by Sandy Andrews | Apr 10, 2025 | ** COUNCIL, AGENDA NEXT
Aberdyfi Community Council Council Offices
Literary Institute
Aberdyfi, Gwynedd
LL35 0LN
Notice is hereby given that the fortieth Annual Meeting of the Community Council of Aberdyfi will take place onTuesday 13th May at 7.00pm in the Literary Institute when all the several members of the said Council are hereby summoned to attend.
Public session
Members of the public have a right to attend unless a specific decision has been taken to prohibit them. For a period of up to 10 minutes at the beginning of the meeting, members of the public may question the Council on local matters. Questions will be answered by the Chair or the Clerk to the Council. These persons will reserve the right to postpone making an answer until the following meeting, to be able to take advice or undertake research.
Dated: 7th May 2025
Annual Meeting Agenda
1. Election of Chair of Aberdyfi Community Council for the year 2025-26
2. To receive the Chair’s Declaration of Acceptance of Office
3. Election of Vice Chair of Aberdyfi Community Council for the year 2025-26
4. To receive the Vice Chair’s declaration of Acceptance of Office
5. To receive and accept apologies
6. To review the Terms of Reference of the Finance committee
7. Appointment of members to the Finance committee
8. Appointment of members to the following outside bodies:
8.1 Aberdyfi Advertising and Improvements Committee
8.2 Aberdyfi Literary Institute Committee
8.3 Harbour Advisory Committee
8.4 Neuadd Dyfi Management Committee – Councillors with a vote
8.5 Caravan Site Committee
8.6 Richard Williams and Richard Roberts Trust Fund
8.7 Lewis Lloyd Trust
8.8 Tywyn and District memorial Hospital Appeal Fund
8.9 One Voice Wales
8.10 Meirionnydd Access Group
9. To approve dates of Council meetings 2025-26
10. To review and adopt Standing Orders
11. To review and adopt Financial Regulations
12. To review list of Council Assets
13. Appointment of Internal Auditor for 2025/26
14. To receive and confirm minutes of the Ordinary Meeting of the Council held on 14th April 2025
15. Treasurer’s report
16. To receive a report from the Gwynedd Council representative
17. To receive a report from the Clerk
18. To receive and consider planning applications and any additional applications received after publication of the agenda, where the consultation period expires before the next scheduled Council meeting.
19. To consider problems caused by plastic cups being used for takeaways from pubs not being recycled.
20. To consider supplying a skip for the village to help ease rubbish problems.
21. To confirm date and format for annual village community meeting
22. Correspondence which requires a response from the Council
* Heritage in your Hands – request for letter of support for funding application
23. To note correspondence not requiring a decision from the Community Council which has already been circulated to councillors
* One Voice Wales – e-bulletin
* One Voice Wales – Training dates April – June
* Protect Bronglais Services – notice of public meeting 20th June, 7pm, Aberystwyth Arts Centre
24. Items for consideration at future meetings
25. Items for release / Rushlight / website / Facebook
26. Date of next meeting
Sandy Andrews
Clerk to the Council
by Sandy Andrews | Apr 10, 2025 | MINUTES LATEST
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 17th March 2025
Present: Cllr Dewi Owen – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Brian Kelly
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Dave Williams
1 member of the public was present
AGENDA ITEM 1 – To receive and accept apologies
CL/182/17.03.25
Apologies received and accepted from Cllr O’Neill
AGENDA ITEM 2 – Chair announcements
CL/183/17.03.25
The Chair welcomed everyone.
AGENDA ITEM 3 – Declaration of financial, personal or prejudicial interest
CL/184/17.03.25
No declarations were received
AGENDA ITEM 4 – To receive and confirm minutes of the Ordinary Council meeting on 17thFebruary 2025
CL/185/17.03.25
The minutes of the ordinary council meeting on 17th February 2025 were received and approved.
Proposed: Cllr Kelly Seconded: Cllr Bradbury-Willis
AGENDA ITEM 5 – Matters arising
CL/186/17.03.25
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M/95/(21.10.24) Re-printing of walking guide
The Clerk reported that 2,000 copies have been delivered and noted that they now need to be distributed to businesses in the village. Cllr Owen noted that the Tourist Information Centre will be opening on 29th March and they have already said they will have some copies.
Action: Clerk to distribute copies to businesses
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M/99/(21.10.24) Digital noticeboard
The Chair reported that he is still waiting for a response from the senior official of
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Gwynedd Council regarding permission. It was agreed that the clerk should contact Bryn Hughes at Gwynedd Council, who is responsible for toilets, and ask who we should request permission from.
Action: Clerk to contact Bryn Hughes.
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M/156/(20.01.25) Aberdyfi Kite Festival
The clerk reported that she has another meeting with Red Dragon Kites and the Beach Officer for Gwynedd Council on Friday 21st March to finalise area to be used and address any concerns. The rope and stakes have been purchased and Red Dragon Kites will make and attach bunting to the rope to increase visibility. The Clerk has not heard back from the Insurance company yet.
Action: Clerk to attend meeting and to confirm cover with insurance company
M/158/(20.01.25) VE Celebrations on 8th May
Cllr Owen suggested that some music be sought for the celebrations. The Clerk informed the council that David Richardson is willing to play the church bells for a short while and it was agreed that this would be welcome and some other type of music would be a good addition. It was agreed for Cllr Reynolds to speak to Totaleigh Music to see if they could provide some additional music.
Action: Clerk to confirm church bells with Mr. Richardson
Action: Cllr Reynolds to contact Totaleigh Music.
Action: Clerk to contact harbourmaster about using the wharf gardens
AGENDA ITEM 6 – To receive and approve the treasurer’s report
CL/187/17.03.25
It was resolved to receive and approve the Treasurer’s report
Proposed: Cllr Hackelsberger Seconded: Cllr Kelly
Cllr Kelly informed the Council that he would not be able to take on the role of signatory as previouslyanticipated. Cllr Porter volunteered to become a signatory.
Action: Clerk to arrange for signatories to be added to the bank account
AGENDA ITEM 7 – To receive a report from the Gwynedd Council representative
CL/188/17.03.25
Cllr Owen reported that there was a full meeting of Gwynedd Council last week and it was agreed at that meeting that council tax would rise by 8.6%. However, the deficit isn’t as great as previously feared, due to extra money from the Welsh Government, with the deficit now at £8 million instead of the previous £12 million envisaged. Much of this deficit is due to council’s statutory responsibility to house those who are homeless and this has been exacerbated by new regulations which have been introduced for landlords, so many are now selling their properties instead of letting them, meaning the number of homeless has risen.
Gwynedd Council elections are next year and the impact of the new boundary commission areas will be felt then, as Gwynedd will be combined with another area and will extend most of the way to Wrexham, down to Aberdyfi and up to Bangor. Cllr Owen asked how this will affect Gwynedd Council but no-one was able to give
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him an answer. Cllr Owen asked the independent auditor of Gwynedd Council if the Barnet formula is changed, how it will affect Gwynedd and he was told those figures were not available. Cllr Owen asked him to look into this. Cllr Owen informed the Council that all the figures talked about at this meeting are on the Gwynedd Council website under the 6th March meeting minutes.
Gwynedd Council reported it has seen more houses for sale as a result of Article 4 but the situation will be reviewed at the end of the year to guage the initial effects of the introduction of Article 4.
Cllr Owen reported that he has received a resignation from Cllr Tyrrell. He noted that Cllr Tyrell will be greatly missed and wished him well in his future endeavours. It was asked when the next Community Council elections are and the Clerk reported that she hasn’t been able to find any definitive date on the internet so will ask the Returning Officer when she informs them of Cllr Tyrrell’s resignation.
Cllr Owen has been made aware of potential plans to build 41 houses on Cae Rhianfa in Tywyn. He noted that while it is not in Aberdyfi, it is concerning as the field is the playing field for the high school. He will keep up to date with the plans and inform the council of any developments.
AGENDA ITEM 8 – To receive and consider planning applications
CL/189/17.03.25
NP5/50/150A Talarfor, Penrhos, Aberdyfi LL35 0NR
Single storey extension
No objections raised
NP5/50/L451 Killiegray, Hopeland Road, Aberdyfi LL35 0NH
Extensions and alterations
No objections raised
AGENDA ITEM 9 – To consider and adopt the One Voice Wales model Local Resolution Protocol
CL/190/17.03.25
It was resolved to adopt the One Voice Wales model Local Resolution Protocol without any changes
Proposed: Cllr Hackelsberger Seconded: Cllr Kelly
AGENDA ITEM 10 – To consider and adopt a Volunteer policy
CL/191/17.03.25
It was resolved to adopt the policy without any changes
Proposed: Cllr Williams Seconded: Cllr Kelly
AGENDA ITEM 11 – To consider and adopt an Accident Reporting policy
CL/192/17.03.25
It was resolved to adopt the policy without any changes
Proposed: Cllr Kelly Seconded: Cllr Williams
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AGENDA ITEM 12 – To consider and adopt a Health and Safety Policy
CL/193/17.03.25
The Council resolved to adopt the policy without any changes
Proposed: Cllr Hackelsberger Seconded: Cllr Kelly
AGENDA ITEM 13 – To consider and approve purchase of high visibility vests
CL/194/17.03.25
A report was presented by the Clerk and Cllr Kelly informed the council that he was in possession of approximately 10 waistcoats that he was willing to donate to the council. It was agreed to check how many are available and if required, purchase some plain ones to make the number up to 20.
Proposed: Cllr Owen Seconded: Cllr Bradbury-Willis
Action: Clerk to liaise with Cllr Kelly and purchase further waistcoats if required
AGENDA ITEM 14 – To receive a report from the clerk
CL/195/17.03.25
The clerk reported on the following items:
* The new Pay & Display machine for the Neuadd Dyfi car park has been delivered and it is hoped it will be installed soon.
* The toilets are on schedule to be finished by the end of the month. The clerk reported that there has been instances of people going to the toilet in various public places around the village, even in the middle of the day, because no toilets were open close by. The harbourmaster has challenged a few people and has cleaned up after them. The clerk reported that the pubs are not open until 1200, so in the mornings, the only toilets open are the ones by the Neuadd Dyfi. Gwynedd Council told the clerk that they have already overspent on the budget for the toilets so there is no money for providing portaloos. The clerk contacted the environmental health department at Gwynedd Council and asked if they could confirm the legality of cafes being open when no public toilets are open close by, eg. currently in the mornings and on Christmas and Boxing Day. They agreed to look into this.
* The clerk has received several complaints about the dog poo bins at Pont y Brics not being emptied, overflowing with dog poo bags being left on the ground beside them. The clerk took some photos and sent them to Gwynedd Council and was told later that day that they had been emptied the same day.
* One of the retaining walls in the allotments needs some new supporting posts putting in place and one the allotment-holders has offered to do the work if the council pays for the posts, approximately £70. It has been agreed for him to do the work and the council will pay for the posts.
* The clerk has received some data from Andrew Gregson, senior traffic engineer at Gwynedd Council, for the speed of vehicles between the 20mph speed limit at the Golf-club end of the village and the traffic lights by the chemist. The average speed of vehicles between Sept 2023 and Feb 2025 was 29.6 miles per hour. Mr. Gregson has sent this data to GoSafe and they have now added this area onto their watch-list.
* The clerk has a meeting with the police Thursday 20th March for a pre-summer meeting.
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* The clerk has been in contact with the team who looks after the Time & Tide Bell project and is liaising with them and the harbourmaster to fix the grate above the bell.
* The clerk is almost ready to submit the grant application to the National Lottery for the playground project but is having to obtain up-to-date quotes to be included, as the previous ones are all out of date. She has requested quotes from previous interested companies. She has also had to register and ask for tenders on Sell2Wales, which yielded a new company interested in tendering. The clerk met with them last week and they will provide a design and quote asap. The clerk now needs to populate the application form and gather all the relevant documents and she will be in a position to submit the application as soon as three current quotes have been received.
* The clerk reminded everyone that the car park planting working party is on Saturday at 10.30am and informed the Council that there is an open day at the Post Office building 2pm-4pm the same day, as this has been completed and is now in community ownership.
The Chair proposed that a Clerk’s report be included in every agenda going forward and it was agreed unanimously.
Action: Clerk to include a Clerk’s report in each Agenda going forward
AGENDA ITEM 15 – To discuss transport issues in the local area
CL/196/17.03.25
Cllr Bradbury-Willis reported that she had been approached by residents who are unable to walk down the hill and who do not drive, so are effectively stuck in their homes. They asked whether some form of community transport might be possible. The clerk reported that she knows that the Carers Trust in North Wales is currently advertising for a Community Transport Liaison Officer and she has been told that one of their priorities will be to establish community transport in this area.
Action: Clerk to follow progress of community transport provision and report to the council
AGENDA ITEM 16 – Correspondence which requires a response from the Council
CL/197/17.03.25
* Parc Eryri – consultation on draft supplementary planning guidance on Article 4
It was agreed that the clerk should respond on behalf of the council with the p[oint noted form previous meetings.
Action: Clerk to respond to consultation
AGENDA ITEM 17 – To note correspondence not requiring a decision from the Community Council which has already been circulated to Councillors
CL/198/17.03.25
* Campaign for PCSOs to receive service medals
* One Voice wales – Digital Guidance for councils
* Gwynedd Council – Public consultation on Supplementary Planning Guidance
* Independent Renumeration Panel for Wales annual report 2025 – 2026
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* Senedd report into the role, governance and accountability of community and town council sector
* Senedd Reform – summary of responses on diversity and inclusion consultation
* One Voice Wales – training dates for March – June
* One Voice Wales – final determination of Democracy and Boundary Commission Cymru
* One Voice Wales – Child poverty innovation and supporting communities grant fund
AGENDA ITEM 18– Items for consideration at future meetings
CL/199/17.02.25
* Community Action Plan
AGENDA ITEM 19 – Items for release / Rushlight / Website / Facebook
CL/200/17.03.25
* Clwb Sgwrsio 3rd March
* Kite festival 5th/6th July
* Food Festival 17th August
* Walking Guide
* new P&D machine
* VE Day celebrations
* Community Transport
AGENDA ITEM 20 – Date of next meeting
CL/201/17.03.25
Monday 14th April 2025, as Easter Monday is the 21st April
It was agreed to move the May meeting to Tuesday 13th May
There being no further business, the Chair closed the meeting at 8.25pm
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by Sandy Andrews | Apr 10, 2025 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 17th February 2025
Present: Cllr Dewi Owen – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr Mark Dunton
Cllr Roman Hackelsberger
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Dave Williams
2 members of the public were present
AGENDA ITEM 1 – To receive and accept apologies
CL/164/17.02.25
Apologies received and accepted from Cllrs Hewins, Porter, Reynolds and Tyrrell
AGENDA ITEM 2 – Chair announcements
CL/165/17.02.25
The Chair welcomed everyone and commented how confusing and disruptive the situation regarding the recent road closure in the square has been for everyone. He informed the Council that the work has now been cancelled and will take place in October.
AGENDA ITEM 3 – Declaration of financial, personal or prejudicial interest
CL/166/17.02.25
No declarations were received
AGENDA ITEM 4 – To receive and confirm minutes of the Ordinary Council meeting on 20thJanuary 2025
CL/167/17.02.25
The minutes of the ordinary council meeting on 20th January 2025 were received and approved.
Proposed: Cllr Hackelsberger Seconded: Cllr Kelly
AGENDA ITEM 5 – Matters arising
CL/168/17.02.25
Page 40
M/95/(21.10.24) Re-printing of walking guide
The Clerk reported that the guide has been submitted for printing and hard copies should be delivered next week. The translation will be completed by mid-March and will need type-set and printed. The web developer has confirmed that digital copies should be able to be sold through the website. It was agreed to charge £2.50 per copy to businesses, which will cover the Council’s costs.
The Chair thanked Cllr Hackelsberger and Mrs. Meinir Owen for all their work on the walking guide.
Proposed: Cllr O’Neill Seconded: Cllr Hackelsberger
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Page 41
M/99/(21.10.24) Digital noticeboard
The Chair reported that he is still waiting for a response from the senior official of Gwynedd Council regarding permission.
M/100/(21.10.24)Maintenance of CCTV cameras
The clerk is still waiting for the engineer to do the work.
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M/156/(20.01.25) Aberdyfi Kite Festival
The clerk reported that she had a site visit with the Harbourmaster, Beach Officer and Red Dragon Kites and an operational area of beach was agreed. They need to buy some fencing equipment and signs, which should come to no more than £300. Strings for the kite-making workshops will also need to be purchased but will be included in the £300 limit. The Neuadd Dyfi is free in the afternoon and evening of the two days leading up to the festival and the clerk will confirm the workshop dates and times closer to the time. She will send a list of local school contact details to Red Dragon Kites so they can approach the schools about the workshops. Children attending the workshops will be asked for donations towards the cost of the workshops. Red Dragon Kites have asked for Welsh support at the workshops and Cllr O’Neill offered her services for the Thursday. Other councillors offered their help on the day. It was agreed to purchase the equipment required.
Proposed: Cllr Bradbury-Willis Seconded: Cllr O’Neill
Action: Clerk to purchase equipment, book Neuadd Dyfi and arrange workshops
Action: Clerk to arrange insurance cover
Action: Cllr O’Neill to provide Welsh support on 3rd July
Action: Councillors to support event on the 5th and 6th July.
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M/158/(20.01.25) Purchase of beacon for VE Day celebrations on 8th May
The Clerk reported that a 90cm fire-bowl is approximately £225 and the Chair reported that he has a suitable container which can be used as a fire-pit and he will provide hurdles as safety barriers. It was agreed to take Cllr Owen up on his generous offer. Details for the event will be discussed at the next meeting
Action: Clerk to include in agenda for March
AGENDA ITEM 6 – To receive and approve the treasurer’s report
CL/169/17.02.25
It was resolved to receive and approve the Treasurer’s report
Proposed: Cllr Hackelsberger Seconded: Cllr Kelly
It was proposed to add two more councillors as signatories on the bank account to authorise payments as there are only two signatories at present. Cllrs Bradbury-Willis and Kelly agreed to take on the role.
Proposed: Cllr Owen Seconded: Cllr O’Neill
Action: Clerk to arrange for signatories to be added to the bank account
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AGENDA ITEM 7 – To receive a report from the Gwynedd Council representative
CL/170/17.02.25
Cllr Owen reported that he has had several meeting recently:
* with Highways department of Gwynedd Council.
The junction at Machynlleth was discussed and Gwynedd Council have been monitoring the situation over the last few months and will continue to do so. Gwynedd Council have asked for a copy of the report done by the Welsh Government at the end of last year, but the Welsh Government won’t give it to them. They will continue to push to have sight of the report. The farmer of the land around the junction has reported seeing several bumps of cars going into the back of others turning left towards Aberdyfi.
The pinch point by the cottages was also discussed and it was agreed that something needs to change here as well. Pennal and Tywyn Councils have also written to complain about this issue.
Gwynedd Council shared with Cllr Owen that Gwynedd has a total of 3862km of roads, the third highest in Wales and they aim to inspect them every month if possible. There are increasing issues with water run-off from roads flowing onto land that is not owned by Gwynedd Council and the landowners have been complaining at the increase in water run-off onto their land, which is causing issues such as flooding.
Work to repair road-side wall and barriers at Friog Hill has started and the road will be closed overnight with light during the day, although emergency services will still have access. Gwynedd Council reported that part of the problem has been people taking stones from the wall for rockeries at home.
* with Adra Housing Association.
They currently have 7000 homes in Gwynedd with 340 staff. They plan to take on more staff and they will be taking on more homes in the near future. In Aberdyfi, they confirmed that they have recently bought 17 Maes Newydd, giving a total of 3 or 4 houses in Aberdyfi. However, no-one has moved in to any of the houses yet. They confirmed they will be building 5 new houses in Pennal in the near future.
* with new Chief Executive of Parc Eryri – Jonathan Crawley.
He confirmed that Plas Tan y Bwlch is for sale. It is not known who his replacement in the planning department will be. He has offered to attend one of our meetings later in the year.
* with Gwynedd Council
The conduct of Town and Community Councillors was discussed and it was confirmed that there will be training provided on Code of Conduct for Councillors in the near future.
AGENDA ITEM 8 – To receive and consider planning applications
CL/171/17.02.25
NP5/50/314H Morlan, Cwm Safnast, Aberdyfi LL35 0SE
Alterations to the roof and external walls of dwellinghouse, the installation of a log burning flue on an outbuilding and the construction of natural swimming pool within the residential curtilage
No objections raised
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NP5/50/L443F Balkan Hill House, Aberdyfi LL35 0LB
Retrospective application for a Variation of Conditions 2 (Approved plans), 3 (External finishes) and 4 (biodiversity enhancements) attached to planning permission NP5/50/L443 dated 22/09/2020
No objections raised
AGENDA ITEM 9 – To consider and adopt the NALC model Equality & Diversity policy
CL/172/17.02.25
It was resolved to adopt the NALC model Equality & Diversity policy without any changes
Proposed: Cllr O’Neill Seconded: Cllr Hackelsberger
AGENDA ITEM 10 – To consider and adopt an Environmental policy
CL/173/17.02.25
It was resolved to adopt the policy without any changes
Proposed: Cllr Hackelsberger Seconded: Cllr O’Neill
AGENDA ITEM 11 – To consider and adopt an Access Plan for the playground
CL/174/17.02.25
The Council resolved to adopt the Access Plan for the playground without any changes
Proposed: Cllr Kelly Seconded: Cllr O’Neill
AGENDA ITEM 12 – To discuss possible locations for signs for the Time & Tide Bell stories project
CL/175/17.02.25
Cllr O’Neill asked for feedback on the proposed locations for the signs and QR codes for the Time & Tide Bell stories project. Various locations were discussed and suggested. Cllr O’Neill confirmed that the project is being funded by the National Lottery Heritage Fund.
AGENDA ITEM 13 – To consider supporting the campaign to establish a dental school in Bangor
CL/176/17.02.25
It was agreed to write in support of the campaign to establish a dental school in Bangor.
Proposed: Cllr Hackelsberger Seconded: Cllr O’Neill
AGENDA ITEM 14 – Correspondence which requires a response from the Council
CL/177/17.02.25
* One Voice Wales – request for attendance at Annual General Meeting on 11th March 2025. Cllr Owen agreed to attend
Action: Cllr Owen to attend on 11th March 2025
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* Gwynedd Council – proposed changes to parking signs at both the main and Neuadd Dyfi car park and road markings at 20mph limit.
Supported unanimously
Action: Clerk to inform Gwynedd Council of support for the propose changes
* Time & Tide Bell repairs – the Clerk reported that the grating above the bell needs to be repaired and is in talks with the Harbourmaster about how this can be achieved. Cllr O’Neill offered to speak to the Time & Tide Bell project coordinator and ask who repairs the other Time & Tide bells.
Action: Clerk to liaise with harbourmaster to effect repairs
Action: Cllr O’Neill to research who maintains other Time & Tide bells.
AGENDA ITEM 15– To note correspondence not requiring a decision from the Community Council which has already been circulated to Councillors
CL/178/17.02.25
* One Voice Wales – vacancy for Chair to Natural Resources Wales
* One Voice Wales – Asbestos Awareness Training dates
* Gwynedd Council – notice of Gwynedd and Eryri Visitor Economy conference 2025
* One Voice Wales – Training dates January – March
* One Voice Wales – consultation on draft policy and practice on electoral review programme by the Democracy and Boundary Commission Cymru
AGENDA ITEM 16– Items for consideration at future meetings
CL/179/17.02.25
* VE celebrations
* Community Action Plan
* Time & Tide bell maintenance
AGENDA ITEM 17 – Items for release / Rushlight / Website / Facebook
CL/180/17.02.25
* Clwb Sgwrsio 3rd March
* Kite festval 5th/6th July
* Food Festival 17th August
* Walking Guide
* Community lunch
AGENDA ITEM 18 – Date of next meeting
CL/181/17.02.25
Monday 17th March 2025
There being no further business, the Chair closed the meeting at 8.30pm
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by Sandy Andrews | Apr 10, 2025 | ** COUNCIL, MINUTES ARCHIVE
Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th January 2025
Present: Cllr Dewi Owen – Chair
Councillors:
Cllr Sara Bradbury-Willis
Cllr mark Dunton
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Dave Williams
3 members of the public were present
During the public session, a presentation was received from Red Dragon Kites regarding the proposed kite festival.
AGENDA ITEM 1 – Apologies
CL/144/20.01.25
Apologies accepted from Cllr Tyrrell
AGENDA ITEM 2 – Chair announcements
CL/145/20.01.25
The Chair welcomed everyone and wished everyone a Happy New Year.
AGENDA ITEM 3 – Declaration of financial, personal or prejudicial interest
CL/146/20.01.25
No declarations were received
AGENDA ITEM 4 – To receive and confirm minutes of the Ordinary Council meeting on 16thDecember 2024
CL/147/20.01.25
The minutes of the ordinary council meeting on 16th December 2024 were received and approved.
Proposed: Cllr Kelly Seconded: Cllr Williams
AGENDA ITEM 5 – Matters arising
CL/148/20.01.25
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M/75/(16.09.24) To review training plan
The councillors agreed that the recent training session from Planning Aid Wales was very informative and useful. The Chair reminded the Council about other training sessions available to Councillors.
M/95/(21.10.24) Re-printing of walking guide
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Cllr Hackelsberger reported that the guide is ready for printing. The Clerk presented the two quotes that have been received for translating the guide and the Council agreed to ask Rhiannon Jones to do the work.
Proposed: Cllr Owen Seconded: Cllr O’Neill
M/99/(21.10.24) Digital noticeboard
The Chair reported that he had contacted Gwynedd Council but the person he spoke to was negative about the project and told him that he could not make a decision and would need to refer it to a senior official. The Chair is waiting for a response from the senior official
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M/100/(21.10.24)Maintenance of CCTV cameras
The work will be done in February, as the engineer is busy with pantomime at the moment.
M/115/(21.10.24) Maintenance of toilets Christmas and Boxing Day
The clerk reported that the street cleaner cleaned the toilets on both days and she checked them also. However, this is not sustainable going forward, so she is going to work with Tywyn Town Council to get the toilets in both Aberdyfi and Tywyn open on Christmas and Boxing Day this year, with the two councils sharing the cost of the work. She has spoken to the toilet cleaner and he is happy with this proposal
Action: Clerk to contact Tywyn council and Gwynedd Council
New junction near Machynlleth
The Clerk reported that she had a meeting with Andrew Gregson, Senior Highways Engineer for Gwynedd Council, and he will obtain traffic information for the junction for us. She encouraged all councillors to ask residents to send any evidence of accidents and near-misses to the Clerk. The Councillors reported that the large sign approaching the junction isn’t lit at night, the turn is actually much sharper than anticipated and in the dark, it is hard to see the kerb at the junction. Cllr Williams reported that if a roundabout was installed, it would need to be permanently lit at night and this might encroach onto the Dark Skies Area of Corris.
Action: Councillors to speak to residents and gather evidence
The Clerk reported that at this meeting, she also discussed the signage for the Neuadd Dyfi car park and was promised that new signs will be bought in this financial year, showing a car as well as a coach. She was also told that 20mph roundels will be painted on the road at each end of the village and Mr. Gregson will obtain traffic information for the area between the 20mph limit at the Golf Club end of the village and the traffic lights. If this information shows a significant number of cars going over the enforcement limit, they will then be able to gather more evidence and if this still shows a significant number, they will then be able to designate that area as an enforcement area and will allow small 20mph and camera signs to be installed.
Action: Clerk to liaise with Mr. Gregson in moving this forward
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AGENDA ITEM 6 – Treasurer’s report
CL/149/20.01.25
It was resolved to receive and approve the Treasurer’s report
Proposed: Cllr Williams Seconded: Cllr O’Neill
AGENDA ITEM 7 – Gwynedd Council report
CL/150/20.01.25
Cllr Owen reported that there haven’t been any meetings recently but noted that the proposal to introduce a tourism tax will be discussed in the near future.
AGENDA ITEM 8 – Planning
CL/151/20.01.25
No applications have been received
AGENDA ITEM 9 – To consider and adopt Aberdyfi Community Council Privacy & CCTV policy
CL/152/20.01.25
It was resolved to adopt the policy with the addition of a statement that the Council is registered with the ICO.
Proposed: Cllr O’Neill Seconded: Cllr Porter
Action: Clerk to make the change to the policy
AGENDA ITEM 10 – To consider and adopt Aberdyfi Community Council Social Media and Communication policy
CL/153/20.01.25
It was resolved to adopt the policy with the removal of the word ‘either’ in the fifth bullet point.
Proposed: Cllr Porter Seconded: Cllr O’Neill
AGENDA ITEM 11 – To consider and award grants
CL/154/20.01.25
The Council resolved to award grants of £100 each to Meirionnydd Young Farmers, Wales Air Ambulance, Dail Dysynni and the National Eisteddfod.
Proposed: Cllr Kelly Seconded: Cllr Williams
AGENDA ITEM 12 – To discuss allowing overnight camping on 18th and 19th July in the Neuadd Dyfi car park for GP14 national sailing event organised by the Yacht Club
CL/155/20.01.25
It was resolved to allow overnight camping on these nights.
Proposed: Cllr Bradbury-Willis Seconded: Cllr O’Neill
AGENDA ITEM 13 – To consider hosting a kite festival in Aberdyfi on 5th and 6th July
CL/156/20.01.25
Red Dragon Kites propose to hold a kite festival with professionally-flown kites in a fenced-off area of the beach on both days between 10am and 4pm, assuming
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favourable weather. They plan to visit the local schools and get the children involved in flying their own kites and a possibility of running kite-making workshops prior to the event. All the kite flyers have their own insurance and Red Dragon Kites will help with Risk Assessments and other requirements in order for the Council to host the event. It was resolved to host the kite festival this year.
Proposed: Cllr Owen Seconded: Cllr Williams
Action: Clerk to arrange to meet with Red Dragon Kites and the harbourmaster
Action: Clerk to arrange for the event to be covered by Council Insurance
Action: Clerk and Red Dragon Kites to agree what the Council’s involvement will be
AGENDA ITEM 14 – To consider organisation of the Food Festival on 17th August
CL/157/20.01.25
In response to the feedback from last year, the organisers of the event propose to only have small tents this year, with no marquee and no demonstrations, but with more food-to-go stalls. It will also remove the necessity of organising the mobile kitchen and chairs. The Council agreed to go ahead with the proposal.
Proposed: Cllr Owen Seconded: Cllr O’Neill
AGENDA ITEM 15 – To consider purchase of beacon for VE Day celebrations on 8th May
CL/158/20.01.25
It was agreed to revisit this item next month as a fire-bowl may be more appropriate and it was agreed for councillors and Clerk to research fire-bowls prior to meeting.
Action: Councillors and Clerk to research fire-bowls
Action: Clerk to include in February Agenda
AGENDA ITEM 16 – Correspondence which requires a response from the Council
CL/159/20.01.25
* Gwynedd Council – reply to our response regarding proposed changes to parking charges
It was agreed that a short-term area in the car park would not help the situation, as the road-side parking is short-term
Action: Clerk to reply to Gwynedd Council
* Gwynedd Council – problems with new road junction near Machynlleth & road in front of cottages
Action: Councillors and Clerk to gather evidence from residents.
Action: Clerk to liaise with Gwynedd Council about 20mph speed restrictions
* One Voice Wales – Survey regarding engagement with One Voice Wales Area Committees
Cllrs Owen and O’Neill reported that it is much more difficult to attend these meetings as they are now face to face in Dolgellau with no option of attending remotely.
Action: Clerk to respond to the survey with this information.
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AGENDA ITEM 17 – To note correspondence not requiring a decision from the Community Council which has already been circulated to Councillors
CL/160/20.01.25
* Democracy and Boundary Commission Cymru – revised proposals of the Review of Senedd Constituencies
* One Voice Wales – Training dates for January – March
* Dwr Cymru – new water main to be installed between the bottom of Gwelfor Road and the Trefeddian Hotel along Morfa Gypsies
AGENDA ITEM 18 – Items for consideration at future meetings
CL/161/20.01.25
* VE celebrations
* Main car park maintenance
* Shelter at cemetery
* Community Action Plan
* Signage at Neuadd Dyfi car park
AGENDA ITEM 20 – Items for release / Rushlight / Website / Facebook
CL/162/20.01.25
* Panto at Neuadd Dyfi
* Clwb Sgwrsio 3rd February
* Food Festival 17th August
AGENDA ITEM 21 – Date of next meeting
CL/163/20.01.25
Monday 17th February 2025
There being no further business, the Chair closed the meeting at 8.35pm
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by Sandy Andrews | Apr 9, 2025 | ** COUNCIL, AGENDA ARCHIVE
Aberdyfi Community Council Council Offices
Literary Institute
Aberdyfi, Gwynedd
LL35 0LN
Notice is hereby given that a meeting of the Community Council of Aberdyfi will take place on Monday 14th April at 7.00pm in the Literary Institute when all the several members of the said Council are hereby summoned to attend.
Public session
Members of the public have a right to attend unless a specific decision has been taken to prohibit them. For a period of up to 10 minutes at the beginning of the meeting, members of the public may question the Council on local matters. Questions will be answered by the Chair or the Clerk to the Council. These persons will reserve the right to postpone making an answer until the following meeting, to be able to take advice or undertake research.
Dated: 9th April 2025
Ordinary Meeting Agenda
1. Apologies
2. Chair announcements
3. Declaration of financial, personal or prejudicial interest.
4. To receive and confirm minutes of the Ordinary Meeting of the Council held on 17th March 2025
5. To receive and approve the treasurer’s report
6. To receive a report from the Gwynedd Councillor representative
7. To receive a report from the Clerk
8. To receive and consider planning applications and any additional applications received after publication of the agenda, where the consultation period expires before the next scheduled Council meeting.
NP5/50/532J Unit 2, Wharf Gardens, Aberdyfi LL35 0EE
Removal of condition 3 (Restriction retailing hot food off premises) attached to Planning Permission NP5/50/532C dates 11/03/2016
9. To consider asking local businesses not to sell plastic crabbing nets
10. To consider purchase of a mobile phone for the clerk
11. To agree a date and format for the annual village community meeting
12. To consider paying for work on bin compound by fire station.
13. To consider offering to pay for replacement doors on meter cupboard next to main toilets when requesting to situate digital noticeboard in place of the white board next to main toilets.
14. To agree format for VE Day celebrations
15. Correspondence which requires a response from the Council
* One Voice Wales – feedback on North Wales Regional Transport Plan
16. To note correspondence not requiring a decision from the Community Council which has already been circulated to councillors
* One Voice Wales – training March – June 2025
17. Items for consideration at future meetings
18. Items for release / Rushlight / website / Facebook
19. Date of next meeting
Sandy Andrews
Clerk to the Council