MINUTES OF THE ORDINARY MEETING OF THE
ABERDYFI COMMUNITY COUNCIL HELD IN THE
COUNCIL CHAMBER, LITERARY INSTITUTE, ABERDYFI,
ON MONDAY, 16th APRIL 2016.
Present were :- Cllr G Pugh Vice Chairman
Councillors :- D Owen
AGENDA ITEM 1- APOLOGIES
Apologies received from Cllrs Davies, Richardson, Fowles and Jones
AGENDA ITEM 2 – CHAIRMAN’S ANNOUNCEMENTS
Chairman Cllr Pugh thanked Cllr Lloyd for standing in as Chairman for the last two meetings. He reminded Councillors that the next Council meeting, Monday 16th May would be the AGM, followed by the ordinary meeting, commencing at the normal time of 7.00pm. However, Councillors were requested to arrive no later than 6.15pm as the official Council photograph would be taken by Josh Cooper, after which the AA&I AGM would be taking place at 6.30pm.
AGENDA ITEM 3 – MINUTES OF ORDINARY MEETING 18th MARCH
It was agreed that the minutes were a true and accurate record of the March regular meeting.
PROPOSED by Cllr B Lloyd and SECONDED by Cllr M Richards
AGENDA ITEM 4 – MATTERS ARISING
A/M133/(15.02.16) Gull nuisance
The clerk has spoken with the owner of the chip shop, Mr Shelley, with regards to gull nuisance and he is more than happy to cooperate and indeed is already telling visitors not to feed the gulls. The Clerk will produce notices, laminate them and distribute around the village shops. Cllr Bates suggested that leaflets for the holiday homes might be a good idea.
B/M88/(18.10.15) School path from Institute
The Clerk has spoken with Liz Haynes and the footpath is not quite finished. She is going to advise in due course whether there is any budget to assist us with footpath clearing this year.
C/M140/(15.12.16) Queen’s birthday beacon
The Clerk spoke this evening with Margret Jones, Tyddyn Rees and she felt that positioning the beacon on their land, as previously done, would be no problem, for the Royal Weekend festivities on 11th and 12th of June. She would check with Cllr Jones and Council would be advised accordingly.
D/M153/(21.03.16) Planning application, 6 Treflan
The Clerk has spoken with Huw Roberts, in the light of Mrs French’s objection given the parking issues. Because the ramp falls totally within the curtilage of the property, the parking is not a planning issue, but a highways issue. Given this, the Clerk has arranged a site visit with Highways on Thursday 21st April, 12 noon, at which local residents concerned at the implications of the application may attend.
E/M155/(21.03.16) Dogs on the playing field
The Clerk has ordered signs, banning dogs from the playing field, via Gwynedd Streetscene management. Peter Simpson at Gwynedd has been very cooperative regarding this matter. The Clerk has ordered a larger dog poo bins for Pont y Bric boardwalk and Mark Mortimer has indicated that if this bin was getting very full to overflowing he would organise more frequent emptying. Cllr Pugh has had problems reported about dog mess at Maesnewydd and the Clerk is to request a bin from Gwynedd. Cllr Owen noted that people are allowing their dogs loose on the prohibited area of the beach and asked whether there was any possibility of fines being issued. The Clerk informed Council that the harbourmaster was going to prepare new signs reminding people that it is an offence to allow dogs in this area.
F/M153/(21.03.16) Lifeboat slipway
Cllr Owen noted the poor condition of the lifeboat slipway. Cllr Williams said that the slipway had been deteriorating for some time, a result of tidal erosion. Council felt that this was a matter that required attention and that discussions with the Harbourmaster, and correspondence to Barry Davies might be in order.
G/M158/(21.03.16) The old Running Track
The Clerk has spoken with Dr Andrews regarding the running track and that the Councils might open discussions with her regarding the conservation issues and whether perhaps some degree of ‘management’ of the facility might be appropriate. She was cautious but open to ideas that would not compromise the wildlife issues.
H/M155/(21.03.16) RNLI Safety Issues
Cllr Williams requested that this Council should write to Barry Davies expressing concerns over safety on our beaches, particularly in light of the axing of beach wardens. After his talk to Tywyn Council it became clear that their Councillors shared the same concerns.
Cllr Williams felt that there was some urgency regarding this matter.
AGENDA ITEM 5 – GWYNEDD COUNCIL REPORT
In the context of the forthcoming local elections, Gwynedd Council was officially in recess and as such there was no Council report.
Cllr Bates expressed concern over the state of the road surface in Chapel Square. Cllr Owen did point out that the condition of the roads in this part of Wales were generally accepted as being in very good order, particularly compared with those in England.
Cllr Lloyd asked about the poor condition of the Gwelfor Road where the three new houses have been constructed. Clerk is to discuss the matter with Gwynedd Highways.
AGENDA ITEM 6 – PLANNING
NP5/50/693 6 Treflan, Aberdyfi
Construction of disabled access ramp
AGENDA ITEM 7 – TREASURER’S REPORT
The Treasurer’s report for March was accepted and minuted as a true record.
PROPOSED by Cllr Reynolds SECONDED by Cllr Bates
AGENDA ITEM 8 – COMMITTEE REPORTS
Cllr Reynolds reported on the Tywyn medical centre and noted that it has new telephone number – 01654 713000. It appeared that there was a serious shortage of nursing staff in Wales that might affect the quality of the service.
AGENDA ITEM 9 – CORRESPONDENCE
OPA Creative Letter of expression of interest from Matthew Jeavons who wishes to continue production of Aberdyfi brochure and maintenance of web site visitaberdyfi.co.uk. Clerk is to refer Mr Jeavons to AA&I.
AON Insurance Council insurance renewal letter (£23.82 cheaper than last year)
Coast Marketing Coordinator An offer to support the Aberdyfi Food Festival and a suggestion to meet with the Clerk to discuss the possibilities.
Because the Food Festival is on the Coastal Path route there is a possibility that some support might be available.
Auditor General for Wales Notice of audit for year ended March 31st 2016. The external auditor is now BDO LLP and the deadline for the audit has been extended to July 2016. The document needs thorough understanding as there are changes to the procedure.
AGENDA ITEM 10 – PUBLICATIONS
AGENDA ITEM 11 – ANY OTHER BUSINESS
The Clerk has received notification from Will Stockford regarding the placing of new dog restriction signs in the vicinity of the harbour – see attached printout. Will would like feedback from Council. The initiative has received support from Barry Davies.
Cllr Williams noted that the village had been very busy over the recent Easter Holiday and that the new RNLI building was due to be handed over on 29th April.
Cllr Lloyd informed the meeting that the Clerk would be on holiday from June 3rd to June 19th. Given this, Cllr Lloyd suggested that the June Council meeting be moved to the 25th, which would then fit well with the July meeting being moved on, because of the Royal Welsh Show, to 25th. This was agreed by Council.
AGENDA ITEM 12 – ITEMS FOR THE PRESS/RUSHLIGHT
- Dog restriction notices
- Thanks to the originator of the April 1st prank letter
- Literary Institute AGM 26th April
- Don’t feed the gulls
- Community lunches
- St Peter’s Church
- Royal weekend
- RNLI Event
There being no further business the meeting closed at 7.55pm