by Sandy Andrews | Feb 20, 2024 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 15th January 2024
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Dave Williams
1 member of the public was present
AGENDA ITEM 1 – Apologies
CL/119/15.01.24
Apologies accepted from Cllrs Tyrrell and Owen
AGENDA ITEM 2 – Chair announcements
CL/120/15.01.24
The Chair welcomed everyone and reported that the person who vandalised the Christmas Tree lights had handed themselves into the police and will pay the cost of replacing the lights. He reported that he has been told of broken glass which has been found in the dunes on several occasions so has forwarded this information onto the harbour master. On Saturday there was a presentation to the previous sub-Post Mistress to thank her for all her work.
AGENDA ITEM 3 – To receive and confirm minutes of the ordinary council meeting on 18thDecember 2023.
CL/121/15.01.24
Proposed: Cllr Hackelsberger Seconded: Cllr Bradbury-Willis
AGENDA ITEM 4 – Matters arising
CL/122/15.01.24
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M/94/(20.11.23) Removing grass cuttings from Maes Newydd playground
The clerk has emailed Aled to see if he would be willing to remove the grass cuttings but has not yet had a reply.
M/95/(20.11.23) Village noticeboard
The clerk has asked Stuart Myring for a quote to refurbish the large white noticeboard but has not had a reply. The Chair reported that he had noticed there is a light under the canopy but it doesn’t work.
Action: Clerk to contact Gwynedd Council and ask if this light is their responsibility.
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M/96/(20.11.23) Main car park planting
A date has been set for Saturday 24th February at 10am for the planting. The preparation work will be done beforehand by Cllr Hackelsberger and others. Posters have been put up in the village and on social media, asking for volunteers.
AGENDA ITEM 5 – Treasurer’s report
CL/123/15.01.24
Proposed: Cllr O’Neill Seconded: Cllr Porter
AGENDA ITEM 6 – Gwynedd Council report
CL/124/15.01.24
No report as Cllr Owen was unable to attend the meeting
AGENDA ITEM 7 – Planning
CL/125/15.01.24
No Applications had been received
AGENDA ITEM 8 – To agree and approve precept for 2024-25
CL/126/15.01.24
It was resolved to set the precept at 4.5%.
Proposed: Cllr Hackelsberger Seconded: Cllr Porter
AGENDA ITEM 9 – To note new pension arrangements for the clerk
CL/127/15.01.24
Cllr Porter reported that she has enrolled the clerk in a pension scheme though is still investigating the issue of backdated payments. The clerk has been re-enrolled with the Pension Regulator.
AGENDA ITEM 10 – Correspondence
CL/128/15.01.24
- The Ardal Ni team will be working in the village from 22-26 January when they will continue with work on the lights in the main car park
- It has been confirmed that the road at Dyfi bridge will be closed from 10th February for up to 3 months. No mitigation has yet been received. It was thought that the route of the detour goes through Cwm Maethlon, not Talyllyn, and it was agreed to write to Gwynedd Council to ask for clarifictaion and to ensure that signs are put at each end of the valley. Action: Clerk to contact Gwynedd Council
- It was reported that a large articulated vehicle got stuck on the hairpin corner in Cwm Maethlon recently and it was agreed to ask Gwynedd Council for permanent ‘do not follow satnav’ signs to be put at each end of the valley.Action: Clerk to contact Gwynedd Council
- Fly-tipping was reported by the main train station and it was agreed to contact Gwynedd Council with this information and ask if parking bays could be created to help stop this in the futureAction: Clerk to contact Gwynedd Council42
- The clerk reported that both sets of toilets were closed on Christmas Day and Boxing Day and as a result, the street cleaner had to clear up at least 5 sets of human faeces around the village. It was agreed to write to Gwynedd Council to request that they be left open, even if they can’t be cleaned on those days.Action: Clerk to contact Gwynedd Council
- Pont y Brics road is currently closed while the old changing rooms are being demolished. If people go across the level crossing instead, they MUST phone before crossing.
- Car charging points should be connected within the next few weeks.
AGENDA ITEM 11 – Items for consideration at future meetings
CL/129/15.01.24
No items reported
AGENDA ITEM 12 – Items for release / Rushlight / Website / Facebook
CL/130/15.01.24
- New Year’s Day fundraiser
- Pantomime
- Community planting on 24th February
- Ceilidh on 24th February
- Community lunch 8th February
- New photo ID required for voting
- 10th February road closure
AGENDA ITEM 13 – Date of next meeting
CL/131/15.01.24
Monday 19th February 2024
There being no further business, the Chair closed the meeting at 7.55pm
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by Sandy Andrews | Jan 17, 2024 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 18th December 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Dewi Owen – Gwynedd Councillor
Cllr Bob Tyrrell
Cllr Dave Williams
1 member of the public was present.
AGENDA ITEM 1 – Apologies
CL/103/18.12.23
Apologies received from Cllr Dunton, O’Neill, Porter and Reynolds
AGENDA ITEM 2 – Chair announcements
CL/104/18.12.23
The Chair welcomed everyone and congratulated everyone involved in the Tractor Run at the weekend, saying it was spectacular and hoped it raised a lot of money for charity. He noted that the lights in the subway are not working at all and some of the CCTV cameras around the wharf area need maintenance or replaced. It was agreed to ask Phil Pugh to look at the cameras and for the clerk to inform Gwynedd Council about the faulty lighting in the subway.
The Chair reported that the lights on the Christmas Tree had been vandalised and were not working any more. The perpetrators were caught on CCTV and this footage has been passed to the police, and it looked as though boats and other items on the wharf had been damaged too. The clerk reported the incident on Facebook and received offers of help from various local and national businesses to replace the lights. Unfortunately new lights had been bought before the offers were received but it was agreed how appreciative the council are of the support from the community.
AGENDA ITEM 3 – To receive and confirm minutes of the ordinary council meeting on 20thNovember 2023.
CL/105/18.12.23
Proposed: Cllr Owen Seconded: Cllr Hackelsberger
Unanimously agreed
AGENDA ITEM 4 – Matters arising
CL/106/18.12.23
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M/87/20.11.23 – To approve licence for use of football field by golf club
The clerk has sent the draft licence to the golf club but has not yet received a reply
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Page 32
M/88/20.11.23 – To approve change of lease with Gwynedd Council
The clerk has sent the draft licence to Gwynedd Council and has requested the lease be changed to contain a generic clause regarding the licence. They felt this would be acceptable and are in the process of amending the lease for the approval of the Community Council.
M/90/20.11.23 – To discuss installation of speed signs
The clerk has received examples of the speed signs Gwynedd Council intend to use and she has arranged to meet with Mr Gregson of Gwynedd Council early next year to discuss where they could be sited and how much installation and ongoing costs would be.
M/93/20.11.23 – Sharing CCTV system with the harbour authority
The Chair has spoken to the harbour master and it has been agreed that the harbour authority will buy their own system.
Cllr Owen reported that the harbour office is not fit for purpose and a portacabin will be placed close to the office early next year and this will be used until a new office can be found / built.
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M/94/20.11.23 – Removing grass cuttings from Maes Newydd playground
The clerk has not heard back from Aled if he is agreeable to doing this work
Action: Clerk to chase up
M/95/20.11.23 – Village noticeboard
The clerk has not had time to talk to the pharmacy about putting a monitor in his window. Cllr Owen reported that he has been told by Parc Eryri that the digital noticeboard included in the recent Tourist Information Centre planning application is for Aberdyfi Community Council, not Parc Eryri. It is not clear if they will pay for the digital noticeboard, so it was agreed to wait to see who will have to pay for it.
Wooden noticeboard by the toilets: it was agreed to wait to see what happens with the digital noticeboard before doing anything about this board.
Large white cork board in the covered area: It was agreed to ask Stuart Myring if he could clean up this noticeboard and repaint it.
Proposed: Cllr Williams Seconded: Cllr Owen
Action: Clerk to contact Stuart Myring
M/96/20.11.23 – Main car park planting
Gwynedd Council have given their permission for the Community Council to go ahead with this work. Cllr Hackelsberger reported that the plan is to set a date, hopefully in February, and ask the village residents to come along and help on that day. A small digger has been offered and a call for hardy plants will be made in Rushlight, although plants will also be bought and Cllr Hackelsberger will apply to the AA&I for funding for this.
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Action: Clerk to put something in Rushlight and to inform Bob Nickless that this work will be happening and ask for his suggestions / help.
Page 34
M/96/20.11.23 – Public toilet concerns
The clerk has contacted Gwynedd Council and they confirmed that they have been successful in obtaining funding to refurbish the main toilets in Aberdyfi and the work will be carried out next Autumn / Winter to avoid the tourist season. The work will not include the toilets by the Neuadd Dyfi and the clerk will be meeting with Gwynedd Council to discuss how much it would cost to refurbish these ones and to find out exactly what work is planned for the main toilets.
The clerk reported that both sets of toilets were given a deep clean in the spring and then again in the autumn and she has arranged for the same to be done next year.
Action: Clerk to meet with Gwynedd Council
AGENDA ITEM 5 – Treasurer’s report
CL/107/18.12.23
Proposed: Cllr Bradbury-Willis Seconded: Cllr Owen
Unanimously agreed
AGENDA ITEM 6 – Gwynedd Council report
CL/108/18.12.23
Cllr Owen reported on Gwynedd Council matters as the Gwynedd Councillor for Aberdyfi. The report included:
The recent full meeting of Gwynedd Council lasted over 5 hours. BCUHB reported that the situation at Tywyn hospital and Health Centre is improving steadily and 2 more nurses have been recruited. The plan is for them to start at the beginning of next year.
It was reported that more houses than ever in Gwynedd are not paying any rates at all. Cllr Owen asked who is responsible for checking that houses are being let for the full 182 days in order to claim rate relief and was told that there are not the resources to check them. Cllr Owen pointed out that quite a few businesses in Aberdyfi are potentially coming up for sale soon and this is being echoed in other sea-side towns, so he has asked for an impact assessment to be done into the effect of businesses closing down on the local communities.
Gwynedd council reported that they have bought over 30 houses with a view to letting them to locals, but couldn’t give a figure of how many are currently unoccupied, as most are being refurbished. Cllr Owen pointed out that as many second homes are now being sold and becoming holiday lets, local communities are being eroded and lost. He reported that Parc Eryri are thinking of following Gwynedd Council in implementing Section 4 of planning, whereby people will have to apply for planning permission to change from residential use to a second home or to a holiday let, but they will wait to see how it works first.
Cllr Owen reported that he has been voted in as Chair of Network Rail’s Cambrian Coast Committee. The council congratulated him on his appointment. He
38
reported that more coaches are currently being built so that the trains on the Cambrian Coast can have 4 carriages rather than 2, but these will not be in service until 2025. Cllr Tyrrell asked if the railway bridges in Aberdyfi could be painted.
AGENDA ITEM 7 – Planning
CL/109/18.12.23
NP5/50/165C Glygyrog Ddu, Aberdyfi LL35 0RL
Retrospective application for part single / part two storey side extensions including balcony / terraced areas, two storey rear extension, front porch, alterations to roof of existing dwelling including installation of 3 rooflights, and associated work.
Action: Clerk to contact Parc Eryri expressing disappointment that we were not given a chance to comment on the application had it come though in the normal manner
NP5/50/10M Outward Bound Centre Aberdyfi LL35 0RA
Formation of additional car parking areas in connection with the Outward Bound Centre
No objections raised
NP5/50/647B Existing highway verge adjoining A493 between Aberdyfi & Tywyn
Formation of a footpath (Active Travel route) between the communities of Tywyn and Aberdyfi adjacent to the A493
No objections raised
NP5/50/L89B 3 Copperhill Street, Aberdyfi LL35 0EU
Retrospective application to retain condensing unit at side of property
No objections raised
AGENDA ITEM 8 – To discuss councillor’s consumables renumeration
CL/110/18.12.23
The clerk reported that councillors will be paid £156 expenses going forward, but they will be able to decline this payment. If they do, it will be up to the full council to decide what to do with the money, not the individual councillor.
In addition, councillors can either be paid a flat rate of £52 for consumables, or can claim this back from the council. If a flat rate, it is exempt from PAYE, but if reimbursed from the council, this will be subject to PAYE.
The clerk informed the council that each individual councillor will be able to choose what they want to do about both payments, which will come into force in the next financial year.
AGENDA ITEM 9 – To approve budget for 2024/25
CL/111/18.12.23
Proposed: Cllr Owen Seconded: Cllr Hackelsberger
AGENDA ITEM 10 – To discuss opening two savings accounts
CL/112/18.12.23
The finance committee proposed opening two instant access accounts to allow the ring-fenced money from Aberdyfi Tourism and the Playground appeal to be kept
39
separate from working capital and everyday savings.
The finance committee proposed reviewing the situation next year with a view to opening a notice account then.
Proposed: Cllr Hackelsberger Seconded: Cllr Owen
Action: Clerk to open two instant access savings accounts
Action: Finance committee to discuss notice accounts next year
AGENDA ITEM 11 – To discuss purchase of a council laptop for CCTV access
CL/113/18.12.23
It was agreed to purchase a laptop which runs Microsoft software up to £200.
Proposed: Cllr Bradbury-Willis Seconded: Cllr Kelly
Action: Clerk to purchase laptop
AGENDA ITEM 12 – To approve payment for storage of mobile kitchen
CL/114/18.12.23
It was agreed to pay 3 years back-dated rent for storage and to pay yearly going forward at a rate of £10 per month.
Proposed: Cllr Williams Seconded: Cllr Hackelsberger
Action: Clerk to arrange for payment to be made
AGENDA ITEM 13 – Correspondence
CL/115/18.12.23
* Parc Eryri Recreation Strategy
* Coastal path above Hillside Park is overgrown
Action: Clerk to contact Aled and ask him to cut it back
AGENDA ITEM 14 – Items for consideration at future meetings
CL/116/18.12.23
* Ask a representative from BCUHB to come to our meeting
AGENDA ITEM 15 – Items for release / Rushlight / Website / Facebook
CL/117/18.12.23
* Advent windows
* Fireworks New year
* New Year’s Day fundraiser
* Nurses recruited for Tywyn
* Tractor Run
* Vandalism of tree lights
* Cycle path update
* Car park planting
AGENDA ITEM 26 – Date of next Meeting
CL/118/18.12.23
Monday 15th January 2024 at 7.00pm
There being no further business, the Chair closed the meeting at 8.50pm
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by Sandy Andrews | Dec 19, 2023 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th November 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen – Gwynedd Councillor
Cllr Megan Reynolds
Cllr Sadie Porter
Cllr Dave Williams
2 members of the public were present.
AGENDA ITEM 1 – Apologies
CL/80/20.11.23
Apologies received from Cllr Tyrrell
AGENDA ITEM 2 – Chair announcements
CL/81/20.11.23
The Chair welcomed everyone and announced that the official opening of the wharf development took place last week with dignitaries from Gwynedd Council and other organisations present. He thanked Cllr Reynolds for replacing the batteries in the defibrillators and the clerk noted that the battery needs to show 0 before it will stop working.
AGENDA ITEM 3 – To receive and confirm minutes of the ordinary council meeting on 16thOctober 2023.
CL/82/20.11.23
Proposed: Cllr O’Neill Seconded: Cllr Hackelsberger
Unanimously agreed
AGENDA ITEM 4 – Matters arising
CL/83/20.11.23
Page 23
M/3/15.05.23 – Time & Tide bell information board
The board is now in place but it was noted that it is looking tired. It was agreed for the clerk to check the if it needs replaced and if the wording needs to be changed. Also to consider the possibility of adding a QR code to the information.
Action: Clerk to check the information board
M/24/19.06.23 – Coastal erosion
Cllr Owen is to meet with the golf club and Parc Eryri to see what needs to be
Cllr Williams noted that NRW dictate what maintenance the golf club can do
29
on the sand dunes
M/34/17.07.23 – Planning violations
The clerk contacted Parc Eryri and they confirmed that they plan to hold an online meeting this year
Page 24
M/42/17.07.23 – Railings in main car park
Cllr Owen showed the problem to the Head of Highways of Gwynedd Council at the wharf opening and he has agreed to come to Aberdyfi again soon to discuss a solution.
M/51/18.09.23 – Road closure in January
It was noted that this is now likely to happen in February and more details should be forthcoming within the next week.
M/55/18.09.23 – Payment for storage of kitchen
Clerk has contacted Mr George but has not had a reply
Action: Clerk to chase up
M/57/18.09.23 – RoSPA report
The clerk has met with Stuart Myring and is waiting for a quote to paint the playground equipment.
Page 25
M/58/18.09.23 – Review Food Festival
Cllr Owen and the Clerk met with organisers of the Food festival and they have agreed to run the event next year, but asked for more help. It was agreed the clerk will take responsibility for the financial aspect of the festival and the organisers will contact the clerk if they need help with other things.
M/59/18.09.23 – Correspondence
Fingerposts
These have been painted, as has the welcome sign at the Penhelig end of the village.
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M/68/16.10.23 – Gwynedd Council report
Release pf game birds
Cllr Owen reported that he had spoken to Gwynedd Council and Parc Eryri and both organisations replied that there is nothing they can do about the problem of game birds being released in Pennal and Happy Valley area, as it is currently
unregulated. Cllr O’Neil reported that she had had several close calls with birds and other cars trying to avoid birds on the road and was concerned that an accident will happen soon. She reported that there are bird feeders on the bank above the road at Cwrt, meaning that the birds are feeding on the food
that has fallen out of the feeder onto the road and she had moved one of the
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feeders as they had fallen into the road. She has contacted Highways at Gwynedd Council and sent them photos and Cllr Owen has asked Gwynedd Council to contact the organisers of the shoots.
Cycle path
The clerk reported that Gwynedd Council were unsuccessful in obtaining grant funding to complete the cycle path and they will apply again when the next round of funding opens for applications.
AGENDA ITEM 5 – Treasurer’s report
CL/84/20.11.23
Proposed: Cllr Bradbury-Willis Seconded: Cllr Porter
Unanimously agreed
AGENDA ITEM 6 – Gwynedd Council report
CL/85/20.11.23
Cllr Owen reported on Gwynedd Council matters as the Gwynedd Councillor for Aberdyfi. The report included:
Thank you to everyone who attended the Remembrance Services on Sunday and it was agreed to write to Mr Richardson who organises both events.
It was good to meet with the Chief Executive of Gwynedd Council face to face at the wharf opening as Cllr Owen was able to speak to him about various issues in the village and he plans to come back to Aberdyfi soon to discuss these issues further.
Action: Clerk to thank Mr Richardson
Action: Cllr Owen to meet with Gwynedd Council early next year
AGENDA ITEM 7 – Planning
CL/86/20.11.23
The council declared an interest in the playground application.
NP5/50/754 Aberdyfi Playground, Bodfor Terrace LL35 0EA
Refurbishment of playground equipment and wet-pour surface.
NP5/50/532F Tourist Information Centre, The Wharf, Aberdyfi
LL35 0EE
Change external doors and glazing to shop fronts for new automatic opening doors, install notice boards on the front of the building, refurbish external ramps and installation of solar PV panels.
No objections were raised.
AGENDA ITEM 8 – To approve licence for use of football field by golf club
CL/87/20.11.23
It was agreed the licence is acceptable as a draft and should be sent to the golf club.
Proposed: Cllr Hewins Seconded: Cllr Bradbury-Willis
Action: Clerk to send licence to the Golf club
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AGENDA ITEM 9 – To approve change of lease with Gwynedd Council
CL/88/20.11.23
It was agreed to go ahead with a change to the lease, ideally allowing the community council to sub-let the football field to anyone using the licence which is being used to sub0let to the golf club.
Proposed: Cllr O’Neill Seconded: Cllr Porter
Action: Clerk to send draft licence to Gwynedd Council and ask for the sub-let clause to be generic
AGENDA ITEM 10 – To discuss opening a savings account
CL/89/20.11.23
It was agreed to open an instant access savings account with Charity Bank and for the finance committee to research a notice account.
Proposed: Cllr Hackelsberger Seconded: Cllr Bradbury-Willis
Action: Clerk to open an instant access savings account
Action: Finance committee to meet to discuss notice accounts.
AGENDA ITEM 11 – To discuss installation of speed signs
CL/90/20.11.23
It was agreed to ask for examples of the type of speed signs Gwynedd Council are able to provide and to ask for cost of civil works if signs will be put on lamp-posts.
Action: Clerk to contact Andrew Gregson at Gwynedd Council
AGENDA ITEM 12 – To approve enrolling clerk in a pension plan
CL/91/20.11.23
It was noted that the clerk hasn’t yet been enrolled in a pension plan. Cllr Porter volunteered to take this on.
Proposed: Cllr Williams Seconded: Cllr Hewins
Action: Cllr Porter to enrol clerk in a pension plan
AGENDA ITEM 13 – To note new salary scale from NALC
CL/92/20.11.23
The new salary scales were noted and the clerk reminded the council that the scales date from 1st April 2023
AGENDA ITEM 14 – To discuss sharing CCTV system with the harbour authority.
CL/93/20.11.23
It was agreed to go ahead with this, though some concerns were raised about the effect using a tilt and zoom camera will have on the wi-fi and function of the card payment system in the Tourist Information Centre. It was agreed to bring this to the attention of the harbourmaster.
It was noted that currently Cllr Kelly was the only one in the council with access to the CCTV footage and that the clerk also needs to be able to view the footage. It was also agreed that the system should only be checked occasionally. It was suggested that in the interest of transparency, anyone who accesses the footage
32
should keep a log of when they log in and out of the system. It was noted the police have also been given log-in details to the system.
Proposed: Cllr O’Neill Seconded: Cllr Bradbury-Willis
Action: Cllr Kelly to liaise with the harbourmaster
Action: Clerk to check she is able to log in to the system
Action: Anyone accessing footage to keep a record of when they log in and out of the system.
AGENDA ITEM 15 – To discuss paying Gwynedd Council to remove grass cuttings from Maes Newydd playground
CL/94/20.11.23
Gwynedd Council have told the Community Council that there is no mechanism for them to reimburse us for the cost of cutting and removing the grass cuttings. It was agreed to ask Aled how much he would charge just to remove the cuttings.
Action: Clerk to contact Aled
AGENDA ITEM 16 – To discuss installing a village noticeboard
CL/95/20.11.23
It was noted that Parc Eryri are planning on putting a digital noticeboard in the Tourist Information Centre where the Community Council were hoping to site one. It was suggested that we could potentially share their digital noticeboard. The clerk informed the council that a physical noticeboard would cost approximately £1000 and this would replace the noticeboard by the toilets in the centre of the village. It was suggested that it might also be possible to install a TV in the pharmacy window which could act as a digital noticeboard. It was agreed to ask the pharmacy if they are willing to do this and ask Aberdyfi Tourism group if they are willing to spend their money on this system.
Action: Clerk to contact Aberdyfi Tourism
Action: Clerk to contact Pharmacy
Action: Clerk to add to agenda for next month.
AGENDA ITEM 17 – Correspondence
CL/96/20.11.23
* New year’s Day fundraiser
WeSwimRun are planning a playground fundraiser again on New year’s Day
* Aberdyfi wi-fi project
Menter-Mon have offered to come and do another session for local businesses
* Car park planting
Cllr Hackelsberger has proposed a planting solution for the main car park.
Action: Clerk to contact Gwynedd Council
* Aberdyfi Plastic Free Community
A proposal for Aberdyfi to become part of the Plastic Free Community Campaign was received. It was agreed to join the campaign. Cllr Porter volunteered to be on the steering group
Action: Clerk to inform the campaign of our intention to be involved
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* Public toilet concerns
Email received from a member of the public, expressing concerns about the state of the public toilets.
It was agreed to find out if Gwynedd Council plan to refurbish them and if not, how much it would cost to refurbish them, with the view to possibly covering the cost between the community council and AA&I.
Action: Clerk to contact Gwynedd Council
* Tywyn Hospital update
Cllr Reynolds gave an update on the staffing issues at Tywyn hospital
AGENDA ITEM 18 – Items for consideration at future meetings
CL/97/20.11.23
* Village noticeboard and digital noticeboard at the pharmacy
AGENDA ITEM 19 – Items for release / Rushlight / Website / Facebook
CL/98/20.11.23
* Remembrance Day services
* Opening of the wharf
* Advent windows
* Plastic Free Campaign
* Welcome to the new Post Office owners
* Fireworks New year
* New Year’s Day fundraiser
AGENDA ITEM 20 – Date of next Meeting
CL/99/20.11.23
Monday 18th December 2023 at 7.00pm
There being no further business, the Chair closed the meeting at 9.10pm
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Minutes of the ordinary meeting of the financial committee of Aberdyfi Community Council held at the Literary Institute on Monday 27th November2023
Present:
Cllr Sara Bradbury-Willis
Cllr Bob Tyrrell
Cllr Dave Williams
AGENDA ITEM 1 – Apologies
CL/100/27.11.23
Apologies received from Cllr Owen
AGENDA ITEM 2 – To discuss budget for 2024/25
CL/101/27.11.23
The budget was discussed and it was agreed to present to the full council at the December or Januarymeeting.
Action: Clerk to add to agenda
AGENDA ITEM 3 – To discuss opening a notice savings account
CL/102/27.11.23
It was agreed to propose opening an instant access savings account with Unity Trust Bank for the money currently ring-fenced for the Aberdyfi Tourism organisation and Playground Appeal donations. It was also agreed to propose opening a second one with Charity Bank for all but £10,000 of the remaining balance in the current account, assuming it is not too difficult to administer, and the current account balance to be kept at approximately £10,000. It was agreed to review the situation again next year with a view to possibly opening a notice savings account.
Action: Clerk to research how easy it is to administer the Charity Bank savings account.
Action: Clerk to add to agenda for December meeting
The meeting closed at 11.30am
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by Sandy Andrews | Nov 22, 2023 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 16th October 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen – Gwynedd Councillor
Cllr Sadie Porter
Cllr Dave Williams
2 members of the public were present.
AGENDA ITEM 1 – Apologies
CL/63/16.10.23
Apologies received from Cllr Reynolds
AGENDA ITEM 2 – Chair announcements
CL/64/16.10.23
The Chair welcomed everyone and said there seems to have been quite a few visitors to the village in October. He has also noticed a poster has been stuck to the bus shelter so he is going to ask them to remove it.
AGENDA ITEM 3 – To receive and confirm minutes of the ordinary council meeting on 18thSeptember 2023.
CL/65/16.10.23
Proposed: Cllr Williams Seconded: Cllr Bradbury-Willis
Unanimously agreed
AGENDA ITEM 4 – Matters arising
CL/66/16.10.23
Page 16
M/3/15.05.23 – Time & Tide bell
The clerk has not been able to talk to the harbourmaster yet
Cllr Owen offered to speak to him at the Harbour Users meeting planned for the next day.
Action: Cllr Owen to speak to harbourmaster
Page 17
M/24/19.06.23 – Coastal erosion
Cllr Owen is waiting for Mabon ap Gwynfor to set a date to meet.
Action: Cllr Owen to bring up this issue at the Harbour Users meeting
M/34/17.07.23 – Planning violations
Cllr Owen has not had time to ask Parc Eryri if they plan to come to Aberdyfi this year Action: Clerk to contact Parc Eryri
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M/42/17.07.23 – Railings in main car park
Cllr Owen has had an email stating that Gwynedd Council have no money to upgrade the railings or replace them with a wall at this time. It was noted that they will have to be replaced eventually.
Page 18
M/51/18.09.23 – Road closure in January
Griffiths Ltd have advertised public meetings at the end of October and it was agreed to encourage as many people as possible to go to them to pressure them to do the work at night and keep the road open during the day. Clerk has put up posters in the village and will also put in Rushlight.
It was noted that it has been rumoured that the new bridge is behind schedule, which will affect the dates of this road closure as the new bridge needs to be open before this work can be done.
Action: Clerk to put in meeting dates in Rushlight and on website
M/53/18.09.23 – Double yellow lines at entrance to Parc yr Ysgol
The clerk confirmed that Gwynedd Council will be going ahead with this. The council unanimously agreed to the proposal.
Page 19
M/54/18.09.23 – removing grass cuttings from Maes Newydd playground
The clerk has emailed Gwynedd Council suggesting that the Community Council take over the grass cutting service and is reimbursed for the cost, but has not has a reply.
Action: Clerk to chase up
M/55/18.09.23 – Payment for storage of kitchen
Clerk has contacted Mr George but has not had a reply
Action: Clerk to chase up
M/56/18.09.23 – Insurance claim for locum costs
The Chair and clerk have agreed to go ahead with a claim as the excess is £250 and will have a minimal affect on premiums
Action: Clerk to pursue insurance claim
M/57/18.09.23 – RoSPA report
GL Jones have agreed to honour their previous quote for repairing the wet- pour so the clerk has asked them to go ahead with the repairs. She is still waiting to meet with Stuart Myring to discuss painting some of the play equipment. It was noted that non-toxic paint needs to be specified. She is also waiting for a quote for repairing the benches and has not had time to put up the no dogs signs.
Action: Clerk to contact Stuart Myring and Barry Griffiths and put up no dogs signs
24
Page 20
M/58/18.09.23 – Review Food Festival
Cllr Owen and Clerk to meet with organisers of Food festival at the beginning of November.
Action: Cllr Owen and Clerk to meet with organisers
M/59/18.09.23 – Correspondence
Fingerposts
These are going to be painted imminently
Campervans stayng overnight in main car park
Clerk has reported this to Gwynedd Council
Page 21
Buddlea by old School House
Clerk has reported this to Gwynedd Council
Area above Penhelig gardens
Action: Clerk to report to Gwynedd Council
Water on road in front of Britannia Inn
This has now been fixed
Footpath behind Penhelig Arms
The clerk has not yet contacted Gwynedd Council about this
Action: Clerk to report to Gwynedd Councillor
Drug use & dealing at Parc yr Ysgol
Clerk has not yet reported this to Adra. Cllr Owen reported that he had been in touch with Adra and they are aware of the situation, as are the police.
Action: Clerk to contact Adra
AGENDA ITEM 5 – Treasurer’s report
CL/67/16.10.23
Proposed: Cllr Owen Seconded: Cllr Williams
Unanimously agreed
It was requested that going forward the clerk produces separate accounts for the playground fundraising funds.
AGENDA ITEM 6 – Gwynedd Council report
CL/68/16.10.23
Cllr Owen reported on Gwynedd Council matters as the Gwynedd Councillor for Aberdyfi. The report included:
Gwynedd Council have reported that half the houses they bought with a view to improving them and renting them to local people have been empty since last November as they have been unable to find people to do the work. There have also been problems as Gwynedd Council have been bidding against local people for the same properties.
25
Gwynedd Council will have a deficit of £6 million next year, so there will be more cuts and these will be discussed in more detail soon so Cllr Owen will be able to give more details at the next meeting. A tourism tax has been discussed but no decision has been made.
Gwynedd Council have been in talks with NRW regarding sewage discharges into rivers. NRW have denied being responsible, so there is an ongoing investigation.
Gwynedd Council are looking into the cost of replacing the harbourmaster’s office in Aberdyfi, as it has very large cracks and is not fit for purpose. It is hoped that it might be replaced next year.
A question was asked regarding the release of game birds, as they are causing a lot of problems on the roads and elsewhere and are considerably disrupting the local ecosystem. Cllr Owen will ask if anything can be done about this.
It was asked how the cycle path project was going.
Action: Cllr Owen to ask Gwynedd Council about the release of game birds.
Action: Cllr Tyrrell and clerk to find out about the cycle path project.
AGENDA ITEM 7 – Planning
CL/69/16.10.23
Cllr Porter declared an interest in this agenda item.
NP5/50/147Q Nyth Robin Campsite, Panteidal, Aberdyfi LL35 0RG
Adapt and extend existing workshop building to include staff welfare facility, secure bike storage area, laundry area, plant / store room and the installations of EV charging points.
No objections were raised
AGENDA ITEM 8 – To discuss installation of speed signs
CL/70/16.10.23
The clerk has not received any information from manufacturers. Cllr Owen is waiting to hear from Andrew Gregson but noted that last time he spoke to Mr Gregson, he had been told that these type of signs are very expensive.
It was suggested that perhaps small reminder 20mph signs could be a cheaper alternative.
Action: Cllr Owen to contact Mr Gregson to discuss small reminder signs and cost of flashing speed signs
Action: Clerk to contact manufacturers for costs
AGENDA ITEM 9 – To discuss use of football field by the golf club
CL/71/16.10.23
The clerk has contacted Jenkins & Jenkins solicitors in Machynlleth who have said they are able to draw up a lease / licence for us so she will make an appointment with them as soon as the list of requirements have been agreed. They will charge £250 + VAT per hour.
Cllr Hackelsberger has produced a draft lease which will be circulated to all councillors and once agreed, this will be taken to the solicitors.
Action: Cllr Hacklesberger to email draft licence to clerk
Action: All councillors to provide feedback on draft licence
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AGENDA ITEM 10 – To discuss opening a savings account
CL/72/16.10.23
It was agreed to open a savings account. Cllr Tyrrell offered to research suitable accounts.
Action: Cllr Tyrrell to research suitable savings accounts
Action: Clerk to put on agenda for next meeting
AGENDA ITEM 11 – To discuss installing a digital noticeboard
CL/73/16.10.23
It was noted that the costs of a digital noticeboard is expensive and that this might not be the best use of public funds, as even with the addition of the Aberdyfi Tourism money, the cost is quite considerable. It was also noted that the operating system of these particular noticeboards is Windows, when we would prefer a different system. It was greed to check if the operating system can be something other than Windows and what the monthly cost for the router etc. would be. It was also agreed to find out the cost of a better physical noticeboard than the one currently in use.
Action: Clerk to contact noticeboard company
Action: Clerk to research cost of physical noticeboard.
AGENDA ITEM 12 – To discuss installing a card payment system to the pay & display machine in the Neuadd Dyfi car park
CL/74/16.10.23
It was agreed that the cost was too much at this time to justify, as people are able to get change from the post office across the road. It was agreed to change the coach signs and also see if it is possible to change the signs at the main car park also, to see what effect this has. It was agreed to wait to see how the new owners of the Post Office feel about the public getting change from them and revisit the card payment system at a later date.
Action: Clerk to chase up new signs from Gwynedd Council
Action: Clerk to ask Post Office if people getting money for the car park is a problem.
AGENDA ITEM 13 – To receive an update on the playground project
CL/75/16.10.23
The clerk reported that the planning application has been rejected 4 times as the plan scales do not conform to those of Parc Eryri. Caloo is now in direct contact with Parc Eryri to solve the problem. Cllr O’Neill informed the council that she had been to an Un Llais meeting and many people there had expressed dismay that we needed to get planning permission. One of the Gwynedd Councillors offered to help if we need it. Cllr O’Neill confirmed we cannot apply for grants until we have planning permission in place.
AGENDA ITEM 14 – Correspondence
CL/76/16.10.23
* Public meetings with Griffiths Ltd
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* D-Day commemorations on 6th June 2024
It was agreed to make a decision about a lighting beacon closer to the time.
* Aberdyfi wi-fi project
It was agreed to write back to say that the wi-fi needs to cover a much larger area
to be of any real use
Action: Clerk to reply to email
AGENDA ITEM 15 – Items for consideration at future meetings
CL/77/16.10.23
Planting in the middle sections of the main car park
AGENDA ITEM 16 – Items for release / Rushlight / Website / Facebook
CL/78/16.10.23
* Remembrance Day services
* Public meetings with Griffiths Ltd
* Blood service at the Neuadd Dyfi 27th November
* Christmas Fair at the Neuadd Dyfi 25th November
* Thanks to village planter team and dog poo bag volunteers
* Pantomime
* Village road closures 6th and 13th November
* 50th Anniversary of Aberdyfi SART.
* Fireworks 6th November
AGENDA ITEM 17 – Date of next Meeting
CL/79/16.10.23
Monday 20th November 2023 at 7.00pm
There being no further business, the Chair closed the meeting at 8.55pm
28
by Sandy Andrews | Oct 24, 2023 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 18th September 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Megan Reynolds
Cllr Dave Williams
3 members of the public were present.
AGENDA ITEM 1 – Apologies
CL/46/18.09.23
Apologies received and accepted from Cllrs Dunton, Porter and Tyrrell
AGENDA ITEM 2 – Chair announcements
CL/47/18.09.23
The chair remarked on how good it was to see events taking place again after the pandemic and that the Food Festival and DyfiFest were both very successful. He thanked everyone who was involved in organising the events and hoped that they will continue next year.
In July there was an incident involving young people who live locally, where the signs etc. from outside the Post Office were placed on the main road, causing obstruction to traffic. CCTV footage has been passed to the police, they have issued a crime number and will be investigating further.
The chair has been researching the sewage outlet problems reported by residents and said that it is still ongoing and he will report back when he has the full picture.
AGENDA ITEM 3 – To receive and confirm minutes of the ordinary council meeting on 17th July2023.
CL/48/18.09.23
Proposed: Cllr Reynolds Seconded: Cllr Hewins
Unanimously agreed
AGENDA ITEM 4 – Matters arising
CL/49/18.09.23
Page 11
M/3/15.05.23 – Time & Tide Bell
The clerk reported she has been unable to contact the harbourmaster regarding the location of the information board for the Time & Tide Bell, or Peter Gringold.
Action: Clerk to contact the harbourmaster and Peter Gringold.
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M/24/19.06.23 – Coastal erosion
Cllr Owen reported that he is still waiting to meet with Mabon ap Gwynfor and the golf club to discuss this issue but is hoping to soon and will report at the next meeting.
Action: Cllr Owen to meet with Mabon ap Gwynfor and the golf club
Page 12
M/34/17.07.23 – Gwynedd Council report
Planning violations
Cllr Owen has not been able to contact SNPA regarding this issue.
Action: Cllr Owen to contact SNPA regrading planning violations and confirm they will visit Aberdyfi in the Autumn to meet with residents.
M/35/17.07.23 – Introduction of 20 mph speed limit
Cllr Owen is waiting to hear from Andrew Gregson of Gwynedd Council as to how much flashing speed limit signs will cost and if Gwynedd Council are willing to install them in Aberdyfi.
The clerk has requested brochures from companies who sell these signs.
Action: Cllr Owen to contact Andrew Gregson
Action: Clerk to add to the next agenda
M/39/17.07.23 – use of football field for golf junior training
The Chair has spoken to the secretary of the golf club and both parties seem agreeable to the proposal and agree that a legal lease or licence needs to be put in place.
The clerk has not yet been given the details of a solicitor.
Action: Clerk to obtain details and contact a solicitor regarding leases / licences.
Action: Cllrs Hackelsberger and Tyrrell to compile list of requirements to be included
Action: Clerk to put on agenda for next meeting.
Page 13
M/40/17.07.23 Installation of water-bottle filling station
This is due to be installed within the next few weeks
Page 14
M/42/17.07.23
Playground project
We have been advised that we require planning permission so an application has been submitted. Banners containing a QR code have been bought and put up. Cllr O’Neill pointed out that we can’t apply for any grants until we know if we have planning permission or not.
Railings in main car park
Cllr Owen has written 3 emails regarding this issue and is waiting to hear back.
Action: Clerk to chase up
17
Maintenance of osprey sculpture
The clerk reported that she bought oil and arranged for it to be applied to the sculpture. There is enough oil left to last two or three years
House sign on old Catholic Church
Cllr Owen has been unable to contact the owners despite 3 visits to the property. It was reported that apparently several residents have written directly to the owners but none have received a reply.
AGENDA ITEM 5 – Treasurer’s report
CL/50/18.09.23
Proposed: Cllr Owen Seconded: Cllr Williams
Unanimously agreed
AGENDA ITEM 6 – Gwynedd Council report
CL/51/18.09.23
Cllr Owen reported on Gwynedd Council matters as the Gwynedd Councillor for Aberdyfi. The report included:
20mph speed limit
Gwynedd Council acknowledge that the change will cause different feelings within the community and Cllr Owen said he will contact Mr Gregson again about installing flashing speed cameras at either end of the village.
Road closure in January
Cllr Owen has spoken to Griffiths Ltd, who have been inundated with complaints about the proposed closure at the cottages on the North side of the old bridge for 3 weeks in January. This will result in a diversion via Talyllyn and Corris, which will add approximately an hour onto the journey. Griffiths Ltd explained that the pipes they need to lay will have to go along the middle of the road, so the whole road will need to be closed. They also explained that they are contracted by the Welsh Government to do this work, so they have to obtain permission / direction from the Government to make any changes to the plans. The clerk reported that she had also spoken to Griffiths Ltd and was told that they are logging every complaint they receive and will be passing them all onto the Welsh Government. Cllr Owen reported that Gwynedd Council were not happy with the situation either and will be objecting to the closure.
Action: Clerk to ask liaison officer of Griffiths Ltd to attend the next council meeting
Action: Clerk to write to Highways, Griffiths Ltd, Mabon ap Gwynfor and Liz Saville-Roberts
AGENDA ITEM 7 – Planning
CL/52/18.09.23
No planning applications have been received
AGENDA ITEM 8 – To discuss placing double yellow lines at the entrance to Parc yr Ysgol
CL/53/18.09.23
It was noted that the zig-zag lines have been removed from the entrance to Parc yr Ysgol but have not been replaced by double yellow lines. It was agreed to request
18
double yellow lines for the minimum distance either side of the side road.
Action: Clerk to contact Gwynedd Council
AGENDA ITEM 9 – To discuss removing grass cuttings from Maes Newydd playground
CL/54/18.09.23
The clerk has received a quote from Pennal Garden Services for cutting and removing the cuttings, which is approximately half the cost that Gwynedd want for just removing the cuttings. It was agreed to see if Gwynedd Council will allow the Community Council to take over responsibility for the grass cutting and reclaim the money back from Gwynedd.
Proposed: Cllr Owen Seconded: Cllr Reynolds
Action: Clerk to contact Gwynedd Council
AGENDA ITEM 10 – To discuss making a payment for storage of the mobile kitchen
CL/55/18.09.23
No payment has ever been made to Mr. George for storing the mobile kitchen for approximately the 7 years that we have owned the kitchen. It was agreed obtain a figure and invoice from Mr. George.
Action: Clerk to contact Mr. George
AGENDA ITEM 11 – To decide whether to make an insurance claim for locum clerk costs
CL/56/18.09.23
It was agreed to find out how much the policy excess is and how much premiums would go up if a claim is made. It was agreed for the Chair and Clerk to decide whether to make a claim based on the figures.
Action: Clerk to find out policy excess and premium increases.
Action: Clerk and Chair to jointly decide whether to make claim.
AGENDA ITEM 12 – To discuss RoSPA report and decide any actions
CL/57/18.09.23
The clerk reported that the last quote from GL Jones for repairing the wet-pour is out of date and though it was agreed to have the work done, GL Jones was not asked to do the work as the clerk went off sick before she was able to contact them. It was agreed to obtain a new quote and to go ahead if the Chair and Clerk decide if it is reasonable.
The Clerk reported she is going to meet with Stuart Myring to obtain a quote for repainting the play equipment that requires it.
The clerk has ‘No Dogs’ signs ready to be put up
The clerk is waiting for a reply from Barry Griffiths with a quote for repairing the concrete benches and bolting down the metal benches and picnic bench. It was agreed to go ahead if the Chair and Clerk decide the quote is reasonable.
Action: Clerk to obtain new quote for repairing the wet-pour and go ahead if reasonable
Action: Clerk to obtain quote for painting equipment
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Action: Clerk to put up ‘No Dogs’ signs
Action: Clerk to contact Barry Griffiths and decide with Chair if the quote is reasonable.
AGENDA ITEM 13 – To review Food Festival
CL/58/18.09.23
It was agreed that the festival was an overall success, having received a lot of positive feedback. The clerk reported that she had had one complaint about dogs being allowed onto the site and another about the fumes from the generator entering the properties in Rhos Dyfi. It was agreed the generator could be sited in a different place next year. It was agreed to try to get more quotes for a generator next year. It was agreed that it would be good to continue with the Food Festival next year on the same site, but noted that the organisers will need more help next year with the organising in the run-up to the event, not just on the day. Cllr Owen reported that he will meet with the clerk and the organisers to review the Food Festival and make a plan going forward.
Action: Cllr Owen and Clerk to meet with the organisers
AGENDA ITEM 14 – Correspondence
CL/59/18.09.23
Coach signs at the Neuadd Dyfi.
Gwynedd Council are going to create a design to include cars as well as coaches and will provide a quote as well. The Community Council will then decide whether to go ahead.
Fingerposts
Stuart Myring is going to paint 3 of the fingerposts in the village, at a cost of £125 per post. Cllr Tyrrell is going to ask Les Hunt to remove the fingerpost by the toilets. It was agreed to ask Stuart Myring if he could repaint the part of the village sign that has been painted out by persons unknown.
Action: Cllr Tyrrell to contact Les Hunt
Action: Clerk to contact Stuart Myring
Boardwise
Boardwise are having a demonstration weekend on 7th and 8th October and in previous years they have been allowed to park campervans in the Neuadd Dyfi car park. The clerk has given permission again for this.
Campervans in main car park
Complaints have been received that campervans have been staying overnight in the car park and emptying their waste in the surrounding bushes etc. Apparently the traffic warden has told them it’s OK to stay overnight, so long as they have paid the fee for 24 hours. It was noted that Gwynedd Council are trialling specific campervan sites so it was agreed to wait to see the results of these trails and to tell Gwynedd Council about the complaints and what the traffic wardens have said.
Action: Clerk to contact Gwynedd Council
20
Buddlea by Old School House
This is pulling the wall down on the footpath opposite the council office. It was agreed for the clerk to write to Gwynedd Council.
Action: Clerk to contact Gwynedd Council
Area above Penhelig Gardens
It was reported that the path, railings and bench above Penhelig Gardens are in poor repair and need attention.
Action: Clerk to find out who is responsible for this area and contact them.
Water on road in front of the Britannia Inn
The clerk reported that workmen have been several times to try to fix this, but when they put cones out to clear the area, cars move them and park in the way, so they have been unable to do the work as yet.
Footpath behind the Penhelig Arms
It was reported that this footpath is deteriorating further and needs urgent attention.
Action: Clerk to contact Gwynedd Council / Snowdonia National Park
Time & Tide Bell
Cllr Owen reported that he had received an email from a person involved with the Time & Tide Bell in Angelsey, asking to create closer links between our 2 Bells, as they are the only ones in Wales. It was agreed it would be good to explore options on how we can increase the profile of our bell and it’s remit to raise awareness of climate change.
Action: Clerk to contact them and arrange a meeting
Action: Clerk to contact harbourmaster with regard to revamping Time & Tide Bell signs with QR codes etc.
Drug use / dealing at Parc Yr Ysgol
Complaints have been received regarding apparent drug use and dealing by some residents at Parc yr Ysgol. It was agreed to write to Adra expressing concern.
Action: Clerk to write to Adra
AGENDA ITEM 15 – Items for consideration at future meetings
CL/60/18.09.23
* Digital Noticeboard
* EV charging points
* Review social media policy
* Review training plan
* Footpath between Picnic Island Bridge and OB
AGENDA ITEM 16 – Items for release / Rushlight / Website / Facebook
CL/61/18.09.23
* Thank organisers of the Food Festival and DyfiFest
* Road closure
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* Community lunches
* Water bottle filling station
* Boardwise
* Messy church
* Time & Tide Bell
AGENDA ITEM 17 – Date of next Meeting
CL/62/18.09.23
Monday 16th October 2023 at 7.00pm
There being no further business, the Chair closed the meeting at 8.50pm
22
by Sandy Andrews | Oct 11, 2023 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 17th July 2023
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen – Gwynedd Councillor
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
4 member of the public were present.
AGENDA ITEM 1 – Apologies
CL/27/17.07.23
No apologies received.
AGENDA ITEM 2 – Chair announcements
CL/28/17.07.23
The Chair welcomed everyone and said how good it is to have the clerk back at work.
AGENDA ITEM 3 – To co-opt a new councillor
CL/29/17.07.23
Roman Hackelsberger was co-opted as a councillor.
Proposed: Cllr Williams Seconded: Cllr O’Neill
Unanimously agreed
Mr. Hackelsberger signed an Acceptance of Office form in the presence of the clerk and council.
AGENDA ITEM 4 – To receive a presentation and discuss the 2023 Food Festival
CL/30/17.07.23
A presentation was received by the organisers of the Food Festival which is planned for Sunday 20th August and it was agreed that the council would arrange for the football posts to be removed on the Friday before the festival and would help on the Saturday to set-up chairs, water-connections etc. and clean the site before and after the event. The council also agreed for dogs to be allowed on the site for the event and would provide dog poo bags to be positioned around the site.
Action: Councillors to remove football posts and help set-up and clear-down the event. Clerk to supply dog poo bags.
10
AGENDA ITEM 5 – To receive and confirm minutes of the ordinary council meeting on 19th June2023.
CL/31/17.07.23
Proposed: Cllr Reynolds Seconded: Cllr Williams
Unanimously agreed
AGENDA ITEM 6 – Matters arising
CL/32/17.07.23
Page 7
M/3/15.05.23 – Matters arising
The clerk reported that it is unclear whether anyone has spoken to the harbourmaster about the location of the information board for the Time & Tide Bell, or if anyone has written to Peter Gringold for examples of other information boards. The council confirmed that neither has been done and asked the clerk to follow up both items.
Action: Clerk to contact the harbourmaster and Peter Gringold.
Page 8
M/23/29.06.23 – Correspondence
Benches to replace the curved ones in the wharf gardens have been ordered and will be delivered on 18thJuly.
M/24/19.06.23 – Items for consideration at future meetings
Coastal erosion
Cllr Owen reported that he is meeting with Mabon ap Gwynfor and members of Aberdyfi Golf Club on 1stAugust to discuss this issue, so will be able to give an update at the next meeting.
AGENDA ITEM 7 – Treasurer’s report
CL/33/17.07.23
Proposed: Cllr Hewins Seconded: Cllr Owen
Unanimously agreed
AGENDA ITEM 8 – Gwynedd Council report
CL/34/17.07.23
Cllr Owen reported on Gwynedd Council matters as the Gwynedd Councillor for Aberdyfi. The report included:
Some information from the census which was done a few years ago has now been published and contains some statistics such as there were less Welsh speakers in Gwynedd than the last census and the average age of the population in Gwynedd has increased.
He also reported that he has spoken to National Resources for Wales who informed him that the recently reported pollution in the water in Aberdyfi is due to animal waste being washed down the estuary from farms and areas further upstream during high tides and it is not human waste being discharged from the storm drain in the village.
Action: Clerk to find out more information regarding storm drain in Aberdyfi.
11
It has been reported that Aberdyfi has a high incidence of planning violations and Cllr Owen will ask if Snowdonia National Park planning department are coming to Aberdyfi in the Autumn as normal, and if not, he will request that they come down to meet with the council to discuss planning matters.
Action: Cllr Owen to contact Snowdonia National Park planning department
AGENDA ITEM 9 – To discuss 20mph speed limit to be introduced in September
CL/35/17.07.23
It was reported that all 30mph signs will have to be replaced by 20 mph signs by law and Cllr Owen reported that he had asked Gwynedd Council how much this was going to cost, but a figure was not available. He was assured he would be given the figure at the next meeting of Gwynedd Council.
Cllr Owen reported that he has discussed the possibility of placing flashing speed signs at the entrance to the village with the Highways department at Gwynedd Council and they are happy to work with the Community Council to explore this idea.
Action: Cllr Owen to research price of flashing speed signs.
AGENDA ITEM 10 – To confirm members of the Finance Committee
CL/36/17.07.23
The clerk informed the council that at the Annual Meeting this year, the members of the finance committee were agreed to be Cllrs Bradbury-Willis, O’Neill and Owen, with Cllr Tyrrell as deputy. Cllr O’Neill informed the council that she had not agreed to be on the finance committee and this was a mistake. The council agreed that going forward the finance committee will be comprised of Cllrs Bradbury-Willis, Owen, Tyrrell and Williams.
Proposed: Cllr Reynolds Seconded: Cllr Porter
Unanimously agreed
AGENDA ITEM 11 – Planning
CL/37/17.07.23
No planning applications have been received
AGENDA ITEM 12 – To discuss and confirm member’s allowance payments to be made to councillors
CL/38/17.07.23
All councillors did not want to claim any allowances for the year to end of March 2023 and supplied written confirmation of their wish to opt out.
The clerk reminded the council that next year it will be compulsory to accept allowance payments and the council noted that this will need to be taken into account when setting the budget for next year.
Action: Clerk to ensure allowance payments are included in next year’s budget.
AGENDA ITEM 13 – To discuss and decide on a proposal for the golf club to use the football field for junior training
CL/39/17.07.23
12
The Chair informed the council that he was approached by the golf club with a request to use the football field for training junior members in return for maintaining the field, cutting the grass etc. It was agreed in principle to go ahead, with a final decision being made after consultation with a solicitor and a lease being agreed.
It was agreed that in the interim Cllr Owen would cut the grass with a tractor and the council would pay for the fuel. Cllrs Hackelsberger and Tyrrell agreed to compile a list of requirements and responsibilities to be included in any lease.
Proposed: Cllr Dunton Seconded: Cllr Hewins
Unanimously agreed
Action: Cllr Hackelsberger and Tyrrell to compile list of requirements and responsibilities to be included in lease
Action: Clerk to contact a solicitor and ask them for more information on leases
Action: Cllr Owen to cut the grass on the football field.
AGENDA ITEM 14 – To discuss and decide on installation of water-bottle filling station
CL/40/17.07.23
The clerk reported that she has had confirmation from SNPA that planning permission is not needed as it comes under permitted development. The clerk will forward this information to Mr Edward Jones at SNPA and it was agreed for Cllrs Hewins and Owen to install the station.
Proposed: Cllr Porter Seconded: Cllr O’Neill
Action: Clerk to contact Mr. Jones and copy in the harbourmaster
Action: Clerk and Cllrs Hewins and Owen to liaise with the harbourmaster regarding installation
Action: Cllrs Hewins and Owen to install the filling station
AGENDA ITEM 15 – To delegate powers to the Clerk and Chair until the September meeting
CL/41/17.07.23
Proposed: Cllr Reynolds Seconded: Cllr Hackelsberger
Unanimously agreed
AGENDA ITEM 16 – Correspondence
CL/42/17.07.23
* Fisherman’s compound
The Chair informed the Council that this project is now not going ahead, as new planning permission was required for the project to go ahead without electricity, as this was proving to be too expensive to include in the project, but planning permission would not be completed in time before the deadline for the EU money to be spent, so FLAG took the decision not to proceed with the project. FLAG has now disbanded due to the EU funding stream coming to an end.
* Dovey Fest
This will take place on 26th / 27th August on the wharf gardens with fireworks on the Sunday evening on the beach.
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* Graffiti at Pont y Brics
Cllr Reynolds sent photos to the Clerk, who forwarded them on to Gwynedd Council. The Council came to view the graffiti the next day and informed the clerk that it will be dealt with.
* Playground Project update
Cllrs O’Neill and Porter informed the council that the working group had a site meeting with Calloo last week. The colours have been toned down and slight changes made to the wetpour design and they are waiting for these changes to be sent through. Once the new design has been received, banners will be created which will include the design and a QR code linked to the fundraising page. Cllr O’Neill reported she has meetings about National Lottery and Community grants in the next few weeks.
Action: Cllr O’Neill to meet with grant-giving bodies
It was agreed to ask Barry Griffiths for a quote to repair the concrete benches.
Action: Clerk to contact Barry Griffiths for quote
* Railings in main car park
Cllr Tyrrell reported that Ardal Ni have been working through the list of areas in the village needing attention, but the list needs updating. He is meeting with Gwynedd Council next week to discuss the railings between the car park and the promenade and will suggest a wall be put in place of the railings, to help stop the sand being blown into the car park. They will also discuss what options are available to tidy the areas that currently contain trees, boulders etc. in between the parking bays. He reported that Gwynedd Council have agreed to replace all the lamp-posts in the car park.
Action: Cllrs Owen and Tyrell to meet with Gwynedd Council
* Maintenance of Osprey sculpture
The clerk informed the council that she will purchase the oil required to maintain the sculpture and arrange for it to be applied.
Action: Clerk to purchase oil and arrange for it to be applied
* House sign at the old Catholic Church
Several complaints have been received about the house name being displayed outside the old Catholic Church. It is felt to be an inappropriate and disrespectful name as people’s ashes are scattered in the land adjoining the property.
Action: Cllr Owen to speak to the owners
* Community wi-fi network
The clerk and Cllrs Hewins, Owen and Porter attended a meeting last week regarding the community wi-fi network installed in the village. Currently it only covers the wharf gardens, the car park and the bottom of Copperhill Street, but there are plans to extend it further and it was requested that it be extended as far as the Neuadd Dyfi.
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Sensors are available to collect different types of data such as footfall, pollution levels, noise levels etc. and the data would be uploaded to a website so that the information would be in the public domain. More information will be forthcoming on the project as it progresses.
Action: Clerk to keep council informed of project progress
AGENDA ITEM 17 – Items for consideration at future meetings
CL/43/17.07.23
List of improvements needed in the village
AGENDA ITEM 18 – Items for release / Rushlight / Website / Facebook
CL/44/17.07.23
Food Festival
Dovey Fest
Wellbeing Hub
Fire Service 125 year celebrations
AGENDA ITEM 19 – Date of next Meeting
CL/45/17.07.23
Monday 18th September 2023 at 7.00pm
There being no further business, the Chair closed the meeting at 9.15pm
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