Minutes of the ordinary meeting of Aberdyfi Community Council held at the Literary Institute on Monday 21st July 2025
Present: Cllr Ian Hewins – Vice Chair
Councillors:
Cllr Mark Dunton
Cllr Anna Grundy
Cllr Brian Kelly
Cllr Catrin O’Neill
Cllr Sadie Porter
Cllr Megan Reynolds
Cllr Dave Williams
3 members of the public were present
AGENDA ITEM 1 – To receive and accept apologies
CL/47/21.07.25
Apologies received and accepted from Cllrs Bradbury-Willis and Owen
AGENDA ITEM 2 – Chair announcements
CL/48/21.07.25
The Chair welcomed everyone and welcomed Cllr Anna Grundy to her first meeting as Councillor. He offered the council’s help at any time should she need it.
AGENDA ITEM 3 – Declaration of financial, personal or prejudicial interest
CL/49/21.07.25
No declarations were received
AGENDA ITEM 4 – To co-opt a new councillor
CL/50/21.07.25
The clerk reported that she had received a complaint from a resident that the advertisement for election for the current councillor vacancy had not been displayed properly. As it is impossible to prove whether it had or not, she recommended that the vacancy be re-advertised. The Councillors agreed that this is the best way forward.
Action: Clerk to request notice from Gwynedd Council election office and display for the required time.
AGENDA ITEM 5 – To receive and confirm minutes of the Ordinary Council meeting on 16thJune 2025
CL/51/21.07.25
The minutes of the Ordinary Council Meeting on 16th June 2025 were received and unanimously approved.
Proposed: Cllr Reynolds Seconded: Cllr Kelly
AGENDA ITEM 6 – To receive and approve the treasurer’s report
CL/52/21.07.25
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Th Treasurer’s report was received and unanimously approved.
Proposed: Cllr Williams Seconded: Cllr Kelly
AGENDA ITEM 7 – To discuss the future of Tywyn Hospital with a representative from Betsi Cadwaladr University Health Board
CL/53/21.07.25
The Clerk reported that she had been informed that BCUHB would not be sending a representative to the meeting and would set an alternative date to meet with the council. It was noted that there is currently an online survey being circulated by BCUHB which the Clerk has shared on social media and there is a planned meeting in Tywyn that the Community Council will be invited to.
Action: Clerk to set a date for the council to meet with BCUHB and inform councillors of the date of the meeting in Tywyn.
AGENDA ITEM 8 – To receive a report from the Clerk
CL/54/21.07.25
The Clerk report the following:
* Digital Noticeboard
The clerk has still to find an electrical source
Action: Clerk to contact Gwynedd Council estates department
* Large Macrocarpa Tree
The Clerk reported that more branches have been removed from the tree
* Main car park contributions to the Community Council
The Clerk is still waiting for a reply from Gwynedd Council about the contributions.
* 2024/25 Audit
This year we had a full audit and the clerk reported that it took her a whole week of work to compile all the documents for the auditors. Next year will be a basic audit so will not be as much work.
* Sink holes in pavement
Small sink holes have been appearing in the pavement by the main car park. Gwynedd Highways have been working with Dwr Cymru to investigate and they think the holes have been caused because the drains are choked with sand so are not working properly and as a result, the water is draining under the pavement and washing away the underlying substrate. The holes have been repaired.
* Extension of timber work on sea-front
The harbourmaster would like to extend the timber work on the seafront to stop the sand encroaching onto the promenade and want to know if the council has any objections. The Council agreed that they had no objection at all to the work being done.
Action: Clerk to inform the harbourmaster that the council has no objections
* Gas works welfare unit on Neuadd Dyfi car park
The Clerk reported that there is a welfare unit in the Neuadd Dyfi car park and she has had a message to say that they are working in Rhoslan and will pay £100 per week for the rent of the space. They should be finished at the end of July.
Action: Clerk to invoice for costs
* Transport questionnaire
The clerk reported that there is a questionnaire currently being circulated to
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establish if there is a need for community transport in the area. Copies can be found in the Post Office, Institute and Neuadd Dyfi and encouraged as many people as possible to fill it in.
* Kite festival
The Kite Festival was deemed to be a great success with a lot of positive feedback from different quarters. There will be a review meeting with the Community Council, harbourmaster and kite flyers in the near future. It was noted that some of the kite-flyers struggled to move their kites onto the beach because of the sand and it was suggested that next year we hire matting to help with this problem. It was also noted that the potential parking issues did not materialise. Feedback was received that the festival had not been advertised widely enough and the clerk reported that some people came from Cemmaes to the kite-making workshops, which was unexpected, so next year advertising more widely needs to be considered.
Action: Clerk and councillors to attend review meeting and report back
AGENDA ITEM 9 – To receive and consider planning applications
CL/55/21.07.25
NP5/50/439H Ty Carreg, Aberdyfi LL35 0LE
Retrospective application to regularise works not in accordance with planning permission NP5/50/439A dated 24/01/2023 including single storey extension to South elevation, alterations to North and East elevations, external roofing & cladding alterations, new retaining wall & addition of Juliet balcony.
It was felt that this is a very large project and the Council felt disappointed that it had not sought full planning permission before works started. It was agreed to write with these comments.
Action: Clerk to write to Parc Eryri
NP5/50/10P Ty Bryn Eithin, Outward Bound, Aberdyfi LL35 0RA
Installation of UPVC windows
No objections raised
NP5/50/165C Glygyrog Ddu, Aberdyfi
Enforcement notice Appeal
It was agreed that the Council have no objections to the work that has been done and it was resolved to respond with this.
Action: Clerk to write to Parc Eryri
NP5/50/165C To Glas, Rhoslan, Aberdyfi LL35 0NS
Amended plans
Cllr Grundy declared an interest in this item
No objections raised
AGENDA ITEM 10 – To receive and review 2025 RoSPA report
CL/56/21.07.25
It was noted that no urgent work is needed as a result of the report, though it was noted that the swings and toddler’s climbing frame are still to be painted. It was also noted that the ‘No Dogs’ signs do not comply with RoSPA recommendations and it was resolved to replace the signs with compatible ones.
Proposed: Cllr Kelly Seconded: Cllr Reynolds
Action: Clerk to purchase compatible signs
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Action: Cllrs Hewins and Dunton to paint toddler’s climbing frame and swings in early September
AGENDA ITEM 11 – To delegate powers to the Chair and Clerk until September meeting
CL/57/21.07.25
It was unanimously agreed to delegate council powers to the Chair and Clerk until the September meeting
Proposed: Cllr Kelly Seconded: Cllr O’Neill
AGENDA ITEM 12 – To approve design for the playground and appoint a contractor
CL/58/21.07.25
It was resolved to approve the design from Elevate Play, pending further information regarding the build quality of the equipment. Cllrs Hewins and Dunton requested the clerk to find the closest playground with equipment from the same manufacturer with a view to possibly visiting the playground.
Action: Clerk to contact Elevate Play and forward the information onto councillors
Action: Clerk to appoint contractors once Cllrs Hewin and Dunton have given their approval.
Action: Clerk to complete claims forms for National Lottery grant once contractors have been appointed
AGENDA ITEM 13 – To discuss funding a youth club in Aberdyfi
CL/59/21.07.25
The clerk reported that she had met with Gwynedd Council, who confirmed that they will organise the club and recruit and train a youth worker and the Community Council only need to provide funding at £6096 for 30 weeks. It was unanimously resolved to provide the funding.
Action: Clerk to contact Gwynedd Council and arrange payment when required
AGENDA ITEM 14 – Correspondence which requires a response from the Council
CL/60/21.07.25
* One Voice Wales – notice of Extra Ordinary meeting on Wednesday 3rd September where one councillor is required to attend.
Action: Clerk to redistribute information about the meeting via email and ask for a volunteer
AGENDA ITEM 15 – To note correspondence not requiring a decision from the Community Council which has already been circulated to Councillors
CL/61/21.07.25
* Gwynedd Council – notice of Town / Community Council fund deadline.
The clerk reported that the fund is up to £5,000 and she could apply for some funding for interpretation boards for the village, though the deadline is 31st July so she was unsure if she had time. It was agreed to apply if she could find the time.
Action: Clerk to apply if possible
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AGENDA ITEM 16– Items for consideration at future meetings
CL/62/21.07.25
* Review of Community Needs Survey
* Review of long-term rail timetable changes
* Possibility of installing solar benches
* Motorhome parking on Morfa Gypsies
* Creation of Aberdyfi archive
AGENDA ITEM 17 – Items for release / Rushlight / Website / Facebook
CL/63/21.07.25
* Kite festival success
* Food Festival 17 August
* DoveyFest 23/24/25 August
* Councillor vacancy
* Transport questionnaire
AGENDA ITEM 18 – Date of next meeting
CL/64/21.07.25
Monday 15th September
There being no further business, the Chair closed the meeting at 8.25pm
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