by Sandy Andrews | May 30, 2024 | ** COUNCIL, AGENDA ARCHIVE
Aberdyfi Community Council Council Offices
Literary Institute
Aberdyfi, Gwynedd
LL35 0LN
Notice is hereby given that a meeting of the Community Council of Aberdyfi will take place on Monday 17th June at 7.00pm in the Literary Institute when all the several members of the said Council are hereby summoned to attend.
Public session
Members of the public have a right to attend unless a specific decision has been taken to prohibit them. For a period of up to 10 minutes at the beginning of the meeting, members of the public may question the Council on local matters. Questions will be answered by the Chair or the Clerk to the Council. These persons will reserve the right to postpone making an answer until the following meeting, to be able to take advice or undertake research.
Dated: 12th June 2024
Ordinary Meeting Agenda
1. Apologies
2. Chair announcements
3. To receive and confirm minutes of the Annual Meeting of the Council held on 20th May 2024
4. Matters arising
5. Treasurer’s report
6. To receive a report from the Gwynedd Councillor representative
7. Planning
NP5/50/159B 3 Melin Ardudwy, Aberdyfi. LL35 0RY
Amended plans for demolition of garage and the erection of two storey side extension
NP5/50/562U Chalet N, Plas Panteidal, Aberdyfi LL35 0RF
Variation of condition No. 6 attached to Planning permission NP5/42/160A dated 21/04/1976 to extend the occupation period from 8 up to 11 months in any calendar year
Any planning applications received after this agenda was published.
8. To discuss and approve Councillor’s renumeration for 2023-24
9. To discuss taking out a maintenance contract for P&D machine for Neuadd Dyfi car park and the possibility of purchasing a new machine
10. To review 20mph limits in Aberdyfi.
11. To discuss recycling facilities and waste bins in Aberdyfi.
12. To discuss remedial work to Terrace Road shelter
13. To receive a verbal report and discuss the possibility of pylons being built
throughout Wales
14. Correspondence which requires a response from the Council
* Email regarding Bike Repair Station
* Email from Aberdyfi Ice Cream Shop
15. To note correspondence not requiring a decision from the Community Council which has already been circulated to councillors
* Email regarding BBC article on X-Troop
* Email regarding portacabin on the wharf
16. Items for consideration at future meetings
17. Items for release / Rushlight / website / Facebook
18. Date of next meeting
Sandy Andrews
Clerk to the Council
by Sandy Andrews | Apr 23, 2024 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 18th March 2024
Present: Cllr Brian Kelly – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Catrin O’Neill
Cllr Dewi Owen
Cllr Megan Reynolds
Cllr Bob Tyrrell
Cllr Dave Williams
1 member of the public was present
AGENDA ITEM 1 – Apologies
CL/146/18.03.24
Apologies accepted from Cllr Porter
AGENDA ITEM 2 – Chair announcements
CL/147/18.03.24
The Chair welcomed everyone and thanked Cllr Hackelsberger for organising the work to tidy and plant up the main car park. He also thanked all the volunteers who helped and noted how much better the car park looks now. He reminded everyone that there is a meeting of the AA&I next Monday.
AGENDA ITEM 3 – To receive and confirm minutes of the ordinary council meeting on 19thFebruary 2024.
CL/148/18.03.24
Proposed: Cllr Tyrrell Seconded: Cllr Reynolds
AGENDA ITEM 4 – Matters arising
CL/149/18.03.24
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M/94/(20.11.23) Removing grass cuttings from Maes Newydd playground
It was agreed to continue negotiations with Gwynedd Council with a view to them removing the grass cuttings.
Action: Clerk to contact Gwynedd Council again
M/95/(20.11.23) Village noticeboard
The clerk is still waiting for a quote
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M/128/(15.01.24) Toilets closed on Christmas Day and Boxing Day
The clerk shared an email she had received from Gwynedd Council, stating that the
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public toilets can not be opened on these days, as it is unfair to expect the cleaners to have 3 days worth of cleaning to do when they return to work. It was agreed to reply, stating again that we don’t expect them to be cleaned on those days.
Action: Clerk to reply
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M/139/(19.02.24) Golf club licence to use football field
The clerk still hasn’t heard from the Golf Club regarding this issue
Action: Cllr Williams to remind the Golf Club that they need to review the lease
M/142/(19.02.24) Ear wax removal at Tywyn Health Centre
The clerk has had it confirmed that this service will be offered again at Tywyn as soon as funding becomes available
AGENDA ITEM 5 – Treasurer’s report
CL/150/18.03.24
Proposed: Cllr Williams Seconded: Cllr Bradbury-Willis
It was noted that both savings accounts have now been opened.
AGENDA ITEM 6 – Gwynedd Council report
CL/151/18.03.24
Cllr Owen reported that at the full meeting of the council, it was agreed to increase Council Tax by 9.5%, which equates to £2.14 a week for Band D. He realises this a large increase and gave the clerk a helpline phone number for people who are struggling to pay their Council Tax. She will advertise this number on social media and in Rushlight.
He reported that the board of Gwynedd Council met in the Yacht Club earlier today and he was invited to join them for lunch. He discussed many of the issues in the village such as the problems with sand encroaching into the village and they responded that they understand our problems a lot better having been here. He hoped that some of the problems may start to be remedied as a result.
At the Harbour Users meeting, Cllr Owen was told that interviews for a new deputy-harbourmaster are being held imminently and a new Beach Warden for the area has been appointed. At the meeting the harbourmaster reported that he now has a drone so is able to check on moorings and buoys much easier. He also reported that mooring and launch fees are increasing by £10 this year.
AGENDA ITEM 7 – Planning
CL/152/18.03.24
NP5/50/L89B 3 Copperhill Street, Aberdyfi LL35 0EU
Retrospective application to relocate existing condensing unit to its former location at side of property.
New description and amended plan for application
No objections were raised
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AGENDA ITEM 8 – To discuss purchase of flag for D-Day 80th anniversary
CL/153/18.03.24
It was resolved to buy a 5’ x 3’ flag at a cost of £28.80.
Proposed: Cllr Williams Seconded: Cllr Hewins
Action: Clerk to purchase flag and arrange hoisting
AGENDA ITEM 9 – To receive a report on meeting with Gwynedd Council regarding village public toilets
CL/154/18.03.24
Cllr Tyrrell reported that he, together with Cllr Reynolds and the clerk, met with a representative of Gwynedd Council to discuss refurbishment of both sets of public toilets. It was a very positive meeting and they were told that the refurbishment of the main toilets is due to start in the autumn, though there is likely to be less money for the refurbishment than previously hoped. It was agreed that the Community Council could possibly collaborate with Gwynedd Council to ensure that the toilets are refurbished to a good standard. The Councillors were told that that the reason our toilets are being refurbished and not ones in other towns is because ours are not vandalised. Once the main toilets are refurbished, we will continue to talk to Gwynedd Council and seek to get the Neuadd Dyfi toilets refurbished in the near future.
Action: Clerk to remain in contact with Gwynedd Council
AGENDA ITEM 10 – To receive an update on cycle path project
CL/155/18.03.24
Cllr Tyrrell reported that he walked along the route between Trefeddian Terrace and the cemetery with the clerk and found that it was completely under water for a distance of approximately 100 metres so a board walk or other solution would be needed to allow cycles and pedestrians to travel freely. However, a board walk would cause problems for the energy companies who need to access that area with heavy machinery to maintain the overhead cables. The need to build a bridge across the stream at a different location on the proposed path was also discussed and it was agreed that this section of cycle path is a much more complicated project than initially envisaged. It was agreed to wait and see if Gwynedd Council obtain funding for the other part of the cycle path and if they are successful, then the Community Council will ask to work with them to complete the section between the cemetery and the village, as it was felt the project is too complicated for the Community Council to undertake on its own.
It was noted that no decision has yet been made on the planning application for the section of cycle path between Caethle and the cemetery.
AGENDA ITEM 11 – To agree grants to be awarded
CL/156/18.03.24
Applications were received from several organisations and it was resolved to award £100 to each of Meirionnydd Young Farmers, Welsh Air Ambulance, Urdd Gobaith Cymru and Dail Dysynni.
It was noted that the grant to the Neuadd Dyfi for 2023/24 is £4,091.00
Action: Clerk to distribute grants
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AGENDA ITEM 12 – To agree date for Annual Community Meeting and discuss format and agenda
CL/157/18.03.24
It was agreed to hold the Annual Community Meeting on 22nd April, with reports from the Community Council, AA&I, Neuadd Dyfi and Aberdyfi Community Projects Group followed by an open forum.
Action: Clerk to advertise date and agenda
AGENDA ITEM 13 – To discuss RoSPA report and receive an update on Playground Project
CL/158/18.03.24
Cllr Tyrrell reported that he had found an identical helter-skelter to the one in Aberdyfi in Goodwick but which had been removed on Health and Safety grounds. The clerk contacted Goodwick and Pembrokeshire County Council and was told that they had spent a long time and exhausted all possibilities to get theirs fixed and as repairs were going to cost £10,000, it was removed. Cllr Dunton reported that the fibreglass is sound and that it is the gelcoat that is wearing, which can be repaired quite easily.
The clerk reported that we have received planning permission for the new playground and Cllr O’Neill reported that most grants are not available to Community Councils. She also reported that she understood Machynlleth council had sold their redundant play equipment to a reclamation yard and she noticed that Abergynolwyn play equipment was being painted when she travelled through recently.
It was agreed to clean the inside of the helter-skelter, repair the gelcoat, remove the concrete bench ends and to organise painting of the other equipment.
The clerk reported she had contacted GL Jones who said they will repair the wet pour as soon as possible, but the wet weather has delayed work.
Action: Cllr Dunton to source someone to repair gelcoat
Action: Cllr Tyrrell to try to find someone to paint equipment
Action: Cllr O’Neill to research funding options
Action: Cllr Hewins to remove concrete bench ends and bolt down other benches
Action: Clerk to contact Abergynolwyn Council to ask who paints their play equipment
Action: Clerk to arrange cleaning of inside of helter-skelter
Action: Clerk to ask GL Jones for date of repair
Action: Clerk to find out how Machynlleth council disposed of their play equipment.
AGENDA ITEM 14 – Correspondence
CL/159/18.03.24
* Introduction of Strategic Development Plans.
The Chair reported that he and the clerk attended a meeting where Strategic Development Plans were explained, though no date has been given as to when they will be implemented. There will be 4 development plan areas and Aberdyfi will be in an area stretching from Aberdyfi up to Angelsey and across to Wrexham. The plans are envisaged to create more cohesive plans for these areas, such as transport and housing etc. but at the moment they are in the very early stages and who will be involved in creating the strategic plans has yet to be decided.
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* BCUHB update
The clerk reported that she had attended a meeting with representatives of BCUHB presenting on progress made one year on from being put in special measures. Improvements have been made in all areas, though generally these have only been small, and it was acknowledged that there is a long way to go. BCUHB have been working hard on creating closer links with staff and agencies such as the ambulance service and creating a more open culture so that improvements can be made from the bottom up rather than top-down. They will be holding face to face meetings throughout communities in Gwynedd this year to find out what local communities need and want to happen.
* Residents have expressed concerns about the new junction near Machynlleth as it is hard to see when travelling from Machynlleth and traffic coming from the other direction is travelling fast round a bend, so may well not be able to stop in time if someone is pulling out of the junction. It was agreed to write to Steffan Jones at Gwynedd Council.
Action: Clerk to write to Steffan Jones expressing the concerns of the Community Council
AGENDA ITEM 15 – Items for consideration at future meetings
CL/160/18.03.24
* Creation and adoption of new operating policies
* Training plan review
* Water situation in Aberdyfi and frequency of burst pipes
* Slate compass in wharf gardens
* Shelter on way to Penhelig
AGENDA ITEM 16 – Items for release / Rushlight / Website / Facebook
CL/161/18.03.24
- Council Tax helpline number
- Gwynedd Council Board meeting in village
- Date & Agenda of Community meeting
- Welsh Language sessions
- Neuadd Dyfi events
AGENDA ITEM 13 – Date of next meeting
CL/162/18.03.24
Monday 15th April 2024
There being no further business, the Chair closed the meeting at 9.15pm
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by Sandy Andrews | Apr 23, 2024 | ** COUNCIL, AGENDA ARCHIVE
Aberdyfi Community Council
Council Offices
Literary Institute
Aberdyfi, Gwynedd
LL35 0LN
Notice is hereby given that the thirty-ninth Annual Meeting of the Community Council of Aberdyfi will take place onMonday 20th May at 7.00pm in the Literary Institute when all the several members of the said Council are hereby summoned to attend. Please contact clerk for log-in details if you wish to attend remotely.
Dated: 15th May 2024
Annual Meeting Agenda
1. Apologies for absence
2. Election of Chair of Aberdyfi Community Council for the year 2024-25
3. To receive the Chair’s Declaration of Acceptance of Office
4. Election of Vice Chair of Aberdyfi Community Council for the year 2024-25
5. To receive the Vice Chair’s declaration of Acceptance of Office
6. To resolve to dissolve the Planning Committee
7. To resolve to dissolve the Allotment Committee
8. To review the Terms of Reference of the Finance committee
9. Appointment of members to the Finance committee
10. Appointment of members to the following outside bodies:
10.1 Aberdyfi Advertising and Improvements Committee
10.2 Aberdyfi Literary Institute Committee
10.3 Harbour Advisory Committee
10.4 Neuadd Dyfi Management Committee – Councillors with a vote
10.5 Caravan Site Committee
10.6 Richard Williams and Richard Roberts Trust Fund
10.7 Lewis Lloyd Trust
10.8 Tywyn and District memorial Hospital Appeal Fund
10.9 One Voice Wales
10.10 Meirionnydd Access Group
11. To approve dates of Council meetings 2024-25
12. To review and adopt Standing Orders
13. To review and adopt Financial Regulations
14. To review list of Council Assets
15. Appointment of Internal Auditor for 2024/25
16. To receive and confirm minutes of the Ordinary Meeting of the Council held on 15th April 2024
17. Matters arising
18. Treasurer’s report
19. To receive a report from the Gwynedd Council representative
20. Planning
NP5/50/LB65D Bryn Awel, 26 Sea View Terrace, Aberdyfi LL35 0LL
Listed building consent for replacement bridge
NP5/50/L253 11 Church Street, Aberdyfi. LL35 0ES
Installation of dark grey composite decking and stainless-steel posts with glass infill panels in lieu of existing timber decking, posts and balustrade
NP5/50/760 Tŷ Nain, Balkan Hill, Aberdyfi LL35 0LB
Extension to dwelling including a balcony
NP5/50/532H Unit 2, Wharf Gardens, Aberdyfi LL35 0EE
Amended description and plan:
Installation of bi-fold doors in lieu of sliding window and extending A3 use to outdoor area for consumption of food and drink purchased from the property. (Previously: Installation of bi-fold doors in lieu of sliding window and extending A3 use of covered area included within lease on Unit 2 for consumption of food and drink purchased from the property)
Any planning applications received after this agenda was published.
21. To review and approve annual return
22. To discuss and approve specification for painting playground equipment
23. To receive report on BCUHB workshop attended by Cllr Reynolds
24. Correspondence which requires a response from the Council
* Email regarding annual community meeting
* Email regarding pump for clearing slipway
* Email regarding Ardal Ni 2035 draft plan
25. To note correspondence not requiring a decision from the Community Council which has already been circulated to councillors
* Email regarding possible plans for energy link from North to South Wales
* Email from Dafydd Meurig containing link to Cyngor Gwynedd report on Article 4
* Email from Wales Air Ambulance regarding changes to their provision.
* Complaint from resident regarding parasols on the pavement opposite the Britannia Inn.
* Email from The Britannia Inn regarding various issues
26. Items for consideration at future meetings
* To discuss a maintenance plan for the Neuadd Dyfi P&D machine
* To discuss issues with burst water pipes in the area
* To discuss if any changes to 20mph speed limit in Aberdyfi are desired
27. Items for release / Rushlight / website / Facebook
28. Date of next meeting
Sandy Andrews
Clerk to the Council