Minutes of the thirty-ninth annual meeting of Aberdyfi Community Council held at the Literary Institute on Monday 20th May 2024
Present: Cllr Mark Dunton
Cllr Roman Hackelsberger
Cllr Ian Hewins
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Sadie Porter
Cllr Dewi Owen
Cllr Dave Williams
4 members of the public were present
AGENDA ITEM 1 – Apologies
CL/1/20.05.24
Apologies accepted from Cllr Bradbury-Willis, Reynolds and Tyrrell
AGENDA ITEM 2 – Election of Chair of Aberdyfi Community Council for the year 2024-25
CL/2/20.05.24
Cllr Dewi Owen was elected Chair
Proposed: Cllr Williams Seconded: Cllr Dunton
Cllr Williams proposed a vote of thanks to the outgoing Chair.
AGENDA ITEM 3 – To receive the Chair’s Declaration of Acceptance of Office
CL/3/20.05.24
The Declaration of Acceptance of the role of Chair was received.
AGENDA ITEM 4 – Election of Vice Chair of Aberdyfi Community Council for the year 2024-25
CL/4/20.05.24
Cllr O’Neill was elected Vice Chair
Proposed: Cllr Kelly Seconded: Cllr Hackelsberger
AGENDA ITEM 5 – To receive the Vice Chair’s declaration of Acceptance of Office
CL/5/20.05.24
The Declaration of Acceptance of the role of Vice Chair was received
AGENDA ITEM 6 – To resolve to dissolve the Planning Committee
CL/6/20.05.24
It was agreed to dissolve the planning committee
Proposed: Cllr Hackelsberger Seconded: Cllr Kelly
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AGENDA ITEM 7 – To resolve to dissolve the Allotment Committee
CL/7/20.05.24
It was agreed to dissolve the allotment committee
Proposed: Cllr Hackelsberger Seconded: Cllr Hewins
AGENDA ITEM 8 – To review the Terms of Reference for the Finance committee
CL/8/20.05.24
The Terms of reference for the Finance Committee were reviewed and accepted
AGENDA ITEM 9 – Appointment of members to the Finance committee
CL/9/20.05.24
Cllrs Bradbury-Willis, Tyrrell and Williams were elected to the Finance Committee
AGENDA ITEM 10 – Appointment of members to outside bodies
CL/10/20.05.24
Members were appointed to the following outside bodies:
10.1 Aberdyfi Advertising and Improvements Committee
All councillors except Cllr Tyrrell
10.2 Aberdyfi Literary Institute
Cllr Porter
10.3 Harbour Advisory Committee
Cllr Tyrrell
10.4 Neuadd Dyfi Management Committee – councillors with a vote
Cllrs Hewins, Kelly, Owen, Reynolds and Williams
10.5 Caravan Site Committee
Cllrs Bradbury-Willis, Kelly, Owen, Reynolds and Williams
10.6 Richard Williams and Richards Roberts Trust Fund
Cllr Reynolds (Chair), Bradbury-Willis, Owen, Porter with Cllr Williams as Trustee
10.7 Lewis Lloyd Trust
Cllr Reynolds
10.8 Tywyn and District memorial hospital Appeal Fund
Cllr Reynolds with Cllr Tyrrell as deputy
10.9 One Voice Wales
Cllrs O’Neill and Owen, with Cllr Williams as deputy
10.10 Meirionnydd Access Group
Cllr O’Neill
AGENDA ITEM 11 – To approve dates of Council meetings 2024-25
CL/11/20.05.24
It was agreed to continue to hold meetings every third Monday in the month, with the exception of August. It was agreed to bring forward the date of the April meeting by 1 week, as the third Monday in April is Easter Monday.
2024: 17th June, 15th July, 16th September, 21st October, 18th November, 16th December 2025: 20thJanuary, 17th February, 17th March, 14th April, 19th May (Annual meeting)
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AGENDA ITEM 12 – To review and adopt Standing Orders
CL/12/20.05.24
It was agreed to adopt the Standing Orders
Proposed: Cllr Kelly Seconded: Cllr Hewins
AGENDA ITEM 13 – To review and adopt Financial Regulations
CL/13/20.05.24
It was agreed to adopt the Financial Regulations
Proposed: Cllr Hackelsberger Seconded: Cllr O’Neill
AGENDA ITEM 14 – To review list of Council Assets
CL/14/20.05.24
It was queried whether Picnic Island Bridge should be on the Asset Register.
Action: Clerk to clarify if this is the case
AGENDA ITEM 15 – Appointment of Internal Auditor for 2024/25
CL/15/20.05.24
It was agreed to appoint Steve Lister as Internal Auditor
Proposed: Cllr Williams Seconded: Cllr Kelly
AGENDA ITEM 16 – To receive and confirm minutes of the Ordinary Meeting of the Council held on 15th April 2024
CL/16/20.05.24
Proposed: Cllr Kelly Seconded: Cllr O’Neill
AGENDA ITEM 17 – Matters arising
CL/17/20.05.24
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M/128/(15.01.24) Toilets closed on Christmas and Boxing Day
The clerk has had a reply from Gwynedd Council to our proposal for the street cleaner to oversee the toilets on these days, saying that they don’t know the street cleaner and the rotas have not yet been set, so they are unable to consider our request at the present time.
Action: Clerk to reply that we will be in touch closer to the time to arrange details
It was agreed to ask for a plan of the refurbishments planned for the toilets before it goes ahead
Action: Clerk to contact Gwynedd Council over the summer to request the plans.
M/158/(18.03.24) RoSPA report
Cllr Hewins and Dunton inspected the helter-skelter and found the metal to be structurally sound, though needs painting. Cllr Hewins contacted a paint company and confirmed what procedure needs to be followed and what paint can be used. Cllr Hewins and Dunton offered to undertake the work if the council buys the paint and Cllr O’Neill offered to meet with them to decide which colours should be bought.
Cllr Hewins will try to source a suitable metal box to store any surplus paint.
Action: Cllr O’Neill to meet with Cllr Hewins to decide colours
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Action: Cllrs Dunton & Hewins to paint the metalwork on the helter-skelter and other equipment.
Action: Clerk to arrange signs and barrier tape to be erected while the work is being done.
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M/172/(15.04.24) Remedial work to compass feature in wharf gardens
This work was carried out last week
Action: Clerk to write to thank them for doing such a good job.
AGENDA ITEM 18 – Treasurer’s report
CL/18/20.05.24
Proposed: Cllr Kelly Seconded: Cllr Hackelsberger
AGENDA ITEM 19 – Gwynedd Council report
CL/19/20.05.24
Beca Roberts has been appointed Chair and Ioan Thomas Vice Chair of Gwynedd Council.
AGENDA ITEM 20 – Planning
CL/20/20.05.24
Cllr Hewins declared an interest in the Bryn Awel application
NP5/50/LB65D Bryn Awel, 26 Sea View Terrace, Aberdyfi LL35 0LL
Listed building consent for replacement bridge
No objections raised
NP5/50/L253 11 Church Street, Aberdyfi. LL35 0ES
Installation of dark grey composite decking and stainless-steel posts with glass infill panels in lieu of existing timber decking, posts and balustrade
No objections raised
NP5/50/760 Tŷ Nain, Balkan Hill, Aberdyfi LL35 0LB
Extension to dwelling including a balcony
No objections raised
NP5/50/532H Unit 2, Wharf Gardens, Aberdyfi LL35 0EE
Amended description and plan:
Installation of bi-fold doors in lieu of sliding window and extending A3 use to outdoor area for consumption of food and drink purchased from the property.
It was agreed to write that this sets a dangerous precedent and while the final decision to use the land lies with Gwynedd Council Maritime department, we feel it goes against the policy that was put in place when the Canolfan Dyfi was built, that the rooms upstairs were not to be used for a cafe, as it would give an unfair advantage to those businesses.
Action: Clerk to write to Parc Eryri
NP5/50/635D 17 Mynydd Isaf, Aberdyfi LL35 0PH
Extension to residential property and the installation of a green type roof above existing garage.
No objections raised
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AGENDA ITEM 21 – To review and approve annual return
CL/21/20.05.24
The annual return was approved unanimously
Proposed: Cllr Williams Seconded: Cllr Hewins
AGENDA ITEM 22 – To discuss and approve specification for painting playground equipment
CL/22/20.05.24
It was agreed to approve the specification under agenda item 17
AGENDA ITEM 23 – To receive report on BCUHB workshop attended by Cllr Reynolds
CL/23/20.05.24
AGENDA ITEM 24 – Correspondence which requires a response from the Council
CL/24/20.05.24
* Email regarding annual community meeting
Action: Clerk to reply
* Email regarding pump for clearing slipway
It was felt this should be referred to the AA&I
* Email regarding Ardal Ni 2035 draft plan
Action: Cllr O’Neil and the clerk to attend the meeting on 13th June
AGENDA ITEM 25 – To note correspondence not requiring a decision from the Community Council which has already been circulated to councillors
CL/25/20.05.24
* Email regarding possible plans for energy link from North to South Wales
* Email from Dafydd Meurig containing link to Cyngor Gwynedd report on Article 4
* Email from Wales Air Ambulance regarding changes to their provision.
* Complaint from resident regarding parasols on the pavement opposite the Britannia Inn.
* Email from The Britannia Inn regarding various issues
AGENDA ITEM 26 – Items for consideration at future meetings
CL/26/20.05.24
* To discuss a maintenance plan for the Neuadd Dyfi P&D machine
* To discuss issues with burst water pipes in the area
* To discuss if any changes to 20mph speed limit in Aberdyfi are desired
* To discuss possible plans for pylons to be erected from North to South Wales
* To discuss possibility of having a bike maintenance station in the village
* Terrace Road shelter maintenance
AGENDA ITEM 27 – Items for release / Rushlight / website / Facebook
CL/27/20.05.24
* D-Day flag and celebrations
* Time & Tide Bell
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* Community meeting attended by Gwynedd Council, not Parc Eryri
* Air Ambulance petition
* Charging points working
* Clwb sgwrsio
AGENDA ITEM 28 – Date of next meeting
CL/28/20.05.24
Monday 17th June 2024
There being no further business, the Chair closed the meeting at 8.45pm
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