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17th January 2022

Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 17th January 2022

Present: Cllr Dewi Owen – Chair

Councillors:

Cllr Sara Bradbury-Willis

Cllr Brian Kelly

Cllr Catrin O’Neill

Cllr Dai Owens

Cllr Megan Reynolds

Cllr Dave Williams

Cllr Simon Worman

Public: Pat Hellen

AGENDA ITEM 1 – Apologies

CL/130/17.01.22

Cllr Jones, Cllr Tyrrell

AGENDA ITEM 2 – Chairman’s Announcements

CL/131/17.01.22

The Chair welcomed everyone and noted that there have been quite a few people here on holiday now which is welcome for the village.

AGENDA ITEM 3 – To elect a Vice-Chair

CL/132/17.01.22

Cllr Brain Kelly was voted in unanimously as Vice-Chair

Proposed: Cllr Williams Seconded: Cllr O’Neill

AGENDA ITEM 4 – To receive and confirm minutes of meeting 20th December 2021

CL/133/17.01.22

Proposed: Cllr Kelly Seconded: Cllr O’Neill

Unanimously agreed

AGENDA ITEM 5 – Matters arising

CL/134/17.01.22

Page 46

M/117/20.12.21 Community Needs Survey

It was agreed that a Place Plan is the logical way forward after the Community Needs Survey. It was agreed for the Clerk and Cllr O’Neill to form a working group with Des George to research what creating a Place Plan for Aberdyfi would involve and report back to the Council on their findings. 

Action: Clerk and Cllr O’Neill to meet with Mr. George

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M/51/(15.06.20) request for drinking water fountain.

The clerk reported that she has emailed again but has not heard back from either Snowdonia National Park or Gwynedd Council.

Action: Clerk to contact them again

Page 47

M/107/(16.11.20) Subway improvements

The Clerk reported that the Streetworks department have emailed, saying that the highways department responsible for the maintenance of the subway have no objections to the project, but ask for sight of the proposed artwork beforehand to approve it’s suitability. Before we can proceed, we have to also have approval from the lighting department of Gwynedd Council and are awaiting their decision. 

It was agreed to seek information from local artists about what such a project might cost and set a budget using this information. It was suggested that once we have approval from the lighting department, local artists and art groups be invited to submit proposals for the work.

Action: Cllr Bradbury-Willis and Clerk to contact local artists to find out how much this sort of project might cost. Clerk to look back over minutes to see if there is any information available there.

M/166/(15.03.21) Football goalposts

Have now been installed and have been well-used already, with very positive feedback from locals.

M/139/(18.02.21) Crack in sea wall

Chair has spoken to Gwynedd Consultancy who do not yet have a date for repairing the crack. They confirmed that it will be highways that will be repairing the hole in the wall.

M/56/(19.07.21) Parking problems on Seaview Terrace

It was pointed out that the parking problems were highlighted in part of the community needs survey, but it was agreed that it is resident’s responsibility to apply for resident parking areas in the village. 

Action: Chair to speak to parking department of Gwynedd Council 

M/97/(20.10.21) Tywyn Minor Injuries Unit

Cllr Reynolds informed the Council that this month’s meeting was cancelled and there are currently 1000 vacancies in Betsy Cadwalader Health Board. It was agreed to write to BCUHB asking that Tywyn MIU is reinstated ASAP, before the main season. Cllr Bradbury-Willis reminded the council that anyone who needs attention can be seen at Dovey valley Health, they need to register as a temporary resident to be seen. 

Cllr Reynolds informed the council that it is hopeful that a new dentist will be found for Tywyn. 

Action: Clerk to write to BCUHB asking for Tywyn MIU to be opened as soon as possible. 

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M/106/(15.11.21) Gwynedd Council Report

The Clerk has reported the trailer at BrynGwylan to Gwynedd Council, as has Cllr. Bradbury-Willis.

M/108/(15.11.21) To consider purchasing extra waste bins

The clerk has emailed Steffan Jones requesting a meeting as soon as possible, but has not heard back. 

Action: Clerk to contact Mr. Jones again

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M/122/(20.12.21) Planning

NP5/50/L308D Coast Deli Dining

The Chair reported that he has had various residents asking what can be done about the noise and smell outside and emanating from Coast Deli in recent months and he has been told that the environmental health department will be visiting the premises soon. He has been informed that Gwynedd Council intend to object to the planning application. The Chair clarified that these issues were only in relation to Coast Deli Dining and not Coast2Go.

Sheds being let out on AirBnB

There is concern that these are still being advertised but no planning application has been lodged.

Action: Clerk to contact Snowdonia National Park

M/42/(21.06.21) Purchase of bollards for Neuadd Dyfi car park

The Clerk has ordered the bollards and Geri Davies has confirmed he will install them.

M/124/(20.12.21) Purchase of hybrid meeting equipment

Clerk has ordered this equipment

M/127/(20.12.21) Items for consideration at future meetings

  • Clerk has emailed Gwynedd Council asking for the hedge to be cut back between Outward Bound and Picnic Island, but has not heard back

Action: Clerk to contact network Rail

  • Clerk emailed Gwynedd Council asking for their plans for the large tree at the bus stop by the Neuadd Dyfi, as several motorhome owners have moved their vehicles from under the tree as they are concerned about the tree falling on their vehicles. 

Action: Clerk to contact Gwynedd Council again

AGENDA ITEM 6 – Treasurer’s Report

CL/135/17.01.22

Proposed: Cllr Reynolds Seconded: Cllr Williams

Unanimously agreed

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AGENDA ITEM 7 – Gwynedd Council Report

CL/136/17.01.22

The Chair reported that the dip in the road where the badger set caused subsidence now has signs warning of uneven surface and will be repaired in due course, though no date has been set yet.

He reported that the extra funding for the wharf development has been confirmed and that the contractors have now been formally appointed.

He reported that Picnic Island bridge is still due to be installed in April / May this year. 

AGENDA ITEM 8 – Planning

CL/137/17.01.22

No planning applications have been received to date

AGENDA ITEM 9 – To consider grant applications

CL/138/17.01.22

It was agreed to give £75 to the Air Ambulance, Dail Dysynni and Urdd Eisteddfod.

Proposed: Cllr Williams Seconded: Cllr O’Neill

Action: Clerk to transfer funds to the three charities

The clerk informed the council that the donation to the Neuadd Dyfi for 2021 will be half of the income from the machine in the Neuadd Dyfi car park, plus £2,500, as agreed previously. This gives a total of £6,425 / 2 = £3,212.50 + £2,500 = £5,712.50.

AGENDA ITEM 10 – To agree precept for 2022/ 2023

CL/139/17.01.22

The clerk informed the council that inflation for the year 2021 was 4.6% and reminded councillors that last year the council raised the precept by the inflation rate at the time of 1.5%. It was agreed to raise the precept by 3%, giving a total of £37,348 x 3% = £38,468. This equates to band D properties of £38,468 / 1095.65 = £35.11, a drop of £2.99 due to the increase in tax base this year.

Proposed: Cllr Williams Seconded: Cllr Bradbury-Willis

Unanimously approved

AGENDA ITEM 11 – To discuss council self-assessment toolkit 

CL/140/17.01.22

The Chair reported that using the toolkit was a useful exercise and confirmed that the Council is running as it should, though highlighted a few things, such as some training may be needed.The Clerk reported that the full toolkit will be available from May onwards and intends to go through the rest of it later in the year, as time allows. It was agreed to purchase a lockable cabinet for the council office.

Proposed: Cllr Owen Seconded: Cllr Bradbury-Willis

Action: clerk to report back to the Welsh Government and One Voice Wales on the use of the toolkit

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AGENDA ITEM 12 – To consider cutting a path between the cemetery and the gas works

CL/141/17.01.22

Aled’s father has cut a path in the past and has offered to do it again for £60. It was greed unanimously to ask him to continue.

Proposed: Cllr Owen Seconded: Cllr Bradbury-Willis

AGENDA ITEM 13 – To consider how to communicate more effectively with the community

CL/142/17.01.22

It was agreed to leave this discussion until it comes up as part of the self-assessment toolkit later in the year.

AGENDA ITEM 14 – Correspondence

CL/143/17.01.22

Letter received from Coast Deli Dining

Action: Clerk to reply with details outlined in Agenda Item 5 above.

AGENDA ITEM 15 – Items for consideration at future meetings

CL/144/17.01.22

  • Purchase of container
  • Purchase of new benches and planters for the wharf gardens
  • Adoption of the NALC guidelines for clerk’s pay and conditions
  • Wharf development project
  • Subway project
  • Queen’s Jubilee celebrations

AGENDA ITEM 13 – Items for release / Rushlight / website / Facebook

CL/145/17.01.22

  • Institute subscriptions due
  • British Legion Poppy Appeal results
  • Football posts
  • Wharf development project

AGENDA ITEM 14 – Date of next meeting

CL/146/17.01.22

Monday 21st February 2022 at 7pm

There being no further business the meeting closed at 8.55pm

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20th December 2021

Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 20th December 2021

Present:          Cllr Dewi Owen – Chair

Councillors:     Cllr Gareth Jones

                        Cllr Brian Kelly

                        Cllr Catrin O’Neill

                        Cllr Dai Owens

                        Cllr Megan Reynolds

                        Cllr Bob Tyrrell

Public:             Deio Jones

AGENDA ITEM 1 – Apologies

CL/115/20.12.21

Cllr Bradbury-Willis, Cllr Williams, Cllr Worman

AGENDA ITEM 2 – Chairman’s Announcements

CL/116/20.12.21

The Chair welcomed everyone and welcomed Deio Jones to the meeting. He reported that the village has been quiet recently though is probably going to get much busier over the festive period.

AGENDA ITEM 3 – Presentation on the Community Needs Survey by Deio Jones

CL/117/20.12.21

Deio Jones from Resources For Change did a short presentation on the Community Needs Survey, highlighting some of the results. He reported that many councils go on to use this type of survey as the basis for creating a Community Place Plan and encouraged the council to look at Newtown Place Plan as an example. Cllr O’Neill reported that there is funding available to create one and suggested it would be a good idea for either the Community Council or the Community Projects group to undertake. It was agreed to find out more information about what creating a Place Plan entails.

Action: Clerk to research the process of creating a Place Plan.

AGENDA ITEM 4 – To receive and confirm minutes of meeting 15th November 2021

CL/118/20.12.21

Proposed: Cllr Jones   Seconded: Cllr Reynolds

Unanimously agreed

AGENDA ITEM 5 – Matters arising

CL/119/20.12.21

Page 40

M/51/(15.06.20) request for drinking water fountain.

The clerk reported that she has not yet heard back from either Snowdonia National Park and 

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Gwynedd Council 

Action: Clerk to contact Mr. Jones and Barry Davies again at the beginning of next year

M/107/(16.11.20) Subway improvements

The Clerk reported that the Streetworks department have emailed, saying they will look into whether it is possible for the project could go ahead if Community Council agree to take on the responsibility for maintaining the walls while Gwynedd Council retains responsibility for the lighting and electrics and they will let her know their decision in due course.

Action: Clerk to contact Gwynedd Council Streetworks team again.

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M/166/(15.03.21) Football goalposts

There was a delay in the installation and they are now due to be installed this week and work on the allotment retaining walls is due to start in mid-late January.

M/139/(18.02.21) Crack in sea wall

It was asked if the work on this could be done at the same time as the work to repair the wall that has been damaged recently by a car. The Chair reported that he has been told that Gwynedd Council said they will be repairing this in the next few months but will contact them again.

Action: Chair to contact Gwynedd Consultancy

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M/56/(19.07.21) Parking problems on Seaview Terrace

It was agreed that it was not for the Community Council to apply for residents parking on Seaview Terrace but for the residents themselves to apply for it. 

Page 42

M/97/(20.10.21) Tywyn Minor Injuries Unit

Cllr Reynolds informed the Council that three nurses are training in A & E work, so hopefully the MIU will open again soon.

Page 43

M/106/(15.11.21) Gwynedd Council Report

It was reported that the trailer at Bryn Gwylan is still blocking parking bays. 

Action: Chair and Clerk to contact Adra 

M/108/(15.11.21) To consider purchasing extra waste bins

The clerk reported that she has not had a date to meet with the Steffan Jones. It was suggested that perhaps larger bins instead of more bins might be good. Cllr Tyrrell also noted that many tourists do not know that the brown bins are only for garden waste. The Chair informed the council that the bins at Nantiesin have been used for inappropriate rubbish tipping and since September there have been 3 televisions, 2 beds and 4 mattresses put into those bins. 

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Action: Clerk to contact Mr. Jones again and arrange a meeting and suggest larger bins as well as more bins, at that meeting. Clerk to inform Cllr Tyrrell of the meeting date.

Action: Clerk to write to all letting agents next year reiterating that they must not put household large goods in public bins.

AGENDA ITEM 6 – Treasurer’s Report

CL/120/20.12.21

Proposed: Cllr Kelly                Seconded: Cllr Tyrrell

Unanimously agreed

AGENDA ITEM 7 – Gwynedd Council Report

CL/121/20.12.21

The Chair reported on a meeting that was held at the wharf with Gwynedd Council, TMS Maritime and various stakeholders present. The contract hasn’t yet been signed as there is a shortfall in funding so they are currently waiting for the extra funding to be confirmed. It is hoped the project will start in March and the contractors gave a timetable of 34 weeks to complete the project. It will cause disruption in the village, but the work needs to be done as soon as possible in case prices increase again or anything unforeseen happens. The contractors plan to hold meetings early next year with residents and businesses in the village. 

It was requested that the contractors might be able to dig out the cannon that is embedded at the bottom of Church Bay slipway while they are doing the work on the wharf wall, to allow it to then be kept and possibly restored. 

Action: Clerk to talk to contractors about this possibility

AGENDA ITEM 8 – Planning

CL/122/20.12.21

NP5/50/L145G 12 Seaview Terrace, Aberdyfi LL35 0EF Installation of balcony railings to create balcony area (re-submission) 

No objections raised

NP5/50/27F The Old Coach House, Balkan Hill, LL35 0NH 

Alterations to first floor windows, remove extrenal steps and install glass balustrade 

No objections raised

NP5/ NP5/50/530B 14 Maes Newydd, Aberdyfi, LL35 0PD 

Demolish conservatory and construct 2 storey extension 

No objections raised

NP5/50/L228 Hafn, Terrace Road, Aberdyfi, LL35 0LT 

Installation of roof lights and rear dormer 

It was noted that the gates open onto the road and this could cause an issue. 

Action: Clerk to inform SNPA 

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NP5/50/L134E Coast to Go, 9 Glandyfi Terrace, Aberdyfi, LL35 0EB 

Removal of condition 2 of planning consent to allow sale of hot food takeaway 

It was noted that this is next door to an existing takeaway business and the menus overlap.

Action: Clerk to inform SNPA

NP5/50/L308D Coast Deli Dining, 7 Seaview Terrace, Aberdyfi, LL35 0EE 

Removal of condition 2 of planning consent to allow sale of hot food takeaway 

It was agreed not to support this application due to exisiting problems and issues that have not been resolved 

            Action: Clerk to inform SNPA

The Clerk reported that Snowdonia National Park have been in contact with the owners of the sheds being let on AirBnB and have asked them to submit a planning application, but she hasn’t heard anything more about it yet.

AGENDA ITEM 9 – To consider purchase of bollards for the Neuadd Dyfi car park

CL/123/20.12.21

It was agreed to buy 5 bollards with space for a padlock at the top, at a price of £200 each. It was agreed that motorhome owners should provide their own padlocks with a spare key held at the Council office. It was agreed to ask Geri Davies to install the bollards.

Proposed: Cllr Kelly                            Seconded: Cllr Tyrrell

Unanimously agreed

AGENDA ITEM 10 – To consider purchase of equipment for hybrid meetings

CL/124/20.12.21

It was agreed to buy the equipment recommended by the clerk, including any sundries required.

Proposed: Cllr O’Neill                         Seconded: Cllr Kelly

Unanimously approved

AGENDA ITEM 11 – To consider keeping toilets by the Neuadd Dyfi open all year

CL/125/20.12.21

The clerk had confirmation from Amanda Murray that it will cost the council another £2,000 to keep the toilets open all year. It was agreed to reply accepting this proposal, and to ask the AA&I to cover the cost.

Proposed: Cllr Tyrrell                          Seconded: Cllr Reynolds

Unanimously approved

Action: Clerk to reply to Amanda Murray 

Action: Clerk to provide all figures from the past few years to the Chair to inform his forthcoming meeting with Amanda Murray

AGENDA ITEM 12 – Correspondence

CL/126/20.12.21        

  • Day on the Quay

It was agreed to cancel this event

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  • Time & Tide Bell

The clerk reported that the clapper had been left outside the harbourmaster’s office so she has sent photos to the artist and is waiting for his response about what will happen next.

  • Aberdyfi Community Projects

Cllr O’Neill gave an update on the company and their project to try to buy the building that houses the Post Office, garage etc. 

  • Work happening at the institute in January

The clerk reported that major electrical work will be happening at the institute in January so she may work different hours or from home while this work takes place.

  • New tenant at the Institute

The clerk reported that a new tenant has taken over the office below the council office and will be in place from January.

  • New pharmacist in the village

The clerk reported that the pharmacy has now officially changed hands and the new pharmacist in now in place. 

Action: Clerk to write to the pharmacist, welcoming him to the village

  • Railings in car park

Cllr O’Neill reported that at a recent Unllais meeting, she asked Dafydd Gibbard, CEO of Gwynedd Council, about the railings in the main car park and he said he will look into the problems with the car park.

AGENDA ITEM 13 – Items for consideration at future meetings / urgent business

CL/127/20.12.21

  • Container
  • Potential cutting of path between cemetery and Gas Works.
  • Cutting hedge between OB and Picnic Island
  • Sand build up in village already 
  • Precept
  • How can we communicate better with the community
  • Large tree by the Neuadd Dyfi

AGENDA ITEM 13 – Items for release / Rushlight / website / Facebook

CL/113/15.11.21

  • Thanks to volunteers for village planting and tree / hedge planting 
  • Aberdyfi Community Projects

AGENDA ITEM 14 – Date of next meeting

CL/114/15.11.21

Monday 17th January 2022 at 7pm

There being no further business the meeting closed at 9:25pm

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15th November 2021

Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 15th November 2021

Present:          Cllr Dewi Owen – Chair

Councillors:     Cllr Sara Bradbury-Willis

                        Cllr Gareth Jones

                        Cllr Catrin O’Neill

                        Cllr Megan Reynolds

                        Cllr Bob Tyrrell

                        Cllr Dave Williams

                        Cllr Simon Worman

AGENDA ITEM 1 – Apologies

CL/101/15.11.21

Cllr Kelly, Cllr Owens

AGENDA ITEM 2 – Chairman’s Announcements

CL/102/15.11.21

The Chair reported that the Remembrance Sunday events were very successful with many people in attendance. Once again the weather was kind and it was dry and calm. The Council agreed that David and Gay Richardson should be thanked for all their hard work in making the events so successful in a Covid-safe manner. 

Action: Clerk to thank David and Gay Richardson.

AGENDA ITEM 3 – To receive and confirm minutes of meeting 20th October 2021

CL/103/15.11.21

Proposed: Cllr O’Neill             Seconded: Cllr Worman

Unanimously agreed

AGENDA ITEM 4 – Matters arising

CL/104/15.11.21

Page 34

M/51/(15.06.20) request for drinking water fountain.

It was agreed that the preferred site for the fountain is outside the Tourist Information Centre and to seek a site meeting with Snowdonia National Park to confirm it’s position, then go back to Gwynedd Council with our final proposal.

Action: Clerk to contact Mr. Jones

Page 35

M/107/(16.11.20) Subway improvements

The Clerk reported that the Streetworks department have informed her that it would not be possible to have artwork in the subway, due to ongoing maintenance and upkeep required.

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The Clerk replied to them, asking if the project could go ahead if Community Council agreed to take on this responsibility, but has not heard back. It was agreed to contact them again, reiterating our willingness to take on the upkeep of the subway, if they keep responsibility for the lighting and electrics.

Action: Clerk to contact Gwynedd Council Streetworks team again.

M/166/(15.03.21) Football goalposts

These are due to be installed this week.

M/25/(17.05.21) Bus shelter

Has been installed

M/139/(18.02.21) Crack in sea wall

The Chair reported that he has been told that Gwynedd Council will be repairing this in the next few months.

M/42/(21.06.21) Bollards in Neuadd Dyfi car park

It was agreed that these needed to be stainless steel with padlock locking, so further research is needed before a decision can be made. It was also agreed to check the number of posts that need replacing now and possibly just replacing bollards as and when required.

Action: Chair and Clerk to meet and discuss which bollards need replacing now and report to next meeting

Action: Clerk to research stainless steel bollards with padlocks.

Page 36

M/56/(19.07.21) Parking problems on Seaview Terrace

Clerk has had an email outlining the process of applying for residents-only parking but the email was missing an attachment so the clerk asked for the attachment to also be sent. She is still waiting for this.

Action: Clerk to contact the parking department again to ask for the attachment.

M/76/(20.09.21) EV charging points

The Chair reported that this was discussed at the meeting with Gwynedd Council this morning and reported that they haven’t made a decision yet where they plan to install chargers. 

Page 37

M/91/(20.10.21) Community Needs Survey

The Clerk reported that the survey has now been translated and reminded the Council that they agreed at the last meeting to pay for this service, which is approximately £800. The Clerk will distribute it as soon as it is received and will arrange for it to be hosted on the Council website. She will also ask Deio Jones, the author to attend our December meeting to give a short presentation on the report.

Action: Clerk to distribute the survey report and arrange hosting on the website

Action: Clerk to invite Deio Jones to December Council meeting

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Page 38

M/92/(20.10.21) Village Toilets

It was agreed that the toilets are not being maintained as the Council would like but Gwynedd Council are not interested in improving these facilities. The Clerk has asked Scrubadub to deep clean them once now and then again before the main season begins at Easter. It was agreed to keep a tally of the numbers on the counters in order to have evidence if / when something is done with the toilets. The Chair reported that many other Councils have reported similar and worse problems than those experienced in Aberdyfi and Gwynedd Council have agreed to look into the situation.

Cllr Bradbury-Willis asked if the Council should consider paying to have the toilets by the Neuadd Dyfi open during the winter though acknowledged it is probably too late to do it this year, but perhaps something that should be considered for next year. 

Action: Clerk to keep reading the counters at the beginning of the month.

Action: Clerk to provide counter figures at the next meeting.

Action: Clerk to check when the toilets by the Neuadd Dyfi will be closed and to ask how much it might cost to keep them open during the winter.

Page 39 

M/97/(20.10.21) Tywyn Minor Injuries Unit

Cllr Reynolds informed the Council that a meeting was due to be held recently, as they are now supposed to be happened every month, but the most recent one was cancelled due to illness. She will report when she has more information.

AGENDA ITEM 5 – Treasurer’s Report

CL/105/15.11.21

Proposed: Cllr Williams                      Seconded: Cllr Jones

AGENDA ITEM 6 – Gwynedd Council Report

CL/106/15.11.21

Harbour Users meeting last week and the harbour took more money than normal this year, so is in surplus unusually. A contractor has been appointed for the Harbour Wall Project is TMS Maritime Ltd, based in Cornwall and who have done many projects like this in the past, according to their website. The work is due to commence in February for possibly 4 or 5 month, but no other details are available yet. This work will have a huge impact on the village. The contractors will come to the village on 30th November for a meeting with interested parties, eg. Community Council, RNLI, Yacht Club, Outward Bound etc. and the Chair will also ask them to attend an open meeting sometime in December to enable the public to attend and ask any questions they might have. 

The Chair also informed the Council that the contractors will need storage space for portacabins, machinery etc. and he has been informed that this will be in the main car park, which will cause even more problems for the village.

All Councillors agreed that it is imperative that the work is done as soon as possible, despite the problems it will cause.

Action: Chair and Clerk to attend the meeting on 30th November and organise an open meeting in December. 

Action: Clerk to distribute plans to the councillors

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Gwynedd Council Tourism meeting this morning. The Chair reported that it was estimated that there has been an increase in motorhomes visiting Gwynedd this year of 70%, with associated access and waste problems. Wild camping has also caused major problems in the National Park this year with rubbish etc. It was also reported that many people didn’t follow the Covid Rules that the Welsh Gov has put in place. One positive outcome has been that most attractions in Gwynedd saw a marked increase of 50% in visitor number this year. There was a shortage of accommodation this year, partly due to visitor numbers and partly due to hotels etc. being understaffed and some accommodation had to close part of each week due to no staff being available. There will be another meeting in a month to try to solve some of the problems faced by communities this year.

One issue has been that there have been many events happening in the National park that local and District Councils have been unaware of. One example is this last weekend in Aberdyfi, where a running event was held. The Chair had complaints this weekend from various farmers whose land the people were running through, as they were climbing gates marked ‘private’ and not following footpaths. The Clerk had no notification of the event either. It was agreed to write to the organisers, asking for information to be given to the Council before any future events.

Action: Clerk to contact the organisers

Cllr Jones informed the council about a large number of mountain bikes that came through the village recently and the Chair reported on groups going gorge-walking without permission and no-one knows who is organising these events. 

It was reported that there has been a trailer blocking parking bays at BrynGwylan for many months and the whole area looks a mess. It was agreed to complain to Adra regularly about this issue.

Action: Chair to contact Adra and Clerk to email Adra about this issue.

AGENDA ITEM 7 – Planning

CL/107/15.11.21

No applications were received this month

The Clerk reported that Snowdonia National Park have been in contact with the owners of the sheds being let on AirBnB and have asked them to submit a planning application.

AGENDA ITEM 8 – To consider purchasing extra waste bins for the village

CL/108/15.11.21

The Clerk reported that she emailed Steffan Jones asking how much it would cost to have extra bins in the village and he replied suggesting a meeting on site about waste and recycling in the village. The Clerk has agreed to this and is waiting on a date.

Action: Clerk and Chair to meet with Steffan Jones and report back

AGENDA ITEM 9 – To consider purchase of bollards for the Neuadd Dyfi car park

CL/109/15.11.21

Has been covered earlier in the meeting

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AGENDA ITEM 10– To consider and approve budget for 2022/23

CL/110/15.11.21

Proposed: Cllr Owen                          Seconded: Cllr Tyrrell

Unanimously approved

AGENDA ITEM 11 – Correspondence

CL/111/15.11.21        

  • Gwynedd Council Local Development Plan

The Councillors did not have any comments on the plan

  • Snowdonia National Park Conservation Areas Project

The Park asked if it would be possible to attend one of the Council meetings to discuss this project.

Action: Clerk to give them dates of meetings

  • Fairbourne flood survey report

It was agreed to write to them explaining the problems in Aberdyfi on the wharf area, golf course, railway and sea wall. 

Action: Clerk to write to Arthog Community Council

  • Tree surgeons have cut down the trees in the playing field and new trees will be planted along the side of the playing field, the side of the recreation ground and by the golf-club car park. The hedge in the Neuadd Dyfi car park will also be extended to the full length of the fence.

AGENDA ITEM 12 – Items for consideration at future meetings / urgent business

CL/112/15.11.21

The Clerk asked the Council to approve the cost of attending a conference on Wednesday in relation to the pilot project of the Council Toolkit, of £45+VAT. It was unanimously agreed to fund this for the Clerk.

  • Community Needs Survey
  • Equipment for hybrid meetings
  • Bollards 
  • Report from meeting with Steffan Jones
  • Container
  • Potential cutting of path between cemetery and Gas Works.
  • Harbour project
  • Cutting hedge between OB and Picnic Island
  • Sand build up in village already 

AGENDA ITEM 13 – Items for release / Rushlight / website / Facebook

CL/113/15.11.21

  • RNLI Operations Manager
  • Reminder Rushlight on website and Facebook
  • Council need to be made aware of any activities in the village
  • Christmas Tree and Fireworks.
  • Advent windows

44

AGENDA ITEM 14 – Date of next meeting

CL/114/15.11.21

Monday 20th December 2021 at 7pm

There being no further business the meeting closed at 9:10pm

18th October 2021

Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 18th October 2021

Present:          Cllr Dewi Owen – Chair

Councillors:     Cllr Megan Reynolds

                         Cllr Dave Williams

                         Cllr Simon Worman

AGENDA ITEM 1 – Apologies

CL/82/20.10.21

Cllr Bradbury-Willis, Cllr Jones, Cllr Kelly, Cllr O’Neill, Cllr Owens, , Cllr Tyrrell

As the meeting was inquorate, it was rescheduled to Wednesday 20th October at 7pm.

Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Wednesday 20th October 2021

Present:          Cllr Dewi Owen – Chair

Councillors:     Cllr Brian Kelly

                        Cllr Catrin O’Neill

                        Cllr Dai Owens

                        Cllr Megan Reynolds

                        Cllr Dave Williams

                        Cllr Simon Worman

AGENDA ITEM 1 – Apologies

CL/83/20.10.21

Cllr Bradbury-Willis, Cllr Jones, Cllr Tyrrell

AGENDA ITEM 2 – Chairman’s Announcements

CL/84/20.10.21

The Chair confirmed that this meeting was being held as the original council meeting on the 18th was inquorate.  He noted that the work has now finished at Nyth Robin but the road closure last week caused significant problems to those who needed to go towards Machynlleth from Aberdyfi. He also noted that there are currently four sets of traffic lights between Aberdyfi and Tywyn.

AGENDA ITEM 3 – To receive and confirm minutes of meeting 20th September 2021

CL/85/20.10.21

Proposed: Cllr Kelly                Seconded: Cllr Reynolds

Unanimously agreed

AGENDA ITEM 4 – Matters arising

CL/86/20.10.21

Page 26

M/51/(15.06.20) request for drinking water fountain.

Clerk has had a reply from Barry Davies, suggesting the drinking water fountain be placed under the canopy between the doors to the two public toilets and asking who would be responsible for the cleaning and maintenance of the fountain, also suggesting not to have a mouth fountain, instead one just to fill bottles, as this would present less of a health hazard.

It was agreed that the Community Council will take responsibility for the cleaning and maintenance and not to have a mouth fountain. It was agreed to re-visit the site and consider the location at the next meeting in November.

Action: Councillors to visit site before next meeting and Clerk to put on November agenda

34

M/107/(16.11.20) Subway improvements

Clerk hasn’t heard back from the streetworks department.

Action: Clerk to contact Gwynedd Council streetworks department again.

M/166/(15.03.21) Football goalposts

Barry Griffiths will install the football posts as soon as possible.

M/25/(17.05.21) Bus shelter

Clerk has been told the bus shelter will be installed in the next day or two.

M/139/(18.02.21) Crack in sea wall

Clerk reported that the responsibility for the crack below the shelter on Terrace Road is in dispute between Coastal Defence department and Highways department of Gwynedd Council. Cllr Worman pointed out that there is an erosion hole in the road in that area which could potentially have been caused by this crack. 

M/150/(15.02.21) CCTV

Cllr Kelly reported that the electrician is not responding to emails and attempts to contact him, so he is meeting with another electrician this week to discuss the work. Cllr Worman asked if responsibility for GDPR rests with the electrician or the owners / operators and contractors installing the cameras need a special licence for GDPR issues. It was unclear, although Cllr Kelly said it was the owners / operators. Cllr Worman will investigate and confirm if this is the case.

Action: Cllr Kelly to meet with the electrician this week. 

Action: Cllr Worman to clarify the GDPR situation.

Page 28

M/28/(17.05.21) Litter and bin problems

It was agreed there are still problems with litter in the village and to ask the person responsible for litter attend one of our meetings.

It was reported that there are still businesses who have already been reported to Gwynedd Council, that are still telling their customers to put their rubbish in the bins on the car park.

Action: Clerk to chase up enforcement team 

Action: Council to consider purchasing more bins before the season next year.

Action: Clerk to ask Gwynedd Council to check if Gwynedd Council requires businesses to provide proof that their rubbish is being collected before exemption is approved.

Action: Chair to ask Steffan at Gwynedd Council to attend one of our meetings

Page 20

M/42/(21.06.21) Correspondence

Bollards in Neuadd Dyfi car park

Clerk is still trying to source more robust bollards

Action: Clerk to source more robust bollards

35

Page 28

M/56/(19.07.21) Parking problems on Seaview Terrace

Clerk has phoned and left messages for the parking department twice asking how we progress getting resident-only parking in the village but has not heard back. 

Action: Clerk to contact the parking department again and copy in CEO of Gwynedd Council

Page 30

M/76/(20.09.21) To discuss EV charging points in the village

The Chair reported that Gwynedd Council have not yet reached a decision and the Clerk reported that the consultation is still live on their website.

Action: Chair to contact Gwynedd again

Page 32

M/78/(20.09.21) Picnic Island bridge

The Chair reported that the bridge work is still progressing well but Gwynedd Consultancy are being very slow in giving their permission for works to go ahead and Al Crisp told the Chair it is hoped that the bridge will be within budget and will be installed March / April next year. 

Action: Clerk to put in Rushlight

Action: Chair to impress on Gwynedd Council and Network Rail to work together positively for a quick installation.

AGENDA ITEM 5 – Treasurer’s Report

CL/87/20.10.21

Proposed: Cllr Williams                      Seconded: Cllr Reynolds

It was noted that the finance committee needs to meet before the next council meeting to prepare the budget for next year.

AGENDA ITEM 6 – Gwynedd Council Report

CL/88/20.10.21

The Chair reported that there was a meeting of the full council on 7th October and Gwynedd Council are trying to encourage younger people to apply for the elections in May and they will be losing 6 Councillors in the May elections, going down from 75 to 69 councillors.

Gwynedd Council have spent over £130k on equipment for hybrid meetings and it is hoped that many of their meetings will be hybrid going forward.

The Chair has received a request for the Council and the AA&I to support a FLAG project to develop the compound opposite the Trefeddian Hotel that is used by the fishermen. It is hoped to install a 40ft square hard standing with water and electricity. FLAG are willing to provide 62% of the cost, but are asking for support of up to £8k from the Council and AA&I. It was agreed to support the project and decide the split between the Council and AA&I once final costs are known.

Cllr Williams pointed out that the project needs to be mindful of the people who live next door to the compound as there may be some smell from the fisherman’s work.

Proposed: Cllr O’Neill                         Seconded: Cllr Kelly

Action: Clerk to contact FLAG 

36

The Chair reported that he had a meeting on Monday about home carers in Tywyn, as Gwynedd Council has recently taken over all the home caring for Tywyn as a pilot project. It was reported that the pilot has worked extremely well, with 35 carers organised by a coordinator based locally in Tywyn. Gwynedd are hoping to roll out this model elsewhere and are keen for feedback from people who the carers have visited. 

It was agreed that this has been a very positive and successful initiative by Gwynedd Council. One slight problem is that many of the carers were unable to find anywhere to park at times, so Gwynedd Council are looking into giving them parking permits.

Action: Chair to chase up parking permits for carers.

The Chair reported that it is hoped to name a contractor for the harbour project this week, with work starting in February for approximately 7 months, which is not good news for the village next summer, but it was acknowledged that this work needs done for the sea defence or Aberdyfi, so it is essential it is done. It was noted that the Community Council needs to have a discussion with the contractor, yacht Club, Outward Bound and the RNLI to discuss what exactly the plans are. 

Action: Chair to liaise with the relevant organisations to arrange a meeting as soon as possible.

AGENDA ITEM 7 – Planning

CL/89/20.10.21

NP5/50/L214 3 Nantiesiyn, Aberdyfi LL35 0NB

            Demolition of exisiting outhouse and erection of rear extension

No objections raised

            NP5/50/363F  Aberdyfi Lodge Park, Aberdyfi LL35 0RG

            Construction of 2 chalets in lieu of unconstructed chalets approved previously

No objections raised

            NP5/50/578B 4 Treflan, Aberdyfi LL35 0PN

            Erection of balcony on side elevation

No objections raised

AGENDA ITEM 8 – To consider purchasing equipment for hybrid meetings

CL/90/20.10.21

The Clerk informed the council that she and Cllr Kelly have discussed the issue and it would cost approximately £350 for a Television and webcam to allow the council to run hybrid meetings. Cllr Williams asked if purchasing a projector might be more portable and flexible.

Action: Clerk to research options and costs for projectors

AGENDA ITEM 9 – To discuss ‘Our Area 2035’ consultation

CL/91/20.10.21

It was agreed to set up a meeting with Gwen Evans for all the councillors to attend

Action: Clerk to arrange meeting with Gwen Evans and send invite to councillors.

Cllr O’Neill informed the Council that the Community Needs Survey results have now been collated but they need to be translated and asked if the Council would be willing to fund this 

37

translation. She also asked if the council would be willing to host the report on the website and to invite Deio Jones, the author of the report to give the Council a presentation on the report.

It was agreed to accept all three proposals.

Action: Clerk to liaise with Cllr O’Neill to arrange translation of the report and invite Deio Jones to a council meeting.

Action: Clerk to contact the web developer to arrange for the report to be hosted on the website

AGENDA ITEM 11 – To discuss condition of village toilets

CL/92/20.10.21

It was noted that Gwynedd Council have informed the Council that there is no money for them to upgrade the toilets, only for maintenance, so it was agreed to ask Scrubadub to deep clean the toilets now and again in the Spring before the main season starts at Easter. 

Action: Clerk to contact Scrubadub

AGENDA ITEM 12 – To consider purchase of programmes for the office computer

CL/93/20.10.21          

The Clerk reported that she needed to purchase applications such as Microsoft Word etc. for the computer and has been quoted £7.90 + VAT / month. Cllr Kelly informed her that there was a much cheaper way to buy what she needs. It was agreed to leave the decision for this purchase to the Clerk and Cllr Kelly.

Action: Cllr Kelly to liaise with the clerk to purchase programmes

AGENDA ITEM 13 – To consider quotes for work on allotment retaining walls

CL/94/20.10.21

It was agreed to accept the lower quote using wooden posts.

Action: Clerk to contact contractors

AGENDA ITEM 14 – To discuss pavement subsidence at bottom of Gwelfor Road

CL/95/20.10.21

Cllr Kelly informed the council that he has concerns about the depth of the subsidence of the pavement on the main footpath at the bottom of Gwelfor Road. It was agreed to inform Gwynedd Council of these concerns.

Action: Clerk to report the subsidence and Council’s concerns to Gwynedd Council.

AGENDA ITEM 15 – To discuss joining the pilot of the self-assessment toolkit for councils

CL/96/20.10.21

It was agreed that it would be useful to join the pilot scheme being run by OneVoice Wales

Action: Clerk to register interest in joining the scheme.

AGENDA ITEM 16 – Correspondence

CL/97/20.10.21

  • Consultation on dangerous use of personal watercraft

Action: Councillors urged to complete the survey and encourage others to do so.

38

  • Councillor survey on the role of a councillor and public perception of the role.

Action: Councillors urged to complete the survey

  • Excessive noise of grounds contractor

It was agreed to talk to him about the noise of his equipment.

Action: Clerk to speak to the ground’s contractor

  • Tywyn Minor Injuries Unit

It was noted that the Unit will open again and the GP service and other services in the hospital will all be run by Betsi Cadwallader Health Board from early next year.

Action: Clerk to put in Rushlight

  • Email concerning holiday let accommodation at Plas Panteidal

Clerk has given them details of Gwynedd Council and recommended they contact the health and safety department.

  • Guide to taking part in the Queen’s Jubilee celebrations

It was agreed to discuss this closer to the time

  • Tree sculpture update

The Clerk has met with the sculptor and agreed how much of the tree to leave and has contacted the tree surgeon to arrange a meeting to discuss when the trees will be taken down.

  • Tree planting update

The Clerk has been in contact with Snowdonia National Park and it Is hoped that the trees round the playing field will be planted in November sometime and it is hoped to involve some of the children from Aberdyfi.

  • Day on the Quay

Neil Storkey has asked if the Day on the Quay can be held in the playing field next year, given that the wharf will probably be unusable due to the work on the wharf happening at that time. 

It was agreed that this will be acceptable.

Action: Clerk to contact Neil Storkey

AGENDA ITEM 17 – Items for consideration at future meetings

CL/98/20.10.21

Community Needs Survey

AGENDA ITEM 18 – Items for release / Rushlight / website / Facebook

CL/99/20.10.21

Picnic Island Bridge

50th Anniversary of O’Neill’s Hairdresser’s

GP practice not closing

Booster jabs

Drop-in centre

Remembrance Sunday

AGENDA ITEM 15 – Date of next meeting

CL/100/20.10.21

Monday 15th November 2021 at 7pm

There being no further business the meeting closed at 9:05pm

39

20 September 2021

Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday 20th September 2021

Present: Cllr Dewi Owen – Chair

Councillors:

Cllr Sara Bradbury-Willis

Cllr Brian Kelly

Cllr Catrin O’Neill

Cllr Dai Owens

Cllr Megan Reynolds

Cllr Bob Tyrrell

  Cllr Dave Williams

Cllr Simon Worman

AGENDA ITEM 1 – Apologies

CL/67/20.09.21

Cllr Jones

AGENDA ITEM 2 – Chairman’s Announcements

CL/68/20.09.21

The Chair remarked how busy the summer has been and how nice it was to see people in the village, particularly for the businesses, although it did cause problems with rubbish and parking. He also remarked how nice it was to see traffic wardens in the village at 7am and suggested the council write to the traffic wardens thanking them for this and asking them to come more often, particularly on Sundays. It was agreed to do this.

Action: Clerk to write to the traffic wardens.

AGENDA ITEM 3 – To receive and confirm minutes of meeting 19th July 2021

CL/69/20.09.21

Proposed: Cllr Kelly Seconded: Cllr Reynolds

Unanimously agreed

AGENDA ITEM 4 – Matters arising

CL/70/20.09.21

Page 17

M/51/(15.06.20) request for drinking water fountain.

It was agreed to write to Mr. Jones at Snowdonia National Park confirming that the Community Council will pay for 100% of the water bill and drainage for the Tourist Information Centre and to write to Gwynedd Council asking for permission to site the fountain next to the Tourist Information Centre.

Action: Clerk to write to Mr. Jones and Gwynedd Council

26

Page 18

M/107/(16.11.20) Subway improvements

It was agreed to contact the streetworks department of Gwynedd Council  to seek permission for artwork in the subway, as suggested by Mr. Adrian Williams. 

Action: Clerk to contact Gwynedd Council streetworks department. 

M/166/(15.03.21) Football goalposts

2 quotes were considered and one for £320 was accepted. Quotes had also been submitted for work on the allotments, one of which quoted using recycled plastic posts and one using wooden posts. It was agreed to ask the cheaper one to resubmit using plastic posts instead of wooden ones and for the quotes to be discussed at the next meeting.

Action: Clerk to appoint Barry Griffiths to install the football posts and to ask to quote again using plastic posts. 

M/25/(17.05.21) Bus shelter

Clerk has ordered a bus shelter for the bus stop by the Neuadd Dyfi and it will be installed in the next month or so. The clerk asked Gwynedd Council if it would be possible to install a bus shelter at the stop opposite St. Peter’s church, but they replied that there isn’t enough room for wheelchairs and the shelter is too close to the sea, so there would be maintenance problems. 

M/139/(18.02.21) Crack in sea wall

Cllr Reynolds reported that she has been told by the harbourmaster that Gwynedd Council will not do anything until something changes in the sea wall. 

Action: Chair to contact Gwynedd Council to clarify

M/150/(15.02.21) CCTV

Cllr Kelly reported that the electrician is not responding to emails and attempts to contact him. It was suggested we install the cameras ourselves as it does not involve electrical work. It was agreed for Cllr Kelly to keep trying to contact the electrician.

Action: Cllr Kelly to contact Ron Thomas 

M/24/(17.05.21) New Dyfi Bridge project

The Chair reported that he has been told that the project will be delayed by at least 10minths due to difficulties in obtaining materials. 

Page 19

M/26/(17.05.21) 20mph proposals

Clerk has spoke to Iwan ap Trefor and has been told that in 2023 all minor roads in Aberdyfi will become 20mph and before that time, Gwynedd Council will consult with the Community Council about which sections of the main road will become 20 mph. 

The clerk also took the opportunity to ask him to change the waiting limit in the village from 45 minutes to 1 hour, as this was causing major problems for local residents. He will consult with his team and consider our request.

Action: clerk to follow up 

27

M/28/(17.05.21) Litter and bin problems

Clerk passed 2 quotes to Gwynedd Council and has had permission to instruct Dylan Jones to replace the fence by the fire station. She is currently waiting for a date when the work will be carried out.

It was noted that the street cleaners had been working extra hours and working very hard over the summer to keep on top of the rubbish problems in the village. It was agreed for the clerk to contact them to pass on the thanks of the Community Council for all their hard work.

Action: Clerk to contact the street cleaners with thanks. 

It was noted that many second homes, holiday lets and even some businesses do not pay for their recycling and put it in the main rubbish bins. The clerk and chair both reported that they have both spoken to Gywnedd Council and have been told that they will sort it for next year.

The Chair reported that the CEO of Gwynedd Council is keen to attend one of our meetings and he suggested that this would be a good time to express our concerns over the rubbish problems to the CEO. 

Page 20

M/42/(21.06.21) Correspondence

Bollards in Neuadd Dyfi car park

Clerk is still trying to source more robust bollards

Action: Clerk to source more robust bollards

Gwelfor Road subsidence

Clerk has spoken to Iwan ap Trefor and asked if a weight limit can be put on Gwelfor Road. She was told they will send an engineer to inspect the road and they will decide on their recommendation. The Chair reported that the builders have told him that they are not even half way through the concrete work on Balkan Hill, so there is a lot of concrete stull to go up Gwelfor Road.

Action: clerk to contact Iwan ap Trefor for an update

Page 22

M/56/(19.07.21) Parking problems on Seaview Terrace

Clerk has emailed the parking department twice asking how we progress getting resident-only parking in the village but has not heard back. It was agreed to talk to the CEO of Gwynedd Council about this as well. 

Action: Clerk to contact the parking department again.

Page 23

M/63/(19.07.21) Overnight camping at Morfa Gypsies

Clerk purchased and put 4 No Camping signs high up in the trees on Morfa Gypsies but they 

were taken down within a week. Cllrs reported that most people camping there were 

28

responsible campers and did not leave any rubbish in the area, though there is concern over Morfa Gypsies becoming a focus for people camping. It was agreed to talk to the CEO of Gwynedd about this and for the clerk to clarify who is responsible for this area of land. 

Action: Clerk to contact the legal department of Gwynedd Council to clarify the situation.

AGENDA ITEM 5 – Treasurer’s Report

CL/71/20.09.21

Proposed: Cllr Kelly Seconded: Cllr Tyrrell

Cllr Tyrrell noted that the clerk seems to be doing more than her contracted hours and proposed that it be formalised that the Clerk logs the hours she works and is paid for those each month. It was unanimously agreed to use this system.

Proposed: Cllr Tyrrell Seconded: Cllr O’Neill

AGENDA ITEM 6 – Gwynedd Council Report

CL/72/20.09.21

The Chair reported that there hasn’t been a meeting of the full Gwynedd Council, so there is nothing to report. Cllr Williams suggested that the full Council discuss what lessons Gwynedd Council have learned from the last 6 months and what they plan to do differently going forward to solve the problems. 

AGENDA ITEM 7 – To consider co-opting a new councillor

CL/73/20.09.21

The Chair wished to extend the thanks of the whole Community Council to James Bradbury-Willis for all his work on the Council over the past 7 years. He was extremely helpful with setting up the website and helping with IT issues in particular and he will be missed. 

As there are elections next May, the final meeting of this Council will be in March, so it was agreed not to co-opt a councillor at this time and to add to Rushlight that there is a vacancy but we will not be co-opting as so close to the elections, but look forward to receiving applications in May. The Clerk reported the changes to council applications that are being considered by One Voice wales. 

Action: Clerk to add this to Rushlight

AGENDA ITEM 8 – Planning

CL/74/20.09.21

NP5/50/738 Medley Cottage, Rhoslan, Aberdyfi, LL35 0NS

Erection of single storey garage and extend exisiting patio

No objections raised

NP5/50/L442A Argoed, Aberdyfi, LL35 0LE

Construction of front and side extention, including front balcony

No objections raised

NP5/50/147P Nyth Robin Campsite

Notice of appeal to the Welsh Minister

It was agreed to offer Nyth Robin more support if required

Action: Celrk to contact Nyth Robin and offer ongoing support

29

NP5/50/734 Cartref, Aberdyfi, LL35 0NR

Change of title of application

No objections raised

12 Penhelyg Road – the Clerk has been told by Snowdonia National Park that they will allow this development as they would have allowed a planning application to go through had one been submitted.  Cllr Bradbury-Willis asked if there is still a local occupancy clause on this house, as it seems to be being let out as a holiday let and it is unclear if this is allowed.

Action: Clerk to clarify the situation

The Clerk reported that she has contacted Snowdonia National Park about sheds in gardens being let out on AirBnB and was told that they would need planning permission to do this so SNPA will write to the owners.

AGENDA ITEM 9 – To consider returning to face to face meetings

CL/75/20.09.21

It was agreed to hold the October meeting remotely as we need to obtain equipment in order to run hybrid meetings before going back to face to face. It was agreed to get quotes for this and to discuss at the next meeting. It was noted that face to face meetings could be held in the Neuadd Dyfi initially and everyone could do lateral flow tests beforehand. 

It was agreed to leave the final decision to the Chair and Clerk

Action: Clerk to obtain quotes for hybrid meeting equipment. 

AGENDA ITEM 10 – To discuss EV charging points in the village

CL/76/20.09.21

The Chair is still waiting to hear from Gwynedd Council where they intend to site Electric Chargers in the County, so will contact them again for an update. He reported that the Neuadd Dyfi is planning to apply for a grant to install electric chargers there and Cllr Williams reported that they have a solution which will not impact on any of the parking spaces in the Neuadd Dyfi car park.

Action: Chair to contact Gwynedd Council

AGENDA ITEM 11 – To consider taking control of the children’s playground in Mase Newydd

CL/77/20.09.21

It was agreed not to pursue this at this time and revisit once the main playground project has been completed.

AGENDA ITEM 12 – Correspondence

CL/78/20.09.21

Benches

The Clerk reported that she had a very positive meeting with Bryn Hughes from Gwynedd Council and it was agreed that the concrete benches on SeaView Terrace will be removed and the wooden benches will be spread out along the terrace. Mr Hughes confirmed that the benches on the promenade are their responsibility and will be removed in the winter for 

30

maintenance and put back in the spring. He confirmed that the concrete benches in the playground are the responsibility of the Community Council to remove and the ones in the wharf area are the responsibility of the maritime department. 

It was agreed to spray the wooden benches to stop mould growing on them.

Action: Clerk to ask Aled to spray the benches

Cllr Tyrrell reported that the planters in the wharf gardens were disintegrating and it was agreed to put this on the agenda for the October meeting. 

Request for support

It was agreed to write a letter of support and give other support if needed.

Action: clerk to contact the resident and find out what support they would like. 

Toilets

Clerk has had various emails complaining about lack of locks, hand driers not working and the general state of the toilets. She has passed the comments onto Gwynedd Council but has been told that there is no money for improvements, only maintenance. 

Road closure

The Clerk reported on the road closure in October. It was noted that it will cause major problems in Happy Valley, despite the diversion going vai Talyllyn. 

Action: Chair to ask Gwynedd Council to post a person at each end of Happy Valley to police the number of people going through the valley. 

Action: Chair to contact Gwynedd Council

Cemetery Tip area

The Clerk reported that there is an agreement in place between Gwynedd Council and the gold club to use this area.

Email from the new owners of the Britannia Inn

It was agreed to reply, welcoming them to the village and wishing them all the best in their venture.

Action: Clerk to reply to email

Health watchdog request for feedback

It was agreed to put in Rushlight

2nd home tax consultation

It was agreed to put in Rushlight

Places 4 Nature 

Rachel Carter, Places 4 Nature officer from One Voice Wales would like to present to the Community Council at some point.

It was agreed to invite her after new Council is in place in May.

31

Picnic Island Bridge

The Chair reported that they are hoping it will be installed at the end of October.

Action: Chair to contact Outward Bound to find installation date.

AGENDA ITEM 13 – Items for consideration at future meetings

CL/79/20.09.21

Toilets

Hybrid equipment

Picnic Island Bridge

Wharf Planters

Playing field

Pavement subsidence at bottom of Gwelfor Road

AGENDA ITEM 14 – Items for release / Rushlight / website / Facebook

CL/80/20.09.21

Drop-in Centre

Health watchdog survey

2nd home tax survey

Road closure

Councillor vacancy and May elections

Minor Injuries unit is open in Machynlleth

AGENDA ITEM 15 – Date of next meeting

CL/81/20.09.21

Monday 18th October 2021 at 7pm

There being no further business the meeting closed at 9:50pm

32

19th July 2021

Minutes of the ordinary meeting of Aberdyfi Community Council held virtually via teleconferencing on Monday, 19th July 2021

Present were:                   Cllr Dewi Owen – Chair

Councillors:                     

Cllr James Bradbury-Willis

Cllr Sara Bradbury-Willis

Cllr Brian Kelly

Cllr Catrin O’Neill

Cllr Dai Owens

Cllr Megan Reynolds         

Cllr Dave Williams

AGENDA ITEM 1- Apologies

CL/46/19.07.21

Cllr. Bob Tyrrell

AGENDA ITEM 2- Chairman’s Announcements

CL/47/19.07.21

The Chairman welcomed everyone and remarked how busy the village is and will be for the next couple of months.

AGENDA ITEM 3 – Receive & confirm minutes of meeting 21st June 2021

CL/48/19.07.21

Proposed: Cllr. Reynolds Seconded: Cllr. Kelly

Unanimously approved.

AGENDA ITEM 4 – Matters arising

CL/49/19.07.21

Page 10     

M/51/(15.06.20) Request for drinking water fountain

Clerk has still has no reply from Mr. Jones but spoke to Snowdonia National park planning department who said they’d seen our letter and would chase it up.

Action: Clerk to chase up

Page 11

M/106/(16.11.20) Playground seating

Seating has been installed and looks very good. Cllr. O’Neill informed the council that there will be an article in the Cambrian News shortly.

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Cllr O’Neill requested that a crowdfunding page or similar be set up for donations for new equipment for the playground. It was agreed that this was a good idea and to delegate arranging this to the Clerk and Cllr. O’Neill.

It was agreed to clear the weeds from the playground.

Action: Cllr. O’Neill and Clerk to set up an online fundraising option for donations.

Action: Clerk to arrange for weeds etc. to be cleared from the playground

M/107/(16.11.20) Subway Improvements

Clerk reported that still nothing has been received from Adrian Williams at Gwynedd Council Highways. The Chair reported that he had spoken to Mr. Williams 3 weeks ago and Mr. Williams informed the Chair that someone would come to look at the subway, but he has not had any contact since.

Action: Chair to contact Mr. Williams again

M/139/(18.02.21) Crack in Sea Wall

Cllr Reynolds informed the Council that the harbourmaster has been trying to contact the flood defence team about the various cracks in the walls but they have not responded to him. It was agreed to contact Gwynedd Consultancy to see

M/150/(15.02.21) Installing CCTV

Cllr Kelly reported that Ron Thomas has agreed to do the work and will meet with Cllr Kelly to ensure they are put in the correct position.

M/166/15.03.21 Buying football goalposts

Clerk is waiting for quotes to install the goalposts

Action: Clerk to chase up.

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M/24/(17.05.21) New Dyfi Bridge Project

The Chair informed the Council that the bridge is facing delays because of difficulties in obtaining supplies, as most of the supplies are currently being diverted to the HS2 project. This will have a knock-on effect on the finishing date of the bridge project.

M/25/(17.05.21) Providing a bus shelter

Clerk has had permission to install a bus shelter at the Neuadd Dyfi bus stop, but has been told that it is for the Community Council to buy and maintain. The Clerk shared a quote for a bus shelter for £5,079.31 (ex-VAT) with the council and it was agreed to go ahead with buying the shelter and agreed to ask the AA&I for a donation towards the cost.

It was questioned if this was the right place for a bus shelter as perhaps opposite

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the church would be a good site. It was agreed to see how this one works out and look at the possibility of installing one at the church if residents request it in the future.

Proposed: Cllr. Kelly                 Seconded: Cllr. Reynolds

Unanimously approved

Action: Clerk to purchase bus shelter and to write to AA&I requesting a donation towards the cost

M/26/(17.05.21) 20mph proposals

The Clerk hasn’t had any reply from Gwynedd Council yet.

Action: Clerk and Chair to chase up Iwan ap Trefor and talk to Outward Bound if required to add pressure to obtaining a 20mph zone.

The Chair reported that he has met with Gwynedd Council about the overgrown verges on the outskirts of the village, as they are obscuring road signs on the side of the road and he has seen car mirrors there in the last few weeks. He has been assured that Gwynedd Council will cut back the growth, but it hasn’t been done yet.

Action: Chair and Clerk to chase up.

The Clerk reported that Gwynedd Council have told her a fence on the footpath between the Penhelig and Hillside Village will not be installed.

M/28/(17.05.21) Litter and bin problems

Clerk has spoken to Caron Jones, Waste and Recycling Officer for Gwynedd Council, and has had permission to extend the area by the fire station over one of the parking spaces, to create a larger recycling area. She is waiting for quotes to replace the fence. Caron Jones is keen to see much better recycling facilities for the village.

Action: Clerk to arrange for fence to be replaced

Clerk has written to Gwynedd Council saying we believe that there are several properties in the village who do not pay council tax and do not pay for refuse collection either. Caron Jones has passed this onto the enforcement team, but the clerk hasn’t heard from them yet.

Action: Clerk to chase up

Cllr Reynolds reported that the glass recycling bins have finally been emptied.

It was noted that there might be a move to make all properties that are let out as businesses to be licensed, which may help with the commercial waste collection problem.

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It was agreed that the clerk will write to all businesses in the village again, asking them to ensure their rubbish is disposed of correctly.

Action: Clerk to write to all businesses and letting agencies in the village.

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Quotes for tree sculpture carving

The clerk reported that both quotes do not include VAT, as neither are VAT registered. The 2 quotes were considered and it was agreed to accept quote 2.

Proposed: Cllr Owen                   Seconded: Cllr O’Neill

Action: Clerk to write to both companies with the decision.

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M/42/21.06.21 Correspondence

Bollard in Neuadd Dyfi car park

Clerk reported that she has spoken to Geri Davies, who installed the original bollards, and who told her that in his opinion, the one there at the moment are not robust enough, as several have already had to be replaced and he recommended replacing them with better ones. The clerk is currently trying to source more robust bollards.

Action: Clerk to source more robust bollards

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Gwelfor Road subsidence

Clerk reported that she spoke to Sian Wilkes, who told her that there has never been a weight limit sign there, though it is possible to apply to have one from the traffic department. It was agreed to pursue this.

Proposed: Cllr. Owen                Seconded: Cllr. Kelly

Action: Clerk to apply for a weight limit sign on Gwelfor Road

Complaints re: sand on promenade and in car aprk

Clerk reported that the harbourmaster told her that the prom would be cleared as soon as possible. She has also had a reply from both Barry Davies and Ceri Thomas, assuring her that the sand will be cleared from the car park before the main season starts.

AGENDA ITEM 5 – Treasurer’s Report

CL/50/19.07.21

The Clerk informed the Council that the new bank account is now in place

Proposed: Cllr. Williams             Seconded: Cllr. Kelly

Unanimously approved

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AGENDA ITEM 6 – Gwynedd Council Report

CL/51/19.07.21

The Chair reported that much of the recent meeting was taken up with discussions about local housing issues and there may be a few houses built in Pennal and Tywyn, but there is no land owned by Gwynedd Council in Aberdyfi. Cllr. O’Neill reported that the housing group in the village had met with Gwynedd Council and Snowdonia National Park and had asked them why the money taken from the second homes in the village etc. is not being spent in the village. They replied that if we propose projects, they will spend the money in the village.

AGENDA ITEM 7 – Planning

CL/52/19.07.21

NP5/50/734         Cartref, Aberdyfi, LL35 0NR

Alterations inclusing installation of external staircase and dormer window on rear.

No objections were raised

          NP5/50/LB64       Minafon, 20 Seaview Terrace,  Aberdyfi, LL35 0LL

          Listed consent for removal of kitchen window at rear and part of external w        all, door frame and replace door.

          No objections were raised.

          NP5/50/562P      Chalet 62, Plas Panteidal, Aberdyfi, LL35 0RF

          Retrospective application to extend decking

It was felt this was an overdevelopment, the decking too extensive and too close to other properties.

Action: Clerk to lodge objection

NP5/50/375D      2 Corbett Lane, Aberdyfi, LL35 0RB

Renewal of planning permission for construction of garage

No objections were raised

It was asked if the extension at 12 Penhelig Road had been given planning permission. The clerk reported that she had reported it to Snowdonia but hadn’t heard anything back.

Action: Clerk to find out what has happened about this property and planning application.

Cllr Reynolds requested the clerk to find out if letting out a shed on AirBnB requires planning permission.

Action: Clerk to contact the planning department

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AGENDA ITEM 8 – To discuss parking problems in Seaview Terrace

CL/56/19.07.21

Cllr Reynolds reported that there have been many problems recently with residents of Seaview Terrace not being able to park and requested that the Council write to Gwynedd Council asking for Seaview Terrace to be made into residents parking only, especially as the residents are paying a yearly parking fee already. Cllr Reynolds spoke to Eleri Hughes at Gwynedd Council a few weeks ago about this issue but hasn’t heard back.

Action: Clerk to write to Gwynedd Council to see if it is possible for Seaview Terrace be have residents parking and request information on the process.

AGENDA ITEM 9

Cycle path update and to consider buying land for the project

CL/57/19.07.21

It was reported that the knotweed has been sprayed and will be done again at the end of October and yearly thereafter until it has been eradicated. It has been suggested by Meilir Hughes that Aberdyfi Community Council might buy the 20 acre site, currently owned by Gwynedd Council, alongside the railway to the old gas works. It was noted that the cost of maintaining the site may be high, given that the drainage ditch normally gets dredged every few years as well as the knotweed problem. It was noted that the Community Council was offered the land a few years ago and it was decided then not to buy it, as there were too many unknowns, given the proximity to the road and the railway line, which might cause issues in the future in terms of clarity of responsibility for different aspects of the land. The Chair reported that many years ago people used to use this area for dumping waste so there is potentially a problem in the future with waste which has been left there and may be contaminating the land. It was agreed not to purchase the land.

Proposed: Cllr. Owen                Seconded: Cllr. O’Neill

The Chair reported that Gwynedd Council have £325,000 to do the next phase of the cycle path between Caethle and the Cemetery, but there are currently problems with two landowners who don’t want to give permission, so potentially much of this money may be spent sorting these types of problems, as well as on drawing up new plans. The Chair reported that the recent consultation for the cycle path received over 800 signatures for our cycle path, compared to just over 200 for any of the others under consideration. The £325,000 is only for the first phase, more money will be allocated as the project progresses.

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AGENDA ITEM 10 – To discuss RoSPA report

CL/58/19.07.21

It was noted that nothing urgent needs done as a result of the report, though it was agreed to arrange for the weeds to be cleared.

It was noted that there are some negative feelings in the village about the removal of the helter-skelter slide, but Cllr O’Neill reported that the slide does not conform to current guidelines as in the report, so it is a RoSPA decision that it needs to be replaced, not a Community Council decision.

Action: Clerk to arrange for the weeds to be cleared.

AGENDA ITEM 11 To consider buying signs to appeal for crowdfunding for new playground equipment

CL/59/19.07.21

It was agreed to create a working group to restart the playground project and organise a fundraising campaign, including buying some signs to put up in the playground as part of this campaign.

Action: Cllr. S. Bradbury-Willis and Cllr. O’Neill to set up a working group and Clerk to liaise with Cllr O’Neill to arrange a fundraising campaign.

AGENDA ITEM 12 – To approve a social media policy.

CL/60/19.07.21

It was agreed to approve the social media policy put before the council.

Proposed: Cllr. Williams            Seconded: Cllr. Reynolds

AGENDA ITEM 13 – To consider delegation of powers to the Clerk, Chair and Vice-Chair during summer recess

CL/61/19.07.21

It was agreed to delegate powers during summer recess

Proposed: Cllr. Kelly                 Seconded: Cllr: S. Bradbury-Willis

AGENDA ITEM 14 – To consider purchase of new office computer

CL/62/19.07.21

The Clerk reported that she has been having some major issues with the computer again and as it is now 7 years old, she would like to buy a new one. It was agreed to purchase a new office computer.

Proposed: Cllr. Reynolds           Seconded: Cllr. Williams

Action: Clerk to liaise with Chair and Vice-Chair to purchase a computer.

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AGENDA ITEM 15 – Correspondence

CL/63/19.07.21

  • An email was received from a resident who lives at the top of the hill, who does not drive and who is unable to walk to the village. They are asking if there is anything that the Community Council can do to help them be less isolated, suggesting perhaps a taxi service between the top and bottom of the village.

It was noted that several communities have tried to organise this in the past, but the practicalities of buying a vehicle, finding volunteers and insuring the venture were very problematic and weren’t successful. It was reported that a Barbara Bus used to run locally, possibly out of the Trefeddian. It was agreed for the clerk to investigate if a Barbara Bus is a possibility and also to contact the Gwynedd community connector to see if she has any ideas that could help. Cllr S. Bradbury-Willis will give the clerk the community connector details for Powys.

Action: Clerk to contact community connectors and find out more information about the Barbara Bus.

  • Complaints have been received about people camping overnight on Morfa Gypsies.

It was agreed to buy some signs stating ‘No Overnight Camping’ and put them on the site.

Action: Clerk to buy some signs

  • Complaints about parking on the pavement by the golf club.

The Clerk reported that she has spoken to the traffic wardens who have told her there is nothing they can do about cars parked on the pavement by the golf club as there are no yellow lines on the road and it is a police matter as it is obstruction. Some people have tried to report it to the police and have been told it is a Gwynedd Council matter. However, the clerk was informed by the company doing the bus shelter that there needs to be 1.2m clear for pedestrians on a pavement, so if cars are not leaving this gap, then it is clearly obstruction. The clerk urged all councillors to spread the word for people to report this obstruction to the police as well as the council and hopefully some action may be taken. She also urged the councillors to ask residents to report problems straight to Gwynedd Council as well as to the Clerk, so that the whole village is involved in reporting problems, not just the clerk, as she feels Gwynedd Council do not necessarily take any more notice of her than residents.

AGENDA ITEM 16 –Items for consideration at future meetings / urgent business

  • Climate Emergency group update

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AGENDA ITEM 17 – Items for release / Rushligjht / website / Facebook

  • Ask if there are residents who would use a Barbara Bus to guage interest
  • Community Needs survey
  • Thanks to the beach clean group
  • Thanks to the refuse collectors

AGENDA ITEM 18 – Date of next meeting

Monday 20th September 2021, 7pm

It was noted that this meeting may be face to face, but a decision will be taken closer to the time.

There being no further business the meeting closed at 9.15pm       

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