16th September 2024

by Sandy Andrews | Oct 24, 2024 | ** COUNCIL, MINUTES LATEST

Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 16^th September 2024

Present: Cllr Dewi Owen – Chair

Councillors:

Cllr Sara Bradbury-Willis

Cllr Mark Dunton

Cllr Roman Hackelsberger

Cllr Ian Hewins

Cllr Brian Kelly

Cllr Catrin O’Neill

Cllr Megan Reynolds

Cllr Bob Tyrrell

Cllr Dave Williams

2 members of the public were present

AGENDA ITEM 1 – Apologies

CL/67/16.09.24

Apologies accepted from Cllr Porter

AGENDA ITEM 2 – Chair announcements

CL/68/16.09.24

The Chair welcomed everyone and commented that the better weather recently has helped boost visitor numbers.

AGENDA ITEM 3 – To receive and confirm minutes of the Ordinary Council meeting on 15^th July2024.

CL/69/16.09.24

Proposed: Cllr Kelly Seconded: Cllr Tyrrell

AGENDA ITEM 4 – Matters arising

CL/70/16.09.24

Page 12

M/158/(18.03.24) Playground RoSPA report

It has been recommended that the play equipment be visually inspected every week, so the Clerk and Chair agreed to purchase a checklist from RoSPA which is specific to our playground at a cost of £40 and the clerk will carry out the inspections.

Action: Clerk to do weekly inspections

Page 13

M/39/(17.06.24) To discuss recycling facilities and waste bins in Aberdyfi

The Clerk reported that it has been agreed with Gwynedd Council that the Community Council will pay for materials and Gwynedd Council will carry out the work to enclose the compound by the fire station. The Chair and Clerk agreed to pay £798 + VAT for the materials.

Action: Clerk to purchase a padlock once the work is finished. 

17

It was noted that the bins at the back of the Dovey still smell and that the bins

lining Church Street are becoming hazardous. It was agreed to keep an eye on both of these issues. The Clerk reported that there have been very few complaints about the bins this year and it was noted this was because there were more bins around the village and the street cleaner has been working hard to keep the village clean. It was agreed to write to him and thank him for his hard work.

Action: Clerk to write to the street cleaner. 

It was reported that the Crabbing Crate for re-using and recycling crabbing equipment was working well, though it was noted that some people put the equipment back while tangled and volunteers have to untangle the mess. The Community Council would like to thank the volunteers for organising this initiative and keeping the crate and contents clean and tidy.

Action: Clerk to put in Rushlight

M/52/(15.07.24) Gwynedd Council report

The Clerk reported that she had written to the Lord Lieutenant and has had a reply confirming his attendance at the Remembrance services in November.

Action: Clerk to put in Rushlight

Page 15

M/59/(15.07.24) Aberdyfi Food Festival

The Clerk reported that she had reviewed the Food Festival with the organisers and the general feedback from visitors was that it was very busy and the food vendors ran out of food by lunch-time, even although they had brought double the amount with them compared to last year. Cllr Williams reported that the stall-holders were happy with the close proximity of all the stalls to each other and were happy with the arrangement as it is. It was discussed whether to use the football filed next year, but it was pointed out that toilets would need to be brought in and people would have to stay at the entrance to the golf club car park to stop visitors parking there. It was also suggested that perhaps the demonstrations could be done in the Neuadd Dyfi, allowing more small stalls to be on the field. It is still a lot of work for the organisers, even with the help of the clerk, so they are not sure if they feel able to do it again. No decision was made and it was agreed a small working group including the organisers should meet before Christmas to make a decision.

Action: Volunteers from the Council to meet with organisers before Christmas

The Community Council would like to thank the organisers for their hard work on this event and also to everyone who help with setting up and taking down. 

Action: Clerk to write to organisers and put in Rushlight

AGENDA ITEM 5 – Treasurer’s report

CL/71/16.09.24

Proposed: Cllr Hackelsberger Seconded: Cllr Kelly

18

AGENDA ITEM 6 – Gwynedd Council report

CL/72/16.09.24

Cllr Owen reported that various lines and markings have appeared on the road between the cemetery and Caethle to do with the cycle path, though the Clerk noted that planning permission has not yet been decided on for the cycle path. There are also markers on the road to do with the new gas pipe which will be installed along Happy Valley and between Happy Valley and Tywyn. There was speculation that the markings may also be linked to Dwr Cymru. 

Cllr Owen reported that there is a Harbour users meeting on 15^th October and asked if there are any issues that need to be brought up then. Cllr Bradbury-Willis mentioned that the Harbour staff were extremely helpful during Dovey Fest and she would like to thank them officially.

Action: Clerk to write to the Harbour master

Action: Chair to bring up at the harbour users meeting

Cllr O’Neill asked if ‘Do not feed the seagulls’ signs could be purchased as there has been a problem with them attacking people this year. She will send photos of some good signs she saw recently to the clerk.

Action: Chair to bring this up at the harbour users meeting.

The Chair reported that the Harbourmaster is due to move to the cabin by the end of the month and Gwynedd have said replacing the harbour office is at the top of their agenda. He will keep the Council informed of any developments.

He has reported the sand build up on the steps in front of the car park to Gwynedd Council but they do not seem to see this as a problem. He also spoke to them about replacing the railings with a wall, but there is no money for a wall to be built.

Action: Chair to keep raising these issues with Gwynedd Council

AGENDA ITEM 7 – Planning

CL/73/16.09.24

Cllr Kelly and Bradbury-Willis declared an interest in the first item

NP5/50/540A Chalet 59, Plas Panteidal, Aberdyfi LL35 0RF

Removal of Condition 2 (10 ½ months occupancy condition) attached to planning permission NP5/50/540A dated 26/07/2002 to allow 12 month occupancy (Personal Permission) 

No objections raised

NP5/50/767 Fairway, Corbett Lane, Aberdyfi. LL35 0RB

Alterations, demolition of conservatory and installation of cladding

No objections raised

NP5/50/769 12 Mynydd Isaf, Aberdyfi. LL35 0PH

Installation of external air-source heat pump

No objection raised

NP5/50/LB59D/E 14 Glandyfi Terrace, Aberdyfi. LL35 0EB

Alterations and extension to form garden room

No objection raised

19

NP5/50/735C Tan y Bryn, Philip Ave, Aberdyfi. LL35 0PY

Variation of Condition No. 2 (design) attached to planning permission NP5/50/735B dated 22/09/2022 for the installation of a flue on the roof 

No objection raised

AGENDA ITEM 8 – To review 2024/25 budget against income

CL/74/16.09.24

The budget was reviewed and agreed to be closely aligned with what was expected.

AGENDA ITEM 9 – To review council training plan and approve training courses

CL/75/16.09.24

Cllr Hackelsberger noted how important it is for the clerk to undertake the CiLCA qualification and the Chair noted that it is important for all councillors to do the Code of Conduct and Planning training. It was agreed to find out how much a bespoke Planning training course would be for the whole council so all councillors could do it at the same time. The Clerk reported that each Council has two free places on specific training courses provided by One Voice wales, such as Code of Conduct, and to let her know if interested in attending one of these courses. 

The Clerk reported that it may be possible to receive a bursary to cover training costs of CiLCA, though the extra 2-3 hours a week required by the Clerk to do the course will need to be paid for by the Council.

Proposed: Cllr Hewins Seconded: Cllr Bradbury-Willis

Action: Clark to enrol on CiLCA training and apply for a bursary

Action: Councillors to tell Clerk what One Voice Wales training courses they wish to attend

Action: Clerk to request cost of providing a bespoke training course from Planning Aid Wales 

AGENDA ITEM 10 – To approve Clerk attendance at One Voice Wales conference

CL/76/16.09.24

It was agreed to fund attendance at the conference on 16^th October at Builth Wells, at a cost of £95 plus travelling expenses. The Clerk reported that she is hoping to share transport costs with the Clerk from Tywyn Town Council. 

Proposed: Cllr Reynolds Seconded: Cllr Owen

Action: Clerk to book place at the conference.

AGENDA ITEM 11 – To discuss purchase of new P&D machine for Neuadd Dyfi car park

CL/77/16.09.24

It was agreed to purchase a new machine that has cash and contactless capabilities. 

Proposed: Cllr Owen Seconded: Cllr Kelley

20

AGENDA ITEM 12 – To discuss purchase of digital noticeboard

CL/78/16.09.24

It was agreed to purchase a digital noticeboard to be sited on the wall of the Tourist Information Centre.

Proposed: Cllr Owen Seconded: Cllr Williams

Action: Clerk to write to Mr Edward Jones at Parc Eryri with details of type of noticeboard 

Action: Clerk to arrange purchase of noticeboard

AGENDA ITEM 13 – To receive update on playground project and approve amount of funds to be ring-fenced for the project

CL/79/16.09.24

Cllr O’Neill reported that she had had a meeting with the clerk, Resources 4 Change and the National Lottery and was advised to survey adults in relation to the playground project, even although the children and the Community Needs Survey had already been done. Resources 4 Change agreed to help with the survey and the survey is now live with online, QR code and hard copies available. It is hoped that the application for funding from the National Lottery would be submitted October or November and that other applications to bodies such as the Co-op would also be made. Cllr O’Neill pointed out that she will also approach the AA&I for funding. 

It was agreed to ring-fence £15,000 for the project

Proposed: Cllr Tyrrell Seconded: Cllr Hackelsberger

Action: Clerk to work with R4C on Lottery application

Action: Cllr O’Neill to apply to AA&I for funding

Action: Clerk to research and apply to other bodies for funding

AGENDA ITEM 14 – To discuss remedial work to Terrace Road shelter

CL/80/16.09.24

Cllrs Tyrrell and Hewins reported that they had requested 4 quotes with one person replying that they didn’t want the job and no replies from anyone else. Other names were suggested, which they will try. They suggested that someone is employed to do the ground works and they will do the other small jobs themselves. It was agreed to go ahead with this plan if they are unable to find someone to do all the work.

Proposed: Cllr Hewins Seconded: Cllr Owen

Action: Cllrs Hewins and Tyrrell to arrange repairs to the shelter

AGENDA ITEM 15 – To discuss maintenance of Time & Tide Bell

CL/81/16.09.24

Recently the bell needed some maintenance and it became clear that the original artist will not accept responsibility going forwards. It was agreed that the Community Council will take responsibility for the cost of maintenance going forward and will ask the AA&I for money should major costs be involved. Cllr Williams noted that the artist has handed over responsibility to someone else and their details are on the Time & Tide Bell website. Cllr Williams inspects the bell every week and will report any defects when they occur.

Action: Cllr Williams to continue inspections

21

Action: Clerk to obtain contact details of person responsible for the bell

Action: Clerk to inform Harbourmaster of this decision

Cllr O’Neill reported that she had been to one or two meetings of the Time & Tide Bell group and one of the other members based on Angelsey is proposing to visit Aberdyfi 9^th or 10^th October and will meet with Cllr O’Neill and anyone else who wishes to attend. 

Action: Cllr O’Neill to inform the rest of the Council of arrangements for the visit

Action: Clerk to inform Harbourmaster of visit

AGENDA ITEM 16 – To discuss wi-fi situation at the Literary Institute

CL/82/16.09.24

It was noted that there is now no wi-fi at the Institute and so there is no facility for remote attendance at Council meetings. It was agreed that this is not a Council issue and will be brought up at the next meeting of the Literary Institute Management Committee. Until the issue is resolved, meetings will need to be held at the Neuadd Dyfi if remote attendance is required. 

AGENDA ITEM 17 – Correspondence which requires a response from the Council

CL/83/16.09.24

* Gwynedd Council – refurbishment work to Aberdyfi wharf toilets

It was agreed for the clerk to keep in touch with Gwynedd Council to establish if they require further funding.

Action: Clerk to reply to Gwynedd Council

AGENDA ITEM 18 – To note correspondence not requiring a decision from the Community Council which has already been circulated to Councillors

CL/84/16.09.24

* One Voice Wales – launch of Communities of Practice – Digital Community

* Democracy & Boundary Commission – Guide to the 2026 review of Senedd

Constituencies

* One Voice Wales – presentation by Parc Eryri to Meirionnydd Area Committee

* Gwynedd Council – consultation on extending dog control in certain open areas.

* One Voice Wales – Training for July, August & September

* Gwynedd Council – confirmation of Article 4 Direction for Gwynedd Planning Authority

* RSPB – ‘Changing Tides’ project

* One Voice Wales – Training for September – December

AGENDA ITEM 19 – Items for consideration at future meetings

CL/85/16.09.24

* Creation and adoption of new operating policies

* CCTV cameras

* Seagull signs

* Republishing of walking guides

22

AGENDA ITEM 20 – Items for release / Rushlight / Website / Facebook

CL/86/16.09.24

* Thanks for Food Festival

* Thanks for DoveyFest

* Lord Lieutenant attendance at Remembrance services

* Photos for walking guide

* Playground update

* Events at Neuadd Dyfi

AGENDA ITEM 21 – Date of next meeting

CL/87/16.09.24

Monday 21st October 2024

There being no further business, the Chair closed the meeting at 9.05pm

23