased’ rather than have them purchased and owned by individuals.
M/141 ACC Website
The Clerk is working with Nigel Upton on the first pages of web site preparation, compiling copy and photographic reference.
M/155 Contactless P&D Machine – Neuadd Dyfi Car Park
The Clerk has today received initial response from Capita, Dave Adamson, and we are to expect a call from their public sector sales department this week to advise and cost the project.
Cllr Owen noted that there were issues regarding the occasional gremlin with regard the pay by card pilot ticket machine in the main car park. Cllr Sara Bradbury-Willis asked whether there was a contact telephone number on the pilot machine.
M/145 Wharf Gardens Committee
The planting has progressed very well and the next phase of planting has been earmarked for April 26th, time to be confirmed by Cllr Lloyd. To be publicised in Rushlight.
M/157 Planning
Hafan. The clerk has registered an enquiry with Snowdonia Planning regarding the question of whether there is a percentage limit on the floor area that can be applied for in the context of an extension, as discussed last meeting. Their response was received today with clarification – there are no ‘hard and fast’ rules regarding the percentage increase in floor area of any extension. It is a matter of judgment.
M/158 Treasurer’s Report
Update – The Clerk has ‘ordered’ a new phone service from BT, with limited success. Clerk will relate the sorry tale.
M/159 Committee Reports
Storage area The harbour Authority has erected high fencing at the fishermens’ storage area and already looks more presentable. The Clerk has been advised that the fishermen will be working with the harbourmaster and the Yacht Club with final clearing, due to happen within the next couple of weeks.
Sand dunes erosion The Clerk has met with Gareth Pritchard at the golf club. They to submit plans for a new entrance to the golf club and wanted confirmation of the land ownership issues in the vicinity. The Clerk took the opportunity to enquire about the correspondence which may confirm, ot otherwise, the details of an egreement regarding the long term maintenance of the boardwalk, and whether Gwynedd Council bore any responsibility. Gareth felt there was such an agreement but has been unable to located relevant paperwork.
M/160 Correspondence Bob Nickless, Main Car Park
The Clerk has met with Bob Nickless and he is to draft a brief proposal for Gwynedd to ponder, outlining how he and a few volunteers might tidy up a number of areas of the car park which are of concern, in the context of village presentation
M/162A Broken Gate Post – Playground
The Clerk has requested Tom Trefeddion to quote on replacing the post and gate. We await Tom’s response. Promised for this week.
M/162B Sand on the Beach Slipway Area
The Harbourmaster has indicated that the sand will be cleared this week, in advance of the benches re-instatement after renovation.
M/162C Burma Road
The Clerk is going to get a price from Geri Davies regarding the placing of large rocks along Burma Road to prevent or at least discourage the parking of vehicles in the vicinity.
AGENDA ITEM 5 – PICNIC ISLAND BRIDGE
CL/168/15.04.19
Cllr Owen de-briefed Council on Outward Bound’s correspondence, through Centre Manager Al Crisp, with an independent engineer, regarding a replacement bridge over the railway track to Picnic Island. The price indicated, around £50,000, is considerably cheaper than Gwynedd Council’s cost estimate. Outward Bound have indicated that they will cover some of the cost of the installation and will be looking for further financial support. Al Crisp will lead discussions with Network Rail and other interested parties, including Gwynedd Council and Snowdonia National Park. The Clerk noted that the proposed solution, utilising modular construction, would help negate on site problems with regard to Network Rail. Cllr Owen wanted to drive the project without further delay and noted that Peter Rutherford, Snowdonia National Park Secretary Access Committee, is very concerned about the safety issues and will also be taking up the matter with Gwynedd Council. Cllr Tyrrell felt that a donation from the community, either through AA&I and ACC would be deemed appropriate. The Clerk suggested that Al Criso should lead the discussion process
AGENDA ITEM 6 – PLAS PANTEIDAL SEWAGE OUTFALL
CL/169/15.04.19
Llyr Thomas confirmed NRW had amalgamated with the Forestry Commission to facilitate closer liaison over matters of joint concern. He confirmed that Plas Panteidal has a numeric discharge permit whereby the outfall is measured on a regular basis.
Although Plas Panteidal is considered a low pollution risk, it has been designated as non-compliant and a notice was served last year. In the context of no action to rectify the situation, the matter is now in the hands of NRW legal department in Cardiff.
Although the outfall was unpleasant and represented a social nuisance, the dangers to public health were technically minimal, although the extent of the impact on the community was recognised by NRW. Cllr Tyrrell noted how the situation was potentially impacting negatively on visitors to Aberdyfi and as such was a matter of urgency.
AGENDA ITEM 7 – GWYNEDD COUNCIL REPORT
CL/170/15.04.19
Cllr Owen confirmed that there had been significant Cabinet changes in Gwynedd Council, along with changes at the lower ranks. The concern is that representation in the southern part of Gwynedd County has been greatly reduced and only time will tell how this might impact in the long term.
AGENDA ITEM 8 – PLANNING
CL171/15.04.19
NP5/50/716B Penhelyg Uchaf, Aberdyfi
Demolish existing dwelling and outbuildings and construction of replacement dwelling, conversion of outbuilding to garage/play barn, installation of private sewage treatment plant, formation of new driveway and parking area and associated engineering/landscaping works. (RESUBMISSION)
NP5/50/588D 4 Plas Panteidal, The Old Stables, Aberdyfi
Replacement windows. Cllr Kelly pointed out that the address was incorrect in that the Stables are not number 4. Other anomalies, which did not impact directly on the application, were also noted. Cllr Kelly offered to contact the builder to raise the matter. (APPLICATION)
AGENDA ITEM 9 – TREASURER’S REPORT
CL172/15.04.19
The Clerk indicated that the BDO Annual Return notification appeared to indicate no serious issues should impact this Council and the full ACC budget and draft return should be ready for the next Council meeting on Tuesday May 28th
Councillor Tyrrell wondered whether the income from Gwynedd Council’s annual and bi-annual car parking permits are now included by Gwynedd Council when calculating the car park revenue and our 10% share of it.
The car parks agreement itself states that only cash payments from pay and display machines are included, but a subsequent side letter from Gwynedd clarifying some points in the car parks agreement confirms that any income received from methods of payment other than from pay and display cash payments will be included in calculating Gross Car Park Revenue.
It was agreed that we would wait until after Gwynedd’s first payment to us at the end of May before raising this with them and also to check that the income from the new card payment machine has also been included in the calculations.
Proposed: Cllr Kelly Seconded: Cllr James Bradbury-Willis
AGENDA ITEM 10 – COMMITTEE REPORTS
CL/173/15.04.19
Neuadd Dyfi
Cllr Kelly updated Council on the largely satisfactory conclusion to the long term building programme, and the finances and bookings are looking healthy. Cllr Kelly confirmed that the old school honours board has been located and will be restored in due course.
The internal refurbishment programme has also progressed well.
AGENDA ITEM 11 – CORRESPONDENCE RECEIVED
CL/174/15.04.19
Wales Audit Office/BDO – Annual Audit papers
Time and Tide Bell – Letter from recently appointed Producer and National Coordinator, Peter Gingold
Outward Bound – Email regarding the Picnic Island Bridge
SLCC – Training Conference, website accessibility regulations
Gwynedd Council – Detail of £150,000 grant for upgrading public toilets
Gwynedd Council Highways – Closure of Copperhill Street, April 24th, from 01.00hrs
Snowdonia National Parc – Copy of letter to Gwynedd Council outlining considerable concern over the closure of Picnic Island Bridge
Dail Dysynni – Thank you letter
Fly the Red Ensign – Request to fly the Red Ensign for Merchant Navy day 3rd September 2019
Wales Air Ambulance – Thank you letter
ROSPA – Email confirmation of playground inspection, June
Cllr Richards – Email to the Clerk. It was agreed to discuss the matter further when Cllr Richards is present.
AGENDA ITEM 12 – PUBLICATIONS
CL/175/15.04.19
Clerk and Councils Direct
The Clerk Magazine
AGENDA ITEM 13 – ANY OTHER BUSINESS
CL/176/15.04.19
Cllr Bradbury-Willis raised the issue of the kissing gate across the railway opposite Trefeddian Hotel. The Clerk confirmed that he had discussed the issue, on site, with Rhydion Mason of Network Rail and that the matter would be looked at on the grounds of safety. Cllr Gareth Jones indicated that the land in question was owned by Aberdyfi Golf Club.
Cllr James Bradbury-Willis enquired whether the electronic boxes that have been installed around the village are to do with speed monitoring in the village. No notification had been received by the Clerk.
Cllr Tyrrell asked whether there had been any follow-up from Gwynedd Road safety department. He suggested that any such visit should include a trip through the village at the currently designated speed limits to show how inappropriate they are in such a small village with high levels of pedestrian traffic, particularly in the summer season.
Cllr Tyrrell felt that the Aberdyfi welcome sign on the road from Tywyn did no credit to the village because of its deteriorating condition. It should be either renovated or replaced.
Cllr David Owens raised the matter of the new Aberdyfi brochure published by AA&I, and that a number of local businesses indicated that they had not been contacted for inclusion.
Cllr Dewi Owen noted that the brochure was very high quality but he had been advised that 20 local businesses were not included in the brochure, some of which were in last year’s brochure and some had not been contacted at all for inclusion. He had been asked what the Council was going to do about it. After discussing the issue with Cllr Lloyd, Chairman of AA&I, it had been agreed to arrange a special meeting of AA&I to address the matter. It was felt that the problem may have been avoided if appropriate proof reading had been carried out.
Cllr James Bradbury-Willis responded to the criticisms by reference to his records. The brochure project was taken over by AA&I for ATC after the 2015 production. The process of placing adverts has been in place since that time.
Cllr Bradbury-Willis suggested that if demand dictated, the brochure could perhaps be expanded next year to accommodate a greater number of inclusions. This year 46 adverts placed.
Cllr Tyrrell sought clarification and wondered why this year the problem had been brought to focus.
Cllr Sara Bradbury-Willis noted that Lucy Cave had sent emails to AA&I members regarding the treatment she had, verbally, on messages and on her phone from a business in Aberdyfi.
Chairman Cllr Williams tried to bring the meeting to order and address the matter in a calmer manner.
Cllr Kelly suggested that the brochure had been printed, was ‘water under the bridge’ and that lessons should be learned for next year, and that processes should be put in place to avoid a repeat of this year.
Cllr David Owens acknowledged the amount of work that had been put in this year.
Cllr Williams noted that next year the situation can be avoided by noting the shortcomings of this year and that the focus should now be on how best to rectify this problems that have been brought to light for 2019. As a small community we must strive to live and work together and move forward.
Cllr Tyrrell felt that for the future, every business should be given written confirmation of the brochure preparation well advance of initial page planning.
Cllr David Owens noted that lessons need to be learned from this year and move forward.
Cllr Dewi Owen again pointed out that careful proof reading would have avoided the current situation.
Cllr Williams reminded the meeting that this was still technically an AA&I matter that needed resolving and also ensuring that the situation does not occur again. Cllr James Bradbury-Willis wished it to be recorded that if there are businesses who feel aggrieved that they are not in the brochure this year, it was not intentional. The Chairman thanked everyone for their input regarding a sensitive matter.
Cllr Brian Kelly said that the toilet sign needed attention There are some low lying branches at the Catholic Church which need attention
The CCTV is still inoperative and the Clerk confirmed that he was awaiting confirmation from Crime Prevention that the matter was being addressed.
AGENDA ITEM 14 – ITEMS FOR RUSHLIGHT
CL/177/15.04.19
Day on the Quay
Literary Institute membership
Wharf Planting
AA&I Co-opted members
Meeting closed at 21.45
18 March 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI
ON MONDAY, 18th MARCH 2019
Present were :-
Cllr D Williams Chairman
Cllr S Bradbury Willis
Cllr J Bradbury-Willis
Cllr B Kelly
Cllr David Owens
Cllr B Tyrrell
Cllr Mike Richards
AGENDA ITEM 1- APOLOGIES
CL/150/18.03.19
Cllrs Dewi Owen, Megan Reynolds, Gareth Jones & Bryn Lloyd
AGENDA ITEM 2- CHAIRMAN’S ANNOUNCEMENTS
CL/151/18.03.19
The Chairman noted that the village had been very busy for half term in the context of good weather, with our beaches busier than ever before, for March.
Retired Councillor Brian Bates had this morning been admitted to Bronglais Hospital with a chest infection. Council wished him well.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 18th FEBRUARY
CL/152/18.03.19
It was agreed that the minutes were a true and accurate record of ordinary meeting of 18th February.
Subject to amendment to Minute 141. This amendment has been agreed and updated as per this written copy of the minutes.
PROPOSED by Cllr Brian Kelly and SECONDED by Cllr Bob Tyrrell
AGENDA ITEM 4 – MATTERS ARISING
CL/153/18.03.19
M/138 Michael Barnes replacement
The clerk is in discussion with Paul Reeves, from the village, who has expressed interest in fulfilling some, if not all, Michael Barnes duties in the village. Michael Barnes has agreed to pop in the Council office to detail his work duties as an aide memoir for the Clerk to discuss with Paul Reeves. Cllr Tyrrell suggested that Aled Evans be approached with regard to grass cutting. The Clerk will follow up. The matter of disposing of garden waste must also be addressed.
M/117 Leases
The Clerk awaits a response from Arwel Williams in Gwynedd legal department to ascertain whether the remaining outstanding issues can be addressed directly by his department without recourse to Estates Department.
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M/127 Toilets steam cleaning and painting
The Clerk has submitted the insurances and work plans to Alun Wyn Jones for written approval, after which the contractors can be briefed and work dates arranged.
M/135 Memorial benches
Cllr Tyrrell has requested an e-mail of from Alun Wyn Jones confirming his agreement with regard to ACC taking over the memorial bench responsibility along Seaview Terrace. It is felt that this is a prerequisite before considerable time is spent on the draft legal agreement which will clarify how such an arrangement will work with interested parties.
There was a discussion on the best way to operate the scheme. It was agreed that that any discount negotiated with the provider should be passed on in full to the purchaser, and that a nominal one off fee of £50.00 for annual cleaning should be charged, for a period of ten years from date of installation.
M/141 ACC website
The Clerk and Cllr Kelly have met with Nigel Upton and the project is now underway.
M/144 NatWest
The clerk, after discussing the matter of electronic banking directly with NatWest Business Banking, has been informed, in direct contradiction of previous conversations, that a service as indicated, for this Council, is not available.
The Clerk has spoken with One Voice Wales Paul Egan regarding the matter and a lengthy e-mail has resulted. There are protocols in place for Clerks to adopt which are not straightforward.
The Clerk indicated that the protocols suggested were clumsy and that for the time being the he suggested that the existing processes should stay in place until such time that the matter can be resolved easily. Cllr Kelly outlined his experiences, through Barclays Bank, with several community accounts, whereby the treasurer can commence the payment process but required a counter signing process. The Clerk agreed that electronic banking was an inevitability but felt that by waiting a little longer a simple process might become available. The Clerk will pursue the matter further after the Annual Return has been completed, in the Autumn.
M/145 Wharf Gardens Committee
Work on the village planting has moved on rapidly and the project is well underway. Cllr Lloyd reports that the community has responded very positively to the initiative with everyone most supportive. It appears that the project will not only save the community some money but that we will achieve a higher standard of work from the volunteers.
Penhelig Park is now planted, thanks to Clare and Emma. He requests that the Clerk write to Al Crisp at Outward Bound thanking him for loan of van to collect the plants from Derwen, who have agreed to come to Aberdyfi to give advice on the planting.
Also, Mark from the Dovey Inn is approaching his bosses at Brains with a view to sponsoring to some degree the planting on the wharf gardens and also Penhelig Park.
Cllr Tyrrell advised the meeting that there was a volunteers’ day on Saturday March 23rd 0900 to 1300. To be publicised on Facebook and Rushlight.
53
AGENDA ITEM 5
SCHOOL HONOURS BOARD
CL/154/18.03.19
The school honours board has been rescued from the demolition crew at the old school building and will be renovated by Sam Parry from Pennal. The initiative has been driven by Doris O’Keefe. AA&I has agreed to cover the cost of renovation and it will be stored appropriately until such time a display location can be identified. Cllr Sara Bradbury-Willis also wanted to know the whereabouts of the school frieze and the ‘shell picture’. The Clerk will follow this up and check with Des George at the Neuadd Dyfi.
AGENDA ITEM 6
CONTACTLESS PAY & DISPLAY TICKET MACHINES
CL/155/18.03.19
Gwynedd have installed a card reader ticket machine, as a one of six in the county, in the main car park. The clerk has followed this up with Metric and we can have such a machine on the Neuadd Dyfi car park. Assuming there is internet connection, via roaming, where the machine is located. Assuming there are no technical barriers, we could have an installation within six weeks of placing an order. Installation would cost in the region of £1800.00. The Suggested payment service provider is Capita.
The Clerk awaits further information from Capita. The contact Dave Damson is on annual leave at this moment.
Cllr Tyrrell suggested that a sign could be erected in the main car park to direct people to the cashless option machine.
There followed a discussion regarding the revenues from the main car park. Cllr Williams noted Cllr Tyrrell’s observations and requested the Clerk to add the matter to the April meeting agenda.
AGENDA ITEM 7 – GWYNEDD COUNCIL REPORT
CL/156/18.03.19
Cllr Owen was unable to attend this Council meeting because of ill health. Therefore no Gwynedd Council report. However, it was confirmed by the Chairman that Cllr Owen had attended the Gwynedd Council meeting which ratified the Council tax increase for the 2019 year was 5.8%. Not welcome but not as high as many councils in Wales.
It was noted that the hedge cutting organised by Cllr Owen between Phillip Avenue and Abertafol had made a huge difference to the visibility along that stretch of road and Council wished to note its thanks to Cllr Owen for getting the job done.
AGENDA ITEM 8 – PLANNING
CL157/18.03.19
NP5/50/718A Hafan, Aberdyfi
Construction of single storey extensions, floodlights, patio area
Some concern regarding the scale of the project – does this conform to regulations. Clerk to seek clarification from Planning Authority.
APPLICATION
NP5/50/L417 17a Copperhill Street, Aberdyfi
Erection of dormer at second floor
APPLICATION
54
NP5/50/647A Land adjacent to A493, Aberdyfi
Formation of new cycle path and construction of bridge
APPLICATION
NP5/50/717A 53 Maesnewydd, Aberdyfi
Construction of dormer to rear of property
Request plans for this application, not sent with original e-mail.
APPLICATION
AGENDA ITEM 9 – TREASURER’S REPORT
CL158/18.03.19
PROPOSED by Cllr Sara Bradbury-Willis SECONDED by Cllr Mike Richards
Cllr Richards noted the high cost of telephone contract and usage and suggested that the tariff may need checking to see whether cost savings might be possible.
AGENDA ITEM 10 – COMMITTEE REPORTS
CL/159/18.03.19
Harbour Committee Cllr Williams reported that the anticipated income for the 2019 year was set to equate with the 2018 year and that the dues had been increased in line with inflation. It was also confirmed that a permanent assistant harbourmaster for Aberdyfi was to be appointed.
There is ongoing discussion regarding the tidying of the wharf and also the storage area on the Tywyn Road. The planned high fencing is due to be completed by mid April, after which the area will be organised appropriately by the Harbourmaster Will Stockford. Cllr Williams noted that the matter has been of concern for some time but it was hoped that at last the area might soon be less of an eyesore for the village.
Although the sand shift had been cancelled for this year Gwynedd were to maintain a watching brief as the season develops.
There was a brief update on the Wharf redevelopment and that the ongoing stumbling block of funding still prevailed.
Concerns over the erosion of the sand dunes had not abated. The Clerk was to meet with Gareth Pritchard and would ask whether he could shed light regarding the existence of correspondence which may confirm the details of the original agreement regarding the long term maintenance of the boardwalk, and whether Gwynedd Council bore any responsibility.
There was discussion regarding the empty office on the Wharf and why there was no resolve regarding the matter.
55
AGENDA ITEM 11 – CORRESPONDENCE RECEIVED
CL/160/18.03.19
Gwynedd Council Works programme for March. Change safety barrier beyond Trefeddian Terrace
Gwynedd Council Aberdovey Harbour Consultative Committee meeting 15th March
Robert Nickless E-mail of concern regarding the state of the main car park
Wales Air Ambulance Request for financial support
Liam Brown E-mail. Local business looking for storage in the village
Snowdonia National Park E-mail in response to Cllr Richards letter which outlined the proposal for a motorhome facility in Aberdyfi.
Cllr Richards disputed some of the assertions in the Local Development Plan. For example the points that they make regarding the intention to make constructive use of redundant land, and also their full support of rural businesses that are sustainable – surely both of which would be satisfied by the motorhome proposal. Cllr Richards will, initially, respond to Aled Llloyd’s correspondence, acknowledging receipt. He felt strongly that the proposal represented an opportunity to respond to market demand and was very short-sighted. It was also noted that the definition of a caravan had been adopted to include motorhomes, for questionable reasons. It was agreed that the idea should not be disregarded and the initiative to remain energised.
Cllr Kelly suggested that perhaps some illustrative presentations might be of value. Cllr Williams agreed that the matter should not be ignored.
CCG E-mail correspondence regarding names for the affordable housing.
AGENDA ITEM 12 – PUBLICATIONS
CL/161/18.03.18
Clerk and Councils direct
The Clerk Magazine
AGENDA ITEM 13 – ANY OTHER BUSINESS
CL/162/18.03.18
Cllr Richards The playground gate is on the ground, could the Clark check it out. The post appears broken.
Could the Clerk ensure that the sand on the slipway will be cleared.
Burma Road has been cleared by Network Rail but a mess has been left behind. Cllr Richards expressed concern that the parking of vehicles is likely to get worse. The area was also rutted.
56
Cllr Richards is still concerned about the way the tree opposite Cartref has been trimmed and crowned. He awaits response correspondence from Gwynedd Highways Adrian Williams.
Cllr Sara Bradbury-Willis Vascular services correspondence. Cllr Kelly was able to respond to this matter which was a discussion document about distances and time taken to access vascular services in Wales. There is a threat to close Ysbyty Gwynedd. Cllr Williams suggested a letter/e-mail supporting the principle and pointing out that closing one vascular unit would create significant extra pressures on the remaining four hospitals.
Cllr Dai Owens Cllr Owens asked whether there was deadline for people applying to CCG for dwelling on the new development on the site of the old school. The Clerk confirmed that he believed that that was no problem at this time as there were waiting list vacancies.
Cllr Tyrrell Cllr Tyrrell wanted to thank Emma and Clare for their exemplary work on the wharf cklearing
AGENDA ITEM 14 – ITEMS FOR RUSHLIGHT
CL/163/18.03.18
ITEMS FOR PRESS RELEASE
Bowling Club promotion
Update on village planting. Thanks you to Al Crisp and Outward Bound.
Next community effort is on 23rd March – More preparation on wharf, bring your own spades, 09.00 to 13.00
Meeting closed at 21.10
57
18 February 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI
ON MONDAY, 18th FEBRUARY 2019
Present were Councillors :-
Cllr D Williams Chairman
Cllr S Bradbury Willis
Cllr Dewi Owen
Cllr B Kelly
Cllr David Owens
Cllr G Jones,
Cllr B Lloyd
Cllr M Reynolds
Cllr B Tyrrell
AGENDA ITEM 1- APOLOGIES
CL/137/18.02.19
Cllrs James Bradbury-Willis & Mike Richards
Cllr Lloyd requested, through the Chair, a suspension of standing orders to add another item to the agenda, under 6a ‘Bank Closures’ This was agreed accordingly.
AGENDA ITEM 2- CHAIRMAN’S ANNOUNCEMENTS
CL/138/18.02.19
The Chairman extended his and Council’s deepest sympathy to Cllr Megan Reynolds, whose sister Glenys passed away after a short illness. Glenys had been a special member of the community, Cllr Williams commenting in particular the amount of hard work she had put in on behalf of Aberdyfi Big Lottery application for the old Primary School. He asked Council to stand in silent tribute.
Michael Barnes will be retiring from all Council work from March 1st to look after Margaret his wife, who is in poor health. He has been a stalwart of our community and the Clerk in particular will miss him and would like to thank him for his work over many years on behalf of this council and the community at large.
The school building handover has been completed, Chesworths have the key and demolition contractors will shortly commence their work. There is still concern over the future of the school honours board which is now in safe keeping at the Neuadd Dyfi until its future can be confirmed.
This Wednesday the Reading Room decorating is commencing.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 21st JANUARY
CL/139/18.02.19
It was agreed that the minutes were a true and accurate record of ordinary meeting of 21ST January.
PROPOSED by Cllr Brian Kelly and SECONDED by Cllr Bryn Lloyd
47
AGENDA ITEM 4 – MATTERS ARISING
CL/140/18.02.19
M/111 Cyclepath
The cyclepath planning application has been lodged with Snowdonia.
M/55 Speeding in the village
Cllr Lloyd noted that the police radar speed trap had been in operation on the main Tywyn road exiting the village, in the vicinity of the Trefeddian Hotel.
M/117 Leases
The leases for the Neuad Dyfi car park and the Playing Field have both been received and forwarded to Cllr Richards for examination. There are still some boundary and right of way issues which will be addressed by the Clerk and Cllr Richards in consultation with Gwynedd Council legal department.
M/127 Toilets steam cleaning and painting
The Clerk has received full costs for this work, including repainting of the gable cladding, from Scrubadub and Simon Furneaux, to AA&I.
Cllr Tyrrell volunteered to coordinate and manage the process, once permissions have been obtained from Alun Wyn Jones.
The Clerk responded to a question from Cllr Jones regarding the ownership of freeholds and leases on the toilet block by informing the meeting that the ownership details had been requested from Bethan Hughes, Gwynedd Council Community Coordinator.
M/135 Gas mains work
The Clerk checked with Highways concerning Cllr Richards concerns over access by the contractors over the Running Track, without permission from ACC, as leaseholders. He was informed that gas utiliites contractors have automatic access at all times to carry out such renewal work, regardless of a protection order, apparently without need to notify in a manner which we might expect. The work has been delayed by water table problems.
M/135 Seabreeze
The structure which the Seabeeze erects outside the restaurant is a temporary/part time addition which can be dismantled when not in use, and is within the property boundary and did not require planning permission.
M/135 Memorial benches
The Clerk has discussed the replacing of benches on Seaview Terrace with Alun Wyn Jones who is fully supportive of any initiative to replace the old benches on Seaview Terrace. The Clerk will liaise with Cllr Tyrrell and draw up an agreement for prospective memorial bench donations and agree a recommended bench style and memorial plaque style for the village.
AGENDA ITEM 5
ACC WEBSITE
CL/141/18.02.19
There was an open discussion regarding the three tenders from independent contractors with regard to the new Community Council website.
It was felt by Council that the document from Dave Bowen was insufficient regarding detail and costings and therefore the choice was between Digital Egg and Saturn only.
Cllr Sara Bradbury-Willis felt that she favoured Digital Egg based on the tender document. She also voiced her views on the correspondence from One Voice Wales and felt the message from them was that decisions on councillors submitting tenders was at the council’s discretion as long as long as the process was transparent. With this in mind, a tender by Cllr James Bradbury-Willis night have been considered’
Cllr Reynolds also favoured the Digital Egg proposal.
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Cllr Lloyd said he was happy with either Saturn or Digital Egg and Cllr Jones was happy to accept whichever choice Council made.
Cllr Tyrrell had minor technical concerns with the Saturn proposal and then sought clarification with regard to copy preparation. The Clerk confirmed that he was happy to prepare the draft copy content with which the contractor will work.
Cllr David Owens also concurred and felt that Digital Egg’s proposal was the better of the two.
Cllr Tyrrell noted that any ongoing costs should be kept under close control.
Cllr Kelly outlined to Council how the hosting process worked, which essentially was disc space provided by a ‘provider’. The content would comprise either static or dynamic content management systems, whereby access would be allowed to enable the user to amend and control time and content sensitive material. Cllr Kelly felt that Saturn’s content management system was restrictive.
He then outlined the problems with regard to bi-lingual content. Automatic translation creates problems because of the different amount of space different languages take up on a website, with resultant issues of confusion. The matter of addressing the language question is a technical matter which would be addressed during the process of website construction.
Cllr Owen observed that both tenders were suitable but favoured Digital Egg as the business proprietor had a home in Aberdyfi.
A show of hands indicated overwhelming support for choosing Digital Egg, subject to, on the advice of Cllr Kelly, seeking clarification on some issues of content management.
Proposed Cllr Bob Tyrrell Seconded Cllr Brian Kelly
AGENDA ITEM 6 – GWYNEDD COUNCIL REPORT
CL/142/18.02.19
Cllr Owen had very little to report, pending the final outcome of the Gwynedd financial budget proposals.
Cllr Lloyd asked about the anomaly regarding the closed road signage on Gwelfor Road, closed one way but not the other.
AGENDA ITEM 6A – BANK CLOSURES
CL/142/18.02.19
Cllr Lloyd expressed concern over the closure of the last bank in the Dyfi Valley, Barclays of Tywyn in June. The rate of closures in the last three years has resulted in significant problems for local retailers requiring a facility to bank cash. Although post offices can provide a service, Cllr Lloyd felt that this was not a long-term solution. Barclays for example did not have an arrangement to provide cash for businesses. Also, in Aberdyfi, local shops are under ongoing pressure from members of the public to provide coinage for parking. Cllr Lloyd suggested that this Council discuss the problem with Tywyn Council Clerk and ascertain whether the two communities may perhaps work together to highlight the problem with a view to identifying a solution. The Clerk will liaise with Tywyn Clerk.
It was noted that NatWest operated a mobile bank service. Cllr Sara Bradbury-Willis pointed out that there was a cashless ticket machine in the main car park.
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AGENDA ITEM 7 – PLANNING
CL/143/18.02.19
NP5/50/725A Gwynfa, Aberdyfi
Aterations including side and rear extensions
APPLICATION
AGENDA ITEM 8 – TREASURER’S REPORT
CL144/18.02.19
The Clerk wishes to draft a reserve policy, in line with Wales Audit Office recommendations, for ratification at the May AGM and ordinary council meeting.
The Clerk had met with NatWest Bank in Aberystwyth and the bank confirmed that electronic banking can be utilised by this Council.
PROPOSED by Cllr Bryn Lloyd SECONDED by Cllr Brian Kelly
AGENDA ITEM 9 – COMMITTEE REPORTS
CL/145/18.02.19
Wharf Gardens Committee Cllr Lloyd has managed to persuade Clare Askew from Outward Bound, a gardening professional, to assistwith the planting project on the Wharf and also Penhelig Gardens where Clare has already carried out extensive work. Cllr Lloyd has requested volunteers from the village to carry out weeding and preparation on the Wharf for the forthcoming weekend of Saturday 23rd February starting at 0900. This initiative will be publicised in Rushlight.
Clare had liaised with David Richardson resulting in a planting plan. Derwen Gardens in Welshpool have been recommended and Clare has permission from Al Crisp from Outward Bound to use one of their vans to collect the plants.
The project will be funded through AA&I but conducted by ACC.
Cllr Williams recommended a risk assessment.
AGENDA ITEM 10 – CORRESPONDENCE RECEIVED
CL/146/18.02.19
North Wales Health Council Confirmation of an online survey of GP out-of-hours service.
Llangollen 2019 Eisteddfod Request for support funding
Wales Audit Office Internal audit report for Wales
Advisian Request for an update on Aberdyfi Gasworks Conservation Project for a conference case study presentation on community brownfield sites in Europe. June 13/14 in Lyon “Sustainable Land management”
Network Rail Advice of sleeper changing work March 25th to April 1st
One Voice Wales Confirmation membership renewal request £290.00
Literary Institute Confirmation of office and storage rental for 2019/20.
Snowdonia National Trust Eryri Local Development Plan – adopted
Carers Trust Request for financial contribution.
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AGENDA ITEM 11 – PUBLICATIONS
CL/147/18.02.18
None
AGENDA ITEM 12 – ANY OTHER BUSINESS
CL/148/18.02.18
Clerk Gareth Thomas has vacated his allotment in the villager and the Clerk has installed a new tenant from the village, Emma Garfield. Emma works for Outward Bound and has also volunteered for the village planting project.
Cllr Tyrrell Cllr Tyrrell brought up the matter of Michael Barnes retirement and whether a replacement had been found. The Clerk said that he was in conversation with Paul Reeves.
Cllr Jones Cllr Jones asked whether anyone could throw light on the rumour regarding the potential closure of the wooden jetty on the wharf. Clr Owen would check out the situation
AGENDA ITEM 15 ITEMS FOR RUSHLIGHT
CL/149/18.02.18
ITEMS FOR PRESS RELEASE
GP out of hours survey
Thank you to Michael Barnes
Names ideas for the affordable housing
23rd February wharf gardens volunteers
Aortic aneurism
Aberdyfi Players congratulations
Meeting closed at 21.30
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21 January 2019
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI
ON MONDAY, 21st JANUARY 2019
Present were Councillors: :-
Cllr D Williams Chairman
Cllr J Bradbury Willis
Cllr Dewi Owen
Cllr B Kelly
Cllr David Owens
Cllr G Jones
Cllr B Lloyd
Cllr M Reynolds
Cllr M Richards
AGENDA ITEM 1- APOLOGIES
CL/119/21.01.19
Cllrs S Bradbury-Willis & Tyrrell
AGENDA ITEM 2- CHAIRMAN’S ANNOUNCEMENTS
CL/120/21.01.19
Cllr Williams made special mention of the high quality of this year’s New Year’s Eve fireworks display, which many visitors to the village had passed very positive comments. He wished to thank the volunteer organisers, organised by Cllr Kelly, who informed the meeting that over £500 was raised during the event, which was watched by hundreds of visitors to Aberdyfi as well as locals. Cllr James Bradbury-Willis confirmed that over 2000 people had watched the display on Facebook.
It was confirmed that the construction contract for the affordable housing project had been awarded to Chesworths of Tywyn. The appointment was good news for local business and local jobs and the work will commence in March and will complete within 12 to 15 months.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 17th DECEMBER
CL/121/21.01.19
It was agreed that the minutes were a true and accurate record of ordinary meeting of 17th December.
PROPOSED by Cllr Megan Reynolds and SECONDED by Cllr Dewi Owen
AGENDA ITEM 4 – MATTERS ARISING
CL/122/21.01.19
M/55 Speeding in the village
The Clerk has spoken with Iwan ap Trefor from Gwynedd Highways Safety. He declined an invitation to present to this council as he did not have the resources to do so and he was very busy. Not a very helpful or positive conversation, especially with regard to this council’s concerns in the vicinity of the post office.
40
However, it was agreed that the pressure must be maintained with regard to traffic speeding issues throughout the village. Cllr Williams suggested that Gwynedd be approached in March to re-assess the situation during a busy holiday period.
M/75 Dog poo bins
The Clerk has met with Alun Hughes from Gwynedd Streetscene who confirmed that the new bin (donated by a visitor to Aberdyfi) will be located at Pont y Brics – installation to be conducted by ACC. Alun Hughes will empty the new bin as part of the normal round.
M/82 Picnic Island bridge.
Barry Davies’ e-mail regarding the bridge closure indicated the preference to install a new bridge. However there was no budget for this work and that other funding options would be examined. In the meantime there was still concern regarding the increased pedestrian traffic along the main road between Outward Bound and the village. The next step is a meeting with Barry Davies. Cllr Lloyd suggested that an article in Rushlight would be helpful.
M/81 Aberdyfi Community Council website
The tender documents will be discussed at February Council meeting, pending outcome of the discussion of One Voice Wales directives, see Agenda item 7.
M/111 Cyclepath Planning
George & Tomos of Machynlleth have been instructed to proceed with the application. Cllr Lloyd suggested that a letter be submitted to AA&I to request funding support.
M/117 Leases
The leases for the Neuadd Dyfi car park and the Playing Field have both been received and forwarded to Cllr Richards for examination. The matter will be discussed at the February Council meeting.
AGENDA ITEM 5
BUDGET & PRECEPT 2019/20
CL/123/21.01.19
The Budget for 2019/20 has been prepared by the Clerk and discussed and agreed with Finance Committee meeting of 1st November 2018, in line with the following statement
“To date, and up to January 2019, Council’s expenditure is marginally below budget and should prove acceptable to the external Auditors, BDO.”
What is unclear at the moment is the net income resulting from our agreement with Gwynedd Council regarding our 10% of the net main car park fees. This will not be confirmed until May or June, after Gwynedd’s audit.
The precept for 2019/20 has been calculated on the basis of an increase over last year’s precept (£34,955) by the forecasted rate of inflation for January 2018, 21/2%.
Therefore the precept for 2019/20 will be set at £35,829.00, an increase of £874.00. The precept request will be confirmed with Dafydd Edwards, Gwynedd Head of Finance, by this Friday January 25th.
The Council agreed to donate 50% of the net car park revenues to the Neuadd Dyfi. The clerk suggests this payment should be made at the end of the financial year, March 31st. To date the gross revenues for 2018 were £5600.95 and the costs for 2018 were £921.60, hence there is a net balance at this date of £4679.35, indicating a donation to the Neuadd Dyfi, at this time, of £2339.67.
PROPOSED Cllr Gareth Jones SECONDED Cllr Richards
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AGENDA ITEM 6
APPOINTMENT OF INTERNAL AUDITOR
CL/124/21.01.19
Steve Lister has been instrumental in helping to achieve a clean audit for 2018/19. Is Council happy to confirm his re-appointment.
Proposed Cllr Dewi Owen Seconded Cllr Lloyd
By a majority vote 6/2 Steve Lister was re-appointed
AGENDA ITEM 7
ACC WEBSITE
CL/125/21.01.19
The Clerk sought clarity from One Voice Wales regarding the tendering process for the website, in the context of Cllr James Bradbury-Willis’ wish to tender. The message, to the Clerk, was clear. Not to be recommended. See e-mail from One Voice Wales.
Discuss and minute this Council’s decision regarding future policy regarding any Councillor carrying out fee paid work for ACC.
Cllr Richards agreed with the One Voice Wales standpoint and Cllr Lloyd noted that this was the first time that the issue had been brought to the forefront. In the interests of transparency and impartiality, he also felt that One Voice Wales recommendation should be adopted in this instant and also for the future – councillors should not be employed to carry out paid work for the council. Cllr Jones agreed with this position. Cllr James Bradbury-Willis understood the position and also agreed it was an appropriate way forward. Cllr David Owens felt that the matter being discussed at his time was an opportunity to set the ground rules for the future. Cllr Kelly felt that the essence was that councillors should not benefit financially from working for the community and that the rule should be noted and minuted as a policy for the future.
Cllr Williams was gratified that there was a consensus within council regarding the matter but also noted that One Voice Wales stopped short of saying ‘under no circumstances should councillors be employed’. This suggested that there was some leeway in extenuating circumstances, but great care must be taken with a variance regarding such a diversion from policy. If such a situation arises, the Clerk suggested that One Voice Wales guidance should be sought, as a matter of course.
Cllr Sara Bradbury-Willis, via an e-mail, had brought up the role played by the Finance Committee in viewing the website tenders in advance of the council meeting. Cllr Williams clarified the position by stating that levels of relatively high expenditure would always be discussed, in advance, by the Finance Committee which would seek to make positive observations at the full council meeting as a means of assisting the decision-making progress.
In response to Cllr Reynolds question regarding printed hard copies of the tender documents, Cllr Williams confirmed that the Clerk would ensure that they would be distributed to all councillors in plenty of time for the 18th February meeting, at which it is hoped a decision can be made regarding the appointment of a suitable contractor.
Given the process outlined by Cllr Williams, it is anticipated that the process of selection should be reasonably smooth and that a satisfactory outcome will result.
Cllr James Bradbury-Willis offered his assistance, in the selection process, as an experienced website developer.
Proposed Cllr James Bradbury-Willis Seconded Cllr Brian Kelly
42
AGENDA ITEM 8
RISK ASSESSMENT/CODE OF CONDUCT/REGISTER OF INTERESTS
CL/125/21.01.19
The Risk Assessment, Code of Conduct and Register of Interests were formally adopted by Council. The Clerk issued an open invitation to view these documents at any time in the Council office.
Proposed Cllr Bryn Lloyd Seconded Cllr Megan Reynolds
AGENDA ITEM 9
DONATIONS
CL/126/21.01.19
There have been no written requests for donations from the regular beneficiaries. It is suggested that the following be considered, in line with 2018:
Wales Air Ambulance 150.00
Dail Dysynni 50.00
AA&I brochure 1500.00
Meirionydd Young Farmers 100.00
This year’s Urdd 50.00
Proposed Cllr James Bradbury-Willis Seconded Cllr Brian Kelly
AGENDA ITEM 10
TOILETS STEAM CLEANING AND DECORATING
CL/127/21.01.19
Cllr Tyrrell has obtained a joint estimate, from Scrubadub and Furneaux Decorators, to clean and decorate the Wharf public toilets for 500.00. Should council commit to this idea? Cllr Lloyd suggested that perhaps AA&I should be approached to fund the exercise, and council to commission the project.
The Clerk suggested that perhaps that the gable wood cladding could also benefit from re-finishing and that the estimate could take this into account.
Proposed Cllr Bryn Lloyd Seconded Cllr Mike Richards
AGENDA ITEM 11– GWYNEDD COUNCIL REPORT
CL/128/21.01.19
Cllr Owen confirmed that rates would be going up this coming year, by 5.5% in Gwynedd. Gwynedd will also be seeking an increase in the financial support paid by Town and Community councils. Perhaps it could be argued that our contribution of £6000.00 could be capped in light of the commitment to clean and decorate the wharf toilets, as indicated in minute CL 127. Cllr Jones asked what Dwr Cymru’s financial relationship with Gwynedd was, as a tenant.
Cllr Richards asked how much revenue has been raised by Gwynedd on the council tax second home surcharge. Cllr Owen has asked the question and will follow-up.
Cllr Jones also expressed his frustration with regard to the taxing of second homes, regarding it as damaging to Wales’ economy.
43
AGENDA ITEM 12– GWYNEDD BUDGET CUTS
CL/129/21.01.19
The e-mail from Gwynedd regarding the budget cuts had a link problem and hence was not working well.
However, councillors were encouraged to work around the problem and try to respond in due course.
AGENDA ITEM 13 – PLANNING
CL/130/21.01.19
NP5/50/1A 6 Tyddyn Isaf, Aberdyfi
Demolish garage and erect rear extension and balcony
APPLICATION
NP5/50/477D Flat 3, Compton House, Aberdyfi
Replace dormer with larger flat-roofed extension and installation of rooflight (revised scheme)
Cllr Kelly noted that the Snowdonia planning portal was not up to date.
AGENDA ITEM 14 – TREASURER’S REPORT
CL131/21.01.19
PROPOSED by Cllr Bryn Lloyd SECONDED by Cllr Gareth Jones
AGENDA ITEM 15 – COMMITTEE REPORTS
CL/132/21.01.19
None
AGENDA ITEM 16 – CORRESPONDENCE RECEIVED
CL/133/21.01.19
Gwynedd Maritime Confirmation that wedding ceremonies will no longer be permitted on Penhelig Gardens, but that existing bookings will be honoured.
Bill Lister Development of family land adjacent to railway bridge. A letter of suggested changes to original plans regarding vehicle access.
Gwynedd Council Public transport questionnaire
Gwynedd Council Financial survey
AGENDA ITEM 17 – PUBLICATIONS
CL/134/21.01.18
None
AGENDA ITEM 18 – ANY OTHER BUSINESS
CL/135/21.01.18
Cllr Richards/1 Cllr Richards asked whether the contractors for the gas works in the vicinity of the Running Track and on the Running Track had requested permission for access from the leaseholders (ACC) and work carried out. Cllr Richards noted that under the protection order they are restricted with regard to their activities.
44
The Clerk confirmed that he had not been notified of work to be carried out. Cllr Richards felt it important to follow up this matter.
Cllr James Bradbury-Willis felt that the lack of communication was an issue with regard to this project.
Cllr Richards/2 Cllr Richards also wished to know why there was no action on the clearing of the fishermen’s storage area. He was informed that confirmation of the clearing programme had been received from Gwynedd maritime during his recent vacation. Work, including installation of a security fence, was due to commence in March.
Cllr Richards/3 Cllr Richards wanted to know whether there was any ongoing discussion at the Harbour Committee meetings regarding the future of the wharf and the re-construction of the steel piling. Cllr Owen was able to confirm that the matter was in hand and discussed at every maritime meeting as a live project and that the finalised plans had been submitted to Snowdonia.
Cllr Richards/4 Cllr Richards asked for progress report on Penhelyg Park shelter. Cllr Lloyd had spoken with Mike Searle and that plans had been prepared, funding was in hand and the project was live with a view to commencing work without delay. With regard to funding, the Clerk informed the meeting that the residual balance in the Aberdyfi Enterprise Trust could be utilised by transfer to the Richard Roberts Trust. Advice had been sought from Peter Brunton Solicitors.
Cllr Richards/5 Cllr Richards expressed concern over the restricted access at the end of the main car park, caused by a build-up of sand. He as concerned over disabled access.
Cllr Reynolds Cllr Reynolds expressed concern over the wooden structure/seating that has been erected at the front of Seabreeze Restaurant and whether it represented pedestrian obstruction. Was it a planning issue – the Clerk will check.
The issue of lobster pot storage on the wharf was again brought up. The Harbourmaster will be informed.
Cllr Reynolds expressed ongoing concern with regard to motorhomes on the main car park and being used for overnight stays.
Cllr Jones Cllr Jones brought up the matter of recent thefts and how the CCTV operation was working. The Clerk expressed some frustration with the situation because the police still have not installed equipment and still expect the Clerk to trawl through footage in Council’s PC.
45
The last time the window of opportunity was 90 minutes.
The Clerk does not have time to do this. Cllr Bradbury-Willis concurred with the Clerk and suggested that the council possibly provide a PC dedicated to the police, either in council office or at Police base in Tywyn.
Cllr Bradbury-Willis Cllr James Bradbury-Willis brought up the matter of naming the new affordable housing project. The matter has already been promoted through Rushlight and will continue to be so as the building work progresses.
Cllr Bradbury-Willis also expressed concern over the village caravan site, which he felt was looking somewhat shabby. This was noted by the three members of the caravan committee in attendance.
He also asked whether people using litter bins for unsuitable refuse should be approached or not. The general feeling was that it was not a good idea to make direct approach as this might be seen as confrontational.
Clerk The Clerk has discussed the matter of memorial public benches, maintained by Gwynedd, with Gwynedd Phil Cousins. He felt it was a good idea for ACC to pursue the idea and replace benches, memorial benches in this instance, with high quality sustainable teak products. The Clerk is to discuss with Alun Wynn-Jones as there were three memorial benches pending and needed action.
AGENDA ITEM 15 ITEMS FOR RUSHLIGHT
CL/136/21.01.18
ITEMS FOR PRESS RELEASE
Volunteers to join the garden committee
Pantomime Treasure Island
Gwynedd bus service questionnaire
Picnic Island bridge
Gwynedd spending link
Meeting closed at 21.30
46
17 December 2018
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI
ON MONDAY, 17th DECEMBER 2018
Present were Councillors:-
Cllr D Williams Chairman
Cllr Bradbury Willis
Cllr Dewi Owen
Cllr S Bradbury Willis
Cllr B Kelly
Cllr David Owens
Cllr G Jones,
Cllr B Lloyd
Cllr M Reynolds
AGENDA ITEM 1- APOLOGIES
CL/105/17.12.18
Cllrs Richards & Tyrrell
AGENDA ITEM 2- CHAIRMAN’S ANNOUNCEMENTS
CL/106/17.12.18
Cllr Williams noted that there were many events occurring over Christmas and that the Christmas tree and lights were very impressive. He also noted how enjoyable the Council Xmas dinner at the Golf Club had been, and wished everyone a very happy Christmas.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 19th NOVEMBER
CL/107/17.12.18
It was agreed that the minutes were a true and accurate record of ordinary meeting of 19th November.
Cllr James Bradbury-Willis requested that the Clerk made more clear the differentiation between he and his sister Sara in future minutes.
PROPOSED by Cllr Bryn Lloyd and SECONDED by Cllr Brian Kelly
AGENDA ITEM 4 – MATTERS ARISING
CL/108/17.12.18
M/58 Treasurers report/VAT
The VAT matter has been clarified after a meeting between Cllr Tyrrell and Steve Lister. All VAT can be claimed back, as was the case beforehand, regardless of whether purchases are relevant to precept or from other revenue generating activities such as the Food Festival.
M/55 Speeding in the village
The Clerk has left a message with Iwan ap Trevor at Highways Safety to arrange a meeting to clarify the situation regarding changes to speeding limits and other associated matters pertaining to village road safety. Note, Iwan is also our main contact regarding the cyclepath project.
35
M/75 Dog poo bins
The Clerk has lodged a request with Gwynedd Streetscene regarding the installation of the new dog poo bin.
M/82 Picnic Island bridge.
Outward Bound is pressurising Gwynedd Council for some decisions regarding the future of Picnic Island bridge and Cllr Owen indicated that some news might be forthcoming in the New Year.
M/75 Gwelfor Road sign
Sion Wilkes has informed the clerk that the Gwelfor Road sign has been re-painted. The Mynedd Isaf sign is in too poor condition to repair and the matter has been noted for future replacement. It was noted that the ‘NO ENTRY’ white lining had at last been renewed.
M/81 Aberdyfi Community Council website
The tender documents have been sent to four interested parties with a response deadline of today at 12 noon.
M/97 Damaged recycling bins
The Clerk has spoken with Llyned Morgan, PA to Steffan Jones, regarding the damage to the re-cycling bins as a result of rough handling by the crew. She will address the matter through Steffan and the crews will be instructed to take more care in the future. Llyned requested that we monitor the situation and if there is no improvement to report back and further action will be taken.
M/97 Copperhill Street service valve covers
Cllr Jones asked whether Cllr Owen had been able to follow up the service valve covers repair on Copperhill Street. Cllr Owen reported it was in hand.
AGENDA ITEM 5
COUNCIL OFFICE & STORAGE RENT ARRANGEMENTS
CL/109/17.12.18
The Clerk reported that Avril Richards had requested that rental payments for the Council office and storage facility be paid by BACS. The Clerk had pointed out that this was not possible at the moment with NatWest Bank, in the context of multiple signature requirement. Setting up a direct debit would also create signature issues for the necessary form filling. Cllr Jones, as Chair of the Literary Institute, felt that payment twice a year by cheque would be acceptable.
AGENDA ITEM 6
COMMANDO LEAFLET REPRINT
CL/110/17.12.18
The Commando leaflet reprint needs to be organised by Avril Richards and she has requested that the cost of the reprint be covered by the Commando account. The proposal as carried unanimously.
PROPOSED by Cllr Megan Reynolds and SECONDED by Cllr Brian Kelly
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AGENDA ITEM 7
CYCLEPATH PLANNING APPLICATION
CL/111/17.12.18
The Clerk asked Council to consider applying for full planning permission for the cyclepath project, as this should help with regard to funding application from Welsh Government. He had liaised with George & Tomos, who had drawn up the original plans, at no charge, in consultation with the Clerk, regarding application cost. Dafydd Tomos indicated a cost of around £1100.00.
Cllr Lloyd attended the recent public meeting in Tywyn regarding the cycle route from Tywyn to Aberdyfi and noted how well attended it had been and the recognition by Gwynedd Council of the public support.
Cllr James Bradbury-Willis felt that such an application would represent an investment for the future, even without the successful completion of the final link beyond cemetery car park.
The funding could be covered by AA&I which would provide a positive indicator of community support, important when applying for funding.
PROPOSED by Cllr Bryn Lloyd and SECONDED by Cllr James Bradbury-Willis
Unanimous support from Council
AGENDA ITEM 8 – GWYNEDD COUNCIL REPORT
CL/112/17.12.18
Cllr Owen reported that Gwynedd Council were going to impose significant reductions in public services as a result of still more financial cutbacks. Rates might be increased to alleviate the problem, but it was inevitable that Aberdyfi would be effected in some way. Gwynedd were to carry out a survey on which services the public and councils would have least impact on community life. Cllr Reynolds wished to know why Gwynedd was investing money in other cash-strapped councils in England in the context of cutbacks and that this money could be invested in the community.
Cllr Jones asked if there were figures on how much revenue had been lost to Gwynedd in light of second home rates imposition of 50%. A discussion followed on the wisdom of the policy.
Cllr Williams noted that any reduction in street cleaning, for example, would impact significantly on the village during the holiday season.
AGENDA ITEM 9 – PLANNING
Cl/113/17.12.18
NP5/50/L255 5 Church Street, Aberdyfi
Construction of two storey extension
APPLICATION
NP5/50/635A 17 Mynedd Isaf, Aberdyfi
First floor extension and elevational changes to existing dwelling
APPLICATION
Cllr James Badbury-Willis declared an interest
Council to lodge an objection – over development
37
NP5/50/L450B Froneithyn, Hopeland Road, Aberdyfi
Re-application compliant with Development Policy 15 of Eryi Local Development Plan
APPLICATION
Cllr Sara Badbury-Willis declared an interest – Council to lodge an objection – overdevelopment
AGENDA ITEM 10 – TREASURER’S REPORT
CL114/17.12.18
PROPOSED by Cllr Reynolds SECONDED by Cllr Kelly
AGENDA ITEM 11 – COMMITTEE REPORTS
CL/115/17.12.18
Meirionydd Area Committee
Cllr Owen attended the recent meeting and there was much to report on Network Rail activities. The recent cancellation problems have been sorted, caused by carriage bogey problems and spare part shortages.
Cllr Jones informed the meeting that unannounced cancellation of recent Barmouth trains had not been alleviated by a bus service support provision, with inevitable results of passenger delays and potential customer safety.
However, there are plans to improve the service for the future. Cllr Owen said £20m is to be invested in addition to £5m in new rolling stock, the new Bow Street Station should be ready by 2020, and there will be hourly service from Aberystwyth to Shrewsbury. 600 new jobs will be created throughout Wales, there are going to be 421 new, increased capacity carriages, there will be 5 trains on a Sunday from Pwlleli to Birmingham, and Machynlleth is set to be a flagship station in Wales, with 150 jobs for local people. The bi-lingual output is to be improved.
There will be an endeavour to connect more efficiently with bus services.
Cllr Williams noted that there was to be significant investment for 2019/20 on the Barmouth Bridge, reported to be in the region of £20m.
One Voice Wales
Cllr Williams attended the recent meeting and noted that good practice regarding effective monitoring and maintenance of services such as playgrounds had been discussed, an important issue if accidents resulting in financial claims for damages.
AGENDA ITEM 112– CORRESPONDENCE RECEIVED
CL/115/17.12.18
SLCC Request for membership renewal
Welsh Government Advice on how to calculate expenditure allowance increases for certain charitable purposes, in line with inflation.
Gwynedd Council Reminder of Precept deadline – Friday 25th January 2019
Network Rail Advice that further rock netting and de-vegetation work was to be carried out on Copperhill Street, December 9th for one week.
Time and Tide Bell Confirmation that Peter Gingold is now the National Coordinator of the Time and Tide
38
Gwynedd – Bethan Roberts Public Partnership Scheme update.
NALC National Salary Award 2019-2020
Pensions Regulator Reminder regarding compliance online. (already completed by the Council)
Gwynedd Council Leisure Confirmation that Gwynedd Council leisure centres are now run privately by BYW’N IACH. Cllr Dewi Owen is one of the Directors and the MD is Amanda Davies, ex Gwynedd Council Community Regeneration
One Voice Wales Confirmation of Welsh Government Cabinet and Deputy Minister details
Gwynedd Council Confirmation of works programme, January 2019. Replacement/renewal of street lighting columns on Copperhill Street.
AGENDA ITEM 13 – PUBLICATIONS
CL/116/17.12.18
The Clerk magazine
Clerk & Councils Direct
AGENDA ITEM 14 – ANY OTHER BUSINESS
CL/117/17.12.18
The Clerk The Clerk has spoken with Ruth Edwards, Gwynedd Solicitor to chase up the Playing Field and Neuadd Dyfi car park leases. They were posted, according to her computer records, last week. No sign as yet but perhaps by the end of this week we might see a result of 5 years wait.
The Clerk received a call, 5.00 today, from Arwel Griffiths from Gwynedd Estates to confirm he will put a copy of the car park lease in the post tomorrow 1st class, followed by the lease for the playing field.
Cllr Bradbury-Willis Cllr James Bradbury-Willis expressed concern over the blocked storm drains on Balkan Hill
Cllr Lloyd Cllr Lloyd asked for Rushlight to promote the vacancy on the sub-committee for the village planting
Cllr Sara Bradbury-Willis Cllr Sara Bradbury-Willis noted that the road at the rear of St Peter’s Church has subsided. Highways to be informed.
AGENDA ITEM 15 ITEMS FOR RUSHLIGHT
CL/118/17.12.18
ITEMS FOR PRESS RELEASE
Happy Christmas
Affordable housing
Treasure Island
Village planting volunteers
The meeting closed at 9.00
39
19 November 2018
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI
ON MONDAY, 19th NOVEMBER 2018
Present were Councillors :-
Cllr D Williams Chairman
Cllr Bradbury Willis
Cllr Dewi Owen
Cllr S Bradbury Willis
Cllr B Kelly
Cllr David Owens
Cllr G Jones
Cllr B Lloyd
Cllr M Reynolds
Cllr B Tyrrell
AGENDA ITEM 1- APOLOGIES
CL/92/19.11.18
Cllr Richards
AGENDA ITEM 2- CHAIRMAN’S ANNOUNCEMENTS
CL/93/19.11.18
Cllr Williams observed that the public meeting at the Neuadd Dyfi was not as well attended as last year but suggested that this may not be a concern as this year there were no contentious issues to discuss. Also, the input from the floor was positive and constructive regarding the matters under discussion.
The 100th anniversary of the ending of the Great War was marked by special Remembrance Day service at St Peter’s Church and a ceremony at Penhelig Park. Cllr Williams thanked all those volunteers who assisted in organising and conductiing the service.
Although the bonfire night festivities had been postponed because of bad weather, the event eventually went ahead and was great success – many thanks to Aberdyfi’s volunteer fire crew who organised the evening.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 15th OCTOBER
CL/94/19.11.18
It was agreed that the minutes were a true and accurate record of ordinary meeting of 15th October. It was noted that some Councillors did not receive their pdf minutes of the October meeting.
PROPOSED by Cllr Gareth Jones and SECONDED by Cllr Brian Kelly
AGENDA ITEM 4 – MATTERS ARISING
CL/95/19.11.18
M/39 Affordable Housing Project
Contractors have been invited to tender for the affordable housing project on the old school site. The project naming process will be publicised in Rushlight.
30
M/58 Treasurer’s report
Cllr Tyrrell expressed concern regarding the understanding of VAT issues on the part of the Clerk and the matter was to be followed up for clarification.
M/55 Speeding in the Village
Cllr Bradbury-Willis noted that other communities were using speed bumps and 20mph speed limits on trunk roads and asked why Gwynedd were not happy to consider these options in Aberdyfi. Cllr Tyrrell agreed that the issue was a problem and that 30mph is too fast for the village, whatever the conditions. Cllr Williams broadly agreed that traffic calming was a problem but that Gwynedd Highways were responsible. Cllr Owen also agreed but Gwynedd appeared intransigent in their attitude. Speed bumps had been installed in Pennal but the residents found that the noise issue was unacceptable and they had to be removed. Cllr Jones suggested that the advisory signs in the village should be made mandatory. The matter is clearly one that raises serious safety issues and Cllr Bradbury-Willis suggested perhaps that he might install a camera to record traffic movements.
Cllr Williams suggested that Highways Safety attend a Community Council meeting. The Clerk will make enquiries.
M/67 Wharf Gardens
Cllr Tyrrell noted that there are about five old wooden planters that needed removing. Could the Clerk liaise with Pennal Garden Services Aled Evans to, in turn, liaise with David Richardson regarding the matter.
Cllr Lloyd said that there were no new volunteers coming forward to help with the gardens around the village and suggested that Rushlight could be utilised to publicise further. The Clerk asked for guidance as to where people should respond, as this was an AA&I matter. Cllr Lloyd indicated that people should respond direct to himself. He confirmed that Council should run it and AA&I will fund it. Cllr Owen felt that the sub committee structure should be put in place ASAP. Cllr Lloyd is happy to chair the committee and Cllrs Sara Bradbury-Willis and David Owens agreed to join the committee.
M/75 Dog Poo bins
Cllr Tyrrell suggested that the new dog poo bin could be erected where the redundant Glasdon dispenser is situated at Pont y Brics. The Clerk will liaise with Gwynedd Streetscene.
M/75 Gwelfor Road sign
The Clerk has chased up Sion Wilkes on this matter and he will update at the next Council meeting.
M/81 Aberdyfi Community Council website
Cllr Lloyd confirmed that the tender brief is ready for distribution. Concerns were expressed by Cllr Sara Bradbury-Willis and Cllr Tyrrell regarding the requirement to make public all contact details for all Councillors. The Clerk will contact he appropriate Welsh Government contacts for options regarding this sensitive issue and will report back accordingly.
M/82 Picnic Island bridge
Gwynedd Engineering is checking the situation with regard to liaising with Network Rail regarding solving the problem of the Picnic Island bridge closure. Will Stockdale is driving the process. The Clerk has called Griffith Engineering Steve Richardson but he has been difficult to contact since his early discussions.
31
AGENDA ITEM 5
VILLAGE BENCHES
CL/96/19.11.18
Many people during the last few years had enquired of the Clerk whether they could install memorial benches in the village. Cllr Lloyd informed the meeting that the village benches were the responsibility of Gwynedd Maritime, as confirmed by Arthur Francis Jones.
All benches were to be supplied by a company in South Wales, and that they would be constructed in softwood. Anyone who wished to purchase a memorial bench would also have to sign a maintenance contract which would entail the application of preservative wood stain. Bench numbers were also controlled and that at this time there were,officially, no slots available on Aberdfy and all plaques must also be sourced from an approved provider.
It was clear that spaces were available in the village and that the criteria as set out were inappropriate. The Clerk has individuals on file who were happy to spend £500 on quality teak products which would last many years without maintenance.
Cllr Williams did point out that not all benches in the village came under Gwynedd control and asked for observations from the floor.
Cllr Tyrrell noted that Gwynedd Council had ruined a good oak bench with preservative and were clearly not up to the job at this moment in time. If this Council was to take over the responsibility, than strict guidelines must be laid down.
Cllr Williams agreed with Cllr Bradbury-Willis that the first thing to do was to discuss the matter with Gwynedd to establish some principals and that the Clerk and Cllr Lloyd should meet with the appropriate officers.
PROPOSED Cllr Tyrrell SECONDED Cllr Kelly
AGENDA ITEM 6 – GWYNEDD COUNCIL REPORT
CL/97/19.11.18
Cllr Owen had nothing to report from Gwynedd Council this month. Cllr Jones noted that the manhole covers on Copperhill Street, after the recent completion of maintenance work, have been very badly finished, and needed attention and asked Cllr Owen to discuss the matter with Gwynedd Highways.
Cllr Lloyd observed that the Copperhill Street storm drains required attention and Cllr Owen responded that the matter was already in hand.
Cllr Lloyd also noted that the refuse collection crews were mishandling the recycling bins and as a result they were getting badly damaged, with some now requiring replacement, at unnecessary cost to local tax payers. Clerk to contact Steffan Jones.
AGENDA ITEM 7 – PLANNING
Cl/98/19.11.18
NP5/50/L517 2, Bryniau Uchaf, Aberdyfi
Construction of two storey extension
APPLICATION
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AGENDA ITEM 8 – TREASURER’S REPORT
CL99/19.11.18
The Treasurer’s report for November was accepted and minuted as a true record.
Snowdonia Energy have taken over the car park space vacated by Eco Friendly.
The final revenue for the car park of £250.00 has been banked. Dwr Cymru have credited Council to the tune of £164.67. The Clerk confirmed that the poppy wreaths had in recent years been paid out of the current A/c rather than the Commando account. Cllr Williams suggested that in the future the wreaths should be paid out of the Commando account.
Responding to a question from Cllr Tyrrell, the Clerk explained that the reserve account was an historical leftover from when interest rates were high, and that although it was something of an anachronism currently, it was prudent to have some funds in reserve, especially in the context of continuing financial cuts from Gwynedd. Future audits will require a reserve account policy to be submitted.
PROPOSED by Cllr Lloyd SECONDED by Cllr Tyrrell
AGENDA ITEM 9 – COMMITTEE REPORTS
CL/100/19.11.18
Neuadd Dyfi
Cllr Reynolds informed the meeting that the Neuadd Dyfi was trading well, cash was in the bank, and that new chandeliers had been donated and the interior is going to be redecorated. A cleaner had now been appointed.
Harbour Committee
Cllr Owen had been re-appointed as Chair for the forthcoming year.
Will Stockdale presented the harbour report to the meeting in Barry Davies’ absence. The replacement of the boardwalk is under discussion and being costed. There is a shared concern over the problems presented by the erosion of the sand dunes at that location. Cllr Williams noted that the boardwalk has not been maintained properly in recent years and the winter storms will in all likelihood make the matter worse. The temporary sand ladders are exactly that, and are not a long term solution.
The Fishermens’ common land storage area beyond the running track is going to have a new high fence and gate installed and the flytipped rubbish is going to be removed in the hope that the area can look a little less scruffy.
The Wharf piling plan has been submitted to Snowdonia but the funding is still an issue.
There is ongoing concern over the number of lobster pots on the wharf and some have been moved to storage, and Cllr Williams noted that many have now been taken out of the water for the winter.
The Harbourmaster’s office may move to the office vacated by Saturn Innovations. Decision pending.
AGENDA ITEM 10 – CORRESPONDENCE RECEIVED
CL/101/19.11.18
The Pensions Regulator Aberdyfi Community Council has completed the declaration of compliance with the Pensions Regulator.
Gwynedd Council Public toilets survey request for information
Cllr Tyrrell suggested that this Council consider giving the public toilets a good steam clean at the beginning of the year (perhaps £300) and also decorate (perhaps £200). Discuss at January Council meeting
33
Howard Huws Welsh languagee-mail about tourism in Wales
Boundary Commission Public notices for display in Council noticeboard
for Wales
Meirionnydd Area Committee 28th November meeting agenda
AGENDA ITEM 11 – PUBLICATIONS
CL/102/19.11.18
The Clerk magazine
Clerk & Councils Direct
AGENDA ITEM 12 – ANY OTHER BUSINESS
CL/103/19.11.18
Cllr Owen has arranged for a local contractor to trim some of the hedges at Outward Bound and also at Abertafol. He is willing to trim the hedges in the village that are encroaching onto the highway. The area opposite Picnic Island is an area of particular concern, and the homeowners will need to be billed accordingly.
Cllr Owen suggested that Council perhaps look at purchasing a storage container for the community, which could be placed on a space at Esgairgyfela. Costs will be sought for further discussion. There is material at the Old School which will require a home very soon after the new year. The cost could be covered by AA&I. Cllr Owen will liaise with the Clerk.
Cllr Jones raised concerns about sheep worrying on the golf course and is a matter with which Rushlight might help publicise.
The Clerk – FLAG Day on the Quay.
May Saturday or Sunday Bank Holiday OK with the village? Yes.
AGENDA ITEM 13 ITEMS FOR RUSHLIGHT
CL/104/19.18
ITEMS FOR PRESS RELEASE
Public toilet online survey
Affordable housing
Sheep worrying
Village planting volunteers
The meeting closed at 9.30
34
15 October 2018
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY,
15th OCTOBER 2018
Present were Councillors:-
Cllr D Williams Chairman
J Bradbury Willis
Dewi Owen
S Bradbury Willis
B Kelly
David Owens
G Jones
B Lloyd
AGENDA ITEM 1- APOLOGIES
CL/77/15.10.18
Cllrs Reynolds, Richards & Tyrrell
AGENDA ITEM 2- CHAIRMAN’S ANNOUNCEMENTS
CL/78/15.10.18
Cllr Williams informed the meeting that the Clerk will be attending a funeral the following day, 16th October, and that the Council office would be closed for the day.
It was felt that the adverse weather had not seriously impacted on the village and that, in fact, there were many visitors still frequenting the village.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 17th SEPTEMBER
CL/79/15.10.18
It was agreed that the minutes were a true and accurate record of ordinary meeting of 17th September
PROPOSED by Cllr Gareth Jones and SECONDED by Cllr Bryn Lloyd
AGENDA ITEM 4 – MATTERS ARISING
CL/80/15.10.18
M/39 Affordable Housing Project
The correspondence pertaining to the pedestrian crossing installation has been forwarded by Snowdonia Planning to Gwynedd for consideration.
M/41 Running Track
Nia Watkin, NRW Senior Conservation Officer has responded to Cllr Richards letter. Clerk is meeting on site to discuss the project October 25th. Cllr Richard will of course be kept in the picture and de-briefed on how the meeting progresses.
M/58 Treasurer’s report
The Clerk updated Council on the VAT situation regarding reclaim. Any expenditure with regard to income generating activity, such as maintenance on the pay & display car park, cannot have its VAT reclaimed. Other expenditure as per the Precept, can be reclaimed in the normal manner.
25
M/55 Speeding in the Village
Cllr Lloyd noted that the policer were maintaining their crackdown on speeding motorists, having seen the speed trap in the previous week on the main road into the village from Tywyn.
M/67 Wharf Gardens
Gwynedd Council have cleared the Wharf gardens of the summer planting. The Clerk advised that the old bedding had been cleared by Gwynedd Council. Cllr Owen had discussed the matter with David Richardson who had confirmed he would be delighted to assist in the planting foe the future. David was looking for volunteers to assist with moving the planters along the front.
M/68 Members’ Remuneration
All Aberdyfi Community Councillors advised the Clerk that they wished to decline acceptance of the remuneration as laid down by the Independent Remuneration Panel. Therefore, a ‘nil return’ was forwarded to the Panel, who have proved very helpful as advisors in this matter.
M/69 Gwynedd Council Report – Copperhill Street white lining
The Clerk has pursued this matter with Highways who indicated that the white lining will be re-done before the end of November.
Cllr Jones asked why Highways continue to repair the hole outside the Neuadd Dyfi, again, when it is clear that the problem is more deep seated than may be apparent. Cllr Owen clarified that the deep rooted problem was the responsibility of Dwr Cymru.
M/73 Concrete Blocks – Pont y Brics
The Clerk has been advised by Will Stockford that the concrete blocks await the erection of safety signage, to be installed in the Spring.
M/73 Snowdonia National Park meeting – Neuadd Dyfi
Cllr Williams thanked those councillors who managed to attend the meeting, but expressed some disappointment that more Councillors could not attend. The Clerk had been advised that the Powerpoint presentation would be made available.
M/75 Gwelfor Road sign
The Clerk has asked Highways to check this matter. Sion Wilkes to advise. Cllr Jones asked that the roadsign at the top of Mynedd Isaf also require attention.
M/75 Pont y Brics dog poo bins
The Clerk has received a donated, brand new, dog poo bin. He is liaising with Streetscene regarding its installation and emptying. Cllr Owen informed the meeting that Gwynedd Council has only one dog warden for the entire County. Cllr Williams noted how important it was that the local initiatives were encouraged.
M/75 Fireworks
Cllr Lloyd confirmed that the firework display would be taking place on November 3rd and would be managed by our local fire volunteers led by Louis Hiatt.
M/75 Penhelig Parc Events
Cllr Owen confirmed that the matter of events on Penhelig Park was being reviewed by Gwynedd Maritime, who have responsibility for events at the park. Cllr Jones noted that the spot was ideal for events such as weddings, but that with a sensible curfew time, such as 9.00 pm perhaps, the nuisance problem could be resolved. It was agreed by Council that sensible management and common sense should prevail, but that the facility should not be withdrawn.
26
AGENDA ITEM 5
ABERDYFI WEBSITE
CL/81/15.10.18
Cllr Lloyd and the Clerk had discussed the website and Cllr Lloyd took the opportunity to outline the broad principles of the proposed design. Details are available for Councillors to examine in the Council office.
The Clerk, in the context of other local council websites which were in some cases, up to seven years out of date, noted that all maintenance and updating must be carried out in house, and not be assigned to third party organisations. Cllr Williams agreed. Cllr James Bradbury-Willis declared an interest as his business incorporated web site origination, design and construction, but pointed out that great care must taken with website management and security.
It was agreed that a tendering process should be adopted for discussion at the next Council meeting. The Clerk pointed out that all Councillors must, by law, publicise their full contact details – a little invasive perhaps, but a legal obligation.
AGENDA ITEM 6
PICNIC ISLAND
CL/82/15.10.18
The Clerk had received a call from the Harbourmaster to confirm that the Picnic Island Bridge had been closed on health & safety grounds. He had discussed the matter with Al Crisp, who is very concerned about the safety of the youngsters who will now need to walk further along the main road to access the Outward Bound Centre on the wharf.
Contact had been made by the Clerk with Steve Richardson from Griffiths Engineering, Network Rail contractors, who promised to arrange attendance by engineers.
The Clerk had copied Will Stockford immediately regarding the matter. If the matter cannot be resolved, the proposed new access footpath opposite the current exit onto the main road will be under threat.
AGENDA ITEM 7
INDEPENDENT REVIEW PANEL REPORT
CL/83/15.10.18
The Clerk had examined the report and the main conclusion of relevance was that town and community councils in Wales must be retained as they are seen as important and essential elements of the democratic process. This suggests clearly that the future of councils such as Aberdyfi Community Council is secure.
It is clear that for the future, all Clerks will need to take CiLCA examinations.
AGENDA ITEM 8 – GWYNEDD COUNCIL REPORT
CL/84/15.10.18
Cllr Owen confirmed that more financial cuts are in the pipeline, with a further 5% reduction in budget planned.
At the full Gwynedd Council meeting the previous week, the North Wales Fire Service gave a presentation and confirmed that they were called to 2000 fires, 3800 incidents but that 1200 malicious callouts were made, at significant cost to the community.
27
There is an investment programme with a budget of £670m set aside, but there is concern that the bulk of this investment will be focussed on the A55 corridor, and very little in the southern parts of Gwynedd County.
Copperhill Street is due to be closed in November for work on the Chapel House.
Network Rail will be removing the traffic lights at Penhelig Station, and Arriva Trains have been replaced by KeoleyAmis, under the banner of Transport for Wales.
AGENDA ITEM 9 – PLANNING
Cl/85/15.010.18
NP5/50/726 Compton House, Glandyfi Terrace, Aberdyfi
Extension to existing dormer (Rear) window and installation of Velux rooflight
APPLICATION
NP5/50/563B Affordable Housing, Aberdyfi
Confirmation that ACC letter of concern regarding pedestrian safety has been forwarded to Gwynedd Council
CORRESPONDENCE
AGENDA ITEM 10 – TREASURER’S REPORT
CL86/15.10.18
The Treasurer’s report for September was accepted and minuted as a true record.
A Finance Committee meeting will be held before the next council meeting
PROPOSED by Cllr Lloyd SECONDED by Cllr Kelly
AGENDA ITEM 11 – COMMITTEE REPORTS
CL/87/15.10.18
Neuadd Dyfi
Cllr Kelly confirmed that the hall chandeliers are to installed shortly, the books are balancing, bookings are solid for the future and a cleaner has been employed.
Cllr Owen confirmed that Des George had started compiling an operating handbook/manual for the Neuadd Dyfi and commended him for his diligence.
AGENDA ITEM 12 – CORRESPONDENCE RECEIVED
CL/88/15.11.18
AVIVA Community Fund Aviva have launched a fund for charities and not-for-profit organisations
HMRC Correspondence regarding the new online service to claim VAT refund
Brunton Solicitor Bill for legals regarding the Running Track
Mr & Mrs Edwards Donation to the community of new Dog poo bin
Harbour Consultative Next meeting 13th November, Neuadd Dyfi
Committee
Dwr Cymru Advice of available credit of £164.87
The Pensions Regulator Automatic enrolment duties
28
KEO Films Looking for volunteers to take part in a documentary
CCG There are no garages available for ACC to rent as storage
Gwynedd Council Advice of Road Closure – Church Road Aberdyfi
Food & Drink Wales Events – Swansea and Wrexham, November
Gwynedd Municipal Letter to advise closure of Gwynedd paper and magazine recycling banks. With affect from November 5th 2018
North Wales Police Request for confirmation of Remembrance Day Service arrangements.
Outward Bound Copy of letter from Outward Bound to Barry Davies – Picnic Island bridge
Eric Richards e-mail to Cambria Coast Rail
Jenny Tyrrell Request to promote a volunteer litter pickup on Aberdyfi beach 28th October
Natural Resources Wales Confirmation of receipt of Cllr Richards’ proposal for Running Track. Clerk to meet Nia Watkin next week.
Gay Richardson What to do about the planting, Winter bedding now or late Spring.
Gwynedd Council Vacancy for an Independent Member on the Council’s Standards Committee
AGENDA ITEM 12 – PUBLICATIONS
CL/89/15.10.18
None
AGENDA ITEM 13 – ANY OTHER BUSINESS
CL/90/15.10.18
Cllr Lloyd expressed a shared concern that a number of allotment tenants were not maintaining and looking after their allotments adequately and that the site was not reflecting well on the village. The Clerk will correspond with all allotment holders to remind them of their contractual responsibilities.
Cllr Lloyd expressed concern that the allotments were not looking at their best and a plan for the future may need to be executed.
Cllr Bradbury-Willis suggested that the Trefeddion should be congratulated on its latest award.
Cllr Kelly requested that the Clerk forward Rushlight electronically to all Councillors with immediate effect.
AGENDA ITEM 14 ITEMS FOR RUSHLIGHT
CL/91/15.10.14
ITEMS FOR PRESS RELEASE
Picnic Island Bridge closure, Aviva community Fund
Public meeting – Neuadd Dyfi, litter collection Aberdyfi
Trefeddian Hotel of the year
The meeting closed at 9.45
29
16 September 2018
MINUTES OF THE ORDINARY MEETING OF ABERDYFI COMMUNITY COUNCIL HELD IN THE OFFICE IN THE COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI ON MONDAY,
16th OCTOBER 2018
Present were Councillors:-
Cllr D Williams Chairman
J Bradbury Willis
Dewi Owen
S Bradbury Willis
B Kelly
David Owens
G Jones
B Lloyd
Reynolds
Richards
Tyrrell
AGENDA ITEM 1- APOLOGIES
CL/63/17.09.18
Cllrs Reynolds, Richards & Tyrrell
AGENDA ITEM 2- CHAIRMAN’S ANNOUNCEMENTS
CL/64/17.09.18
Cllr Williams noted how beneficial the good summer had played its part in the busy trade the village had experienced, and many events had been organised by volunteers in the village – many thanks to all.
Barry Davies, head of Gwynedd Maritime, has suffered injuries sustained during non- Council activities, and will be absent from his post for some weeks.
AGENDA ITEM 3 – RECEIVE AND CONFIRM MINUTES OF ORDINARY MEETING 14th JULY
CL/65/17.09.18
It was agreed that the minutes were a true and accurate record of ordinary meeting of 18th July, after correction to correct postal name of ‘Penhelig Uchaf’ at Cllr Kelly’s request.
PROPOSED by Cllr J Bradbury-Willis and SECONDED by Cllr Kelly
AGENDA ITEM 4 – MATTERS ARISING
CL/66/17.09.18
M/39 Affordable Housing Project
The Clerk has requested clarification from Andrew Richards regarding the name to be adopted for the proposed affordable housing on the site of the old school. It is understood that Gwynedd/CCG will be in touch and request input from the community for suggestions.
There has been no response regarding the correspondence pertaining to the pedestrian crossing installation.
19
M/41 Running Track
NRW have responded at last and an e-mail arrived last week from Rhiannon Cottrell who is shortly to go on maternity leave. Our new contact is Nia Watkin, Senior Conservation Officer. She has the file and Clerk will contact her and update Council accordingly.
M/55 Speeding in the Village
The matter of speeding is linked to the affordable housing project and we await any response to our written concerns. Cllr Williams noted that we were all aware of the speeding problem and had been so for some time. Cllr Tyrrell feels strongly that there should be a 20mph limit throughout the village, regardless of the current trunk road ruling that dictates the limit. Cllr Williams did note that there had been two incidents in the village this year. The clerk reminded the meeting that the concerns of the community had been lodged as part of the planning application for the old school.
M/57 Planning
There has been no response from Snowdonia to this Council’s letter of objection to the planning application for Froneithyn, but we have received a letter from Ade Architecture, in support of the application. This letter was read to Council by Cllr Williams.
M/58 Treasurer’s report
The VAT clarification matter is progressing and it is Clerk’s intention to resolve the issue in time for the next VAT reclaim/return at the end of October.
M/61 Wharf Gardens
In the context of Cllr Tyrrell’s discussion regarding the management and financing of the Wharf gardens and general planting in the village, under July Treasurer’s Report, it is understood that the matter was to be discussed at AA&I. An update on this matter by AA&I chairman Cllr Lloyd to be minuted. Cllr Lloyd confirmed that lines of demarcation between AA&I and Council matters were to be clarified. It is proposed that AA&I will for the future, be responsible for the funding of planting in the village, given the costs of Gwynedd Council continuing providing the service.
M/61 Literary Institute
Work on the Literary Institute has re-commenced and is progressing. Cllr Jones said that the new contractors were progressing well.
M/61 Saturn Communications
The Clerk discussed the matter of unsolicited e-mails with Rupert Tildesley and he pointed out that there was a facility to unsubscribe any e-mails regarding the Cambrian Sportiv, in accordance with the new data protection regulations. Cllr Kelly is still concerned about how Rupert Tildesley obtained his e-mail address.
20
AGENDA ITEM 5
WINTER BEDDING COSTS
CL/67/17.09.18
Gwynedd Council have indicated significant increases in cost in the pipeline as indicated below:-
2017 £2695.00 +VAT
2018 £3400.00 +VAT
Summer bedding is still to date being funded by Gwynedd. Cllr Owen understands that this arrangement will not continue for next year, which will represent a significant cost burden on the precept.
Cllr Lloyd suggested that Cllr Tyrrell’s working party might present some proposals to AA&I for consideration, in time for next February’s AA&I meeting.
Should we continue funding this in its current agreement? Clive Jones from Gwynedd needs confirmation, one way or the other, immediately following this meeting. Outcome to be voted on.
Cllr Kelly suggested that we continue as usual for this year to allow time to plan forward.
Alternatively, do no planting for this winter, let it lie fallow and plan accordingly. Cllr Williams suggested that time should be taken to plan for the long term.
Cllr Tyrrell outlined that the advice he had been given was that the annual planting of annuals was very costly and wasteful. Also, there are very few plants that will survive and thrive in the harsh conditions on the wharf. After discussions with David Richardson, Cllr Tyrrell approached Andy Cook, who lives locally, and studied garden design at Falmouth. The issues are will plants survive and how the project will be maintained, and the need for a plumbed water supply. He was not in favour of funding winter bedding. Cllr Sara Bradbury-Willis suggested that there are probably many people in the village who might be interested in lending a hand.
Cllr Lloyd suggested that the matter should be on the agenda for the annual public meeting in November, and that we should not fund this winter’s planting. Cllr Richards asked whether the North Wales Garden Society might assist. Cllr Williams felt that nothing should be planned until after the public discussion. He also noted that some form of architectural or sculptured installations could be considered. The Clerk suggested that other councils will have the same problem and lessons could be learned accordingly.
It was proposed that the winter bedding planting should be cancelled for this year and that the matter will be discussed at the November meeting, and that Gwynedd should be asked to remover the summer bedding .
Proposed Cllr Lloyd Seconded Cllr Jones
AGENDA ITEM 6
MEMBERS’ REMUNERATION
CL/68/17.09.18
In line with instructions from the Independent Remuneration Panel for Wales, this Council must remunerate its Members/Councillors, (elected and co-opted) £150.00 per annum. All payments must also be made through HMRC PAYE system (already registered by this Council, for Clerk’s remuneration) for the deduction of due tax.
21
Each individual on Council can decide to decline any such payment, and must do so in writing to the Clerk, in time for the return which will need to be completed by 30th September. There are also implications for Committee Chairs and the Council Chairman.
Update from recent SLCC Conference attended by Cllr Lloyd and the Clerk, Llandudno, September 5th.
Any costs resulting from this decision by the Remuneration Committee will be covered by an increase in the Precept, or costcutting.
Each councillor must make their decision individually and act accordingly as to whether they wish to decline remuneration.
Cllr Lloyd confirmed that the panel meets each year and that under the groupings outlined below, Town and Community Council in Wales must comply with remuneration payments as indicated.
Community/Town Group Income or Expenditure in 2018-19
A £200,000 and above
B £30,000 – £199,000
C below £30,000
This potential cost is not budgeted for this year.
The Clerk is to send appropriate e-mails to all Councillors who will respond accordingly.
AGENDA ITEM 7 – GWYNEDD COUNCIL REPORT
CL/69/17.09.18
Cllr Owen had nothing to report after the summer recess.
However, Cllr Jones asked why Gwynedd were repairing the holes, again, outside the Neuad Dyfi, when the cause of the subsidence had still not been identified.
Cllr Sara Bradbury-Willis asked whether the road markings at the bottom of Copperhill Street were to be repaired. The Clerk confirmed that Gwynedd highways were aware.
AGENDA ITEM 8 – PLANNING
Cl/70/17.09.18
NP5/50/726 Manora, Rhoslan, Aberdyfi
Erection of garage and sundeck
APPLICATION
AGENDA ITEM 9 – TREASURER’S REPORT
CL71/17.09.18
The Treasurer’s report for July was accepted and minuted as a true record.
The matter of storage for village assets was briefly discussed. Cllr Jones suggested that the Maesnewydd garages might offer an opportunity.
Cllr Williams suggested that there might be opportunities at the Literary Institute.
PROPOSED by Cllr Lloyd SECONDED by Cllr Reynolds
AGENDA ITEM 10 – COMMITTEE REPORTS
CL/72/17.09.18